B18 Chiller Repair_PWS_final.docx

Attachment 1

FA5000‐XX-X-XXXX

PERFORMANCE WORK STATEMENT (PWS)

FOR

REPAIR AND PERFORM MAINTENANCE OF B18 CHILLERS

AT

JOINT BASE ANACOSTIA-BOLLING, WASHINGTON D.C.

05-SEP-24

Table of Contents

SECTION I

DESCRIPTION OF SERVICES

General This service will ensure cooling capabilities for twenty-six facilities across the installation.

Scope This work includes repairing the leaks found on Chiller 1 in Building 18 and performing annual routine maintenance service on Chillers 1,2,3 and 4.

Background During routine maintenance of Chiller 1 in Building 18, multiple leaks were identified. This will lead to failure of this Chiller and greatly reduce the plant’s capabilities to provide cooling for twenty-six facilities across the installation.

SECTION II

TASK DESCRIPTIONS

Leak Repair:

· Repair the leaks previously found on Chiller 1. Purge connection, solenoid valves, and evaporator charging valves. Evacuate the system refrigerant and recharge the Chiller with recovered refrigerant. Trim the charge with 300 pounds of new R123 refrigerant. Finally, reinsulate all areas that were removed due to leak check.

Annual Routine Maintenance:

· Electronic leak test as required and report minor leaks. Tighten all exposed flanges and seal all bolts. Inspect purge system and inspect and calibrate safety controls. Change oil & purge filters. Report any uncorrected deficiencies noted. Condenser tube cleaning provided machine is flanged so that heads can be readily removed, and valves are in good operating condition.

Pick up and clean after completing the duct cleaning:

· The Contractor will clean up any debris, dust, or other materials that may have been generated during the duct cleaning process. They will also dispose of any waste materials adequately, ensuring that the workspace remains clean and debris-free after cleaning.

SECTION III

COMMUNICATION

Project Kick-off Meeting: The Contractor must schedule and coordinate a project kick-off meeting no later than five (5) calendar days after the contract award. The meeting will provide an introduction between the Contractor and government personnel involved with the contract. The meeting will provide the opportunity to discuss technical, management, and logistic issues; travel authorization; communication process between government and Contractor; and reporting procedures. The Contractor shall provide a kick-off meeting agenda that will include, but not be limited to, the following:

· Introduction of personnel

· Overview of project tasks

· Review of organization (complexity)

· Invoice procedures

· POCs

· Roles and responsibilities

· Prioritization of contractor activities

· Other logistic issues

· Quality control plan (QCP)

· Sensitivity and protection of information Draft Agenda: The Contractor shall provide a draft copy of the agenda no later than three (3) days after the contract award for review and approval by the Contracting Officer Representative (COR). The government will provide the Contractor with the number of participants for the kick-off meeting, and the Contractor shall provide sufficient copies of the presentation for all present.

Communication with Incumbent Contractor and Government Personnel: The Contractor shall establish and maintain effective communication with the incumbent Contractor and government personnel for the period of the transition via weekly status meetings per the COR's direction.

Quality Control Program: The Contractor must develop and maintain an effective quality control program to ensure services are performed per the Performance Work Statement (PWS), applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services, emphasizing those listed in this PWS.

0. Compliance with Physical Security, FOIA, FOUO, Privacy Act, and Records Management Requirements: The contractor is required to comply with all physical security, FOIA, FOUO, Privacy Act, and records management requirements.

0. Industry Standards, Federal, Local, and State Laws and Regulations: The contractor is required to comply with all industry standards, federal, local, and state laws and regulations.

0. Inherently Governmental Functions: The contractor shall not perform inherently governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

Employment of US Government or Department of the Air Force Personnel: The Contractor shall not employ any person who is an employee of the US Government or the Department of the Air Force if employing that person would create a conflict of interest Supervision and Tasking of Contractor Employees: The government shall not supervise or task contractor employees in any manner that generates actions of the nature of personal services.

SECTION IV

WARRANTY COVERAGE:

The Vendor hereby warrants that all parts identified for replacement on the final invoice shall be covered for 12 months from the date of installation or delivery to the Customer unless otherwise specified in writing.

The Vendor shall provide a comprehensive Warranty Claim Procedure and relevant Operating Manuals to ensure that both the Customer's and Vendor's expectations are met.

The Warranty Claim Procedure shall include: