B2506Final.pdf

Generator for Lift Station # 16

NO. 25-06

City of DeLand

120 S. Florida Ave

DeLand, FL 32720

(386) 626-7196

Daytona Beach News Journal Legal Section Ad dated 04/04/2025

CITY OF DELAND

NOTICE TO BIDDERS

NO. 25-06

NOTICE IS HEREBY GIVEN that the City of DeLand will receive sealed proposals at the City

Hall 2nd floor receptionist, 120 South Florida Avenue, DeLand, Florida, until 3:00 p.m. on

Thursday, April 24, 2025 and will open the submitted bids in the Commission Chambers, first floor, immediately following the submittal closing time for the following:

GENERATOR FOR LIFT STATION # 16

This is a federally assisted project and is subject to Federal Labor Standards which include, the Davis-

Bacon Act (payment of prevailing wage rates) and the Copeland Act (anti-kickback of wages & submission of weekly certified payroll reports), as well as other provisions including 24 CFR 85.36

(bonding requirements), and Section 3 & M/WBE. Laborers and mechanics employed by primary contractors and sub-contractors performing construction work on this project shall be paid wages at rates not less than the prevailing rates as determined by the Secretary of Labor in accordance with the Davis-Bacon Act. The prime contractor is responsible for the enforcement of wage compliance and support documentation for the duration of the project and may be held liable for wage restitution.

The applicable information regarding the laws and regulations stated above are included in the bid packet.

Bids must comply and be submitted in accordance with the project technical specifications which may be obtained at the office of the City Hall, 120 S. Florida Avenue, DeLand, Florida, any time prior to the bid opening. Questions shall be directed to the office of the Purchasing Coordinator, Corey McMillen at 386-626-7078 or by email at mcmillenc@deland.org or Purchasing@deland.org.

Michael Pleus

City Manager mailto:mcmillenc@deland.org mailto:Purchasing@deland.org

SUBMIT TO:

CITY OF DeLAND

FINANCE DEPT., 2nd Floor Receptionist

120 SOUTH FLORIDA AVENUE

DeLAND, FLORIDA 32720

INVITATION TO BID

AN EQUAL

OPPORTUNITY

EMPLOYER

CONTACT PERSON:

Corey McMillen

PHONE: purchasing@deland.org

BID # 25-06

SUBMITTALS RECEIVED AFTER SPECIFIED DATE

AND TIME WILL NOT BE CONSIDERED

BID TITLE:

Generator for Lift Station # 16

SUBMITTAL DEADLINE

Thursday, April 24th, 2025 @ 3:00 P.M.

PRE-BID DATE, TIME AND LOCATION:

N/A BID BOND REQUIRED 5%

RESPONDENT NAME: FEDERAL ID # OR SOCIAL SECURITY #:

MAILING ADDRESS: TELEPHONE #:

CITY – STATE – ZIP: FAX #:

X

EMAIL:

AUTHORIZED SIGNATURE Title

Printed Name Date

By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of

DeLand all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Antitrust laws of the United

States and the State of Florida for price fixing relating to the particular commodity(s) or services(s) purchased or acquired by the City of DeLand. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment to the bidder.

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE

Sec. 25A.5-2. Local bid preference.

(a) Applicability. This Section shall apply to all purchasing $25,000.00 and above which is accomplished by the City of DeLand pursuant to an invitation to bid.

(b) Preference. Where the lowest Bid is submitted by a vendor which is not a Local business, and a Bid is submitted by a Loca l business which is within five percent (5%) of the lowest Bid, then the Local business submitting the lowest Bid amongst all Local business submitting Bids, and the vendor submitting the lowest Bid, shall each have the opportunity to submit, within five (5) working days of the bid opening, a best and final Bid equal to or lower than the amount of the lowest Bid. The contract shall be awarded to the vendor submitting the lowest final Bid. In the case of a tie between a

Local business and a vendor which is not a Local business, the contract shall be awarded to the Local business.

(c) Exemptions. Notwithstanding the provisions of subparagraph (b) above, this Section shall not apply to any of the following purchasing activities:

1. Purchasing funded, in whole or in part, by an entity prohibiting application of the preference provided by this section by grant agreement, contract or applicable federal, state, or local law;

2. Items purchased on state contracts, "piggybacked" contracts, sole source purchases, or other purchases which are not accomplished by competitive bids, in accordance with the City's Charter and Purchasing Guidelines;

3. Emergency purchasing.

(d) Certification. A vendor claiming to qualify as a Local business for purposes of this Section shall so certify in writing on a form prescribed by the City of DeLand's finance director as part of the request for bids process.

