B08b_Attachment_1_-_PWS_Vehicle_Barrier_System_Maintenance_12_July_23.pdf

PERFORMANCE WORK STATEMENT (PWS)

VEHICLE BARRIER MAINTENANCE SERVICES

SINGLE AWARD INDEFINITE DELIVERY/ INDEFINITE

QUANTITY (ID/IQ) CONTRACT

12 July 2023

PERFORMANCE WORK STATEMENT (PWS)

NATIONAL MALL AND MEMORIAL PARKS

VEHICLE BARRIER MAINTENANCE SERVICES

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide services for preventative maintenance, and emergency and non-emergency repair services of hydraulic bollards and a portable barrier for the National Mall and Memorial Parks (NAMA). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the preventative maintenance, and emergency and non-emergency repair services of hydraulic bollards and a portable barrier as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The National Mall and Memorial Parks where the nation comes to remember and where history is made. As “America’s Front Yard,” the National Mall and Memorial Parks is home to many of our country’s most iconic memorials telling the story of people and events that shaped us as a nation. Each year, millions of people come to recreate, commemorate presidential legacies, honor our veterans, and make their voices heard. For more than 200 years, the National Mall has symbolized our nation and its democratic values, which have inspired the world. The National Mall - the great swath of green in the middle of our capital city and stretching from the foot of the United States Capitol to the Potomac River

- is the premiere civic and symbolic space in our nation.

1.3 Objectives: The National Park Service, National Capital Region, National Mall and Memorial Parks is seeking to contract services for preventative maintenance, and emergency and non-emergency repair services of hydraulic bollards. NAMA is looking to enter into a Firm-Fixed Price, Single Award Indefinite-Delivery Indefinite Quantity (IDIQ), with subsequent Firm-Fixed-Price task orders.

1.4 Scope: Firm-Fixed-Price, Single Award IDIQ, with subsequent Firm-Fixed-Price task orders to provide services for the preventative maintenance, and emergency and non-emergency repair services of hydraulic bollards and a portable barrier for NAMA.

1.4.1. Ordering Period: Five (5) year period from 01 August 2023 to 31 July 2028.

1.4.2 Ordering Procedures: The seed task order (first task order) will be Task 1 - Preventative Maintenance and will be awarded concurrently with the award of the base IDIQ.

Emergency and/or non-emergency task orders will be issued on an as needed basis. For Emergency and/or non-emergency repair services, a Requests for Proposals (RFP) will be issued to the Contractor and a Firm-Fixed-Price task order will be negotiated and awarded prior to the start of any onsite emergency and/or non-emergency repair services.

The Contractor shall use the hourly labor rates on the Contractor’s approved Price Schedule in its response to the RFP. All task orders will be issued within the ordering period in accordance with the established price schedule. All the terms and conditions of the Single Award IDIQ shall be incorporated and apply to all resulting task orders.

The specific tasks associated with this PWS can be found at Part 5 - Specific Tasks.

The Single Award IDIQ contract does not obligate any funds. Funds will be obligated on individual task orders and have an independent period of performance. Each individual task order shall not exceed $250,000.00, unless otherwise modified. The minimum purchase limit shall be $2,500.00. The maximum and overall capacity of this IDIQ is $3,200,000.00.

The only activity authorized to issue orders is the National Park Service, National Capital Region. Oral orders are authorized.

1.5 Place of Performance:

All work is located in the National Mall and Memorial Parks in Washington, DC:

• Washington Monument Grounds - Between 15th St & Independence Ave, 17th St & Constitution, N. W. Washington, D.C. 20001 o Two (2) sets of two (2) hydraulic bollards NE and SW quadrants of the Monument o Manually operated set NW quadrant

• Lincoln Memorial Grounds – o Two (2) sets of three (3) and two (2) sets of two (2) hydraulic bollards

Located at Lincoln Circle

• Martin Luther King Memorial – o One (1) set of two (2) Located at intersection of West Basin Drive & Independence Avenue, S.W.

• Jefferson Memorial Grounds – o One NMSB XV Mobile Barrier M30 (K4) portable barrier plate Ohio Drive & East Basin Drive, S.W. Washington, D.C. 20024

The barriers are in high visitation areas and before work is performed, safety barriers and employee identification shall be in place.

1.6 General Information:

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures itself that their work complies with the requirement of the contract.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Hours of Operation: All work is to be scheduled and coordinated through the Contracting Officers Representative. Work shall be scheduled in advance so that proper access to the area can be provided and shall be performed Monday through Friday, between the hours of 7:00 a.m. and 3:30 p.m. for preventative maintenance. Contractor shall be available to provide regular on-call repair service between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday and emergency repair service outside of the business hours and weekdays mentioned above.

1.6.4. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.5. Type of Contract: The Government will award a Firm-Fixed-Price, Single Award Indefinite-Delivery Indefinite Quantity (IDIQ), with subsequent Firm-Fixed-Price task orders.

1.6.6. Security Requirements: All Contractor employees that perform work associated with this contract must pass a background check performed by the United States Park Police (USPP) or and remain in good standing through the duration of this contract. It is the Contractor’s responsibility to notify the NPS and USPP of any employee that has situation that may impact the good standing of their background check.

1.6.7. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Personnel Qualifications: To successfully perform the contract, the Contractor must have the following competencies:

1.6.8.1. Personnel qualifications include, but are not limited to, being knowledgeable/capable of repairing and maintaining hydraulic systems, electrical systems, and fiber optics.

1.6.8.2. Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and complying with all applicable Federal, State and Municipal laws, codes and regulations.

1.6.8.3. Contractor shall have a minimum of 5 years of experience performing preventative maintenance and repairs to security bollard and barrier systems.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as Contractor products or that contractor participation is appropriately disclosed.

1.6.12. Contractor Representative: Upon contract award, the Contractor shall provide to the Contracting Officer and COR, the name, phone number and cellular phone number of the Contractor representative and an alternate contact who is responsible for overseeing the performance of this contract. This person must be able to make decisions for the company.

1.6.13. Contractor Travel: The contractor shall be responsible for all travel necessary to complete the work described in the PWS.

1.6.14. Loss or Damage: If due to fault, neglect, dishonesty of the Contractor, his agency or employees, loss or damage to Government property is incurred during the performance of this contract, the Contractor shall be responsible for the same. The Government, at its option, in lieu of repayment, may require the Contractor to replace at his own expense, all property as directed by the Contracting Officer.

1.6.15. Safety: The work area shall be maintained in a clean and safe condition at all times. All personnel providing service on-site shall have pictured identification and uniform displaying the name of the company. All on-site vehicles will also be marked with the company name. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions for the protection of the work and safety of the public. Any accident or incident, in regard to the work under this contract, shall be reported immediately, in writing, to the Contracting Officer.

1.6.16 Invoice Requirements: Invoices shall be submitted in arrears and no advance payments shall be authorized. The contractor shall submit invoices for payment as follows:

1.6.16.1.1 Invoices must be submitted to the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online through IPP. See:

https://www.ipp.gov/index.htm.

1.6.16.1.2 All vendors must register at: https://www.ipp.gov/vendors/enrollment-vendors to establish an account in order to submit an invoice on this project. The benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as email notification when invoice(s) are paid, online payment history and email notification when you are awarded a new contract.

1.6.16.1.3 The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

1.6.16.1.4 The contractor shall submit a final invoice within thirty (30) calendar days after the end of the Performance Period. After the final invoice has been paid the contractor shall furnish a completed and signed Release of Claims to the CO/CS. This release of claims is due within fifteen (15) calendar days of final payment.

