B2432 Addendum #1.pdf

Appendix 14-8: Notice to Bidders – Advertisement of Bid

Notice is hereby given that Sullivan County will accept sealed bids for: B-24-32

Sullivan County Bridge Maintenance 2024 – CR 32 / Proctor Rd over Mill Brook Town of Lumberland, Sullivan County, NY

PIN 9754.74

D040872 Bid Number: B-24-32

The Owner is the Sullivan County DPW and the work site is located in the Town of Lumberland. The projects limits extend from: within 100’ in either direction of the CR 32 over Mill Brook Bridge

The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following:

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on May 1, 2024 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

The DBE goal for this project is: 6% There are no M/WBE goals for this project.

The EEO Employment goals for this project are: 17% Minority Employment Goal

6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://www.dot.ny.gov/main/business‐ center/civil‐rights2/civil‐rights‐repository/Tab/EBO_Login_Application.pdf.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined or obtained, at no expense, between the hours of 9:00 am and 5:00 pm Monday through Friday at the office of:

Sullivan County Office of Purchasing & Central Services Sullivan County Government Center 100 North Street Monticello, NY 12701 Tel #: 845-807-0515 Or requested through Email @ purchasing@sullivanny.us

No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

PIN 9754.74 Addendum 1

Addenda will be emailed from Sullivan County Office of Purchasing & Central Services to Bidders listed on the official Plan Holders List. An emailed response from the Bidder, to the Addendum sent by Sullivan County Office of Purchasing & Central Services will act as proof that the Bidder received the Addendum. In addition to an emailed response. Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page 20 of the Bid Form and the Acknowledgement of Receipt of Addenda, page 20. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to Allyson Lewis, Director, Sullivan County Purchasing and Central Services either through email at: purchasing@sullivanny.us or by telephone at 845-807-0515. Bidders shall promptly notify Allyson Lewis of any errors, omissions, conflicts or ambiguity within the Contract Documents within 3 days of bid opening.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the base bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at Sullivan County Office of Purchasing & Central Services, Sullivan County Government Center, 100 North Street, Monticello, NY 12701 by 1:00 PM, local time, on July 2, 2024, at which time they will be publicly opened and read aloud in the Sullivan County Office of Purchasing & Central Services. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID B-24-32: SULLIVAN COUNTY BRIDGE

MAINTENANCE 2024”.

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

Sullivan County reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Sullivan County Legislature before any award of contract may be made. Receipt of bids by Sullivan County shall not be construed as authority to bind Sullivan County.

The work will be substantially completed 60 calendar days from Notice to Proceed and completed and ready for final payment on October 31, 2024.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

Owners Contact Technical Questions Sullivan County Government Center Allyson Lewis 100 North Street Director Monticello, New York Office of Purchasing & Central Services845-807-0515 Sullivan County Government Center

100 North Street Monticello, New York 12701 845-807-0515 purchasing@sullivanny.us

Dated: June 11, 2024

PROPOSAL FORM

The following proposal is hereby made to: Sullivan County (Project Sponsor).

STIPULATED AMOUNTS: The Undersigned hereby proposes and agrees to perform all the work and furnish all the necessary labor, materials, equipment, tools and services necessary for the Sullivan County Bridge Maintenance 2024 – CR 32/Proctor Rd over Mill Brook.

All work shall be undertaken in accordance with the Drawings, Specifications, and other Contract Documents prepared by Fisher Associates, P.E., L.S., L.A., D.P.C., 180 Charlotte St., Rochester, NY 14607, for the following stipulated amounts:

BASE BID WRITTEN:

BASE BID FIGURES:

NOTE: AWARD BASED UPON GROSS SUM OF BASE AND ALTERNATE BIDS FROM LOWEST

RESPONSIBLE BIDDER, AS FOLLOWS, THE OWNER’S PROJECT BUDGET TO BE

ANNOUNCED PUBLICLY IMMEDIATELY PRIOR TO BID OPENING:

GROSS SUM OF BASE BID PLUS BOTH ALTERNATES, IF GROSS SUM DOES NOT EXCEED

OWNER’S PROJECT BUDGET,

OR GROSS SUM OF BASE BID PLUS ALTERNATE 1, IF GROSS SUM DOES NOT EXCEED

OWNER’S PROJECT BUDGET,

OR GROSS SUM OF BASE BID PLUS ALTERNATE 2, IF GROSS SUM DOES NOT EXCEED

OWNER’S PROJECT BUDGET,

OR GROSS SUM OF BASE BID ONLY.

ALTERNATE 1 BID WRITTEN:

ALTERNATE 1 BID FIGURES:

ALTERNATE 2 BID WRITTEN:

ALTERNATE 2 BID FIGURES:

NOTES: ALTERNATE 1 & 2 UNIT PRICES SHALL BE CONSISTENT WITH BASE BID FOR

MATCHING ITEM #’S (e.g. Item 586.0201)

GROSS SUM (BASE+ALT. 1) BID WRITTEN:

GROSS SUM (BASE+ALT. 1) BID FIGURES:

GROSS SUM (BASE+ALT. 2) BID WRITTEN:

GROSS SUM (BASE+ALT. 2) BID FIGURES:

ATTACH PROPOSAL UNIT BID SHEETS

GENERAL: All applicable provisions of the Contract Documents shall govern all work of this proposal.

