B09_Questions_and_Answers_Amd_1_Final_0001.pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Arizona State Office One North Central Avenue, Suite 800

Phoenix, AZ 85004-4427 www.az.blm.gov

Lake Havasu Field Office CCTV Upgrade 140L6424Q0060

Scope of Work Specifics:

1. Could you provide a detailed breakdown of the CCTV systems to be upgraded?

Answer 1: Details are provided within the Statement of Work (SOW). A site visit is scheduled for September 5, 2024, between 9-10:00 am

2. How many units and locations within the office are involved?

Answer 2: The Statement of Work (SOW) lists 18 locations and cameras

Technical Specifications:

3. What are the specific technical requirements and preferred specifications for the new CCTV systems?

Answer 3: All specification and requirements are detailed in the Statement of Work (SOW).

Project Timeline:

4. What is the proposed timeline for the CCTV upgrade project? Are there any key milestones or deadlines?

Answer 4: As stated in the Statement of Work (SOW) all work shall be completed 30 days from date of award.

Budget and Funding:

5. Is there a set budget for this upgrade project? Could you provide details on the payment terms and funding allocations?

Answer 5: This requirement is not a construction contract; therefore, we do not disclose the budget allocated for this project.

Since this project is set aside for a Total Small Business, all vendors will be paid promptly in accordance with the Prompt Payment Act. Typically, within 15 days after receiving a proper invoice and after the goods or services are accepted and meet the criteria of the contract.

http://www.az.blm.gov/

Arizona State Office One North Central Avenue, Suite 800

Phoenix, AZ 85004-4427

Site Accessibility:

6. What are the access restrictions or security protocols that our team needs to be aware of when working at the Lake Havasu Field Office?

Answer 6: As stated in the SOW all work shall be accomplished during normal business hours Monday-Friday 7am – 4pm. All contractors will be issued a visitors badge while on location.

Vendor Criteria:

7. Are there specific qualifications or past experience requirements for potential contractors?

How important is prior government contracting experience?

Answer 7: As described in Attachment 6-Instructions to Offerors; the basis of this award is Lowest Priced Technically Acceptable (LPTA). All vendors must be registered and active in sam.gov as a total small business.

Two types of responses shall be received by all quoters: a technical statement and a value bid schedule.

Submission Details:

8. Can you clarify the proposal submission process?

Answer 8: All quotes must be submitted to the Contracting Officer, Lisa Hariper, and the Contract Specialist, Cindy Gonzalez.

9. What formats are acceptable, and are there specific documents or forms required?

Answer 9: The format shall be clear and concise for the contracting office to evaluate.

Evaluation Criteria:

10. How will proposals be evaluated?

Answer 10: Each quote received will be evaluated for technical approach and capability. The basis of award is established as Lowest Priced Technically Acceptable (LPTA).

11. What are the primary factors you will consider in awarding the contract?

Answer 11: Technical and Price

Arizona State Office One North Central Avenue, Suite 800

Phoenix, AZ 85004-4427

Potential Challenges and Solutions:

12. Are there any foreseeable challenges or concerns associated with this project?

Answer 12: No

13. What are the expectations for addressing these challenges?

Answer 13: All concerns shall be discussed with the Contracting Officer Representative (COR).

Future Maintenance and Support:

14. What expectations does the Bureau of Land Management have regarding ongoing maintenance or technical support following the installation?

Answer 14: The contract shall provide service and maintenance of the newly installed system for a period of five (5) years post-contract award. This includes licensing updates as needed throughout the lifecycle of the CCTV system.

15. Are Scaled Drawings available, if so please post.

Answer 15: Yes, provided.

16. Are Ceilings Suspended? Or Hard Lid?

Answer 16: Yes, suspended ceilings.

17. Is there existing Cable Trays for wiring above ceilings?

Answer 17: There appear to be some cable trays present, but confirmation from the contractor is required for accuracy.

18. Can Existing Wiring be utilized?

Answer 18: During the site visit, it was observed that certain areas are already equipped with CAT 6 cabling. Therefore, any locations with existing CAT 6 cabling do not require replacement.

However, any existing cabling that is damaged or does not meet the specifications outlined in the Statement of Work (SOW) must be replaced.

19. Is a “UPS” required? If so, What Time/Power Duration is required?

Answer 19: Yes, if required by the manufacturer for the new and/or existing equipment.

Arizona State Office One North Central Avenue, Suite 800

Phoenix, AZ 85004-4427

20. Are “Or Equal” Equipment substitutions allowed?

Answer 20: Yes, suitable substitutions may be considered, provided they meet the required specifications.

21. Is “Plenum Wire” acceptable?

Answer 21: Yes, provided it is suitable for the application and meets or exceeds the specifications of the current wiring.

22. Is “After Hours Access” for said work, available to contractor at no add’l cost too the Gov’t?

Answer 22: No

23. What is the height of Exterior Cameras? (If any)

Answer 23: 20-30 feet

24. Please provide/post other Q & A's requests.

Answer 24: All questions received to date are incorporated in these questions and answers.

25. Please provide a list of equipment to be installed

Answer: The description for each camera and location is explained in the Statement of Work.

26. Are there pipe chases between floors?

Answer 26: There appear to be pipe chases, but the contractor will need to verify both their presence and accessibility.

27. What is the range of the budget for this project, and is it already appropriated?

Answer 27: This is not a construction contract; therefore, we do not disclose a budget range or project magnitude.

28. Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed?

Answer 28: A request for progress payments shall be made with the quote submission.

Arizona State Office One North Central Avenue, Suite 800

Phoenix, AZ 85004-4427

29. How many feet of new wire will have to be run?

Answer 29: The contractor is responsible for calculating the amount of cabling required. During the site visit, it was observed that certain areas are already equipped with CAT 6 cabling.

Therefore, any locations with existing CAT 6 cabling do not require replacement. However, any existing cabling that is damaged or does not meet the specifications outlined in the Statement of Work (SOW) must be replaced.

30. What kind of cipher lock and quantities are required e.g. X-10

Answer 30: N/A

31: Clarification of requirement:

During the site visit, it was observed that certain areas are already equipped with CAT 6 cabling.

Therefore, any locations with existing CAT 6 cabling do not require replacement. However, any existing cabling that is damaged or does not meet the specifications outlined in the Statement of Work (SOW) must be replaced.

http://www.az.blm.gov/