B1._25-202_SB_Solicitation.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

25-202

SMALL BUSINESS BID SOLICITATION (SB BID)

Notice to Prospective Bidders

10/15/2025

You are invited to review and respond to this Small Business Bid Solicitation (SB Bid) entitled 25-202 – Parking Lot Repairs, Crack Fill and Seal and Stripe Services at the Fullerton DMV Field Office.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the Department of Motor Vehicles, this SB Bid package is complete and without need of explanation. The contact person for this SB Bid is:

Allison Stanek Department of Motor Vehicles

Phone: (916) 818-2848 Email: allison.stanek@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ALLISON STANEK

Contract Administrator

SB BID/CONTRACT# 25-202

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Pre-Approved Equal Manufacturers/Brands

5. Schedule of Events

6. Mandatory Pre-Bid Conference

7. Written Questions

8. Submission of Bid

9. Disposition of Bids

10. Evaluation and Selection

11. Notice of Contract Award

12. Standard Conditions of Service

13. Required Documents (Awarded Contractor)

14. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

EXHIBIT F – Noncollusion Declaration

EXHIBIT G – Standard California Nondiscrimination Construction Contract

EXHIBIT H – Drawings

APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Civil Rights Laws Certification

1. Purpose and Description of Services

A. Parking Lot Repairs, Crack Fill and Seal and Stripe Services at the Fullerton DMV Field Office.

Term: Four (4) calendar days within a term of twelve (12) months (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. Bidder must be certified by the State of California, Department of General Services (DGS), Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a Certified Small Business.

B. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

C. The bidder shall possess a valid C-12 or C-32 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

http://www.dir.ca.gov/

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover page of this SB Bid no later than the date and time specified in the Schedule of Events for submitting written questions regarding this SB Bid. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). SB Bid available to prospective bidders: 10/15/2025 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

11/13/2025 8:00 a.m.

(3). Written questions regarding SB Bid are due by:

(Note: See additional info in Section 7.)

11/14/2025 10:00 a.m.

(4). Written responses to questions released by: 11/18/2025 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

11/24/2025 11:59 p.m.

(6). Proposed start date of contract: 1/1/2026 N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at 909 W. Valencia Blvd., Fullerton, CA 92832 (Meeting at the flagpole), for the purpose of discussing concerns regarding this SB Bid.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this SB Bid package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all questions via email to the contact person identified on the cover page of this SB Bid package.

8. Submission of Bid

A. Bids must be received via email no later than the date and time specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 25-202 for ALLISON STANEK for PARKING LOT SEAL AND STRIPE FOR FULLERTON DMV Due: 11/24/2025 BY 11:59 p.m.

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date and time specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this SB Bid package.

B. Bids must be received by the DMV no later than the date and time specified in the Schedule of Events. Any bid received after the specified due date and time shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire SB Bid package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

mailto:DMVBIDS@dmv.ca.gov

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this SB Bid prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the SB Bid requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

9. Disposition of Bids

A. All documents submitted in response to this SB Bid shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

10. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this SB Bid.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this SB Bid.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this SB Bid, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the SB Bid document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this SB Bid regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

11. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

http://www.dgs.ca.gov/

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Automobile Liability

A. Coverage shall provide limits of not less than $1,000,000.00 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles.

(1). The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, ORIM:

a. The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

3. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

14. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform parking lot repairs, crack fill, and seal and stripe services at the Fullerton DMV field office for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement.

2. The services shall be performed at: 909 W. Valencia Blvd., Fullerton, CA 92832

3. Commencement and Completion of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The Contractor shall complete all work under this Agreement within four (4) calendar day(s) from the specified start date provided by the DMV Project Manager, no later than the expiration date of this Agreement.

4. The services shall be performed after DMV business hours and/or on weekends, unless prior approval is obtained from the DMV Project Manager. All work dates and times must be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. GENERAL-

(1). SUMMARY OF WORK

a. The Contractor shall clean existing asphalt surfaces and complete all minor asphalt repairs and oil removal as indicated on the plans, specifications, or as indicated at the job walk. The Contractor shall fill all cracks over 1/4” wide with pre-approved rubberized crack filler. The Contractor shall fill all cracks with hot rubberized crack filler after blowing out the dirt in the cracks.

b. The Contractor shall apply two (2) or more coats of asphalt seal covering on all asphalt surfaces. First coat shall dry before second coat is applied.

c. Work includes replacement and reinstallation of broken or damaged concrete wheel stops. The Contractor shall realign, pre-drill, and secure loose wheel stops.

d. The Contractor to repaint existing painted curbs, arrows, bollards and symbols with same original colors and re-stripe per specification all existing spaces and lines. Motorcycle test area to be painted. See Drawing A-2.