(e) Verification. Any vendor which has qualified as Local business as prescribed in this Section shall provide all documentation reasonably required by the finance director that demonstrates its status as a Local business prior to the time of purchase or recommendation of award of contract.

(f) Maintenance of status. A vendor granted a preference under this Section which results in the award of a contract may be required to stipulate to maintaining its status as Local businesses throughout the term of the contract.

(g) Job openings. A vendor which is granted a preference under this Section which results in the award of a contract shall be required to post job openings related to the contract with such agencies or organizations designated by the city manager.

(h) Compliance. Noncompliance with this section shall be deemed a material breach of any contract which resulted from a prefe rence granted under this

Section, and such breach shall be grounds for termination by the City of DeLand. The terms of this Section are deemed incorporated by reference in any contract resulting from a preference granted under this Section, regardless of whether such contract expressly so states.

GENERAL CONDITIONS AND INSTRUCTIONS

****PLEASE READ CAREFULLY****

1. SUBMISSION OF OFFERS: All offers shall be submitted in a sealed envelope or package. The invitation numbers, title, and opening date shall be clearly displayed on the outside of the sealed envelope or package. The delivery of responses to the receptionist located on the 2nd floor of City Hall prior to the specified date and time is solely and strictly the responsibility of the offeror. Any submittal received after the specified date and time will not be considered.

Responses shall be submitted on forms provided by the City. Additional information may be attached to the submittal. Facsimile submissions are NOT acceptable. No offer may be modified after acceptance. No offer may be withdrawn after opening for a period of sixty (60) days unless otherwise specified.

2. EXECUTION OF OFFER: Offer shall contain a manual signature in the space(s) provided of a representative authorized to legally bind the offeror to the provisions therein. All spaces requesting information from the offeror shall be completed. Responses shall be typed or printed in ink. Use of erasable ink or pencil is not permitted. Any correction made by the offeror to any entry must be initialed.

3. OPENING: Opening shall be public at City Hall immediately following the advertised deadline date and time for receipt of submittals. Pursuant to Section

119.073(3)(0) Florida Statutes (1991) no further information regarding offers submitted will be made public until such time of intended award or thirty (30) days, whichever is earlier.

4. PUBLIC RECORD: The City of DeLand, Florida, is governed by the Public

Record Law, Chapter 119, Florida Statutes. Pursuant to chapter 119 only trade secrets as defined in Section 812.081, Florida Statute shall be exempt from disclosure.

5. TABULATION: Anyone wishing to receive a copy of the tabulation of offers is required to enclose a stamped, self-addressed envelope with submittal, or include a written request to have the tabulation emailed to the email address listed above.

6. CLARIFICATION/CORRECTION OF ENTRY: The City of DeLand reserves the right to allow for the clarification of questionable entries and the correction of OBVIOUS MISTAKES.

7. INTERPRETATION/ADDENDA: Any questions concerning conditions and specifications shall be directed to the designated contact person. Those interpretations which may affect the eventual outcome of the invitation/offer shall be furnished in writing to prospective offerors.

No interpretation shall be considered binding unless provided in writing by the

City of DeLand in the form of an addendum. Any addenda issued shall be acknowledged by signature and returned with offeror’s response.

Failure to acknowledge addenda may result in the offer not being considered.

8. INCURRED EXPENSES: This invitation does not commit the City to make an award nor shall the City be responsible for any cost or expense which may be incurred by any respondent in preparing and submitting a reply, or any cost or expense incurred by any respondent prior to the execution of a purchase order or contract agreement.

9. PRICING: Unless otherwise specified, prices offered shall remain firm for a period of at least sixty (60) days; all pricing of goods shall include FOB DESTINATION, all packing, handling, shipping charges and delivery to any point(s) within the City to a secure area of inside delivery; all prices of services shall include all expenses necessary to provide the service at the location specified.

10. ADDITIONAL TERMS & CONDITIONS: The City of DeLand reserves the right to reject offers containing terms or conditions contradictory to those requested in the invitation specifications.

11. TAXES: The City of DeLand is exempt from Federal Excise Taxes and all sales taxes. Florida State Exemption Certificate No. 85-8013842706C-2.

12. DISCOUNTS: All discounts, except those for prompt payment, shall be considered in determining the lowest net cost for evaluation purposes.

13. MEETS SPECIFICATIONS: The offeror represents that all offers to this invitation shall meet or exceed the minimum requirements specified.

0. SAMPLES: When required, samples of products shall be furnished with response to the City at no charge. Samples may be tested and will not be returned to the offeror. The result of any and all testing shall be made available upon written request.

1. SILENCE OF SPECIFICATIONS: The apparent silence of these specifications or any supplemental specifications as to details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size, and design are to be used. All workmanship shall be first quality. All interpretations of specifications shall be made upon the basis of this statement.

