B12_Subcontractor_Letter_of_Commitment.pdf

SUBCONTRACTOR LETTER OF COMMITMENT

Solicitation/Request for Quotation: ______________________________

Prime Contractor: _____________________________________________

Subcontractor (if applicable): ____________________________________

Subcontractor Address: ________________________________________

Subcontractor Point of Contact: _________________________________

Telephone: ____________________ Email: ____________________

Texas Contractor License No.: _________________________________

Proposed Lead Technician: _____________________________________

EPA Section 608 Certification Type/No.: _________________________

AAON/Commercial HVAC Experience Y/N: _____________________________

1. PURPOSE

The subcontractor acknowledges that it has been identified by the prime contractor as a proposed performing subcontractor for the HVAC repair requirement at:

Aransas National Wildlife Refuge

1 Wildlife Circle

**Austwell, Texas 77950

Equipment:

Manufacturer: AAON

Model: CFA-015-B-A-3-DAOEL

Serial Number: 202306-CNCL16330

Circuit: Circuit #1

2. ACKNOWLEDGMENT OF STATEMENT OF WORK

The subcontractor acknowledges that it has received, reviewed, and understands the Statement of Work and applicable requirements associated with the proposed repair.

The requirement includes, at a minimum:

• Independent inspection and diagnostic verification;

• Refrigerant recovery;

• Removal of the failed condenser coil;

• Installation of a new OEM or manufacturer-approved equivalent condenser coil;

• Replacement of the liquid-line filter drier;

• Refrigeration circuit pressure testing;

• Leak verification;

• System evacuation;

• Refrigerant charging;

• Operational testing;

• Verification of operating pressures and temperatures;

• Verification of applicable airflow and system performance;

• Final leak inspection;

• Documentation of work performed and test results; and

• Compliance with applicable manufacturer, EPA, OSHA, licensing, safety, and environmental requirements.

The subcontractor understands that installation of the replacement coil alone does not constitute successful completion of the requirement.

3. COMMITMENT TO PERFORM

The subcontractor confirms that it has the personnel, equipment, technical capability, licenses, certifications, and experience necessary to perform its assigned portion of the work.

4. PERSONNEL COMMITMENT

The subcontractor identifies the following individual as the proposed lead technician:

Name: _________________________________________________

Title: __________________________________________________

EPA Section 608 Certification: ____________________________

Years of Commercial HVAC Experience: _____________________

AAON Experience: _______________________________________

5. LICENSES AND CERTIFICATIONS

The subcontractor certifies that it will maintain all licenses, registrations, permits, certifications, and qualifications required to perform its assigned work.

Copies of applicable licenses and certifications shall be provided upon request.

The subcontractor acknowledges that personnel performing work that requires EPA Section 608 certification shall possess the applicable certification.

6. SCHEDULE

The subcontractor has reviewed the anticipated manufacturer lead time and understands that the work will be scheduled in coordination with the Government following receipt of the replacement condenser coil.

The subcontractor commits to providing qualified personnel and equipment necessary to perform the installation within the agreed performance schedule.

If circumstances arise that could materially affect the schedule, the subcontractor will promptly notify the prime contractor.

7. SCOPE CHANGES

The subcontractor understands that no additional work outside the awarded scope may be performed without authorization from the Government's Contracting Officer through the prime contractor. Discovery of an additional deficiency does not constitute authorization to perform additional work.

8. QUALITY AND DOCUMENTATION

The subcontractor agrees to provide the prime contractor with complete and accurate documentation necessary for the prime contractor to satisfy the Government's documentation requirements, including applicable:

• Service reports;

• Refrigerant recovery and charging information;

• Pressure-test results;

• Vacuum/evacuation results;

• Leak-test results;

• Operating measurements;

• Parts information;

• Photographs;

• Warranty information; and

• Other technical documentation required by the Statement of Work.

9. NO SUBSTITUTION WITHOUT APPROVAL

The subcontractor understands that the prime contractor shall not substitute the identified subcontractor without the required Government approval.

10. CERTIFICATION

By signing below, the subcontractor certifies that:

1. It has reviewed and understands the applicable Statement of Work;

2. It understands the technical requirements associated with the proposed repair;

3. It has sufficient capability and resources to perform its assigned work;

4. The information provided in this Letter of Commitment is accurate;

5. It intends to perform the work if the prime contractor receives the award and the subcontract is executed;

6. It will comply with applicable Federal, State, and local requirements;

7. It will comply with applicable EPA refrigerant requirements and OSHA safety requirements;

8. It will perform its assigned work in a professional and workmanlike manner; and

9. It understands that the prime contractor remains responsible to the Government for the successful performance of the entire requirement.

11. AUTHORIZED SIGNATURE

Subcontractor Legal Business Name:

Authorized Representative Name:

Title:

Signature:

Date:

Telephone:

Email: