B25051 Hauling and Disposal of Trash and Recyclables - FLCC.pdf

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN, that the County of Ontario will receive sealed bids for Hauling and

Disposal of Trash and Recyclables for Finger Lakes Community College (B25051). Such sealed bids must be filed with the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New

York 14424, PRIOR TO 3:00 PM prevailing time, May 14, 2025 at which time said bids will be publicly opened and read. The opening will be available via Webex Meeting.

Meeting Link:

https://ontariocountyny.webex.com/ontariocountyny/j.php?MTID=m674b4972eeb562ab6a31f84a68e6082a Meeting Number: 2337 816 9428

Password: B25051

Bid forms and specifications may be obtained via the County’s e-Procurement Portal

(https://procurement.opengov.com/portal/ontariocountyny) or at the office of the County Purchasing

Director at the above mentioned address, the Ontario County Website

(www.ontariocountyny.gov/purchasing ), or the Empire State Purchasing Group

(https://www.bidnetdirect.com/new-york ) (Telephone: 585-396-4442). Vendors requesting arrangements other than U.S. Mail shall be responsible for making such arrangements and all associated costs.

Finger Lakes Community College reserves the right to renew any contract(s) awarded as a result of this bid for up to two additional, (12) twelve-month periods by annual resolution and in accordance with the specifications and NYS GML 103 and 104b.

NOTE: Finger Lakes Community College (the “College” or “FLCC”) and the County of Ontario (the

“County”) shall not be held responsible for the completeness or accuracy of any bid documents received by a vendor that were not directly issued to that vendor by the Ontario County Purchasing Department.

Any vendor submitting a bid based on incomplete or inaccurate information resulting from documentation received from any third party, shall not have cause for relief from award or completion of a contract in accordance with the official documents on file with the Ontario County Purchasing Department.

It is HIGHLY suggested that all vendors interested in participating in this bid, contact the Ontario

County Purchasing Department directly at the above address or telephone number to assure they have received the most accurate and up to date material concerning this contract.

The County does not offer or supply anyone the list of people that have obtained a copy of these bid specifications or cost estimates for the project prior to the opening of the bid. NO EXCEPTIONS ARE

MADE TO THIS POLICY.

Ontario County reserves the right to reject any or all bids.

COUNTY OF ONTARIO

Karen Naffziger

Buyer

Ontario County Purchasing https://ontariocountyny.webex.com/ontariocountyny/j.php?MTID=m674b4972eeb562ab6a31f84a68e6082a https://procurement.opengov.com/portal/ontariocountyny http://www.ontariocountyny.gov/purchasing https://www.bidnetdirect.com/new-york

INSTRUCTIONS TO BIDDERS

1) Read all documents contained in the bid specifications.

2) Vendors are responsible for submitting their bids to the exact location indicated on the “Notice to Bidders” prior to the time indicated in the “Notice to Bidders”. No bids will be accepted after the designated time indicated in the “Notice to Bidders. NOTE: This includes any changes listed on the latest addendum issued by the Ontario County Purchasing Department, if any. Delay in mail delivery is not an exception to the deadline for receipt of bids.

3) Bidders are responsible for reporting, in writing, any errors found in the bid specifications to the Ontario

County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424.

4) Questions about or clarifications to the technical specifications must be made in writing to the Purchasing

Director prior to the bid opening. Such questions must be in the possession of the Purchasing Director three working days prior to the bid opening unless otherwise indicated. Verbal questions may not be entertained.

Questions may be emailed to purchasing@ontariocountyny.gov or faxed to 585-396-4250. Please reference the bid name and number on your request.

5) Bidders shall indicate on the outside of their sealed bid the following information:

1. Title of Bid and Bid Number

2. Date and Time of Bid Opening

3. Company Name

Vendors submitting “Alternate” pricing, products or services, must do so as a separate bid package to be considered for award. Each bid must be submitted under separate cover and will be considered on its own merits.

6) The only forms necessary to be submitted as a bid are the following:

a) Bid form, filled out completely. See General Information.

b) Individual, Corporate, Partnership or LLC Acknowledgment.

c) Non-Collusion Affidavit, signed and dated.

d) Bidder’s Statement on Sexual Harassment, signed and notarized.

e) Insurance certificates. See Schedule B Insurance Requirements.

f) References as indicated in the bid specifications.

g) Backup Plan as indicated in the bid specifications

h) Any other information as noted in the bid documents.

7) All vendors submitting a bid shall be supplied with a copy of the pricing tabulation sheet and the information regarding any resulting resolutions as soon as they become available after the bid opening.

8) Under no circumstances is it necessary to return the technical specifications with the bid. They should be retained by the bidder for his/her records or returned at a later date as a part of a request for the return of a bid deposit.

Failure to submit any of the above data may result in the rejection of the bid as non-responsive.

Furthermore, the College reserves the right to request any additional information deemed necessary for the proper evaluation of this bid. and further to wave any informalities it deems in its best interest.

mailto:purchasing@ontariocountyny.gov

GENERAL INFORMATION

METHOD OF AWARD

The contract if awarded will be to the lowest responsive/responsible bidder(s) in part or in whole who meet(s) all the terms of the specifications. Any contract(s) awarded as a result of this bid will be between Finger Lakes

Community College and the successful vendor(s). The College guarantees no minimum or maximum purchases or contracts as a result of award of this bid.

GUARANTEE

The vendor guarantees that all work will be conducted in accordance with the Bid Specifications and that all goods, materials and/or equipment supplied to the College meet or exceeds the Bid Specifications. Refer to the

Specification section of this document for more detailed requirements.

QUALIFICATION OF BIDDER

Bids will only be accepted from established waste removal companies with at least 5 years of experience in the industry. The bidder must have sufficient manpower and vehicles to meet the pickup schedule required by the

College. The College reserves the right to request any additional information and/or to inspect the bidder’s main facility including repair and maintenance operations if required during the evaluation of this bid.

INSURANCE

The bidder shall provide updated insurance certificates, with the bid submission, as described in the attached Schedule

“B”.

AWARD OF BID

The award, if any, will be made within forty-five (45) calendar days of the opening date. All successful vendors shall be notified by the College of any contracts they have been awarded. Notice of awards shall be in the form of a copy of the resolution awarded by the College Board of Trustees sent to all successful vendors by U.S. mail.

PAYMENT TERMS

The vendor/contractor must be willing to accept purchase orders from Finger Lakes Community College. The

College will pay within 30 days of receipt of an accurate and approved invoice. The College does not pre-pay for orders.

TERM OF CONTRACT

Any contract resulting from the award of this bid shall be for a term of twelve (12) months from the date of award.

The College reserves the right to renew all or any part of this contract for up to two (2) twelve-month periods if agreeable by all parties and by resolution by the College Board of Trustees.

PRICE ADJUSTMENTS

Unless otherwise stated in this document, at no time during the term of any contract arising from an award by the

College Board of Trustees may any of the contract pricing be changed for any reason without prior written approval by the College. All pricing shall remain firm for the first six months from the date of award. Once, per each twelve-month period the vendor may request a price adjustment. The vendor shall give the County a minimum of thirty (30) calendar days notification of any request for a price adjustment. Said adjustment may at no time exceed the Consumer

Price Index for all items as calculated by the Ontario County Purchasing Department.

Should the College deem the requested adjustment unacceptable, the College reserves the right to terminate the contract in accordance with the terms of the bid and seek pricing from whatever sources legally available.

TERMINATION CLAUSE

The College reserves the right to terminate any contract resulting from this bid with (10) ten calendar days written notice to the vendor. The College agrees to show cause and allow the vendor the opportunity to rectify problems.

However, if in the sole opinion of the Ontario County Attorney, Ontario County Purchasing and the using department, the vendor has not resolved the problem to the satisfaction of the College and the County in a timely and workman like manner, said contract shall be terminated and the vendor agrees to remove said equipment from College property within seven (7) calendar days and refund the College in full for the equipment within that same timeframe.

