B2727862 Seller_SOP_Checklist.pdf
PDF 231 KB Posted
- Attached to
- CCOM - Training Unit Supplies
- Solicitation number
- B2727862
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedures (SOP) Checklist for the City of Pennsylvania's CCOM Training Unit Supplies micro purchase opportunity (GovTribe ID: B2727862). The document outlines procedural requirements and compliance checkpoints that sellers must follow when responding to this procurement. The checklist establishes a systematic framework for vendors to ensure their bids meet all mandatory submission requirements and organizational standards established by the City. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award consideration, and no delivery or services are to commence until formal notification is received from the department.
The checklist functions as an internal validation tool to verify that all seller documentation, certifications, and administrative requirements have been completed prior to bid submission. It addresses compliance checkpoints across operational, financial, and documentation categories to ensure standardized evaluation and processing of all responsive bids. Vendors must demonstrate adherence to all specified procedures and requirements outlined in the checklist to qualify as a responsible bidder. The document emphasizes the importance of complete and accurate submission of all requested items and supporting documentation to avoid disqualification from the award process.
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Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions B2727862.pdf | ||
| LGBTQ_Applicant_Data_Form B2727862.pdf | ||
| Consent_Authorization B2727862.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .