B100 OWS Cleaning .docx

Scope of Work & Specifications

Oil Water Separator (OWS) Cleaning, Analysis, and Waste Disposal

Located at U.S. Coast Guard Base Elizabeth City, N.C.

March 2025

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

Michael Barclift Facilities Engineering Department

1) SCOPE: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary for cleaning, pumping, inspection, analysis, and disposal of waste for an oil water separator (OWS).

· Building# 100 – Engine Test & Repair Shop

· Manufacturer: HOH Corporation

· Model: CE-A100

· Approximate Tank Size: 6’ x 7’ x 10’

· Approximate Tank Capacity: 3,585 gallons

· EPA ID# NC2690308232

2) GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power and water are available within close proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities are not available for use. The Contractor shall provide portable restroom facilities for use by their employees.

3) MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request. The Contractor is required to comply with all Federal, State, local, laws and regulations as well as the Base Synthetic Minor Air permit. All chemicals used shall be pre-approved by the Environmental Compliance Office (ECO) prior to bringing them on Base.

4) SCHEDULE OF WORK: The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:30 pm, Monday through Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, permission must be obtained from the Contracting Officers Representative (COR).

5) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Contracting Officers Representative (COR). The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Contracting Officers Representative (COR).

7) INSPECTION AND ACCEPTANCE: The Contracting Officers Representative (COR) will accomplish inspection and acceptance of the work.

8) LABOR LAWS: The Service Contract Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall use the appropriated protective equipment (PPE) when providing the service. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10) ENVIRONMENTAL COMPLIANCE: Contractor shall ensure all discharges do not exhibit contaminates contrary to BASE Elizabeth City Non-Significant User (Wastewater) Permit. Any flushes, backwashes and or slug loads shall be scheduled and reported to BASE Environmental Compliance Office (ECO) Wastewater Permit Manager at least two weeks in advance. Wastewater associated with any maintenance or repair shall be quantified in maintenance schedule. Any waste because of the project shall either be recycled IAW CIM 16455.10 and the BASE Pollution Prevention Plan or be disposed of IAW the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the Resource Conservation and Recovery Act (RCRA) and all applicable federal, state (i.e., DOT) and local laws and ordinances. All work will be performed IAW the BASE Spill Prevention Control and Countermeasures Plan, Clean Water Act (CWA) 40 CFR 112 and the BASE Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base ECO Wastewater Permit Manager in Building 62. Safety Data Sheets (SDS) shall be provided to both the BASE ECO and Safety offices, and proper storage shall be provided IAW 29 CFR 1910.1200. All installation related solid waste shall be removed from the BASE after each working day. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sewer Use Ordinance and USCG BASE Industrial User Wastewater Permit. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, these shall be preapproved by BASE ECO IAW the SWPPP. Laydown areas will be approved on a case-by-case basis by the Contracting Officers Representative and Base Environmental Compliance Office on non-vegetative areas only. Any damage to vegetated areas shall be repaired and reseeded by the Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. All spills shall be reported to BASE ECO (Chris Dunn) at (252)267-9789 after containing and dialing (252)335-6257 for Base Spill Response.

11) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the Contracting Officers Representative (COR) approves the appearance of the job site.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 30 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

14) SUBMITTALS:

a. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. Confined Space/Permit – Confined Space Plan

ii. Certifications for Confined Space Entry Training

iii. Proof of Calibration/Documentation of Training – Air Monitoring Equipment

iv. Detailed Work Schedule

15) TECHNICAL REQUIREMENTS:

General: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary for cleaning, pumping, inspection, analysis, and disposal of waste for an oil water separator (OWS) IAW specification provided. Attachments have been provided including map location & photos, drawing, and cut sheet.

Background: The oil water separator (OWS) in Building# 100 is currently inoperative and at full tank capacity. The contents are mostly water with trace amounts of JP-5 jet fuel. The cleaning and pumping of the OWS will support the engine test cell of Building# 100 to become operational after the service is completed.

a) The Contractor shall completely pump out ALL liquids, solids and sludge from the oil water separator (OWS) tank and sumps leaving no residue including rinse water generated.

b) The Contractor shall power wash/clean ALL interior surfaces of the oil water separator (OWS) tank to include all surfaces leaving no residue.

c) The Contractor shall provide analysis, transport & disposal of all waste and/or wastewater collected as a result of vacuuming, cleaning, and inspecting. The Contractor shall dispose of all generated waste in the appropriate manner. The Contractor shall ensure that ALL these items are disposed of OFF-SITE. The Contractor shall provide the proper manifest or bill of lading IAW all RCRA and CWA and State and local Solid Waste, laws, ordinances and regulations. Base Environmental Compliance Office (ECO) personnel will be available to sign manifests.

d) The Contractor shall provide a Confined Space Entry IAW the following:

· The Contractor shall conform to Occupational Health and Safety Administration (OSHA) Code of Federal Regulations, Title 29, Standard 1910.146, Permit-Required Confined Space.

· The Contractor shall provide to the Contracting Officers Representative (COR) & Unit Safety Coordinator the following documentation:

· Confined Space/Permit - Confined Space Plan which outlines training, permit required confined space program, designated persons, rescue and emergency services, entry permits, cancelled permits, unauthorized entry, review of procedures, air testing and monitoring and re-evaluation.

· Certifications of confined space entry training for all personnel at the work site to include entrance, attending, and supervisors.

· Proof of calibration and documentation of training for exact atmospheric monitoring equipment being used at work site.

e) The Contractor shall take a sampling of wastewater to be analyzed. The Contractor shall send the sample to an EPA (Environmental Protection Agency) Certified Laboratory to have the wastewater sample analyzed. The Contractor shall follow all procedures set forth by the laboratory to include sampling specifics, chain of custody, etc. as needed from the laboratory. The Contractor shall provide the detailed certified lab results digitally after testing is completed. The Contractor shall provide this documentation to the Contracting Officers Representative (COR) within ten (10) calendar days after sample has been collected & analyzed.

f) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location of the oil water separator (OWS) and verify all aspects and/or specifications to the existing equipment.

g) The Contractor shall schedule all work with the Contracting Officers Representative (COR).

h) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

16) EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

17) REFERENCE DOCUMENTS:

a) OWS Map Location & Photos

b) OWS Drawing image1.png