DEFENSE AND INDEMNIFICATION

The vendor agrees to the fullest extent of the law:

(a) that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the College, the vendor shall indemnify and hold harmless the College, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys' fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the vendor or third parties under the direction or control of the vendor; and

(b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of the acts or omissions referred to in Sub-paragraph “(a)” above and to bear all other costs and expenses related thereto. The duty to defend hereunder shall be triggered immediately upon notice to the vendor by the Finger Lakes Community College’s receipt of a Notice of Claim, service of process or other demand or claim.

These defense and indemnification obligations shall survive the expiration or termination of any contract resulting from this bid, whether occasioned by the contract’s expiration or earlier termination.

TAX ON MATERIALS

In regard to any taxes applicable to this project, please acquire copy of form ST-120.1 from the NYS Department of Taxation and Finance and follow accordingly.

COMPLIANCE

The vendor shall comply, at its own expense, with the provisions of all federal, state and local laws, rules and regulations applicable to its performance of any contract resulting from this bid and any terms and conditions of a grant associated with any contract(s) awarded as a result of this bid.

INDEPENDENCE

The vendor expressly understands and agrees that it is and shall in all respects be considered an independent contractor. The vendor, its employees, partners, associates, subcontractors, subconsultants and any others employed or retained by the vendor in the performance of a contract resulting from this bid, are not and shall not hold themselves out nor claim to be an officer or employee of the College or County, nor make claim to any rights accruing thereto, including but not limited to Workers Compensation, Unemployment Benefits, Social

Security or retirement plan membership or credit. Further, vendor, by virtue of his/her independent contractor status, shall under no circumstance constitute an employee of the College or County for purposes of the

Affordable Care Act, shall not be entitled to any subsidy or credit in connection with this bid, and agrees if the

College or County were to be assessed a penalty related to this bid that vendor will defend and indemnify the

College or County for any said penalty or related penalty.

RECORDS

All original records compiled by the vendor in performing under a contract resulting from this bid, including but not limited to written reports, studies, drawings, blueprints, negatives of photographs, computer printouts, graphs, charts, plans, specifications and all similar recorded data, shall become and remain the property of the College. The vendor may retain copies of such records for its own use.

FUEL SURCHARGES

The College will not pay any type of fuel surcharge on any item or contract unless specifically indicated as such by the College in the solicitation or contract. Any fuel charges added and not authorized by the College will be deleted from any payments made to the vendor.

BID FORM RESPONSES:

When filling out the attached bid form be certain that:

1. All blanks are filled in with the requested information.

2. All forms are signed in blue or other non-black ink.

3. All areas requiring a price are to be filled in as follows:

• Supply a numerical price for all products or services to be provided.

(This includes a $0.00 if there is no additional cost for any item)

• The words “No Bid” if you are not interested in or unable to perform any particular portion for the bid

• All markings other than those indicated above or any blank spaces where prices are indicated shall be deemed as a “no bid” by the College and shall make the vendor non-responsive for that particular item (s). No exceptions shall be made in this case.

PREVAILING WAGES

All vendors submitting bids are required to conform to all current NYS prevailing wage laws. The College has applied for and has received a PRC number for this project, which has been included with this document as an attachment. The successful vendor(s) is/are responsible for complying with all current labor rates and regulations throughout the duration of any contract resulting from this document. For policy or rate questions call the NYS

Department of Labor at (585) 258-4505. Actual rates are available via the internet at:

http://198.22.236.39/prevailing_wage_home.shtm.

The College will only pay and the vendor agrees to only charge prevailing wage rates to those employees of any organization that are required by New York state law to receive said rates in the course of doing work for the

College.

No payments will be made to any vendor covered under this contract prior the vendor supplying the College with certified payrolls in accordance with New York State Department of Labor regulations.

The contractor agrees to verify all rates with the New York state department of Labor prior to submitting a proposal and prior to doing any work for the College as well as to establish which of the workers involved in any part of a contract for the College are required by law to receive said rates.

Corporations and Partnerships submitting proposals are hereby informed that ALL personnel working on this project must be paid the prevailing rate or above in accordance with the current New York State Labor Laws in effect during the course of the project. This includes all owners, partners and other management and other employees as required.

NOTES

Vendors currently on the NYS Labor Department Debarred list will not be considered for award of this contract.

By submitting a bid for consideration, the vendor is indicating to the College that they are currently in good standing with the NYS Department of Labor at the time of the bid.

In accordance with chapter 282 of Labor Law 220-h for all public works projects of $250,000.00 or more, prior to performing any work relating to said project every worker covered under any contract relating to said project shall have completed an OSHA 10 safety training course. As proof of completion of the training course each contractor and subcontractor must attach a copy of proof of completion of the OSHA 10 course to the first http://www.labor.state.ny.us/business_ny/employer_responsibilities/prevwage/county/homeREG.htm#Ontario payroll submitted to the County and on each succeeding payroll where any new or additional employee is first listed.

For further information or acceptable types of proof contact the New York State Department of Labor at the number listed above or at (518) 485-5696.

JUDGMENTS/LEGAL FINDINGS

By submitting this bid for consideration, the vendor affirms that they currently have no judgments or other legal findings nor have any pending judgments or other legal findings against the company or any of its executives, with any federal, state or local governmental entities that in any way could impact or have the potential to impact their ability to complete any contract awarded them as a result of this bid. Failure to disclose any such judgments and/or findings will result in the termination of any contracts and other penalties as deemed legal and appropriate by the College.

IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities Determined To Be Non-

Responsive Bidders/Offerors Pursuant to The New York State Iran Divestment Act of 2012" list

("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such

Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of the Contract, should Finger Lakes Community College or Ontario County receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the College will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the College shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

Finger Lakes Community College reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

NON-ASSIGNMENT

In accordance with NYS General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written approval by the College Board of Trustees.

EMPLOYEE VERIFICATION REQUIREMENTS

All vendors providing services and/or products to the Finger Lakes Community College and all municipal entities included under any contract resulting from an award of the attached bid are required to comply with all current

State, Federal and local laws, rules and regulations as they pertain to the verification of the ability of each employee to legally work in this state and country. This includes all employees, subcontractors and their employees engaged in work covered by said contract.

All vendors shall, upon request, supply the College with certified copies of Federal form I-9 for all employees, subcontractors and their employees. These forms should be on file at the vendors home office and are available http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf online at http://www.uscis.gov/files/form/i-9.pdf. By submitting a bid for consideration by the College, the vendors acknowledge that they have complied with and will continue to comply with all regulations and statutes concerning the verification of employee status.

SPECIFICATIONS SUBMITTED BY: Ontario County Purchasing

Finger Lakes Community College http://www.uscis.gov/files/form/i-9.pdf

Schedule "B" Insurance Requirements

I. All bid and quote responses shall include (1) proof or Workers Compensation insurance, (2) proof of

Disability insurance and (3) proof of Liability insurance/auto/professional insurance supplied on an

ACORD Certificate. Failure to do so may deem the vendor non-responsive.

II. CERTIFICATES OF INSURANCE

A. All insurance ACORD certificates shall name Finger Lakes Community College as an

“additional insured”.

B. “Certificate Holder” shall be made out to the "Finger Lakes Community College, 3325 Marvin

Sands Drive, Canandaigua, NY 14424"

C. Coverage must comply with all specifications of the contract.

D. All insurance ACORD certificates shall be executed by an insurance company and/or agency or broker which is licensed by the Insurance Department of the State of New York.

E. The certificate must indicate that prior to non-renewal or cancellation of these policies, at least thirty (30) days advance written notice shall be given to the Finger Lakes Community College and the College Department requesting this Certificate, before such change shall be effective.

III. The vendor shall supply an ACORD Certificate of Insurance for vendor classification __A_____. The following two pages are a sample of the required Insurance ACORD and details of the required forms for Workers’ Compensation and Disability according to Sections 57 and 220 subd. 8 of the Workers’

Compensation Law. (The ACORD Certificate, Workers’ Compensation certificate and Disability certificate must all be on file with the College before any contracts/awards can be approved by the

College Board of Trustees and must be kept current for any payments to be made).

IV. In some circumstances it will be necessary to require alternate coverage and limits which will be defined in the specifications, contract, lease or agreement. The alternative specifications should be evidenced on the certificate in lieu of the following standards.