(2). REPAIRS NOT SPECIFIED

a. In the event the Contractor discovers the need for major and/or minor repairs not specified within this Exhibit, the Contractor shall immediately inform the DMV Project Manager. The DMV Project Manager shall determine the next course of action. All major and minor repairs not specified within this Exhibit shall be performed by a vendor of the DMV’s choice under a separate agreement.

(3). SITE CONDITIONS

a. The Contractor shall visit the job site and become familiar with the existing conditions. The Contractor shall be responsible for knowledge of the site conditions.

b. Information on any applicable drawings provided is approximate only. Minor deviations found necessary during the progress of construction to conform to actual locations shall be made by the Contractor at no additional cost to the

DMV.

c. It is the Contractor’s responsibility to verify the square footage of the entire parking lot.

(4). DISCREPANCIES

a. Should there arise any error, discrepancies, or doubt as to the intent and purpose of this Scope of Work, the Contractor shall immediately contact the DMV Project Manager for further instructions before proceeding.

(5). DESIGN CHANGES

a. All items relating to colors, textures, finishes, or otherwise pertaining to the designed appearance, shall not be changed by the Contractor unless approved by the DMV Project Manager.

B. SPECIFICATIONS FOR ASPHALT SEAL COATINGS

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Asphalt Seal Coating Approximately 180,000 Sq. Ft.

(2). WEATHER LIMITATIONS

a. Unless otherwise directed by the DMV Project Manager, the Contractor shall not apply seal coat emulsion when the weather is foggy, when rain threatens, or when the atmospheric temperature is above 90 degrees unless the pavement is pre-wetted (no standing water) prior to seal being applied.

(3). EQUIPMENT

a. The Contractor shall utilize portable power mixer or a tank-type power mixer equipment for mixing and agitating. A portable mixer for use in drums shall have sufficient power, and the impeller blades shall be shaped to thoroughly mix and pull the material upward from the bottom of the drum. Mixing in tanks may be done in round-bottom tanks equipped with a power-driven mixer of sufficient capacity to maintain the mineral content of the emulsion in complete suspension.

b. The Contractor shall apply mixture by the combined or individual use of squeegees. Utilize related hand tools in areas where machines cannot be used.

Maintain careful applications near concrete to assure seal coverings do not spill over to concrete surfaces.

c. Before application, proportion materials accurately and mix utilizing suitable mixing equipment. Charge emulsion and then water into the mixer and blend to a desired consistency. Slowly add aggregate at a uniform rate while the mixing is continued, followed by adding the latex rubber.

d. The Contractor shall apply seal coat by hand method using rubber squeegees for spreading, by spreader boxes, by distributor equipment as specified, or by any other suitable method approved by the DMV Project Manager. The Contractor shall apply seal coat at a uniform rate to provide the desired amount. The Contractor shall be cautious not to overload the box with seal coat but maintain a sufficient quantity to supply a feed against the full width of the squeegee.

(4). SURFACE PREPARATION

a. The Contractor shall clean surface to be sealed of all loose dirt, dust, sand, and other foreign matter by power sweeping or a complete wash down with high pressure water, if necessary.

b. The Contractor shall clean oil spots by scraping, burning, or the use of detergent or a combination of these methods if necessary. After the oil spot is cleaned, prime oil spot area with a shellac type material that shall not allow pavement surface to bleed through the sealer or cause peeling. Prior to applying oil spot prime material, broadcast drying sand to the surface area containing the primer.

c. The Contractor shall clean and fill all cracks one-fourth inch (1/4”) or larger with rubberized crack filler. Fill cracks smaller than one-fourth inch (1/4”) with multiple coats of seal coat material. Prior to filling, the Contractor shall clean the entire depth of the crack of all dust, dirt, moisture, and foreign material using high pressure compressed air. Fill cracks from the bottom up so that no voids shall be present in the sealant material.

d. The Contractor shall seal cracks and alligatored areas with multiple coats of sealant material.

e. Sealant for Cracks: “AMCOE POUR” American Chemical Co. or pre-approved equal.

(5). PAVEMENT SEALER

a. Asphalt Emulsion

1. The asphalt emulsion shall be Western Colloid Park #302, Reed & Graham “OverKote”, Industrial Asphalt “Huntseal”, Seal-Master of CA “Walkmaster”, Tri-American, or equal asphalt emulsion product approved by the DMV Project Manager.

