B09_Attachment_6_Instructions_to_Offerors.pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Arizona State Office One North Central Avenue, Suite 800

Phoenix, AZ 85004-4427 www.az.blm.gov

Instructions to Offerors / Request for Quote

Project Description

The Bureau of Land Management (BLM), Lake Havasu Field Office (LHFO), seeks to secure services for upgrading the facility’s Close-Circuit Television (CCTV) system. The upgrade will entail the removal and replacement of existing system components. Services required include the removal and disposal of outdated system components, the provision of dedicated internet capability, procurement of new equipment, training on the new system, and a service contract for ongoing repairs and upgrades as necessary.

Location:

1785 Kiowa Ave Lake Havasu, AZ 86403

Instructions to Offerors:

Before submitting an offer, please read the entire solicitation package carefully. All quotes must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package will be considered nonresponsive. All quotes are expected to conform to the solicitation provisions and be prepared in accordance with this section. To aid in the evaluation, the quotes shall be clearly and concisely written as well as being neat, indexed (cross indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number (if applicable).

Return the following items with your response:

a. Technical Statement – Offerors are required to provide a detailed statement regarding their technical approach and capability to complete the requirement(s) outlined in the Statement of Work (SOW). The technical statement shall explain how the work will be carried out in terms of the techniques, procedures, and schedule. The Offeror’s performance record will be assessed in accordance with (IAW) FAR 9.1: therefore, the Technical Statement shall also include a detailed statement on experience., capacity, and expertise demonstrating the ability to perform the required tasks within the period of performance (POP)/Delivery Due Date.

b. Value Bid Schedule - Offeror’s price proposal shall be submitted utilizing the attached Value Bud Schedule.

Interested contractor’s must be registered and active in SAM (System for Award Management;

www.sam.gov) and complete online representations and certifications before the solicitation response due date.

Wage Rates:

Service Contract Act Wage Determination: 2015-5467 rev 26 State and County: Arizona, Mohave County http://www.sam.gov/

Arizona State Office One North Central Avenue, Suite 800

Instructions to offerors & Evaluation Factors:

Before submitting a proposal or any questions regarding the solicitation, please be sure to read the entire solicitation package carefully. Submit your proposal and questions via email to the contracting specialist. Mailed/hard copy proposals will not be accepted.

Site Visit:

A site visit is required for all contractors to view the location. All contractors are encouraged to attend prior to submitting a quote.

Date: September 5, 2024, between 9:00am – 10:00am

Submission Deadlines:

(i) Questions are due no later than September 6, 2024, by 12:00pm (MD) to Cindy

Gonzalez, Contract Specialist, by email: chgonzalez@blm.gov, and Lisa Hariper, Contracting Officer by email: lhariper@blm.gov.

(ii) Quotes are due no later than September 13, 2024, by 12:00pm (MD) to Cindy Gonzalez, Contract Specialist, by email: chgonzalez@blm.gov, and Lisa Hariper, Contracting

Officer by email: lhariper@blm.gov.

Basis for Award:

The basis for the award will be Lowest Price Technically Acceptable (LPTA) in accordance with (IAW) FAR 15.101-2, and will consider the following evaluation factors:

a. Factor 1 – Technical Approach: The Technical Approach Factor will either receive an acceptable or unacceptable rating defined below based on an overall evaluation of how well the Offeror’s submitted technical statement meets the requirements of the solicitation and indicates an adequate approach to and understanding of the scope of work.

Technical Approach Rating Table

RATING DESCRIPTION

Acceptable Proposal meets the requirement of the RFQ, and indicates an adequate approach to and understanding of the requirements outlined in the scope of work.

Unacceptable Proposal does not meet the requirement of the RFQ, or indicates an inadequate approach to or understanding of the requirements outlined in the scope of work.

b. Factor 2 – Total Price: Price will not be scored or rated, but will be evaluated for reasonableness

IAW FAR 15.404-1(b).

A Firm Fixed Price Contract will be awarded to the Offeror whose proposal conforms to the solicitation

Arizona State Office One North Central Avenue, Suite 800 requirements and represents the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factors of Technical Approach and Past Performance.

Additionally, the Offeror must be deemed a responsible prospective contractor IAW FAR 9.1.

Attachment Number Description Number of Pages

1 Combined Synopsis Solicitation 2

2 Statement of Work & Pictures 4

3 Value Bid Schedule 1

4 Wage Determination 11

5 Clauses & Provision 23

6 Instructions to Offerors 3

BLM Points of Contact:

Contracting Officer: Lisa Hariper Phone: 602-417-9434 / Email: lhariper@blm.gov

Contract Specialist: Cindy Gonzalez Phone: 720-854-8791 / Email: chgonzalez@blm.gov

When submitting questions or proposals, please be sure to include the following for your quote to be considered:

Title of the requirement in the subject Line: “140L6424Q0060: Close-Circuit Television (CCTV) system”

Vendor’s UEI number must be listed in the required documents to be considered.

mailto:lhariper@blm.gov mailto:chgonzalez@blm.gov