B08(b)_-_Attachment_1_-_SOW_USPP_NYFO_MPU_Maintenance.pdf

STATEMENT OF WORK

UNITED STATES PARK POLICE

NEW YORK FIELD OFFICE MARINE PATROL UNIT

VESSEL MAINTENANCE CONTRACT

The United States Park Police (USPP) is one of the oldest uniformed federal law enforcement agencies in the United States. The USPP functions as a full-service law enforcement agency with responsibilities and jurisdiction in National Park Service areas primarily located in the Washington, D.C., San Francisco, and New York City areas. The USPP is a component of the National Park Service (NPS) which is a bureau of the US Department of the Interior (DOI).

In addition to performing the normal crime prevention, investigation, and apprehension functions of an urban police force, the USPP is also responsible for policing many of the famous monuments in the United States and shares law enforcement jurisdiction in all lands administered by the NPS with a force of National Park Rangers. The USPP also has specialized units such as the USPP New York Field Office (NYFO) Marine Patrol Unit

(MPU).

1. General: The USPP has a requirement for a contractor to provide comprehensive maintenance services for its fleet of marine vessels at the NYFO MPU. The primary goal of this contract is to ensure the operational readiness, safety, and longevity of the marine vessels used for various agency activities.

1.1 The USPP NYFO MPU operates at two locations in the NYFO area of responsibility (AOR);

the Liberty District and the Gateway District.

Liberty District: The NYFO MPU operates in the Liberty District located in the New York Harbor and covers the waters around the Statue of Liberty National Monument and Ellis Island.

The MPU’s role at this location is to support the overall safety of visitors and the security mission for the National monuments. This includes the enforcement of a 150-yard security zone around both Liberty Island and Ellis Island to prevent unauthorized access by virtue of the waters of the New York harbor. The USPP NYFO MPU vessels are the only authorized vessels to land at Liberty Island under normal operating conditions, notwithstanding the contract visitor ferry.

In addition to patrolling the security zone, the MPU provides emergency marine vessel operations via emergency response to the Park’s visitors in need of emergency care and immediate transportation off the island. MPU’s daily mission objectives at this location also includes water rescue, patrol enforcement, joint agency operations, environmental/natural resource enforcement, transportation of foreign dignitaries and other high ranking domestic and foreign officials, as well as law enforcement and non-law enforcement personnel and support to other Federal, State, and local agencies.

Gateway District: The NYFO MPU’s second area of responsibility covers the waters of Jamaica Bay which encompasses 39 square miles of busy waterways around Brooklyn and Queens, Gateway National Recreation Area, and is bordered by JFK International Airport. This MPU provides law enforcement, environmental/natural resource enforcement, security patrols of the airport, marine assistance, search and rescue missions, as well as boating accident investigation.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as defined in this Statement of Work (SOW) except for those items specified as government furnished property, equipment, and services.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contractor shall perform to the standards in this SOW. All materials shall be new, shall be suitable for the intended purpose, and shall be free of any characteristics or defects in material and worksmanship, which may affect the performance, function, durability, and serviceability of the finished boat or detract from its appearance. When materials are not specified, all parts thereof shall be furnished to provide the intended function, durability, safety, and maintain good long-term appearance.

1.3. Scope: The routine comprehensive maintenance to be accomplished on each USPP NYFO MPU vessel is described as a separate Task (Tasks 1 through 4) along with a separate Attachment (Attachment 1 through 4) describing the actual maintenance services to be performed in this SOW. There is a separate Task (Task 5) that describes the process for accomplishing emergency repairs on any USPP NYFO MPU vessel. In general, the contractor shall provide comprehensive maintenance and emergency repair services as follows:

1.3.1 Conduct inspections and routine maintenance on all vessels within the agency's fleet.

1.3.2 Address and rectify any identified issues, ensuring compliance with safety standards and regulations.

1.3.3 Provide emergency repair services in case of unexpected breakdowns or malfunctions.

1.3.4 Maintain accurate records of all maintenance activities, including inspections, repairs, and replacements.

1.3.5 Propose preventive maintenance schedules to minimize downtime and extend the lifespan of the boats.

1.3.6 Ensure compliance with environmental regulations during maintenance activities.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The period of performance reads as follows:

Base Year August 10, 2024 to August 9, 2025 Option Year I August 10, 2025 to August 9, 2026 Option Year II August 10, 2026 to August 9, 2027 Option Year III August 10, 2027 to August 9, 2028 Option Year IV August 10, 2028 to August 9, 2029 Option to Extend Services: August 10, 2029 to February 10, 2030

1.5 Place of Performance:

1.5.1 The contractor shall perform all work at the contractor’s facility. The contractor shall have a facility capable of providing comprehensive service/maintenance on Moose Boats, SeaArk, and Metal Shark vessels.

1.5.2 The contractor must be located within ten (10) nautical miles of either one of the below listed USPP NYFO MPU Facilities:

Statue of Liberty NM Ellis Island (Liberty District) Jersey City, NJ 07305

Or

Jamaica Bay (Gateway District) Old USCG Station Rockaway Rockaway Point Boulevard & Heinzelman Rockaway, NY 11697

1.5.3 For the purposes of this contract, the determination of proximity shall be calculated based on the nautical miles from the contractor’s primary place of business to the Liberty District location and to the Gateway District location. The proposed contractor located closest to the Liberty District shall receive preferential consideration for this contract.

1.5.4 For Tasks to be performed at the contractor’s facility, the vessel will be made available for contractor by the USPP. The USPP is unable to transport the vessel by land and is only to transport up to ten (10) nautical miles on water from either of the USPP facilities identified in Section 1.5.2 to the contractor’s facility.

1.6 Security: The contractor and its personnel performing the work under this contract are responsible for the safeguarding of the USPP vessel, and all Government equipment, information, and property on the vessel during the entire time it is located at the contractor’s facility. The contractor must maintain that level of security for any USPP vessel for the duration of this contract.

1.7 Hours of Operation: The contractor will be available to conduct business and perform routine comprehensive maintenance between the hours of 0800 and 1700 Monday through Friday except for Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8 Special Conditions:

1.8.1 The contractor must be in business for a minimum of 5 years with expertise in commercial diesel engine service, marine gasoline outboard engines, and general marine repairs. The contractor must be registered/licensed with the state in which it operates, maintain proper insurance for related work, and be in good standing with the state where work is to be performed.

Epshteyn, German I changed the language to include maintenance capabilities, not industry standards.

Dixon, Keith L Thanks.

Dixon, Keith L Michelle: Just pointing out this statement about preferential consideration.

Norman, Sal Does this statement cause a red flag? Should it be removed and or is it information that we need to notify of potential bidders.

Dixon, Keith L I talked to Michelle about this, and we are good.

1.8.2 All work will be performed at a state licensed facility and by certified and/or properly trained marine mechanics. Upon request, the contractor will provide a copy of the facility’s license to the Contracting Officer and/or Contracting Officer’s Representative (COR). The contractor shall at all times perform all services under this contract in accordance with all applicable federal, state, and local laws, ordinances, regulations, and codes. The contractor’s responsibilities include, but are not limited to, compliance with the following:

1.8.2.1 United States Coast Guard (USCG) Regulations: Compliance with all USCG regulations relevant to vessel maintenance and operations, including but not limited, to safety, environmental protection, and crew qualifications.

1.8.2.2 Occupational Safety and Health Administration (OSHA) Regulations: Adherence to all applicable OSHA standards and regulations, particularly those pertaining to shipyard employment and safety standards (29 CFR Part 1915) ensuring a safe working environment for all employees engaged in the maintenance of the vessel.

1.8.2.3 Environmental Protection Agency (EPA) Regulations: Compliance with all EPA regulations concerning environmental protection, including but not limited to, waste management, hazardous materials handling, air emissions, and water discharges.