2. GOVERNING LAWS: Any agreement to purchase resulting from this invitation shall be governed by the laws, regulations, and ordinances of the State of Florida and the City of DeLand, Florida. Venue shall be non-jury in the Circuit Court of Volusia County, Florida.

3. ASSIGNMENT: Any agreement to purchase issued pursuant to this invitation and award thereof and the monies which may become due hereunder are not assignable except with the prior written approval of the City.

4. CONTENT OF INVITATION/RESPONSE: The contents of this invitation, all terms, conditions, specifications, and requirements included herein and the accepted and awarded response thereto may be incorporated into an agreement to purchase and become legally binding. Any terms, conditions, specifications, and/or requirements specific to the item or service requested herein shall supersede the requirements of the ‘GENERAL CONDITIONS AND

INSTRUCTIONS”.

5. LIABILITY: The supplier/provider shall hold and save the City of DeLand, its officers, agents, and employees harmless against claims by third parties resulting from breach of contract or negligence by the supplier/provider.

6. PATENTS, COPYRIGHT, AND ROYALTIES: The supplier/provider, without exception, shall indemnify and save harmless the City of DeLand, its officers, agents and employees, from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, registered, patented, or unpatented invention, process, or article manufactured or used in the provision of goods and/or services, including use by the City of DeLand. If the supplier/provider uses any design, device, or materials covered by letters, patent, copyright, or registration, it is mutually agreed and understood without exception that the quoted price shall include all royalties or costs arising from the use of such design, device, or materials in any way involved.

7. TRAINING: Unless otherwise specified, suppliers/providers may be required at the convenience of and at no expense to the City to provide training to City personnel in the operation and maintenance of any item purchased as a result of this invitation.

8. ACCEPTANCE: Products purchased as a result of this invitation may be tested for compliance with specifications. Items delivered not conforming to specifications may be rejected and returned at bidder’s expense. Those items and items not delivered by the delivery date specified in accepted offer and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder.

9. SAFETY WARRANTY: Any awarded supplier/provider including dealers, distributors, and/or manufacturers shall be responsible for having complied with all Federal, State, and local standards, regulations, and laws concerning the product or service specified, and the use hereof, applicable and effective on the date of manufacture or use or date in service including safety and environmental standards as apply to both private industry and governmental agencies.

10. WARRANTY: The offeror agrees that, unless otherwise specified, the product and/or service furnished as a result of this invitation and award thereto shall be covered by the most favorable commercial warranty the offeror gives to any customer for comparable quantities of such products and/or services and that the right and remedies provided herein are in addition to and do not limit any rights afforded to the City of DeLand by any other provision of the invitation/offer.

11. AWARD: As the best interest of the City may require, the City reserves the right to make award(s) by individual item, group of items, all or none, or a combination thereof, on a geographical basis and/or on a Citywide basis with one or more supplier(s) or provider(s); to reject any and all offers or waive any irregularity or technicality in offers received. Offerors are cautioned to make no assumptions unless their offer has been evaluated as being responsive. Any or all award(s), made as a result of this invitation, shall conform to applicable ordinances of the City of DeLand, Florida.

26. VIOLATIONS: Any violation of any of the stipulations, terms, and/or conditions listed and/or included herein may result in the offeror/bidder being disqualified from doing business with the City for a period of time to be determined on a case-by-case basis.

27. UNIT PRICING: For purposes of this Invitation and evaluation of responses hereto the following shall apply: unit prices shall prevail over extended prices;

written matter shall prevail over typed matters; numbers spelled in word form shall prevail over Arabic numerals (“one” over “1”). When not inconsistent with context words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word “shall” is always mandatory and not merely directory.

28. INSURANCE: Vendor/Contractor shall defend, indemnify and hold harmless the City of DeLand from and against any and all liability, losses, damages, claims, demands, expenses, fees, fines, penalties, suits, proceedings, actions, and costs of actions (including attorneys’ fees), of whatsoever kind or nature arising out of or in any way arising out of the agreement or any act or omission of Vendor/Contractor or its agents, servants, employees, independent contractors, customers, patrons or invitees, unless such claims are as a result of the City’s sole negligence.

The Vendor/Contractor shall secure and maintain, at its own expense at all times during the term of this contract, a comprehensive public liability insurance policy issued by a responsible insurance company, and in a form acceptable to the City, protecting and insuring against all of the following: claims, demands, damages, fees, fines, penalties, suits, proceedings, actions, and costs of actions, etc. coverage limits of not less than $1,000,000 for bodily injury to or death to one or more person(s), and $1,000,000 for damage to any property, or a combined single limit of $2,000,000 for any occurrence of bodily injury to persons or damage to property, which insurance shall be issued on the occurrence basis. This policy shall name the City of DeLand as additionally insured.

The Vendor/Contractor shall secure and maintain, at its own expense at all times during the term of this contract an automobile liability coverage policy with a minimum of a $1,000,000 combined single limit per occurrence.

The Vendor/Contractor shall secure and maintain, at its own expense at all times during the term of this contract, Worker’s Compensation and Employer’s

Liability Insurance covering all the persons employed by the Vendor/Contractor in connection with this contract. Worker’s Compensation shall be the Statutory

Limits.

The Vendor/Contractor shall not commence work under this contract until he has obtained all insurance required and submitted proof thereof to the City’s

Risk Manager for approval. Certificates shall provide for thirty (30) day cancellation notice to the City. Referenced Certificate to be mailed to Risk

Manager, City of DeLand, 120 South Florida Avenue, DeLand, Florida, 32720-

5481.

The Vendor/Contractor shall either cover any sub-contractors on its policy or require the sub-contractors to conform to all requirement for insurance contained herein.

Vendor/Contractor agrees that the City of DeLand will make no payments pursuant to the terms of the contract until all required proof or evidence of insurance has been provided to the City’s Risk Manager.

29. DEFINITIONS:

CITY – The term “City” herein refers to the City of DeLand, Florida, and its duly authorized representatives.

OFFEROR - The term “offeror” used herein refers to any dealer, manufacturer, representative, distributor, or business organization submitting an offer to the City in response to this invitation.

BIDDER – The term “bidder” used herein refers to any dealer, manufacturer, representative, distributor, or business organization that will be or has been awarded a contract and/or purchase order pursuant to the terms and conditions of the invitation and accepted offer.

30. PUBLIC ENTITY CRIMES INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for

CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

31. PERMITS: Contractor shall be responsible for payment of all applicable permit fees.

32. PAYMENT: Payment will be made in accordance with Local Government

Prompt Payment Act (Florida Statutes 218.70 – 218.80). A City of DeLand

VISA Purchasing Card will be used to pay for services or goods you provide, unless you are not currently VISA capable. Ability to accept VISA will not be considered in determining “lowest and best responsive bidder”. If you are not currently VISA capable, invoices submitted by the first of the month will be paid with the regularly scheduled accounts payable run for that month unless stated otherwise.

33. PERFORMANCE BOND: Upon award the successful bidder will also be required to furnish and pay for a satisfactory contract 100% Performance and

Payment Bond to be recorded by the vendor, with the Clerk of the Circuit Court, Volusia County, Florida, to enter into a contract for services with the City of DeLand. The recorded document shall be returned to the City of DeLand, City

Clerk’s Office, 120 South Florida Avenue, DeLand, FL, 32720

34. AVAILABILITY OF FUNDS: A contract shall be deemed executory only to the extent of appropriations available to each department for the purchase of such articles. The City’s extended obligation on these contracts, which envision extended funding through successive fiscal periods, shall be contingent upon actual appropriations for the following fiscal year.

35. E-VERIFY: In accordance with Florida State Law, Executive Order 11-116, any vendor or company that the City enters into contract with, or issues a purchase order, must utilize the E-Verify system.

THE CITY OF DELAND RESERVES THE RIGHT TO REJECT ANY

OR ALL OFFERS, TO WAIVE INFORMALITIES, AND TO ACCEPT

ALL OR ANY PART OF ANY OFFER AS MAY BE DEEMED TO BE IN

THE BEST INTEREST OF THE CITY.

LIFT STATION # 16 GENERATOR

BID # 25-06

SPECIFICATIONS

1. PURPOSE

The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids for an 80 KW Diesel Generator and a 600 AMP Automatic Transfer Switch for the City of DeLand. By virtue of providing a bid in response to this solicitation, the vendor agrees to all terms and conditions contained herein.

2. SPECIFICATION

80 KW Diesel Generator:

• 80 KW, 100 KVA

• Voltge: 240 volt Three-Phase

• Microprocessor based, digital readout control system.

• Engine vitals monitored by LCD display: Oil pressure, Running time, Engine temperature, Safety

• shutdowns (HWT, OC, OS, OP, LWL), Battery voltage, Generator AC voltage, AC amperage, Frequency.

• Additional Features: Oil drain extension, Vibration isolation pads, Water heater, Fuel solenoid valve.

• Isochronous Governor + / - .25%

• UL2200/CSA

• EPA Tier IlI Certified

• Stamford UCI274D 12 Lead Wired 240V Phase Delta 80° C Rise over 40° C Ambient. Shall have Permanent magnet.