Workers’ Compensation Requirements under Workers’ Compensation Law §57

To comply with coverage provisions of the Workers’ Compensation Law (WCL), businesses must:

a) be legally exempt from obtaining workers’ compensation insurance coverage; or

b) obtain such coverage from insurance carriers; or

c) be a Board-approved self-insured employer; or

d) participate in an authorized group self-insurance plan.

To assist State and municipal entities in enforcing WCL Section 57, businesses requesting permits or seeking to enter into contracts MUST provide ONE of the following forms to the government entity issuing the permit or entering into a contract:

A) Form CE-200, Certificate of Attestation of Exemption from NYS Workers' Compensation and/or Disability Benefits

Coverage;

Form CE-200 can be filled out electronically on the Board’s website, https://www.businessexpress.ny.gov/. Click on the last button in the lower right-hand corner {WC/DB Exemptions Form CE-200 (In bright yellow letters)} Applicants filing electronically are able to print a finished Form CE-200 immediately upon completion of the electronic application. Applicants without access to a computer may obtain a paper application for the CE-200 by writing or visiting the Customer Service Center at any district office of the Workers’ Compensation Board. Applicants using the manual process may wait up to four weeks before receiving a CE-200. Once the applicant receives the CE-200, the applicant can then submit that CE-200 to the government agency from which he/she is getting the permit, license or contract; or

B) Form C-105.2, Certificate of Workers’ Compensation Insurance (the business’s insurance carrier will send this form to the government entity upon request). Please Note: The State Insurance Fund provides its own version of this form, the U-26.3; or

C) Form SI-12, Certificate of Workers’ Compensation Self-Insurance (the business calls the Board’s Self-Insurance

Office at 518-402-0247), or GSI-105.2, Certificate of Participation in Worker’s Compensation Group Self-Insurance

(the business’s Group Self-Insurance Administrator will send this form to the government entity upon request).

Disability Benefits Requirements under Workers’ Compensation Law §220(8) To comply with coverage provisions of the WCL regarding disability benefits, businesses may:

a) be legally exempt from obtaining disability benefits insurance coverage; or

b) obtain such coverage from insurance carriers; or

c) be a Board-approved self-insured employer.

Accordingly, to assist State and municipal entities in enforcing WCL Section 220(8), businesses requesting permits or seeking to enter into contracts must provide one of the following forms to the entity issuing the permit or entering into a contract:

A) CE-200, Certificate of Attestation of Exemption from NYS Workers' Compensation and/or Disability Benefits

Coverage (see above);

B) DB-120.1, Certificate of Disability Benefits Insurance (the business’s insurance carrier will send this form to the government entity upon request); or

C) DB-155, Certificate of Disability Benefits Self-Insurance (the business calls the Board’s Self-Insurance Office at 518-

402-0247).

NYS Agencies Acceptable Proof: Letter from the NYS Department of Civil Service indicating the applicant is a New

York State government agency covered for workers’ compensation under Section 88-c of the Workers’ Compensation

Law and exempt from NYS disability benefits.

http://www.wcb.state.ny.us/content/main/forms/AllForms.jsp https://www.businessexpress.ny.gov/ http://www.wcb.state.ny.us/content/main/forms/AllForms.jsp

PREVAILING WAGE SCHEDULE

FOR ARTICLE 9 BUILDING SERVICE

Location: Finger Lakes Community College

Project Type: Hauling and disposal of trash and recyclables from various FLCC sites in Ontario and Wayne Counties.

PRC#: 2025900411

Effective dates of schedule provided by NYS DOL: July 2024 through June 2025.

A unique Prevailing Wage Case Number (PRC#) has been assigned to the schedule(s) for this project.

The current schedule(s) of the prevailing rates and prevailing hourly supplements for the project referenced above may be accessed at the New York State Department of Labor website @ www.labor.ny.gov. Updated PDF copies of your schedule can be accessed by entering the assigned

PRC# at the proper location on the website.

For policy or rate questions call the NYS Department of Labor at (585) 258-4505. If you do not have internet access, you may contact the Ontario County Purchasing Department at (585) 396-4442 to request a copy of the prevailing rate schedule provided for this project.