2. Table of Specifications

SPECIFICATION MIN TYPICAL MAX TEST

METHOD

Cone Penetration @77 FDMN 340 430 ASTM D217

Nonvolatile Residue 60 70 H20 by Evaporation @ 325 F 40 30 % Residue Soluble in Trichlorethylene 25 35

Viscosity @ 15% Dilution 97 KU Viscosity @ 20% Dilution 86 KU Viscosity @ 22.5% Dilution 82 KU WTAT @ 22.5% Dilution 29.5 g/ft. 2 Color as Received Brown Colored Cured Film Black Weight per Gallon 10.4

b. Manufacturer’s Representative

1. Prior to starting work, the Contractor shall provide to the DMV Project Manager, the name, address, and telephone number of a representative from the emulsion materials manufacturer that the Contractor intends to utilize. Formula of asphalt emulsion shall be provided to the DMV Project Manager. This formula shall be from the manufacture on said manufactures letterhead or receipt.

c. Asphalt Prime Coat (when applicable)

1. The asphalt emulsion prime coat shall meet the specifications as set out in Section 94 Asphalt Emulsion SS-1H in the Highway Design Manual (HDM) for the State of California, Department of Transportation, available from the Caltrans Publications Unit.

d. Sand Aggregate

1. The sand aggregate shall either be a natural or a manufactured product, and shall be composed of clean, hard, durable, uncoated particles that are free from lumps of clay and all organic matter. The aggregate must be washed silica sand meeting the gradation below when tested in accordance with ASTM C136.

2. U.S. Sieve Size (Square Openings) Percentage by Weight Passing Sieves:

#30 MESH

20 100 30 90-96 40 23-38 50 0-6

100 0 200 0

Average graduation within 4%

e. Latex Rubber

1. The latex rubber shall be Western Colloid POLY TOUGH #604 A/S or equal latex rubber product approved by the DMV Project Manager.

f. Type

1. Tripolymer Aqueous Emulsion Styrene-Butadiene-Acrylate:

SPECIFICATION MIN MAX

Lb.’s Per Gallon @ 77 F 8.2 8.4 Specific Gravity @ 77 F .99 1.10 % Non-Volative 58% 60% Viscosity @ 77 F 57 KU 62 KU

g. Preparing Slurry Seal with Sand and Latex:

GALLONS OF

ASPHALT

EMULSION

GALLONS

OF WATER

POUNDS

OF SAND

GALLONS

OF RUBBER

LATEX

TOTAL

GALLONS

100 20 Max* 300 3 146

*20 gallons of water is maximum, dilute to application consistency.

h. Preparing Slurry Seal with Latex Rubber:

GALLONS OF

ASPHALT

EMULSION

GALLONS

OF WATER

POUNDS

OF SAND

GALLONS

OF RUBBER

LATEX

TOTAL

GALLONS

100 20 Max* 0 3 123

*20 gallons of water is maximum, dilute to application consistency.

i. Mixing

1. After all the materials are in the mixer, mix continuously for approximately five (5) minutes or longer, if necessary. The Contractor shall produce a smooth free flowing homogeneous mixture of uniform consistency. Slow mixing shall be continuous from the time the bitumen is placed into the mixer until the seal coat is applied by distributor truck or poured into the spreading equipment. During the entire mixing process, breaking, segregating, hardening of the emulsion, balling, lumping, or swelling of the aggregate shall not be permitted.

j. Curing

1. The Contractor shall cure each application sufficiently so that the materials shall not adhere to and be picked up by the tires of seal coat vehicles before the next coat is applied. The curing period shall be no less than two (2) hours. Any pinholes or unsealed areas and any accumulation of overlap seal coat material shall be repaired as directed by the DMV Project Manager prior to each subsequent application.

k. Handling and Cleaning

1. Continuously circulate or agitate mixture from the time it has been mixed until its application on the pavement surface. Maintain distributor/applicator, pumps, and all tools in satisfactory working condition.

Clean spray bar nozzles, pumps, or other equipment with water, or if dried, cleaning solvent.

l. Upon completion of seal coating work, exclude all traffic from the work area for a minimum of eight (8) hours. Set up barricades, flasher lights, warning signs, and traffic direction signage around all work areas to allow sufficient drying time. Do not open work area to traffic until all sealer has thoroughly dried.

C. SPECIFICATIONS FOR ASPHALT SURFACE MARKING PAINT

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Line Striping, arrows, curb paint, and bollards, Match existing painted areas add striping to area marked new on drawing

Designated Disabled Parking Stalls (Per Title 24 ADA Specifications) 9

(2). Cleaning: Sweep surface with power broom supplemented by hand to eliminate loose material and dirt. Following cleaning, obtain approval from the DMV Project Manager prior to commencing marking work.