1.8.2.4 State and Local Regulations: Compliance with all applicable state and local regulations and laws as they pertain to vessel maintenance operations. This includes acquiring and maintaining all necessary permits and licenses.

1.8.3 The services rendered under this contract will be in compliance with each vessel’s respective engine, generator, transmission, and jet drive manufacturer's guidelines. The contractor is expected to be trained and knowledgeable in all aspects of marine maintenance with respect to this SOW. The work shall be completed in a timely manner and commensurate with timeframes typical for the type of maintenance work being performed.

1.8.4 Regarding scheduling, the contractor must accommodate service within one (1) week of the requested service unless unusual circumstance prevents timely service (i.e., severe weather, natural disaster). All basic maintenance will be completed within 48 hours of the scheduled date. If the basic maintenance cannot be completed within 48 hours, the contractor must inform the COR about the problem and provide a recommendation to resolve the problem along with a new timeline to perform the basic maintenance. Upon completion of each service, the contractor shall inspect his/her work to ensure it was completed properly and that all systems receiving maintenance are functioning properly. The contractor shall conduct a sea trial after each repair as stated in 1.8.6, and/or as requested by the COR.

1.8.5 All materials and supplies used in this SOW will meet or exceed the manufacturer's recommendation as stated in its respective manual for engine oil, filters, transmission fluids, grease, anti-freeze, and additives. At no time shall a lessor product be used as a substitute for the manufacturer's recommended product. All exterior mounted filters must be marked with

Dixon, Keith L Do we need to see the documentation that provides evidence the facility is state licensed, along with certified and/or properly trained marine mechanics.

Norman, Sal Upon Request. If they are submitting a bid then we can accept that they have read the requirements and are in compliance at the time of the bid submission. We should reserve the right to request a copy of the license of the facility at any time during the contract period.

Dixon, Keith L Added the language.

Dixon, Keith L Can we identify any of the federal and state statutes, laws and regulations that the work must be in compliance with?

Epshteyn, German We can include the following language regarding compliance:

The Contractor shall at all times perform all services under this contract in accordance with all applicable federal, state, and local laws, ordinances, regulations, and codes. The Contractor's responsibilities include but are not limited to compliance with the following:

1. United States Coast Guard (USCG) Regulations: Compliance with all USCG regulations relevant to vessel maintenance and operations, including but not limited to safety, environmental protection, and crew qualifications.

2. Occupational Safety and Health Administration (OSHA) Regulations:

Adherence to all applicable OSHA standards and regulations, particularly those pertaining to shipyard employment and safety standards (29 CFR Part 1915), ensuring a safe working environment for all employees engaged in the maintenance of the vessel.

3. Environmental Protection Agency (EPA) Regulations:

Compliance with all EPA regulations concerning environmental protection, including but not limited to waste management, hazardous materials handling, air emissions, and water discharges.

4. State and Local Regulations:

Compliance with all applicable state and local regulations and laws as they pertain to vessel maintenance operations. This includes acquiring and maintaining all necessary permits and licenses.

Dixon, Keith L Excellent. I added the language.

Dixon, Keith L Can we provide the contractor with the manufacturer's guidelines, or is the expectation that the contractor has to determine all the respective manufacturer's guidelines on each vessel?

Epshteyn, German Yes, they'll have to go off each vessel's manufacturer's guidelines.

Norman, Sal Each Engine and transmission and or drive unit has a service manual from the manufacturer. The service manual specifies the procedures and technical data to perform work. Items such as order of work, torque settings and types of adhesives and lubricant specifications are found in the service manual. The mechanics performing work will be required to have there own service manuals for each respective vessel. Usually this may be an electronic copy. This is common practice, no different then how auto mechanics work.

Dixon, Keith L Good, thanks.

Dixon, Keith L If the basic maintenance cannot be completed within 48 hours, what is the notification process? Contractor has to inform the COR about the problem, recommendation to resolve it, along with a new timeline?