Please reference the topic of “Prevailing Wages” in the General Information section of this document.

http://www.labor.ny.gov/

SPECIFICATIONS

B25051

SCOPE

The Finger Lakes Community College requires continuous removal of solid waste and recyclables as specified in this bid. It is the intent of this bid to contract with a single vendor (if possible) and to establish unit prices for this service for the stated contract term.

It is the intent of the College that service under this new contract will begin on October 8, 2025. This date is tentative and subject to change as it is dependent on the evaluation and award of this bid.

Notwithstanding the details presented in the specifications, it shall be the responsibility of each bidder to verify the completeness of same to meet the intent of the specifications; it being understood that a complete reliable solid waste removal service satisfactory to all parties concerned shall be required in all cases.

NOTE: Please read the “Instruction to Bidders” and the “General Information” sections of this bid document carefully for any additional requirements, terms and conditions.

GUARANTEE

The contractor guarantees that all equipment used as a part of this contract shall meet all federal, state and local regulations that are in effect during the duration of this contract. The number and type of collection vehicles, (including backup or reserve equipment) furnished by Contractor, shall be sufficient for the collection of all garbage and recyclable materials. All trucks used shall be in good, reliable working condition, meet all NY state inspection, licensing and insurance requirements. The contractor shall adhere to the schedule and shall complete all scheduled pickups on time, excepting for a natural disaster. Scheduled pickups that are missed shall be rescheduled as the first pickup on the following day. Any scheduled pickups not completed shall cause the invoice to be short-paid on a prorated amount of the monthly rate. Additionally, when a missed pickup causes the trash bin to overflow, the contractor shall pick up all trash that is not in the container.

CONTRACT REQUIREMENTS

1. The contractor must provide at least three (3) commercial references of similar contracts within the past two (2) years – with their bid. Each reference must consist of the following:

a) Company name, contact person, address, telephone number

b) Type of contract and service performed

c) Size of contract

2. Upon written agreement between the using agency and the contractor the frequency of pick-up, number and size of containers may be changed. This may be done at any time during the contract period.

If additional containers or more frequent pick-ups are required the contract will be adjusted, if the change is at the request of the using agency. If the contractor requests a change in size, number or frequency the contract price will remain the same or be lowered.

3. Each using agency shall receive their own invoices and be responsible for payment of their own bills.

Invoices shall be received monthly and be broken down by location. Example: if the College has (6) six separate locations the invoice shall indicate the price for each location.

Payment shall be made within thirty (30) days of receipt of an acceptable invoice. All payments shall be made by check through the mail. Vendors may not pick up checks personally.

4. The contractor must provide a written Backup Plan with their bid, detailing how they plan on maintaining service to the College during times of stress on their manpower or fleet due to loss of employees, breakdown of trucks, etc.

DUMPSTER CONTAINERS

The contractor shall furnish as a part of this contract all dumpsters in the sizes indicated in the list provided in these specifications. Said dumpsters shall be clean, disinfected and freshly painted at the beginning of the contract and painted annually thereafter for the length of the contract. The dumpsters shall meet all Federal, State and Local laws. They shall have covers that are in good working order and are easily lifted by the College personnel. Rear load containers are required at the Main Campus location.

TIME OF REMOVAL

Removal of accumulated waste will be on or before noon of the scheduled day(s) agreed upon by the contractor and the College.

POLICING OF DUMPSTER AREA

Following the transfer of accumulated waste from the dumpster to the packer truck, the contractor will be responsible for policing the area, picking up any spillage and leaving the area at least "broom clean". Any liquids leaked shall be washed down immediately. If the College finds leakage or materials left behind by the vendor, the College may at its discretion (A) call the vendor and have them clean the area, (B) clean the area themselves and charge the vendor for materials and labor or (C) contract for the cleaning of the area and charge the vendor whatever the cost may be. Should the College choose options (B) or (C), the vendor agrees to have the College deduct any and all charges from their next payment to the vendor and the College agrees to supply the vendor with documentation of the costs with their payment.