(3). Paint System: Utilize traffic line paint with latex emulsion water base that is factory mixed, quick drying, and non-bleeding.

(4). Striping: Paint with mechanical equipment providing uniform straight edges true to line.

Apply two (2) separate coats of undiluted paint at 328 feet per gallon for four-inch (4") stripes. Finish coat shall be free from light spots, discoloration, bleeding, or curling.

First coat of paint shall dry or be tacky before second coat is applied. Start second coat from same start area as first coat. Allow drying as recommended by the paint manufacturer.

(5). Traffic Control Pavement Marking: Paint concrete curbs to match existing paint on curbs and asphalt. Utilize latex emulsion water base paint meeting State of California specifications. Paint arrows and other traffic symbols to match using standard specification. Paint arrows and other traffic systems using standard Caltrans stencils, and mark lettering with stencils. Incorporate glass beads into all arrows and motorcycle skill test areas to improve longevity per Caltrans specification number 8010-21C-22 - Type II, available from the Caltrans Publication Unit.

(6). Apply two (2) coats of paint to all existing painted areas and double line parking stalls with half circles connecting each line at the approach end or as single line, if existing.

(7). Upon completion of line striping work, exclude all traffic from the work area for a minimum of eight (8) hours. Setup barricades, flasher lights, warning signs, and traffic direction signage around all work areas to allow sufficient drying time. Do not open work area to traffic until all striping has thoroughly dried.

(8). Any existing paint that bleeds thru the new slurry coats shall be covered with additional coats of slurry until lines disappear

(9). Motorcycle test drawing: See Drawing A-2.

D. SPECIFICATIONS FOR REMOVING AND REPLACING WHEEL STOPS

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Wheel Stops To Remove And Replace 10

(2). The Contractor to remove and reinstall ten (10) existing wheel-stops and replace any damaged wheel stops per Specifications. See Drawing A-4 for Wheel stop specifications.

(3). The Contractor shall remove four (4) wheel stops as marked on Drawing A-1

(4). Precast, steel-reinforced, air-entrained concrete, 4000-psi minimum compressive strength, 4 1/2'” to 5” high by 8” to 9” wide by 47” to 48” long. Provide chamfered corners, transverse drainage slots on underside, and a minimum of two factory-formed or drilled vertical holes through wheel stop for anchoring to substrate. The Contractor shall provide product submittals for approval by the DMV Project Manager.

(5). Mounting Hardware: Galvanized-steel spike or dowel, 1/2:” diameter, 10” minimum length. Provide hardware as standard with wheel-stop manufacturer.

(6). Adhesive: As recommended by wheel-stop manufacturer for adhesion to pavement

(7). General: Install wheel stops according to manufacturer's written instructions unless otherwise indicated.

(8). Install wheel stops in bed of adhesive before anchoring.

(9). Securely anchor wheel stops to pavement with a rebar spike or dowel hardware in each preformed vertical hole in wheel stop as recommended in writing by manufacturer.

E. SPECIFICATIONS FOR TRUNCATED DOME REPLACEMENT

(1). The Contractor shall remove and replace four (4) truncated domes with four (4) new 3’x3’ truncated domes.

(2). Remove all existing adhesive by scrapping or grinding. Install self-adhesive truncated domes to a level surface. Must be ADA compliant and have a non-slip texture. The DMV Project Manager must approve brand and style.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISION

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice, the DMV agrees to compensate the Contractor a one-time payment of $____ (to be completed by the DMV), all taxes included, in arrears. This is the sole basis for payment.

B. Invoice(s) should include all of the following:

(1). Contractor’s name as indicated within this Agreement, address, telephone number, and email address.

(2). Name, address, and telephone number of the DMV representative to whom the invoice is being mailed or delivered.

(3). Date the invoice was prepared.

(4). Period of time covered by the invoice.

(5). This Agreement number.

(6). Office name and address where services were provided.

(7). Itemized descriptive list of services for which the DMV is being billed.

(8). Total amount invoiced. The total amount invoiced shall be clearly distinguished from other figures or computations appearing on the invoice. The total amount invoiced shall include all costs incurred by the Contractor under the terms of this agreement.

C. The Contractor’s invoice(s) shall be emailed to: ACCT_INV@dmv.ca.gov

2. Travel Reimbursement

A. The DMV shall not reimburse the Contractor for travel costs.

3. Budget Contingency Clause

A. The parties mutually agree that if the Budget Act of the current year or any subsequent year covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the state shall have no liability to pay any funds whatsoever to the Contractor or furnish any other consideration under this Agreement, and the Contractor shall not be obligated to perform further services under this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the state shall have the option to either cancel this Agreement with no liability occurring to the state, or offer a contract amendment to the Contractor to reflect the reduced amount.

