B2._24-384_Small_Business_Solicitation.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

24-384

SMALL BUSINESS BID SOLICITATION (SB BID)

Notice to Prospective Bidders

5/28/2025

You are invited to review and respond to this Small Business Bid Solicitation (SB Bid) entitled 24-384 – Flooring Replacement Services at the Hemet DMV Field Office.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the Department of Motor Vehicles, this SB Bid package is complete and without need of explanation. The contact person for this SB Bid is:

Allison Stanek Department of Motor Vehicles

Phone: (916) 818-2848 Email: allison.stanek@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ALLISON STANEK

Contract Administrator

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Schedule of Events

5. Mandatory Pre-Bid Conference

6. Written Questions

7. Submission of Bid

8. Disposition of Bids

9. Evaluation and Selection

10. Notice of Contract Award

11. Standard Conditions of Service

12. Required Documents (Awarded Contractor)

13. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

EXHIBIT F – Noncollusion Declaration

EXHIBIT G – Standard California Nondiscrimination Construction Contract

EXHIBIT H – Drawing(s)

APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Civil Rights Laws Certification

1. Purpose and Description of Services

A. Flooring replacement services at the Hemet DMV Field Office. Term: Fifteen (15) calendar days within a term of eighteen (18) months. See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. Bidder must be certified by the State of California, Department of General Services (DGS), Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a Certified Small Business.

B. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

C. The bidder shall possess a valid C-15 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

http://www.dir.ca.gov/

4. Schedule of Events

Event Date Time

(1). SB Bid available to prospective bidders: 5/28/2025 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 5.)

6/10/2025 10:00 a.m.

(3). Written questions regarding SB Bid are due by:

(Note: See additional info in Section 6.)

6/12/2025 10:00 a.m.

(4). Written responses to questions released by: 6/13/2025 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 7.)

6/17/2025 11:59 p.m.

(6). Proposed start date of contract: 6/25/2025 N/A

5. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at Hemet DMV field office (Meeting at the flagpole), 1200 South State Street, Hemet, CA 92543, for the purpose of discussing concerns regarding this SB Bid.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this SB Bid package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

6. Written Questions

A. Submit all questions via email to the contact person identified on the cover page of this SB Bid package.

7. Submission of Bid

A. Bids must be received via email no later than the date and time specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 24-384 for ALLISON STANEK for FLOORING REPLACEMENT SERVICES Due: 6/17/2025 BY 11:59 PM

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date and time specified in the Schedule of Events.

B. Bids must be received by the DMV no later than the date and time specified in the Schedule of Events. Any bid received after the specified due date and time shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire SB Bid package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this SB Bid prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

mailto:DMVBIDS@dmv.ca.gov

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the SB Bid requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

8. Disposition of Bids

A. All documents submitted in response to this SB Bid shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

9. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this SB Bid.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this SB Bid.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this SB Bid, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the SB Bid document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this SB Bid regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

10. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

11. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

12. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within five (5) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

http://www.dgs.ca.gov/

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Automobile Liability

A. Coverage shall provide limits of not less than $1,000,000.00 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles.

(1). The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, ORIM:

a. The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

3. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’

Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

13. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform flooring replacement services (approximately 3,000 square feet of carpet tiles and 3,300 square feet of tile flooring, both provided by the DMV) at the Hemet DMV Field Office for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement. All work shall be in conformity with the plans and specifications.

2. The services shall be performed at: 1200 South State Street, Hemet, CA 92543

3. Commencement and Completion of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The Contractor shall complete all work under this Agreement within fifteen (15) calendar day(s) from the specified start date provided by the DMV Project Manager, no later than the expiration date of this Agreement.

4. The services shall be performed during DMV business hours, unless prior approval is obtained from the DMV Project Manager. All work dates and times must be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. SPECIFICATIONS FOR MOISTURE TESTING

(1). MOISTURE TEST

a. Calcium chloride moisture tests shall be done by an independent agency approved by the State of California funded and secured by the Contractor. All testing must be done by a company with a minimum of three (3) years’ experience in the flooring testing and inspection business. A minimum of three

(3) test kits shall be required for the first 1,000 square feet and an additional test kit for every 1,000 square feet thereafter for each project. All test results must be reviewed and approved by the DMV Project Manager prior to the start of any installation.

(2). MISCELLANEOUS:

a. Other items that shall be included in the installation process are:

1. The Contractor shall replace all required electric covers (pothead covers) and Walker Duct covers in conjunction with flooring installation.

2. Labor for unloading of furniture, dismantling equipment and removing/replacing earthquake fastening hardware as necessary for installation.

3. The Contractor shall be required to provide Negative Air Machines (Air Scrubbers) to be run during the installation and twenty-four (24) hours after the installation in order to alleviate odors, fumes, and particles suspended in the air. The Negative Air Machines used must have carbon filters and be able to filter no less than 1,500 cubic feet per minute.

Furthermore, the Contractor shall be required to provide an adequate number of Negative Air Machines for the cubic feet in regard to this specific project. Negative Air Machines shall be Aerospace America Model 9180 with carbon filter or pre-approval equal.

B. INSTALLATION OF CONCRETE MOISTURE BARRIER (IF APPLICABLE)

(1). The following section is applicable to this project as a result of high moisture vapor emissions. Calcium chloride moisture tests shall be done by an independent agency approved by the State of California. All testing must be done by a company with a minimum of three (3) years’ experience in the flooring testing and inspection business.

The Contractor is responsible for all costs involved with vapor emission control and compliance.

a. QUALITY ASSURANCE

1. Installer/applicator shall have a minimum of ten (10) years’ experience in the application of topically applied resin type moisture vapor control products, as the Manufacturer's employed personnel.

2. Manufacturer shall verify a ten (10) year history of producing/distributing resin type moisture vapor control products.

3. Manufacturer shall also provide five (5) verifiable treatment installations successfully completed for a minimum of six (6) years prior to this bid date.

4. Manufacturer’s warranty must comply with the requirements outlined herein.

b. SUBMITTALS

1. The Contractor shall submit manufacturer’s literature defining system properties, limitations, installation method, and warranties.

2. The Contractor shall submit copy of manufacturer’s warranty to show compliance with Section 6 of this specification.

3. The Contractor shall submit Material Safety Data Sheets (MSDS) information for all components of system for review by the State of California.

c. WORK SPECIFIED

1. Application of vapor emission treatment system that shall reduce emission level to compliance with requirements of specified floor covering.

2. All approved systems shall contain scarification or “bead blasting” prior to the installation of moisture vapor control system.

3. All approved systems shall include resin type materials. All approved systems shall include final coat of cementitious underlayment to facilitate floor covering adhesive compatibility.

d. MATERIALS

1. Vapor emission control systems, Treatment System IV as manufactured by Floor Seal Technology, Inc. - Santa Ana, CA (800) 295-0221, or owner approved equal. The system used must employ a minimum of four (4) layers consisting of the following:

A. M.E.S. Penetrant

B. Fiberseal membrane

C. Base coat resin

D. Final coat resin

2. All systems to be considered “equal” must meet performance standards of Section 8 of this Exhibit and shall be approved by the state in writing.

e. INSTALLATION OF RESIN MEMBRANE

1. Prior to the installation of compliance system, all walls and previously installed floor coverings shall be masked or otherwise protected from the effects of scarification and/or application.

2. All cracks, control joints and cold joints shall be prepared and treated per system requirements for a warranted system.

3. The Contractor shall clean and fill all divots, chips, voids and other surface irregularities with resin/portland based cementitous fill only.

4. Application of compliance treatment by manufacturer's trained personnel only using roller and squeegee methods only.

5. Apply one-eighth (1/8) cementitious final coat to facilitate floor covering adhesive.

f. WARRANTIES

1. Emission control system warranty must be from the manufacturer, in writing, for material performance and installation workmanship. Warranty shall cover the cost of system materials, cementitious compounds and labor costs of application and preparation, at no additional cost to the DMV. In addition, the warranty must extend to the flooring material, adhesive and installation labor.