KNOWLEDGE OF LOCAL CONDITIONS AND CONTRACT DOCUMENTS: The Undersigned has examined the locations of the proposed work, Drawings, Specifications, and other Contract Documents and is familiar with local conditions at the place where the work is to be performed.

19PIN 9754.74 Addendum 1

PROPOSAL PERIOD: The Undersigned agrees to hold Bid open for a period not to exceed forty-five (45) calendar days following the scheduled time for the opening of Bids.

EXECUTION OF AGREEMENT, FURNISHING BONDS, and INSURANCE: Within 10 (ten) days after being awarded the Contract, the Undersigned agrees to execute the Construction Contract Agreement; to furnish Performance and Labor and Materials Bonds in an amount equal to 100 percent of the Contract amount; and furnish certificates of insurance.

ADDENDA: The undersigned hereby acknowledges receipt of the following Addenda:

Addendum # Date

CONTRACT TIME: If awarded the Contract, the Undersigned agrees to complete all the work under this Contract by the completion dates established in the proposal.

OWNER’S RIGHT RESERVED: The Undersigned understands that Sullivan County reserves the right to reject any or all proposals or to waive any informality or technicality in any proposal.

The Proposal and attached Unit Bid Sheets are hereby respectfully submitted by:

BIDDERS NAME / FIRM NAME

BIDDER/FIRM ADDRESS

NAME OF AUTHORIZED BIDDER / FIRM’S SIGNER (PRINT) TITLE

SIGNATURE OF BIDDER / FIRM’S AUTHORIZED SIGNER

The Bidding Contractor must be bondable by securing bonding approval prior to submission of bid:

Performance Bond Labor and Material Bond

To be considered responsive, the Contractor must submit (2) copies to the Project Sponsor as a minimum the following proposal items in a sealed envelope:

Bid Proposal Proposal Form with Bid and Signature Proposal

20PIN 9754.74 Addendum 1

Unit Bid Sheets for Base Bid, Bid Alternate 1 & 2 Bid Bond (5% of Base Bid) Offerer’s Affirmation of Understanding of and Agreement Pursuant to State Finance Law § 139-j (3) and § 139-j (6) (b)

Certification for Federal Aid Contracts (Disclosure of Lobbying Activities)

- if no lobbying efforts are to be reported, please indicate so by stating

“None”, dating and initialing in the upper right corner of the form

Non-Collusive Bidding Certifications Offerer Disclosure of Prior Non-Responsibility Determinations Federal DBE Commitment and GFE Bid Requirements Proposed DBE commitments using NYSDOT Local Projects Manual Appendix 14-9 Form NYSDOT Federal Aid Project EEO Utilization Requirements Certification of Compliance with the Iran Divestment Act

The apparent low bidder will be determined by the base bid amount, not the bid alternate or total bid amount. Bid alternate work is not guaranteed and may, or may not, be completed based on the unit prices and availability of funds.

The apparent low bidder upon notice, may be required to submit within 24 hours of being notified, its most recent audited financial statement. Such statement shall be kept confidential consistent with the provisions of the New York State “Public Officers Law”.

21PIN 9754.74 Addendum 1

Sullivan County Bridge Maintenance 2024

Town of Lumberland, Sullivan County, NY, PIN 9754.74, D040872

Base Bid Tabulation

ITEM # APPROX.

QUANTITY

ITEMS WITH UNIT BID PRICE (WRITTEN IN WORDS) UNIT BID PRICE

(FIGURES)

AMOUNT BID

(FIGURES)

DOLLARS CENTS DOLLARS CENTS

520.55000015 148 LF

SAW CUTTING CONCRETE PAVEMENT

____________________________________________LINEAL FEET

555.0021 2 CY

CONCRETE FOR STRUCTURES, PERFORMANCE

____________________________________________CUBIC YARDS

556.0202 320 LB

EPOXY-COATED BAR REINFORCEMENT FOR STRUCTURES

_________________________________________________POUNDS

567.60 74 LF

ARMORLESS BRIDGE JOINT SYSTEM

____________________________________________LINEAL FEET

580.01 5 CY

REMOVAL OF STRUCTURAL CONCRETE

____________________________________________CUBIC YARDS

586.0201 228 EACH

DRILLING AND GROUTING BOLTS OR REINFORCEMENT BARS

____________________________________________________EACH

619.01 1 LS

BASIC WORK ZONE TRAFFIC CONTROL

______________________________________________ LUMP SUM

BIDDERS NAME: CARRY FORWARD

22PIN 9754.74 Addendum 1

Base Bid Tabulation

BROUGHT FORWARD

ITEM # APPROX.