4. Prompt Payment Clause

A. Payment shall be made in accordance with and within the time specified in the California Prompt Payment Act (Government Code Chapter 4.5, commencing with Section 927).

mailto:ACCT_INV@dmv.ca.gov

EXHIBIT B

5. Withholding Amounts Owed From Amounts Due

A. In addition to any other remedy available under this Agreement or applicable law, the DMV may dispute an invoice or invoices submitted by the Contractor and withhold amounts owed by the Contractor to the DMV under this Agreement, including but not limited to amounts owed for breach, amounts owed as liquidated damages, and amounts owed due to overpayments from amounts claimed by the Contractor on invoices submitted to the DMV and otherwise owed by the DMV to the Contractor under this Agreement.

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. The General Terms and Conditions (GTC) shall be incorporated into the final agreement by reference on the Standard Agreement form (STD 213). The GTC may be viewed on the internet at:

http://www.dgs.ca.gov. (Please note that this page will not be included in the final Agreement.)

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Force Majeure

A. Circumstances beyond the control of the Contractor or the DMV may excuse the performance of the terms of this Agreement and prevent the other party from seeking any related damages.

These circumstances include acts of war, terrorism, civil war, revolution, or rebellion, epidemics or pandemics, strikes or industrial disputes, government orders or laws, and natural disasters such as earthquake, flood, or fire (excluding weather conditions), and any other extraordinary events or circumstances that prevent or delay the performance of a party and that are not within the control of the that party or avoidable by the exercise of due care.

B. If either party seeks to invoke force majeure to excuse or delay the performance of the terms of this Agreement, that party must immediately notify the other party. The invoking party must provide full details regarding the force majeure event, including the reason(s) the event is preventing or delaying performance, and the expected time frame for performance to be resumed. The invoking party must make reasonable efforts to mitigate damages and force majeure effects and must make reasonable efforts to fulfill its obligations under this Agreement.

Upon completion of the force majeure event, the invoking party must resume performance under this Agreement as soon as practicable.

C. The Contactor is not entitled to payment for services not rendered during a force majeure event and is not entitled to recover costs, losses, or expenses from the DMV as result of the force majeure event. The DMV is not entitled to the cost of replacement services in the event of force majeure.

2. Termination

A. The Contractor understands that in the event this Agreement is terminated for cause/breach, in future bid solicitations for the same or similar services at the location designated in this Agreement, the DMV may reject the Contractor’s bid as a non-responsible bid.

B. The DMV may terminate this Agreement for any of the following reasons:

(1). When an emergency situation arises which requires the closure of the DMV facility.

(2). The Contractor fails to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, the DMV may proceed with the work in any manner deemed proper by the DMV. All costs to the DMV shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

(3). When termination is in the best interest of the DMV.

C. The DMV may recover costs and damages from the Contractor that include, but are not limited to, the following:

(1). The cost of rebidding the work.

(2). The additional cost of obtaining required work from an alternate source less the amount the DMV would have paid the Contractor to perform the required work.

(3). Damages incurred as a result of going without required work in the event that the required work cannot be obtained from an alternate source due to time constraints.

(4). Damages incurred as a result of delays in completing work.

D. In the event that the DMV terminates this Agreement in the best interest of the DMV, such termination is subject to two (2) calendar days written notice to the Contractor.

E. Termination of this Agreement shall be effected by delivery of a notice of termination to the Contractor specifying whether termination is for breach of this Agreement by the Contractor or for the best interest of the DMV. The notice of termination shall specify the date upon which such termination becomes effective. Unless otherwise directed by the DMV Project Manager, the Contractor shall perform the following as directed by the DMV Project Manager after receipt of the notice of termination:

(1). Stop work under this Agreement on the date and to the extent specified in the notice of termination.

OR

(2). Complete the work in process as directed by the DMV Project Manager.

3. Liquidated Damages

A. The parties agree that it will be impractical and extremely difficult to ascertain and determine the actual damages sustained by the DMV in the event that the DMV is required to re-bid the work, go without the required work, or experience delays in receiving completed work. Therefore:

(1). In the event that the DMV terminates this Agreement due to Contractor breach, the DMV shall be entitled to $500.00 as liquidated damages to cover the administrative costs for rebidding the work.

(2). In the event that the Contractor fails to complete required work within the time frame specified or agreed upon under this Agreement, the DMV shall be entitled to $500.00 per day as liquidated damages for each day the work remains incomplete beyond the time frame specified or agreed upon.

B. The Contractor shall not be assessed liquidated damages when delays in completing work is caused by the failure of the DMV or the…