DISPOSAL OF SOLID WASTE

All solid waste must be properly disposed of in a New York State permitted landfill.

CLEANING OF DUMPSTERS

It will be the responsibility of the Contractor to wash the inside of all containers regularly so that odors are kept at a minimum and there is no accumulation of waste. All dumpster containers shall be regularly washed and sprayed with an insecticide to reduce the nuisance of flies, bees and other insects. The insecticide used must meet with all codes of the State of New York and the Federal government and be approved by the Environmental Protection Agency. The above described service shall be done from June

1 through September 30 each year on an as needed basis or at the College’s discretion.

BID BASIS

Pricing is to be submitted as indicated on the attached Bid Form. For most items, the pricing will be PER

MONTH. For some items where service is on an as needed basis, the pricing will be PER PULL. A “per pull” is defined as one removal of all solid waste and/or recyclables at a given site.

Specifications continued on the next page

FINGER LAKES COMMUNITY COLLEGE

LOCATION OF DUMPSTERS

Containers Size Type Frequency

Emptied

Item #1 Geneva Campus Center 63 Pulteney Street 1 4 cu. yd Trash 1x / week

Geneva NY 14456 1 3 cu. yd Recyclable 1x / week

Item #2 Main Campus 2 6 cu. yd Trash 5x / week

3325 Marvin Sands Drive 1 8 cu. yd Recyclable 3x / week

Canandaigua, NY 14424 1 4 cu. yd Trash 1x / week (Athletic

Field) 4/1-10/31

1 4 cu. yd Trash 1x / week (Child

Care Center)

Note: Rear load containers are required for both trash and recyclables.

No front load dumpsters allowed at this location.

Item #3 Newark Campus Center 1 6 cu. yd Trash 1x / week

1100 Technology Parkway 1 6 cu. yd Recyclable 1x / week

Newark, NY 14513

Item #4 Victor Campus Center 1 3 cu. yd Trash 1x/ week

200 Victor Heights Parkway 1 3 cu. yd Recyclable 1x/ week

Victor, NY 14564

Item #5 Viticulture Center 2 Totes Trash 1x/ week

100 Empire Drive 1 Tote Recyclable 1x/ week

Geneva, NY 14456

Item #6 Price per pull for disposal of Wooden Pallets from Main Campus

**** Note recycling bins may contain: a mix of cardboard, paper, plastic, glass and cans.****

BID FORM - B25051

PROPOSAL FORM FOR BID to be publicly opened and read at the date, time and location listed on the notice to bidders.

Bids must be submitted in a sealed envelope plainly marked as to its contents.

Award of bid will be based on lowest bid price per specifications.

The College reserves the right to reject any or all bids.

By signing and submitting this Bid Form, the undersigned acknowledges that they have read, understand and agree to all of the terms of the bidding documents as presented without reservation or alteration including: The Notice to Bidders, Instructions to Bidders, General Information, Schedule B Insurance Requirements, Bid Specifications B25051, Bid Form B25051 and any

Addenda upon which the bid is based.

All prices are to be net delivered prices and are to include no taxes.

NAME OF FIRM:_______________________________________________

MAILING ADDRESS:____________________________________________

CITY/STATE/ZIP CODE:________________________________________

TELEPHONE NUMBER:___________________________________________

FAX NUMBER:_________________________________________________

BY:_________________________________________________________

Signature of Representative (Blue or other non-black ink required)

Signature of Representative (PRINTED)

FEDERAL OR TAX ID #_______________________________________

E-MAIL ADDRESS ___________________________________________

ADDENDA

The following is confirmation of all the addenda upon which this bid proposal is based.

– Addenda # ________ - Received _____________, 2025_____________ Initialed by Rep.

– Addenda # ________ - Received _____________, 2025_____________ Initialed by Rep.

– Addenda # ________ - Received _____________, 2025 _____________ Initialed by Rep.