CONTROL PANEL:

• Mounted facing left from Generator end (Unless specified otherwise)

• Standard Features: Low Oil Pressure, High Coolant Temp, Overspeed, Overcrank Shutdowns

• Emergency Stop Pushbutton, Audible Alarm Buzzer with Silencing Switch

• Optional Features Include: Generator Protection (Undervoltage, Overvoltage, Underfrequency,

• Overfrequency, Overcurrent), 15 Contact Outputs, RS-485 Communications

ENCLOSURE:

Weather Proof Aluminum Enclosure-- Level IIl

Weather Proof Enclosure- Made with 14 Gauge Aluminum with louvered rear opening for air intake and punched side air openings for air intake and silencer is mounted inside enclosure with exhaust exiting through front sound compartment. Pitched roof for increased structural integrity and improved watershed.

Lockable handles keyed alike with hinged doors.

• Accessories:

• Sound Attenuation Foam 1.5"

• 200 mph Wind Load Rated

COOLING SYSTEM:

• Unit Mounted Radiator

Accessories:

• Low Coolant Level Shutdown

CIRCUIT BREAKERS:

• 250A BREAKER — 600V Thermal Magnetic 80% rated

• Mounted and Wired in a NEMA 1 Enclosure (Qty: (1 per gen)

• Circuit Breaker - UL listed and CSA certified. Steps for Breaker and controller doors required.

BATTERY:

• Lead Acid Battery

BLOCK HEATER: 2000W 240VAC

• Standard -20 F w/isolation valves

• VIBRATION ISOLATION:

Vibration Pads Isolator

BATTERY CHARGER:

• (12 Volt, 6 Amp)

SUB BASE TANK:

• Sub Base Fuel Tank Steel (with Stub Up) (500 Gallons Capacity-24hrs run time)

Accessories:

• UL 142 Approved

• Double Wall

• Emergency Pressure Relief Vent Cap Set (1/2 PSI) - 2" (1)

• 1.5" Normal Vent Cap

MUFFLER:

• Critical Grade Muffler —

Accessories:

• Rain Cap

• MISCELLANEOUS:

• Certified Factory Test

• Manual — One (1) Instruction Manuals

• 2 Yr/2000 Hr Standby Limited Warranty

• Test Acceptance Run by Factory Trained Representative (Start Up)

600 AMP Automatic Transfer Switch

• ASCO is the only acceptable ATS

• Event log/RS 485 enabled/common alarm contact

• 300 G Series Poles: 3, 260 amp Rated (Qty: 1)

• 240 Volts, Three-Phase

• Open-transition

• Solid Neutral

• Withstand rating: 200,000 (With Current Limiting fuses), 42,000 (Specific Breaker),N/A (Any Breaker)

• Test Switch

• Manual Bypass of Transfer to Normal TD

• ATS Switch Position Indicating Lights

• Source Available Indicating Lights

• Automatic Engine Exerciser with Load/No Load Selector Switch

• ATS Position Indicating Contacts (1 Normal, 1 Emergency)

• Provisions for Remote Transfer Contact (Peak Shaved) bypassed if Emergency Fails

• In-Phase Monitor for Motor Load Control

• Selective Load Disconnect

• Provisions for Inhibiting Transfer to Emergency

• Time Delay Momentary Outage Override (Normal)

• Time Delay Momentary Outage Override (Emergency)

• Time Delay Transfer to Emergency

• Time Delay Re-transfer to Normal

• Time Delay Engine Cool Down

• WARRANTY - Two (2) Limited Warranty

• NEMA: 4X Stainless Steel Enclosure (Outdoor Mounting)

• (ATS must be stainless steel)

MISCELLANEOUS:

• Certified Factory Test

• Manual —One (1) Instruction Manuals

• 2 Yr. Standby Limited Warranty

• Test Acceptance Start-up by Factory Trained Representative (Start Up)

3. SUBSTITUTIONS/EQUIVALENTS

Generators shall be one of the following: Blue Star, Caterpillar, Florida Detroit Diesel or Kohler. Equivalents may be submitted to the City for consideration in next years solicitation.

4. INQUIRIES

Questions shall be directed to the office of the Purchasing Coordinator, Corey McMillen at 386-626-7078 or by email at mcmillenc@deland.org or Purchasing@deland.org. Any bid or specification changes will be communicated via addendum from the Purchasing Coordinator.

5. SUBMITTAL REUIREMENTS

• Signed Price Sheet

• Signed Bid Invitation

• Proposer’s Certification

• Non-Collusion Affidavit/Human Trafficking/Scrutinized Company/Drug Free

• Reference Form

• CDBG Section 3 Business Concern Certification mailto:mcmillenc@deland.org mailto:Purchasing@deland.org

6. RECEIVING OF BIDS

Bids must be received by The City of DeLand Purchasing Coordinator, 120 S. Florida Ave., 2nd Floor, DeLand, FL 32720 no later than Thursday, April 24th, 2025 at 3 pm.