2. Warranty shall be underwritten by a product liability insurance carrier, with a minimum “A” rating from Best or equivalent rating system, in the amount of $5,000,000 per occurrence, delivered to the DMV.

3. Warranty exclusions shall be limited to:

A. Moisture failure due to topical intrusion, plumbing failure or other substances entering from the surface;

B. Seismic damage occurring after installation;

C. Moisture emission in excess of the warranted limit of the system;

D. Water intrusion due to plumbing leaks below the slab;

E. Replacement of floor covering during warranty period as removal demolition could damage process.

F. Warranty may not exclude cracks visible at the time of installation, nor “improper installation,” nor “inferior concrete.”

G. Warranty period shall be no less than ten (10) years or the life of the floor covering whichever comes first.

H. Work in this section includes concrete surface preparation and installation of a moisture vapor control system, warranted to control concrete moisture vapor emission and alkalinity permitting the installation of a resilient or other flooring system.

I. Upon completion of work, remove all rubbish, cans, and accumulated materials resulting from work in each space or room.

All areas shall be left in a clean, orderly condition.

C. SPECIFICATIONS FOR CARPET TILE, VCT AND COVE BASE INSTALLATION

(1). The Contractor shall provide Carpet Tile removal and installation

a. The Contractor shall be responsible for transporting the new carpet tile and VCT flooring previously purchased and currently in storage.

b. The Contractor shall remove old carpet and replace with approximately 3,000 square feet of new carpet tiles at the DMV Hemet field office for the term of this Agreement. The Contractor shall be responsible for all flooring measurements for this project. This shall include, but not be limited to, providing dumpster service, calcium chloride moisture testing, labor for unloading of furniture, (excludes copiers, word processors, personal items, and plants), dismantling equipment, removing and replacing earthquake straps, re-leveling furniture, raising and resetting electrical and communication monuments, trimming and rehanging doors, replacing door stops wood and metal.

c. The Contractor shall remove all spots or smears of floor adhesives or seam cement. The Contractor shall line up transition of new flooring with existing furniture line. All work shall be in conformity with the plans and specifications. A Shaw Vertical Installation Technology (VIT) lifting system is required for this project. The lifting system can be leased from Shaw. Pre-approved equals of the Shaw VIT lifting system shall be considered. Pre-approval from the DMV Project Manager shall be required to use a lifting system other than the Shaw VIT system. No crowbars, levers, wooden blocks, hand trucks, hydraulic or other prying devices shall be used on any furniture. Any damage to furniture, panels, doors and electrical connections shall be repaired or replaced by the Contractor at no additional cost to the DMV.

(2). CARPET TILES – PROVIDED BY DMV

a. SUBMITTALS

1. Shop drawing showing columns, doorways, enclosing walls or partitions, built-in cabinets, and locations where cutouts are required as well as direction of carpet pile and pattern, location of edge moldings and edge bindings shall be submitted to the DMV Project Manager for approval prior to installation.

(3). QUALITY ASSURANCE

a. Installer Qualifications

1. Installer shall be certified by the carpet tile manufacturer.

2. The Contractor shall be responsible for proper product installation, including floor testing and preparation as specified by the carpet manufacturer and the scope of work herein.

3. The Contractor shall provide the DMV Project Manager a written installation warranty that guarantees the completed installation to be free from defects in materials and workmanship for a period of one (1) year after job completion.

(4). DELIVERY, STORAGE AND HANDLING

a. The Contractor shall deliver materials to the DMV site in the manufacturer's original packaging listing manufacturer's name, product name, identification number, and related information.

b. The Contractor shall store materials in a dry location, between 600 F and 800 F, and a relative humidity below 65% and protect materials from damage and soiling at the location site. The Contractor shall store materials in pallet form as supplied by the manufacturer. The Contractor shall not stack pallets.

c. The Contractor shall make the stored materials available for inspection by the DMV Project Manager.

d. The Contractor shall store the materials in an area of installation for a minimum period of forty-eight (48) hours prior to installation.

