B1. RFQ AH478133.pdf

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Building 101 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-3903 ahagler@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 5/11/2026

REQUEST FOR QUOTE (RFQ) NUMBER AH478133

DESCRIPTION: DUNE AB EC Kemet *No Substitutes* Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Buyer:

Name: Aaron Hagler Telephone No.: 631-344-3909 Email: Ahagler@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Fright Prepaid

Anticipated Delivery Date: 8/13/2026

Questions Due Date: 5/21/2026 at 5pm Est Quote Due Date & Time: 5/26/2026 at 5pm Est

Contract Type: Firm Fixed Price (FFP) Payment Terms: NET30

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for DUNE AB EC Kemet*No Substitutes* as outlined in the Draft Purchase Order (Enclosure A)

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334419. The stated size standard is 750. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement:

• Is being solicited for full and open competition.

http://www.sam.gov/

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2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (PO) (Enclosure A).

2.1 QUALIFIERS:

• All shipments associated with an award from this RFQ shall comply with Brookhaven National Laboratory (BNL) and Fermilab import and shipping requirements, in accordance with DUNE Program – Shipping Instructions (BNL with Fermilab Coordination and ITA-338P Duty Relief Requirements).

• Failure to comply with these requirements shall result in the offer being deemed non-responsive.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price will be evaluated to determine the lowest price.

The resultant award shall be subject to the terms & conditions of Enclosure A.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure B), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure B). Emails will be sent to Buyer listed on page 1 of this RFQ with the BSA RFQ AH478133 in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

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5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure B) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: A. Draft Purchase Order B. AMS Form 043 Quotation Pricing Sheet https://napex.us/

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6.0 CLOSURE