Bids shall be submitted with the “Original” clearly marked and should be accompanied by a USB flash drive. DO NOT MODIFY OR REISSUE THE PRICE SHEET; USE THE PRICE

SHEET FORM PROVIDED.

Note* Please ensure that if you use a third-party carrier (DHL Express, FedEx, UPS, USPS, etc.) that they are properly instructed to deliver your bid only to Purchasing Services on the third (3rd) floor at the above address. Contractors are advised that U.S. Postal Service 1st Class and Express mail is delivered to a P.O. Box and is not delivered to the Purchasing Services Office. Delivery via the USPS is at the Contractor’s risk. To be considered, bid must be accepted by the Purchasing Coordinator no later than the ITB closing date and time. If the bid is delivered anywhere else, it may not reach Purchasing Services in tim

PROPOSER'S CERTIFICATION

IN WITNESS WHEREOF, the Proposer hereto has executed this Proposal Form this

______ day of _____________________ , 2025.

By: ________________________________________________________________ Signature of Individual

Printed Name of Individual

Witness

Business Address ____________________________________________________

City/State/Zip _______________________________________________________

Business Phone Number Fax Number

State of ______________

County of ______________

The foregoing instrument was acknowledged before me this __________ day of , 2025 by ________________________________________________ , who is personally known to me or who has produced ______________________ as identification and who did (did not) take an oath.

WITNESS my hand and official seal.

NOTARY PUBLIC

(Name of Notary Public: Print, Stamp, or Type as Commissioned)

CONTRACTOR AFFIDAVIT REGARDING SCRUTINIZED COMPANY LIST

Awarded Contractor shall certify that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S. If the Agreement is for more than $1,000,000 the Contractor further certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S.

For Contracts of any amount, if the City determines the Contractor submitted a false certification under Section 287.135(5) of the Florida Statutes, or if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the City shall either terminate the Contract after it has given the Contractor notice and an opportunity to demonstrate the City’s determination of false certification was in error pursuant to Section 287.135(5)(a) of the Florida Statutes, or on a case-by-case basis the City may choose to maintain the Contract if the conditions of Section 287.135(4) of the Florida Statutes are met. For Contracts $1,000,000 and greater, if the City determines the Contractor submitted a false certification under Section 287.135(5) of the Florida Statutes, or if the Contractor has been placed on the Scrutinized Companies with Activities in the Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the City shall either terminate the Contract after it has given the Contractor notice and an opportunity to demonstrate the City’s determination of false certification was in error pursuant to Section 287.135(5)(a) of the Florida Statutes, or on a case-by-case basis the City may choose to maintain the Contract if the conditions of Section 287.135(4) of the Florida Statutes are met.

STATE OF FLORIDA

CITY OF __________________

BEFORE ME, the undersigned authority, personally appeared

____________________________________________, who, being by me first duly sworn, made the following statement:

1. The Business address of (name of bidder or contractor) is

2. My relationship to ______________________________________(name of bidder or contractor) is

(relationship such as sole proprietor, partner, president, vice president).

3. I understand that “Boycott of Israel” has the same meaning as defined in §215.4725, Florida Statutes, and means refusing to deal, terminating business activities, or taking other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or in Israeli-controlled territories, in a discriminatory manner. A statement by a company that it is participating in a boycott of Israel, or that it has initiated a boycott in response to a request for a boycott of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may be considered by the State Board of Administration to be evidence that a company is participating in a boycott of Israel. The term does not include restrictive trade practices or boycotts fostered or imposed by foreign countries against Israel.

4. I understand that “business operations” means, for purposes specifically related to Cuba or Syria, engaging in commerce in any form in Cuba or Syria, including, but not limited to, acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, military equipment, or any other apparatus of business or commerce.

5. __________________________ (name of the bidder or contractor) is not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

6. __________________________ (name of the bidder or contractor) is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, Florida Statutes.

7. __________________________ (name of the bidder or contractor) is not engaged in business operations in Cuba or Syria.

Signature

Sworn to and subscribed before me in the state and city first mentioned above on the ___________ day of ____________________, 20____.

(AFFIX SEAL or STAMP)

Notary Public

My commission expires:

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.473.html

CONFLICT OF INTEREST AFFIDAVIT

By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed.

Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Finance Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration.

Company Address

Authorized Signature City, State, Zip Code

Printed Name & Title Telephone No.

Email Fax No.

