B08(b)_-_SOW_HMP_Farrier_(8_29_2024)_.pdf

STATEMENT OF WORK

FOR

FARRIER SERVICES

1. Introduction

The United States Park Police (USPP) maintains approximately 20 horses that are housed in a series of five stables in the Greater Washington D.C. Metropolitan Area. Proper farrier services are critical for their care.

2. Scope of Work

The Contractor shall provide all management, supervision, labor, office space, materials, tools, supplies, equipment, and transportation necessary to perform farrier services to approximately 20 horses of the United States Park Police Horse Mounted Patrol Unit (USPP HMP Unit) in the Washington Metropolitan Area (WMA). Currently, the USPP HMP Unit has 16 horses. During the period of performance of this contract, the number of horses may increase to approximately 25 horses. The Contractor must have a Mobile Unit that enables farrier services to be performed at separate USPP Stables in addition to other areas (specialized details, such as parades, deployments, etc.) in which the USPP HMP Unit performs law enforcement duties within the WMA. There are currently only two open USPP Stables, but all five Stables may be opened at some unknown point in the future.

The Contractor shall be available to provide scheduled/routine shoeing services, additional shoeing services, and emergency shoeing services 365 days per year which includes Federal holidays. Emergency shoeing services must be completed within 24 hours of notification. The Contractor’s operational capability must be sufficient to meet these response requirements.

To successfully perform this contract, the Contractor shall have the necessary tools of the trade available, in good working order, such as but not limited to:

- Suitable shoeing rig/mobile unit

- Forge

- Anvil

- Grinder

- Oxyacetylene Torches

- Standard farrier tools (Rasps, nail pullers, hoof clippers, etc.)

Both the USPP and the Contractor agree that during the term of this contract, each party will exercise its best efforts to uphold the mission of the USPP Horse Mounted Patrol Unit which is to provide law enforcement services, via mounted patrol, to the National Park Service and its visitors while maintaining the health and wellbeing of its horses.

3. Contract Type and Period of Performance

This will be a Firm-Fixed Price contract with a base and three (3) option years.

Base Year: 10 September 2024 – 9 September 2025 Option Year One: 10 September 2025 – 9 September 2026 Option Year Two: 10 September 2026 – 9 September 2027

4. Tasks

4.1 The Contractor is responsible to provide all scheduled/routine, additional, and emergency shoeing services. USPP horses shall be shoed every 4 to 6 weeks unless a more or less frequent schedule is recommended for a particular horse and agreed upon by the Contracting Officer’s Representative (COR). The Contractor will schedule at least one day per month based on the needs of the herd to provide routine shoeing in coordination with the COR.

4.2 For the purposes of this contract, standard shoes are size 4 and below. Draft shoes are size 5 and up. The USPP HMP Unit has a herd consisting of both draft horses and standard size horses.

The estimated number of draft and standard size horses in the herd will be provided in the Pricing Schedule.

4.2.1 Unless explicitly authorized by the COR under rare circumstances, the Contractor shall not use sedation as part of its process for shoeing services.

4.3 The Contractor is responsible to provide a Routine Shoeing Schedule of the USPP Herd within ten (10) calendar days of contract award to the COR. The COR shall review and approve this Routine Shoeing Schedule in writing.

4.4 Routine shoeing services. The Contractor shall provide the routine shoeing services IAW the approved Routine Shoeing Schedule of the USPP Herd. The COR is responsible to provide access to the USPP’s stables to allow the Contractor to provide these routine shoeing services.

Routine shoeing services shall include:

4.4.1 Trim and balance all four hooves for free and sound movement of the horse.

4.4.2 New Natural Balance (brand-name or equal in concurrence with the COR) with P13 carbide traction pins for all four hooves.

4.4.3 Resetting of Natural Balance (brand-name or equal in concurrence with the COR) with P13 carbide traction pins on all four hooves.

4.4.4 Two new Natural Balance (brand-name or equal in concurrence with the COR) with P13 carbide traction pins, two reset of Natural Balance (brand-name or equal in concurrence with the COR) with P13 carbide traction pins.

4.4.5 New Kerckhaert Triumph (brand-name or equal in concurrence with the COR) with P13 carbide traction pins for all four hooves.

Actual PoP start date will be adjusted to date of award.

4.4.6 Resetting of Kerckhaert Triumph (brand-name or equal in concurrence with the COR) with P13 carbide traction pins on all four hooves.

4.4.7 Two new Kerckhaert Triumph (brand-name or equal in concurrence with the COR) with P13 carbide traction pins, and two reset of Kerckhaert Triumph (brand-name or equal in concurrence with the COR) with P13 carbide traction pins.

4.4.8 Replace or reset lost shoe.

4.4.9 Trim and balance, and balance draft hooves for free and sound movement of the horse.

4.4.10 New draft shoes with Drill Tech (brand-name or equal in concurrence with the COR) for four hooves.

4.4.11 New draft shoes with Drill Tech (brand-name or equal in concurrence with the COR), 2 hooves and reset draft shoes with Drill Tech (brand-name or equal in concurrence with the COR), 2 hooves.

4.4.12 Reset draft shoes with Drill Tech (brand-name or equal in concurrence with the COR), four hooves.

4.4.13 Replace or reset lost draft shoe.

4.4.14 Corrective shoeing for hooves, when necessary, to include but not limited to:

a. Epoxy work

b. Glue on shoes

c. Dalmer Cuff Glue on

d. Hot shoeing

e. Tighten shoes

f. Rim pads

g. Aluminum shoes

h. Clips

i. Packing material

j. Medicated pine tar

k. Equi-Than Hoof Packing

l. Unspecified padding material

m. Full pads

4.4.15 The Contractor shall maintain and provide Shoeing Records on all USPP HMP Equine.

Each shoeing record shall provide sufficient information as to detail the type of shoeing process or corrective shoeing performed on each horse, along with any information as to the health of each horse’s hooves. The Contractor shall provide a Shoeing Report to the COR by the 10th calendar day of each month. The Shoeing Report shall include the individual shoeing records for each horse that was serviced during the reporting period.

4.5 Additional Shoeing Services. The Contractor shall provide additional shoeings based on the needs of individual horses. Any additional shoeing services must be authorized by the COR.

4.5.1 The COR will contact the Contractor to schedule any additional shoeing requirements for the individual horses. For non-emergency additional shoeings, the Contractor shall respond and complete the additional shoeing service within 48 hours of notification. The COR is responsible to provide access to the USPP’s Stables to allow the Contractor to provide additional shoeing services.

4.6 Emergency Shoeing Services. The Contractor shall provide emergency shoeing services based on the needs of individual horses. Any emergency shoeing services must be authorized by the COR.

4.6.1 The COR will contact the Contractor to schedule any emergency shoeing services for individual horses. For emergency shoeing services, the Contractor must respond and complete the emergency shoeing service within 24 hours of notification by the COR. This requirement is 365 days a year, including Federal holidays. The COR or their designee is responsible to provide access to the USPP’s Stables to allow the Contractor to provide emergency shoeing services.

4.6.2 After the completion of any emergency shoeing service, the Contractor shall update the respective horse’s Shoeing Record. The completion of any emergency shoeing services shall be included in the monthly Shoeing Report described in section 4.4.15 of this SOW.

4.7 The Contractor’s operational capability must be sufficient to meet the requirements for scheduled/routine shoeing services, additional shoeing services, and emergency shoeing services.

The Contractor’s operational capacity must be sufficient to meet the response times for both additional shoeing services and emergency shoeing services, or the Contractor must be able to subcontract with an alternate farrier(s) to provide all these shoeing services whenever the Contractor is unavailable.

4.8 Upon contract award, the Contractor shall provide the respective telephone and email contact information of the Contractor’s farriers and any respective subcontracted farriers to the COR. The Contractor is responsible for properly notifying the COR as to the appropriate farrier to contact in any case where the primary Contractor will not be available.

4.9 Orthotic Shoeing Services or Miscellaneous Farrier Services. Upon advice of the contracted veterinarian, the COR may request the Contractor to shoe an individual horse with a specific orthotic that is not described in section 4.4 of this SOW. If the cost of the shoeing with this specific orthotic that is not described in section 4.4 exceeds the price that is identified in the Contractor’s Pricing Schedule, the Contractor shall provide an estimate of this cost to the COR for his/her review and approval before performing the shoeing service. After the COR’s written approval, the Contractor shall perform the orthotic shoeing service.

4.9.1 Upon advice of the contracted veterinarian, the COR may request the Contractor to provide a type of miscellaneous farrier service that is not explicitly described in section 4.4 through section 4.9 of this SOW. If such a miscellaneous farrier service is requested by the

COR, the Contractor shall provide an estimate of this cost to the COR for his/her review and approval before performing this service. After the COR’s written approval, the Contractor shall perform the miscellaneous farrier service.

4.9.2 After the completion of any orthotic shoeing service or miscellaneous farrier service, the Contractor shall update the respective horse’s Shoeing Record. The completion of any orthotic shoeing services and miscellaneous farrier services shall be included in the monthly Shoeing Report described in section 4.4.15 of this SOW.

5. Work Locations

5.1 There are a total of five (5) stables are located within the National Park System within the District of Columbia. These areas are accessible by restricted federal highways. Drivers must be knowledgeable of the roadways and applicable restrictions. However, currently only two (2) of the USPP HMP Stables are operational.

5.2 The five (5) USPP HMP Stables are:

Edgewater Stable - 2400 Beach Drive NW Washington, DC. Intersection of Beach Drive and Rock Creek Parkway, underneath Connecticut Ave, in Rock Creek Park.