(5). PROJECT CONDITIONS

a. All flooring to receive carpet, shall be cleaned and free of glue and wax products.

b. All material used in sub-floor preparation and repair shall be recommended by the carpet manufacturer and shall be chemically and physically compatible with the carpet system installed.

(6). ACCESSORIES

a. Sub-floor filler: White premix latex, type recommended by carpet manufacturer.

b. Edge strips: BURKE-MERCER #710 VCT to carpet reducer. Color shall be black. Approved equals may be considered.

(7). INSTALLATION OF CARPET TILES

a. Installation Guidelines

1. The following instructions shall be reviewed prior to installation. Carpet manufacturer(s) shall be responsible for improper installation.

b. Site Testing and Conditioning

1. The temperature of the installation site, carpet tile, and adhesive shall be maintained at a minimum temperature of 680 F and a maximum temperature of 900 F for twenty-four (24) hours before installation. Do not begin the installation if the room or slab temperature is below 680F. The adhesive will not function properly when applied over an extremely cold surface. Relative humidity should not exceed 65%. These conditions shall be maintained for twenty-four (24) hours prior to, during, and twenty-four (24) hours after installation.

2. When installing carpet tiles on new concrete slabs or existing concrete, the slab shall be tested for moisture and pH/alkalinity in accordance to the manufacturer's specifications prior to beginning the installation.

c. Floor Preparation

1. The floor shall be free of dust, dirt, oil, grease, paint, wax, moisture, and any debris that could affect adhesion of the carpet tile to the floor.

Sweeping compounds shall not be used as they may leave oily deposits.

The floor shall be level, and depressions and cracks shall be filled with a liquid latex additive patching compound and all protrusions leveled.

2. Concrete floors shall be sealed if dusting or powdering exists. The following floor sealers are suggested for concrete:

A. Kure-N-Seal by Sonneborn Chemrex, Inc.

B. Spartan Cote Cure Seal Hardener.

C. Con Seal Plus 1000 Concrete Treatment.

D. Or pre-approved equal floor sealer.

d. Manufacturers are subject to change their formulations. Please refer to all manufacturer’s suggested use and precautions.

1. CAUTION: Cutback asphaltic adhesive shall never be allowed to come into contact with carpet tiles and/or adhesives.

e. Flat wire Cable Systems

1. Flat wire cable systems shall be centered under carpet tiles for better seam quality. Adhesive shall not be applied over flat wire cable systems due to possible damage to the cable during the removal. All cable access covers shall have carpet and shall be level with new carpet.

f. Site Layout

1. The starting point in a carpet installation shall be as near to the center of the room as possible and shall be positioned to utilize the largest perimeter cut module size.

2. The Contractor shall snap a chalk line parallel to one major wall bisecting the starting point. It may be necessary to offset the center chalk line to assure perimeter modules shall be at least half size.

3. A second chalk line shall be snapped from the starting point perpendicular to the first line. This can be accomplished using a 3-4-5, 6-8-10 or larger triangle, depending on the room size.

1. Carpet shall extend a minimum of six (6) inches beyond all modular furniture panels. This may require cutting and removing a portion of the existing flooring in order for the reducer to fit properly.

g. Cutting Techniques

1. Carpet tiles shall be cut by measuring and cutting from the back using a straight edge. Care shall be taken to assure that the arrows are pointing in the correct direction.

2. Carpet tiles may also be cut by letting them cove up the wall and cutting with a cushion back wall trimmer or similar tool. DO NOT COMPRESS.

h. Installation of Carpet Tiles

1. The Contractor shall install concrete sealer in the section per manufacturer's recommendations at all areas of carpeting.

2. Each carpet tile has directional arrows on the backing. This allows for one (1) directional or multi-directional installation.

3. Installation shall begin at the intersection of two (2) chalk lines.

Installation shall continue until completed in one (1) quadrant, and then proceed to an adjoining quadrant until all four (4) quadrants are completed. Larger areas may require chalk lines bisecting the original four (4) quadrants.