QUANTITY

ITEMS WITH UNIT BID PRICE (WRITTEN IN WORDS) UNIT BID PRICE

(FIGURES)

AMOUNT BID

(FIGURES)

DOLLARS CENTS DOLLARS CENTS

619.0803 100 LF

COVER EXISTING PAVEMENT MARKING STRIPES (REMOVABLE

TAPE)

____________________________________________LINEAL FEET

619.0903 220 LF

TEMPORARY PAVEMENT MARKINGS (REMOVABLE MARKINGS)

____________________________________________LINEAL FEET

619.110511 2 EACH

(PVMS) STANDARD SIZE – FULL MATRIX (LED) NO OPTIONAL

EQUIPMENT SPECIFIED, NO CELLULAR COMMUNICATIONS

REQUIRED

____________________________________________________EACH

619.1301 2 ELOC

TEMPORARY TRAFFIC SIGNALS

____________________________________________________EACH

619.1711 420 LF

TEMPORARY POSITIVE BARRIER – CATEGORY 1 (PINNING

PROHIBITED)

____________________________________________LINEAL FEET

637.11 2 MNTH

ENGINEER'S FIELD OFFICE - TYPE 1 FOR

____________________________________________ PER MONTH

BIDDERS NAME: CARRY FORWARD

23PIN 9754.74 Addendum 1

Base Bid Tabulation

BROUGHT FORWARD

ITEM # APPROX.

QUANTITY

ITEMS WITH UNIT BID PRICE (WRITTEN IN WORDS) UNIT BID PRICE

(FIGURES)

AMOUNT BID

(FIGURES)

DOLLARS CENTS DOLLARS CENTS

637.34 1,000 DC

OFFICE TECHNOLOGY AND SUPPLIES FOR

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 1000 00

697.030000BM 5,000 DC

FIELD CHANGE PAYMENT FOR

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 5,000 00

698.04 100 DC

ASPHALT PRICE ADJUSTMENT

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 100 00

698.05 100 DC

FUEL PRICE ADJUSTMENT

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 100 00

698.06 100 DC

STEEL/IRON PRICE ADJUSTMENT

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 100 00

SUBTOTAL

699.040001 1

MOBILIZATION (MUST NOT EXCEED 4% OF SUBTOTAL

ABOVE) FOR_____________________________________________

______________________________________________ LUMP SUM

BIDDERS NAME: BASE BID TOTAL

24PIN 9754.74 Addendum 1

Bid Alternate 1 Bid Tabulation

ITEM # APPROX.

QUANTITY

ITEMS WITH UNIT BID PRICE (WRITTEN IN WORDS) UNIT BID PRICE

(FIGURES)

AMOUNT BID

(FIGURES)

DOLLARS CENTS DOLLARS CENTS

570.150001 1 LS

CLASS A CONTAINMENT FOR PAINT REMOVAL

_______________________________________________LUMP SUM

571.04 1430 LB

DISPOSAL OF NON-HAZARDOUS INDUSTRIAL SOLID PAINT

WASTE__________________________________________________

_________________________________________________POUNDS

573.010001 1 LS

STRUCTURAL STEEL PAINTING FIELD APPLIED, TOTAL

REMOVAL_______________________________________________

_______________________________________________LUMP SUM

697.030000BM 2,500 DC

FIELD CHANGE PAYMENT FOR

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 2,500 00

SUBTOTAL

699.040001 1

MOBILIZATION (MUST NOT EXCEED 4% OF SUBTOTAL

ABOVE) FOR_____________________________________________

______________________________________________ LUMP SUM

BIDDERS NAME: ALTERNATE 1 TOTAL

25PIN 9754.74 Addendum 1

Bid Alternate 2 Bid Tabulation

ITEM # APPROX.

QUANTITY

ITEMS WITH UNIT BID PRICE (WRITTEN IN WORDS) UNIT BID PRICE

(FIGURES)

AMOUNT BID

(FIGURES)

DOLLARS CENTS DOLLARS CENTS

556.0202 630 LB

EPOXY-COATED BAR REINFORCEMENT FOR STRUCTURES

_________________________________________________POUNDS

559.02 1,150 LF

PROTECTIVE SEALING OF NEW STRUCTURAL CONCRETE

____________________________________________SQUARE FEET

582.0051 4 CY

REMOVAL AND REPLACEMENT OF STRUCTURAL CONCRETE

____________________________________________CUBIC YARDS

586.0201 288 EACH

DRILLING AND GROUTING BOLTS OR REINFORCEMENT BARS

____________________________________________________EACH

697.030000BM 2,000 DC

FIELD CHANGE PAYMENT FOR

ONE DOLLAR EXACTLY

DOLLAR-CENTS

1 00 2,000 00

SUBTOTAL

699.040001 1

MOBILIZATION (MUST NOT EXCEED 4% OF SUBTOTAL

ABOVE) FOR_____________________________________________

______________________________________________ LUMP SUM

BIDDERS NAME: ALTERNATE 2 TOTAL

26PIN 9754.74 Addendum 1