Central Stable (H-1) - 2101 Independence Avenue SW Washington, DC. Independence Ave side of the Reflecting Pool, between 17th St (WWII Memorial) and 23rd Street (Lincoln Memorial. Entrance to the stable through the WWII Memorial parking area.

Ft. Hunt Stable (H-2) – 8999 Fort Hunt Rd Alexandria, VA. In Ft. Hunt Park, George Washington Memorial Parkway. (Temporarily closed)

Rock Creek Stable (H-3) – 2500 Horse Stable Rd NW Washington, DC. In Rock Creek Park, at the intersection of Oregon Ave and North Hampton Street, NW. (Temporarily Closed)

Ft. Dupont Stable (H-5) - 3600 F Street SE Washington, DC. In Fort Dupont Park, entrance off Minnesota Avenue SE. and F St. SE (Temporarily closed)

6. Qualifications

6.1 The Contractor shall be an American Farrier’s Association Certified Farrier, Certified Tradesman Farrier or Certified Journeyman Farrier; or possess a Brotherhood of Working Farriers Association (BWFA) Journeyman I, Journeyman II or Master Farrier Certification. The Contractor shall be in good business standing in the Washington Metropolitan Area with both Liability and Workman’s Compensation Health Insurance. A copy of these certificates and policies shall be provided to the Contracting Officer when requested.

6.2 The Contractor shall submit the names of farriers, with a minimum of three years’ experience, who will be assigned to this contract to the Contracting Officer. The Contractor shall make no substitutions without obtaining prior Contracting Officer’s approval of those persons. This includes all farriers that work directly for the Contractor and all farriers that may be subcontracted by the Contractor. A copy of their farrier certifications shall be provided to the Contracting Officer when requested.

7. Inspection of Shoeing Services

After the completion of any shoeing service, which includes routine shoeing, additional shoeing, or emergency shoeing, before the Contractor departs the USPP stable, the COR or his/her designee shall inspect the shoeing services completed by the Contractor. If the COR or his/her designee is not satisfied with the quality of the shoeing service, the Contractor shall take the necessary on-the-spot actions to correct the deficiency, up to completely reshoeing the respective hoof, at no additional charge to the USPP.

8. Indemnity of the Government

The Contractor is not an employee of the USPP or the National Park Service (NPS). The Contractor will indemnity and hold the USPP harmless from any expense, including attorney’s fees and claims, on account of damage to property or bodily injury (including death) which may be sustained by him/herself or his/her employees in connection with all work performed under this contract.

9. Government Furnished Information

The following historical usage from FY 2023 is being provided as an example of the types of shoeing services that will be required. This is not an accurate indicator of the estimated number of routine, additional, and emergency shoeing services that will be required during each year of the contract and is only being provided as Government Furnished Information to assist interested vendors with the understanding of recent past work which has been performed.

FY 2023 (approximate)

• 28 Trim and balance with 4 NEW shoes and carbide traction pins

• 8 Trim and balance with 4 RESET and pins

• 24 Trim and balance with 2 NEW shoes and 2 RESET with carbide traction pins

• 14 Trim and balance with 4 NEW draft shoes and carbide traction pins

• 4 Trim and balance with 4 RESET and pins

• 10 Trim and balance with 2 NEW draft shoes and 2 RESET with carbide traction pins

10. Contractor Furnished Items

The Contractor shall furnish all personnel, items, tools, and equipment to perform the work as outlined in this SOW.

11. Invoicing and Payment Procedures

11.1 The Contractor shall submit invoices to the COR for approval before submitting the invoice to the Government’s Internet Payment Protocol (IPP) for payment. At a minimum, the Contractor’s invoices shall contain the following information:

• Contract number

• Date of the invoice

• Costs for the shoeing services for each horse will be charged to the appropriate line item of the contract (i.e., Routine Shoeing, Additional Shoeing, Emergency Shoeing, Orthotic Shoeing, or Miscellaneous Farrier Services)

• Under the appropriate line item, the following information will be provided regarding the shoeing service for each horse:

o Name of the horse o Date of the shoeing service o Name of farrier that performed the service o Brief description of the shoeing service that was performed

• Total amount charged to each line item in the invoice

• Total amount of the invoice

• Section for the COR to provide her/his acknowledgment for payment approval

11.2 The Contractor shall submit the invoice to the COR on a monthly basis unless otherwise directed by the COR in writing. The COR will review the invoice for accuracy and ask questions for clarification to the Contractor if necessary. Once the COR is satisfied with the accuracy of the invoice, the COR will sign the invoice in the section acknowledging their approval for payment. The COR shall send the signed invoice to the Contractor.

11.3 After obtaining the COR’s written approval, the Contractor shall follow the instructions found at the clause DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (February 2021). The Contractor must upload the invoice approved by the COR in the IPP. Payment will not be made of any invoice that does not have the COR’s approval signature. Any invoice that does not have the COR’s signature will be rejected by the COR.