4. The Contractor shall install tiles using the pyramid technique. This allows multiple alignment checks. If the edges do not align and the misalignment increases with the progression of the installation, the source of the problem shall be identified and corrected.

5. The Contractor shall slide carpet tiles into position to prevent yarn form being trapped between the carpet. Trapped yarn will adversely affect the appearance of the installation and will cause alignment problems.

6. Carpet tiles shall fit snugly, but not be compressed. Check for fit by measuring the length of ten (10) full modules after installation. The measurement shall not be less than or exceed by more than one-fourth of an inch (1/4") the length of the modules being multiplied by ten (10).

7. For example, if using 18" x 18" tile, the measurement should be between 180" and 180.25".

i. Installation Using the Shaw Vertical Installation Technology (VIT) System or pre-approved equal.

1. VIT lifting system: A system of lifting workstations, files, shelving, and all other office equipment shall be used in accordance with carpet tile installation. The Contractor shall have this lifting system in order to do this work due to damage incurred on previous projects without the proper lifting system. The Contractor shall show the DMV Project Manager that they have the proper lifting device prior to performing services. Furniture systems shall be raised in a vertical manner with no distinction of deflection of the furniture systems. Disassembly of panels and workstations is not allowed. No crowbars, levers, wooden blocks, hand trucks, hydraulic or other prying devices shall be used on any furniture.

(8). The Contractor shall provide VCT Removal and Installation

a. This Contract includes supplying all tools and labor necessary to successfully initiate the removal and installation of approximately 3,000 square feet of tile flooring application as specified herein. The Contractor shall be responsible for providing dumpster service, calcium chloride moisture testing, labor for unloading of furniture, (excludes copiers, word processors, personal items, and plants), dismantling equipment, removing and replacing earthquake straps, releveling furniture, raising and resetting electrical and communication monuments, remove, trim and rehang doors, replace door stops wood and metal, Negative Air Machines during and after installation, and the maintenance of all products after installation. All spots or smears of floor adhesives or seam cement shall be removed. The Contractor shall line up transition of new flooring with existing furniture line. Detailed descriptions of work to be performed are provided herein.

All work shall be in conformity with the plans and specifications. Refer to Exhibit H, Drawing A-1 for specific flooring installation.

(9). MISCELLANEOUS:

a. Other items that shall be included in the installation process are:

1. The Contractor shall replace all required electric covers (pothead covers) and Walker Duct covers in conjunction with flooring installation.

2. Labor for unloading of furniture, dismantling equipment and removing/replacing earthquake fastening hardware as necessary for installation.

3. The Contractor shall be required to provide Negative Air Machines (Air Scrubbers) to be run during the installation and twenty-four (24) hours after the installation in order to alleviate odors, fumes, and particles suspended in the air. The Negative Air Machines used must have carbon filters and be able to filter no less than 1,500 cubic feet per minute.

Furthermore, the Contractor shall be required to provide an adequate number of Negative Air Machines for the cubic feet in regard to this specific project. Negative Air Machines shall be Aerospace America Model 9180 with carbon filter or pre-approval equal.

(10). VINYL COMPOSITION TILE – PROVIDED BY DMV

a. MANUFACTURERS

1. Armstrong

2. Azrock

3. Mannington

b. REFERENCE SPECIFICATIONS

1. ASTM F 1066, Class 2 – through pattern

2. Size: 12” x 12” x 1/8”

(11). INSTALLATION OF VINYL COMPOSITION TILES

a. Job Conditions/Preparation

1. Substrates must be dry, clean, smooth and free from paint, varnish, wax, oils, solvents and other foreign matter. In renovation or remodel work, the Contractor shall remove any existing adhesive residue from previous floor coverings so that no ridges or puddles are evident and a thin, smooth film remains. For Tile-On (installation over existing resilient), the Contractor shall remove wax or other finishes with a commercially available liquid wax stripper. The Contractor shall replace or repair indented or otherwise damaged areas.