INDIVIDUAL, CORPORATE, PARTNERSHIP OR LLC ACKNOWLEDGMENT

STATE OF _______________)

)SS:

COUNTY OF _______________)

On the ___ day of _______________________, in the year 20__ before me personally appeared _____________________________________, known to me to be the person who (name of person signing contract) executed the within instrument, who being duly sworn by me did depose and say that __he resides at

_________________________________ in the Town of ____________________, County of

______________________, State of ___________________, and further that:

[Check One]

( If an individual): __he executed the foregoing instrument in his/her name and on his/her own behalf, or doing business as (d/b/a) _____________________________________________.

(name of company)

( If a corporation): __he is the __________________of __________________________, the (title) (name of company) corporation described in said instrument; that, by authority of the Board of Directors of said corporation, __he is authorized to execute the foregoing instrument on behalf of the corporation for the purposes set forth therein; and that, pursuant to that authority, __he executed the foregoing instrument in the name of and on behalf of said corporation, as the act and deed of said corporation.

( If a partnership): __he is the __________________ of _________________________, the (title) (name of company) partnership described in said instrument; that, by the terms of said partnership, __he is authorized to execute the foregoing instrument on behalf of the partnership for the purposes set forth therein; and that, pursuant to that authority, __he executed the foregoing instrument in the name and on behalf of said partnership, as the act and deed of said partnership.

( If a limited liability company): __he is a duly authorized member of

________________________________, LLC, the limited liability company described in said (name of company) instrument; that __he is authorized to execute the foregoing instrument on behalf of the limited liability company for the purposes set forth therein; and that, pursuant to that authority, __he executed the foregoing instrument in the name of and on behalf of said limited liability company, as the act and deed of said limited liability company.

Notary Public

BID FORM B25051 Page 3 of 5

Note: Vendors are to pay particular attention to the way each item is requested to be priced.

Example: Price $ _______/ each, or /lot, or / ounce.

Varying from the requested price breakdown may cause that item to be deemed nonresponsive

ITEM #1 Geneva Campus Center

TRASH $________________ / MONTH

Recyclables $________________ / MONTH

ITEM #2 FLCC Main Campus

TRASH $________________/ MONTH

ITEM #3 Newark Campus Center

ITEM #4 Victor Campus Center

ITEM #5 Viticulture Center

ITEM #6 Price Per Pull for load of Wooden Pallets

Price $________________ / PULL, as needed

NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid (B25051), each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

NAME OF FIRM_____________________________________________________

Individual or Legal Name of Firm or Corporation

MAILING ADDRESS:_________________________________________________

CITY/STATE/ZIP CODE:_____________________________________________

BY:______________________________________________________________

Signature of Representative of Firm or Corporation (blue or other non-black ink)

Sworn to before me this

_______ day of________, 20______

BIDDER’S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW §139-l

In accordance with State Finance Law §139-l, which generally prohibits the College from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York

Labor Law §201-g, the bidder submits the following certification under the penalty of perjury:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the Labor Law.

Name of Bidder

Signature of Authorized Official

Printed or Typed Name of Official and Title

Date

Sworn to before me this

_______ day of________, 20______

NON-BIDDER'S RESPONSE B25051

The College and the County are interested in ascertaining reasons for prospective bidders' failure to respond to invitations for bids and quotes. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the, Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424.

This form may be faxed to 585-396-4250 or emailed to Purchasing@ontariocountyny.gov .

Failure to either submit a bid proposal or return this form may result in removal of your firm's name from our bidder's lists. Thank you for your cooperation.

We are not responding to this invitation for bid for the following reason(s):

___ Items or materials requested not manufactured by us or not available to our company.

___ Our items or materials do not meet specifications.

___ Specifications not clearly understood or applicable (too vague, too rigid, etc.).

___ Quantities too small.

___ Insufficient time allowed for preparation of bid.

___ Incorrect address used. Correct mailing address is:

___ Our branch/division handles this type of bid.

Correct name and mailing address is:

___ We are unable to bid at this time but would like to continue to receive invitations for bids.

___ We are unable to bid and wish to be removed from the bidder's lists.

NAME OF FIRM:_______________________________________________

MAILING ADDRESS:____________________________________________

CITY/STATE/ZIP CODE:________________________________________

Signature of Representative

DATE:__________________________

mailto:Purchasing@ontariocountyny.gov