Epshteyn, German Yes, we can include that exact language.

Dixon, Keith L Added, thanks.

Dixon, Keith L Do you have any exact specifications regarding the completion of a sea trial? Do you want a sea trial after each maintenance, annual, or just after a mechanical repair as we state in 1.8.5?

Epshteyn, German Yes, after each repair as stated in 1.8.5

Dixon, Keith L Good. I also added as requested by the COR.

Dixon, Keith L Similar comment as above. Are we providing the manufacturer's recommendations, or is the contractor determining that?

Epshteyn, German Each vessel typically includes recommendations in it's manual

Added language.

an indelible marker with the date it was installed.

1.8.6 Upon completion of any mechanical repair, the contractor shall complete an appropriate sea trial to ensure that the repair is satisfactory. For example, a repair for an overheating engine that results in the replacement of a part integral to the coolant system shall warrant a sea trial. The sea trial shall be of substantial length to permit the engines to operate under full load and sufficiently long enough to determine that the peak coolant temperature is satisfactory and within specifications.

1.8.7 Regarding clean-up and disposal, all work will be performed in a professional and "workmanlike" manner. The contractor shall clean up all debris and material associated with work performed and will adequately protect the vessel from damage, spills, dirt, scratches, and any unnecessary wear by use of appropriate protective materials. Vessels found to be dirty, damaged, or in a condition that is worse than prior to the repair shall immediately be remedied by the contractor upon notification by the USPP COR and/or his designee.

1.8.8 The contractor will note all work performed in the Vessel Maintenance Log certifying that all requested work was completed.

2. Routine Comprehensive Maintenance:

2.1 Task 1: USPP NYFO Marine Vessel #4

2.1.1 USPP NYFO Marine Vessel #4 is a 2015 Moose Boats, 37-foot Aluminum Catamaran, with the specific engine, drive unit, gear propulsion, and generator information identified in Attachment A. This attachment identifies the various components and frequency for its routine comprehensive maintenance.

2.2 Task 2: USPP NYFO Marine Vessel #5

2.2.1 USPP NYFO Marine Vessel #5 is a 2015 Metal Shark, 32-foot Aluminum V Hull, with specific engine and generator information identified in Attachment B. This attachment identifies the various components and frequency for its routine comprehensive maintenance.

2.3 Task 3: USPP NYFO Marine Vessel #6

2.3.1 USPP NYFO Marine Vessel #6 is a 2013 Moose Boats, 44-foot Aluminum Catamaran, with the specific engine, drive unit, gear propulsion, and generator information identified in Attachment C. This attachment identifies the various components and frequency for its routine comprehensive maintenance.

2.4 Task 4: USPP NYFO Marine Vessel #7

2.4.1 USPP NYFO Marine Vessel #7 is a 2003 SeaArk, 44-foot Aluminum V Hull, with specific engine, transmission, and generator information identified in Attachment D. This attachment identifies the various components and frequency for its routine comprehensive maintenance.

3. Task 5: Emergency Repairs

3.1 Emergency repair work is considered any work not scheduled and exclusive of the routine comprehensive maintenance for each vessel identified in Tasks 1 through 4 of Section 2 of this SOW. When an emergency request for repairs is made, the contractor will provide such service in a timely manner, not to exceed 48 hours from the time requested. If the emergency repair cannot be completed within 48 hours, the contractor has to inform the COR about the problem and provide a recommendation to resolve the problem along with a new timeline to perform the emergency repair.

3.2 When an urgent emergency request is made, for example, a USPP NYFO MPU vessel taking on water, or bent propeller where the vessel is needed for operations, the contractor will make every effort to handle such request immediately.

3.3 Any emergency repair work outside of Tasks 1 through 4 of Section 2 of this SOW will require a separate written estimate, which must be reviewed and approved, depending on the dollar value, by the contracting officer and/or the COR prior to the work being performed by the contractor. Each emergency repair estimate must identify all the labor and materials/ repair part charges associated for the emergency repair work on the identified USPP NYFO MPU vessel.

