B2612ADD2.pdf

Finance Department 120 S. Florida Ave.

2nd Floor

DeLand, FL 32720

DeLand Municipal Airport South-Central Apron Rehabilitation B-26-12

April 27, 2026 Addendum #2

TO ALL PROSPECTIVE CONTRACTORS

This is an Addendum to and shall be considered as part of the original Bid/Proposal package for the above-mentioned Bid/Proposal. Contractors are requested to acknowledge receipt of this Addendum with their Submission.

CLARIFICATION TO QUESTIONS ASKED RECEIVED:

1. Q: What is the ITB #?

A: B-26-12

2. Q: Mandatory Driving training, what are the requirements?

A: Driving instructions and requirements for driving on the airfield will be provided to the awarded bidder by the Owner. No driving tests will be administered. However, the Owner will provide documentation detailing Contractor responsibilities for driving on the airfield specific to this project. The Contractor will be required to certify that they have read, understood, and will abide by all Airport rules for driving on the airfield.

3. Q: Are there any requirements for badging on the airfield?

A: No requirements for badging.

4. Q: Can the bids be submitted electronically?

A: Yes, bids can be submitted on VendorLink at no cost by registering with the City of DeLand at the following link: https://www.myvendorlink.com/external/register.

Please note that the proposal opening date and time remains May 21st, 2026 @ 3:00 p.m.

All other terms and conditions remain unchanged.

Sincerely, Corey McMillen, CPPB Purchasing Manager

END OF ADDENDUM #2

https://www.myvendorlink.com/external/register

MEETING MINUTES

Non-Mandatory Pre-Bid Conference for

DeLand Municipal Airport (DED) – South-Central Apron Rehabilitation

Date: May 5th, 2026 @ 2:00PM Location: City of DeLand Municipal Airport Administration Building, 1000 Flight Line Blvd, DeLand, Florida 32720

Sign in & Introduction.

Receipt of Bids: Sealed bid proposals for the construction of the South-Central Apron Rehabilitation project will be received until 3:00 pm on Thursday, May 21st, 2026. Sealed proposals shall be delivered at the City

Hall 2nd floor receptionist, 120 South Florida Avenue, DeLand, Florida. The bid opening will take place immediately following the submission deadline at 3:00 PM on Thursday, May 21, 2026, in the Commission

Chambers, 1st Floor, 120 South Florida Avenue, DeLand, Florida. Bidders may contact the City's Purchasing

Coordinator (mcmillenc@deland.org) to obtain information regarding the South-Central Apron Rehabilitation project. The information is also located on the City’s eProcurement Portal, Vendorlink. The bid tabulation shall be posted within 48 hours of the bid opening.

Inquiries/Questions must be submitted in writing via the City’s e-Procurement portal, Vendorlink, or emailed to Corey McMillen on or before, Thursday, May 14th, 2026 at 5:00 pm. All Correspondence must reference the Bid Number.

When asking questions, please be sure to enter each question separately.

Final Bid Addenda shall be issued no later than Friday, May 15th, 2026 at 5:00 p.m.

Project Overview – The DeLand Municipal Airport (DED) South-Central Apron Rehabilitation shall consist but not limited to the rehabilitation of the apron pavement. The project also includes cold-in-place recycling

(CIR), also referred to as roto-mixing of the existing apron, removal of existing aircraft tie-downs and markings, paving and grading operations, application of new airfield markings, and installation of new aircraft tie-downs within the proposed project site. The detailed requirements can be found in the plans and specifications and associated bid documents located in Demandstar and Vendorlink.

Aircraft always have the right-of-way. Contractors shall not access the aircraft parking apron without prior permission and coordination with the Owner, Engineer, and RPR. Prior to accessing the aircraft parking apron, the Contractor shall be required to complete any mandatory driving training to be granted access/permission from the Airport.

o Contractor personal vehicles are not permitted inside the fence or on the airfield. Contractor vehicles operating inside the fence or on the airfield must be covered under the Contractor’s overall insurance, and the vehicles must be properly identified and lighted in accordance with the Contract Documents.

o This is a non-towered airfield, personnel must continuously monitor and maintain awareness of radio communications. Radio communication with pilots will be required when crossing the active temporary bypass taxiway. The contractor is responsible for ensuring all personnel are properly informed and trained on the procedures and protocols for safely accessing the work area in accordance with the Contract Documents.

Operational Safety – Special attention shall be directed to the requirements of the Construction Safety

Phasing Plan and Details in the Bid Drawings.

Site access shall be via Flight Line Blvd. or Lexington Ave, through the existing parking area and an existing manual cantilever airport security gate.

Protection of facilities and equipment – Unless specifically marked for removal, or as directed by the engineer, all facilities and equipment on the airfield shall be protected in place. Any damage to existing facilities or equipment shall be repaired by the Contractor at no expense to the Owner.

The Airfield shall stay secured at all times. At no point shall any fence or gate be left open and unattended.

Failure to secure the airport may result in temporary or permanent dismissal from the site.

The project duration is 83 consecutive calendar days from the issued Construction Notice to Proceed.

Please refer to the Construction Safety and Phasing Plans for more information regarding the specific requirements of the project and the specific operational restrictions for each work area and phase.

Procurement time shall be allotted to the Contractor as needed prior to the issuance of the Notice to

Proceed via the issuance of a Notice to Procure, if requested by the awarded bidder.

Minimum 24 hours’ notice shall be provided to the Owner and the RPR ahead of any planned working days on site. The Engineer/RPR must be present for all installations/work.

This project is expected to receive federal grant funding from the FAA (Federal Aviation Administration).

Please be advised that projects receiving federal grant funding are required to adhere to specific federal contract provisions including, but not limited to, Davis Bacon Wage Rate reporting, DBE (Disadvantaged

Business Enterprise) goals and reporting, Buy America requirements, etc. The full list of federal contract provisions and requirements are located within the bid documents.

Site Visit: A site visit is offered following the pre-bid meeting. No other site visits shall be provided unless requested and approved by the Owner in writing. Answers to questions asked during the site visit shall not be provided. All questions will be logged and answered via official bid addenda.

Questions? (All questions asked shall not be answered at this time due to the non-mandatory nature of this meeting, questions will be logged and answered with the Second bid addendum).

See attached clarifications to questions asked in Addendum #2.