B11795 IDNR CWD Cold Storage and Processing.docx
DOCX document 17 KB Posted
- Attached to
- storage and processing of sharpshot deer
- Solicitation number
- 20-422DNR-RESCO-B-11795
- Issued by
- Washington County, Illinois
About this file
This document is a Scope of Work for a state and local contract opportunity for the cold storage and processing of white-tailed deer harvested by the Illinois Department of Natural Resources (IDNR) for Chronic Wasting Disease (CWD) management activities. The vendor shall provide cold storage and processing of deer carcasses, including skinning, washing, deboning, grinding, and packaging 1-pound frozen bags of venison. The vendor must be able to accommodate storage of up to 300 processed deer at any given time and be located within 25 miles of three designated IDNR field laboratories. IDNR staff will deliver the deer carcasses daily to the vendor's drop-off locations, and the vendor shall coordinate with IDNR and the Northern Illinois Food Bank for the pickup of the processed venison. The contract period is from January 2020 through March 2020.
The vendor must have a minimum of 2 years of experience in venison processing services and shall provide all necessary equipment, materials, and personnel. Subcontractors are allowed. The vendor shall not exceed the contract amount without prior written authorization from the State. IDNR shall provide the gutting, transportation, and delivery of the carcasses, as well as the CWD testing and results, and the contact information and logistics for the transfer of the finished product to the food banks.
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Text version
IDNR CWD Cold Storage and Processing Scope of Work – Services from January 2020-March 2020
1. DESCRIPTION OF SUPPLIES AND SERVICES
| 1.1 | GOAL: Annually during the period of January through March, the Illinois Department of Natural Resources (IDNR) biologists harvest white-tailed deer to gain information on Chronic Wasting Disease (CWD) distribution and to implement disease control measures. CWD is a neurological disease of white-tailed deer that threatens the long term health of deer population in the state. Where it occurs, CWD has demonstrated an ability to reach high infection levels and spread over large areas if uncontrolled, potentially eliminating populations or reducing their populations to minimal levels. |
| 1.2 | SUPPLIES AND/OR SERVICES REQUIRED: Vendor shall provide cold storage and processing of white-tailed deer harvested from Chronic Wasting Disease (CWD) management activities to ready the venison for human consumption. |
| IDNR staff shall take harvested deer to one of three (3) field laboratories where pertinent data is collected, tissue samples are extracted for disease testing and the carcass is prepared for venison processing. IDNR staff will then deliver harvested deer to drop-off locations daily for cold storage and processing. The drop-off locations must be within a defined distance of the following field laboratories: Rock Cut Lab, Loves Park, IL (Winnebago County), Black Crown Lab, McHenry, IL (McHenry County), and Lake Le-Aqua-Na Lab, Lena, IL (Stephenson County). IDNR anticipates delivery of between 200 and 600 deer to each location during the season. Vendor shall provide cold storage with the capacity to store up to 300 processed deer at any given time. | |
| 1.2.1 | Vendor shall provide for drop-off and temporary cold storage of deer carcasses within the following distances of CWD laboratories: |
Rock Cut Lab (Winnebago County): within 25 miles 6425 Hart Road Loves Park, IL 61111
Black Crown Marsh Lab (McHenry County): within 25 miles 1414 Lily Lake Road McHenry, IL 60051
Lake Le-Aqua-Na Lab (Stephenson County): within 25 miles 8542 N. Lake Road Lena, IL 61048
| 1.2.2 | Vendor shall provide: skinning, washing, deboning, grinding and packaging. Packaging shall consist of 1 pound frozen bags. | |
| 1.2.3 | Vendor shall flash freeze ground venison to 0 degrees Fahrenheit and store at a temperature below 25 degrees Fahrenheit. | |
| 1.2.4 | Vendor shall properly dispose of non-consumable portions or byproduct of the carcass. Vendor shall ensure storage and processing conditions are sanitary at all times. | |
| 1.2.5 | Vendor must process and store deer individually, separately labelling the container with the carcass number to allow for retrieval of all of the venison from any individual animal. All venison shall be held frozen until CWD testing is confirmed. Test results are typically provided to IDNR within 2 - 6 weeks of harvest, at which time the vendor will be notified and can proceed with making arrangements for pickup as described in 1.2.6. IDNR shall dispose of all CWD positive animals. | |
| 1.2.6 | Vendor shall assist with logistics of the pickup of processed venison by Northern Illinois Food Bank, IDNR, or other designated entity identified by IDNR. | |
| 1.2.7 | Vendor shall coordinate with IDNR to provide access to cooler storage as needed. | |
| 1.2.8 | IDNR shall provide: gutting, transportation and delivery of carcasses to Vendor’ drop-off locations, and CWD testing with results. IDNR shall provide contact information and logistics to enable transfer of finished product to the food banks. IDNR shall dispose of all CWD positive animals. | |
| 1.3 | MILESTONES AND DELIVERABLES: Vendor shall be able to accommodate cold storage and processing needs beginning mid-January through March 31, 2020. Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this contract, unless the State has authorized a higher amount in writing prior to the Vendor performing the services, providing the supplies, or incurring the expenses. | |
| 1.4 | VENDOR / STAFF SPECIFICATIONS: | |
| 1.4.1 | The Vendor shall provide all necessary equipment, materials, and personnel to provide the services in the time frame specified and at the capacity required. | |
| 1.4.2 | Vendor shall have a minimum of two (2) years of experience in performing venison processing services. | |
| 1.5 | TRANSPORTATION AND DELIVERY: Detailed in 1.2.6. | |
| 1.6 | SUBCONTRACTING |
Subcontractors are allowed.
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