3.4 The emergency repair estimate shall include the number of labor hours and the hourly labor rate to be charged for repairs such as electrical work, mechanical engine repairs, generator repairs, rub rail/collar or hull repairs, welding work, emergency haul out (per foot for haul, block and launch), transmission repairs, and jet drive repairs. It is acceptable to encompass all repair types under a single hourly labor rate or individual labor rates for the above listed work.

3.5 The emergency repair estimate shall identify each material/repair part that is required for the emergency repair. The contractor shall provide three (3) quotes which depicts the cost of each material/repair part that is required for the emergency repair.

3.6 The COR will review each emergency repair estimate and make a determination if the cost estimate is fair and reasonable. The COR may approve repairs up to the micro-purchase threshold of $2,500.00 once funding is confirmed as available. If approved, the COR will provide written authorization via memorandum or email to the contractor. After the emergency repair work of $2,500.00 or less is completed to the satisfaction of the COR, the contractor shall provide an invoice to the COR. The COR will coordinate with a USPP NYFO government purchase cardholder to facilitate the contractor’s payment for this authorized emergency repair work.

3.7 All emergency repair estimates exceeding the $2,500.00 threshold cannot begin until

Dixon, Keith L Similar comment as above. If the emergency repair cannot be completed within 48 hours, what is the notification process? Contractor has to inform the COR about the problem, recommendation to resolve it, along with a new timeline?

Epshteyn, German Yes, sounds good

Dixon, Keith L Added language.

Dixon, Keith L Does the Contracting Officer also have to provide concurrence on the memo/email before the contractor can start performing work? Is the Contracting Officer going to prepare a unilateral amendment to the contract so payment can be made? I'm trying to delineate the difference in the approval process and the contracting process between repairs less than $2,500 (section 3.6) and greater than $2,500 (section 3.7). I want this process to be smooth and timely and not place an unreasonable demand on the contracting officer or delay emergency repair work from being accomplished as quickly as possible.

I spoke to Michelle about this process. Added language.

reviewed by the COR and approved by the Contracting Officer. If the repair estimate exceeds $2,500.00, the COR will review the emergency repair estimate and make a determination if the cost estimate is fair and reasonable. If the COR believes the emergency repair estimate is reasonable, the COR will forward the emergency repair estimate along with their recommendation to the Contracting Officer. If the Contracting Officer concurs with the COR’s recommendation, the Contracting Officer will authorize the emergency repair work to be completed and will prepare the respective contract modification to authorize payment to the contractor for emergency repair work exceeding $2,500.00.

3.8 Although it is uncommon, there may be occasion where the contractor may be required to respond to a USPP facility for emergency repairs should the vessel not be able to be moved or towed. In such an instance, the contractor shall prepare an emergency repair estimate for labor rates and material/repair part costs for the work to be performed at either of the USPP facilities. The emergency repair estimate can also include the travel costs both to and from the USPP facility associated with the emergency repair work. Depending upon the cost of the emergency repair, the approval and payment process will be performed as stated in either section 3.6 or 3.7.

4. Warranty:

4.1 The contractor shall warrant all labor work performed and honor all warranties that fall under a manufacturer's warranty. It is the responsibility of the contractor to obtain any parts that are to be replaced under warranty, provided that such repairs were performed by said contractor.

4.2 The contractor shall identify the length of warranty for each of the emergency repair material/items listed in the emergency repair estimate. For example, on the replacement of navigational lights, the manufacturer warrants the part for one year and contractor warrants installation labor for five years for electrical repairs. For example, on the replacement of turbo, the manufacturer warrants the part for three months and the contractor warrants the installation labor for one year for mechanical repairs. It is impractical to list or know the warranty for each part supplied; therefore, the contractor will convey the terms of the manufacturer's warranty for each part at the time of repair. The warranty information will be disclosed on the emergency repair estimate.