State of _______________________ )

City of _____ __ )

SUBSCRIBED AND SWORN to before me this ____ day of ________________, 2025, by

____________________________ , who is personally known to me to be the

_____________________ for the Firm, OR who produced the following identification:

Notary Public

My Commission Expires:

PUBLIC ENTITY CRIMES FORM

Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes:

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid/quote/proposal on a contract to provide goods or services to a public entity, may not submit a bid/quote/proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids/quotes/proposals on leases of rental property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

Acknowledged: __________________________________________________

Date: ___________________________________________________________

NON-COLLUSION AFFIDAVIT

State of ________________ )

County of _________________ ) being first duly sworn, deposes and says that:

(1) He/she is the ____________________ , (Owner, Partner, Officer, Representative or Agent) of ____________ __, the Contractor that has submitted the attached Proposal;

(2) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

(3) Such Proposal is genuine and is not a collusive or sham Proposal;

(4) Neither the said Contractor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Contractor, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Contractor, firm, or person to fix the price or prices in the attached Proposal or of any other Contractor, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Contractor, or to secure trough any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work;

(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Contractor or any other of its agents, representatives, owners, employees or parties in interest, including this affiant.

By:

Signature of Individual

Printed Name of Individual

Title of Individual

Signed, sealed and delivered in the presence of:

Witness Witness

State of ______________

County of ______________

The foregoing instrument was acknowledged before me this __________ day of , 2025 by ________________________________________________ , who is personally known to me or who has produced ______________________ as identification and who did (did not) take an oath.

WITNESS my hand and official seal.

NOTARY PUBLIC

(Name of Notary Public: Print, Stamp, or Type as Commissioned)

LIFT STATION # 16 GENERATOR

BID # 25-06

PRICE SHEET

Price shall include all labor, materials, delivery/shipping, and equipment to perform all requirements and meet all specifications:

Total Cost:

ADDENDUM ACKNOWLEDGMENT

Contractor acknowledges receipt of amendments by indicating amendment number and date of issue.

Add. No. Dated // Add. No. Dated

Add. No. Dated // Add. No. Dated

I hereby acknowledge that I have read, understand, and agree to all terms, conditions, insurance, scope of work, specifications and pricing for B-25-06 /Lift Station # 16 Generator

COMPANY NAME _______

ADDRESS _____________

AUTHORIZED SIGNATURE

PRINTED SIGNATURE

DATE

TELEPHONE # FAX #

EMAIL

REFERENCE FORM

List a minimum of three (3) / maximum five (5) customers for the services specified in the solicitation in the spaces provided.

Note: A contact person shall be someone who has personal knowledge of the Contractor’s performance for the specific requirement listed. Contact person must have been informed that they are being used as a reference and that the City may be calling them. Do no list persons who will be unable to answer specific questions regarding the requirements.

Ref #1. Customer/Client: _________________________________ Date of Services: ________________________________

Description of Services: ___________________________ Street Address: _________________________________

City, State, ZIP Code: ____________________________ Telephone #: ______________________________ Fax #:

Contact Person: Email:

Ref #2. Customer/Client: _________________________________ Date of Services: ________________________________ Description of Services: ___________________________ Street Address: _________________________________ City, State, ZIP Code: ____________________________ Telephone #: ______________________________ Fax #:

Contact Person: Email:

Ref #3. Customer/Client: _________________________________ Date of Services: ________________________________ Description of Services: ___________________________ Street Address: _________________________________

City, State, ZIP Code: ____________________________ Telephone #: ______________________________ Fax #:

Contact Person: Email:

Ref #4. Customer/Client: _________________________________ Date of Services: ________________________________

Description of Services: ___________________________ Street Address: _________________________________ City, State, ZIP Code: ____________________________

Telephone #: ______________________________ Fax #:

Contact Person: Email:

Ref #5. Customer/Client: _________________________________ Date of Services: ________________________________

Description of Services: ___________________________ Street Address: _________________________________ City, State, ZIP Code: ____________________________

Telephone #: ______________________________ Fax #:

Contact Person: Email:

CONTRACTOR NAME _________________________________________

ADDRESS ___________________________________________________

PRINTED SIGNATURE _________________________________________

AUTHORIZED SIGNATURE _____________________________________

TELEPHONE # ____________________ FAX# _________________ DATE

EMAIL:

SUPPLEMENTAL CONDITIONS FOR FEDERALLY ASSISTED PROJECTS

The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In case of disagreement with any other section of this contract, the Supplemental Conditions shall govern. This contract is funded in whole or in part with federal funds made available from the U.S. Department of Housing and Urban Development (HUD). The contractor and all of its subcontractors shall comply with these federal provisions. The contractor shall include these supplemental conditions in all subcontracts.

1. Davis-Bacon Act

2. Copeland “Anti-Kick Back” Act

3. Federal Labor Standards

4. Build America, Buy America Act

5. Environmental Compliance

6. Lead Based Paint Requirements

7. Historic Preservation

8. Energy Efficiency

9. Flood Disaster Protection

10. Special Equal Opportunity Provisions

11. Section 3

12. Conflict of Interest

13. Utilization of Minority and Women-owned Businesses

14. Fair Housing Laws

15. Drug Free Workplace

16. Debarred Contractors

17. Lobbying

18. Access to Records

19. Records Retention

Attachment I - Federal Labor Standards Provisions Attachment II - Section 3 Clause

1. Davis- Bacon Act- 29 CFR Parts 1,3,5,6 and 7

The contractor agrees to comply with the requirements of the Davis-Bacon Act, which requires the payment of prevailing wage rates (which are determined by the U.S.

Department of Labor) to all laborers and mechanics on federally funded construction projects in excess of $2,000. A Davis-Bacon wage decision (or wage determination) is a listing of various construction work classifications and the minimum wage rates (and fringe benefits, where prevailing) that workers who perform work in those classifications must be paid.

2. Copeland “Anti-Kickback” Act- 18 USC 874 and 40 USC 276c; 29 CFR Part 3

The contractor and subcontractor(s) shall comply with the requirements of the Copeland “Anti-Kickback” Act as supplemented in the U.S. Department of Labor regulations 29 CFR Part 3. The Copeland Act makes it a federal crime for anyone to require any laborer or mechanic (employed on a federally assisted project) to kickback (i.e. give up or pay back) any part of their wages. The Copeland Act requires every contractor and subcontractor to submit weekly payroll reports (certified payroll) and regulates permissible payroll deductions.

3. Federal Labor Standards The project or program to which the construction work covered by this contract pertains is a federally assisted project and the Federal Labor Standards Provisions are included in this contract pursuant to the provisions applicable to such Federal assistance. See Attachment 1 for a complete copy of these labor standards.

4. Build America, Buy America (BABA) Act The Grantee must comply with the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Grantee’s infrastructure project. Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver.

5. Environmental Compliance- Section 306 of the Clean Air Act, Section 508 of the

Clean Water Act and EPA Regulations- 42 U.S.C. 1857(h) The contractor shall comply with the requirements of the Federal Clean Air Act and the Federal Water Pollution Control Act, as amended. Requirements for compliance with these regulations apply to contracts and subcontracts in amounts in excess of $100,000. all applicable standards, orders, or requirements issued under (), (33 U.S.C. 1368), Executive Order 11738, and U.S. Environmental Protection Agency regulations (40 C.F.R. Part 15).

6. Lead- Based Paint Requirements- 24 CFR Part 35

All housing that is assisted by the contractor through this project with federal funds is subject to the lead-based paint requirements, found at 24 CFR Part 35. These rules apply to properties that were constructed prior to 1978, and require:

• Certain disclosures (in the form of notices) to occupants and applicants about any known or potential lead-based paint hazards

• Testing, assessing, and stabilization or reduction of lead-based paint hazards in accordance with established procedures, based on activity type and level of Federal assistance (for rehabilitation)

• Use of safe work practices

• Certain provisions included in all contracts and subcontracts related to lead-based paint

• Ongoing maintenance to monitor controls put in place to limit the hazards associated with the presence of lead-based paint.

7. Historic Preservation- 16 USC 470; 36 CFR Part 800

The contractor’s performance may be subject to the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties.

8. Energy Efficiency The contractor shall comply with any mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-163).

9. Flood Disaster Protection- 42 USC 4001 The contractor’s performance may be subject to the Flood Disaster Protection Act of 1973 which requires that activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program must be obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including housing rehabilitation.)

10. Special Equal Opportunity Provisions

A. Activities and Contracts Not Subject to Executive Order 11246, as Amended

(Applicable to Federally assisted construction contracts and related subcontracts $10,000 and under.)

During the performance of this contract, the Contractor agrees as follows:

i. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

The Contractor shall take affirmative action to ensure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:

employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

ii. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by Contracting Officer seeking forth the provisions of this nondiscrimination clause. The Contractor shall state that all qualified applicants be considered without regard to race, color, religion, sex or national origin.

iii. Contractors shall incorporate foregoing requirements in all subcontracts.

B. Executive Order 11246 (contracts/subcontracts above $10,000)

During the performance of this contract, the contractor agrees as follows:

i. Section 202 Equal Opportunity Clause

a. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in a conspicuous place, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration without regard to race, color, religion, sex, or national origin.

c. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided by the Contract Compliance Officer advising the said labor union or workers representatives of the Contractors commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

d. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the Rules, Regulations, and Relevant Orders of the Secretary of Labor.

e. The Contractor will furnish all…