2. The Contractor shall maintain room temperature at a minimum of 650F for forty-eight (48) hours before installation, during installation, and forty-eight

(48) hours after completion. We recommend a maximum room temperature of 1000F when installing commercial tiles. The Contractor shall maintain a minimum temperature of 550F thereafter.

3. The Contractor shall allow all flooring materials and adhesives to condition to the room temperature before starting the installation.

b. Procedure

1. When using tile from two (2) or more cartons, the Contractor shall check to be sure that all pattern and lot numbers are the same to ensure proper color match. On larger installations, the Contractor shall open several cartons and mix them as they are installed to help blend any slight shade differences from one (1) carton to the next. Tile products with directional arrows on the back shall be installed with the arrows all-pointing in the same direction.

2. Full Spread: When installing over wood underlayments, the Contractor shall lay tiles, so the joints do not coincide with the joints of the underlayment.

3. Tile-On: The Contractor shall lay out the job in such a way that the joints in the new installation do not coincide with those of the existing installation.

4. Using a fine notching trowel, the Contractor shall apply the adhesive over the area not covering the chalk lines. The Contractor shall spread and install one (1) quarter of the room at a time. Allowing the recommended open time, the Contractor shall let the adhesive set until dry to the touch.

To test, the Contractor shall press your thumb lightly on the surface of the adhesive in several places. If the surface feels slightly tacky as your thumb is drawn away and does not stick to your thumb, the adhesive is ready for the installation. The Contractor shall install the tile along the chalk lines, lay the field area first, and then fit in the border tiles.

5. Vinyl Composition Tiles: Cleaning and waxing of vinyl composition tiles shall be done at completion of installation as recommended by the manufacturer.

A. The Contractor shall remove temporary coverings and protection of adjacent work areas. The Contractor shall repair or replace damaged and installed products.

B. Through a qualified independent maintenance service, the Contractor shall conduct initial maintenance requirements incorporating the products and procedures listed below.

(1). Materials:

a. Neutral Cleaner: Armstrong S-485 Floor Cleaner

b. Floor Polish: Armstrong S-480 Floor Polish

(2). Cleaning:

a. Do not wet wash, scrub or strip the floor for at least four (4) or five (5) days after the installation (this prevents excess moisture form interfering with the adhesive bond).

b. Sweep or vacuum thoroughly.

c. Damp mop with the neutral detergent solution, while carefully scrubbing black marks and excessive soil.

d. Apply two (2) coats of a high quality commercial floor polish.

(3). Precautions:

a. Always heat the back of the tile, never the face.

b. Do not wash tile for at least five (5) days after the installation. This allows the tiles to become well-seated in the adhesive and prevents excess moisture and cleaning agents from interfering with the adhesive bond.

c. Do not use Tile-On over existing installations that has a history of excessive moisture or alkaline salts.

d. Do not use Tile-On over existing tile installations that are below grade.

e. Products installed using the Tile-On system may have less resistance to indentation. The DMV strongly recommend the use of Armstrong Floor Protectors.

(12). INSTALLATION OF RESILIENT COVE BASE

a. Job Conditions/Preparation

1. Keep materials and adhesives at 60 - 800F for twenty-four (24) hours before, during, and after installation. Surface to receive base must be clean, dry and free of any foreign substances.

2. Before cove base is installed, the flooring installation must be completed.

The flooring must be fitted close to the wall to provide even support to the cove base and to insure a tight, smooth fit along the floor. Refer to rubber cove base specification provided herein.

3. Wall areas to receive the base must be completely clean, dry, smooth, and free of oil, grease, rest, paint, varnish, shellac, or any other foreign substances. Cracks, holes, or major wall imperfections shall be filled using latex underlayment or patch.

b. Procedure

1. On dry, absorbent surfaces, the base shall be cemented with cove base adhesive and firmly pressed to the walls.

2. After the Installation

A. The Contractor shall remove all excess adhesive before it dries.

Use cloth dampened with denatured alcohol.

B. The Contractor shall allow…