1.6.16.1.5 In accordance with the Prompt Payment Act (Public Law 97-177), contractors are to submit proper invoices for payment. A proper invoice includes:

• Name and address of the Contractor

• Invoice date and invoice number

• Contract/order number

• Taxpayer Identification Number (TIN) https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors

• Description, quantity, unit of measure, unit price, and extended price

• Shipping and payment terms (unless mutually agreed that this information is only required in the contract)

• Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice

1.6.16.1.6 The invoice must contain specific information as listed above or the invoice shall be returned to the contractor within seven days after receipt, noting reasons why it is not a proper invoice. The agency payment office will no longer “hold” or “pen and ink” the invoice in an attempt to correct it. The contractor must correct and resubmit the invoice through the Invoice Processing Platform (IPP).

1.6.16.1.7 Maintenance reports for each valve tested shall also be uploaded with a copy of the invoice through the Invoice Processing Platform. Invoices will be rejected if the invoice is missing, incorrect, and/or the maintenance reports are missing.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DOI Department of Interior FAR Federal Acquisition Regulation KO Contracting Officer NPS National Park Service OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED SERVICES AND MATERIALS:

3.1. Services: All work is to be scheduled and coordinated through the Contracting Officer’s Representative. Work shall be scheduled in advance so that proper access to the area can be provided.

3.2. Materials: The National Park Service will provide keys to the locks for the bollards and wrenches to open the bollard plates.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Materials: The Contractor shall furnish all supplies and materials required to perform work under this contract that are not listed under Part 3 of this PWS.

4.3 Equipment: The Contractor shall furnish all equipment required to perform work under this contract that are not listed under Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Maintenance and Repairs:

Independently, and not as an agent of the Government, the Contractor shall provide the National Park Service, with all labor, supplies, materials, equipment and travel, necessary to provide monthly preventative maintenance, and emergency and non-emergency repair services to the hydraulic barrier systems at the Washington Monument, Lincoln Memorial, and Martin Luther King Memorial to ensure the operation of these barrier systems 24 hours a day.

The Contractor shall provide preventative maintenance, and emergency and non-emergency repair services of hydraulic bollards and a portable barrier. Two (2) sets of two (2) hydraulic bollards and one (1) set of two (2) manually operated bollards were installed at the Washington Monument (WAMO) grounds in 2004 for security protection of the Monument.

In addition, there are two (2) sets of three (3) and two (2) sets of two (2) hydraulic bollards located at the Lincoln Memorial (LIME) and one (1) set of two (2) at the Martin Luther King Memorial (MLK). These are operated by hydraulic pumps located under the bollards. These bollards provide access to vehicles in case of emergencies and maintenance vehicles needing access to the Monument. There is also one NMSB XV Mobile Barrier M30 (K4) portable barrier plate located at the Jefferson Memorial. The hydraulic bollards and the NMSB XV portable barrier were manufactured and installed by Nasatka Barrier, Inc.

The work shall include but is not limited to the following:

5.1. Task 1: Monthly Preventative Maintenance:

Provide monthly preventative maintenance to the locations listed in Section 1.6. Place of Performance. Preventative maintenance services will be issued as separate task orders in accordance with the established price schedule. The seed task order (first task order) will be Task 1 and will be awarded concurrently with the award of the base IDIQ. The seed task order period of performance will be determined at award.

5.1.2. Preventative maintenance includes but is not limited to:

• Inspection of equipment operations

• Test pressure of hydraulic system, check hoses and connections, check for wear and tear and ensure there is correct amount of fluid for proper functionality

• Replace traffic/indicator lights as needed

• Provide hydraulic fluid as needed

• Clean up around barrier and channel drains

• Clean any other required items in accordance with the operation and maintenance manual(s) (O&M)

• Clean pits and drainage pipes

5.2 Task 2: Emergency Repair Services:

Provide on-call emergency repair services to the locations listed in Section 1.6. Place of Performance. On-call emergency repair services and required materials will be issued as separate task orders on an as needed basis. An RFP will be issued to the Contractor and a Firm-Fixed-Price task order will be negotiated and awarded prior to the start of any onsite emergency repair services. The Contractor shall use the hourly labor rates on the Contractor’s approved Price Schedule in its response to the RFP.

5.2.1 Emergency repair services includes repairs to the hydraulic pumps, electrical connections, fiber optics (Washington Monument is designed to have communication with US Park Police D1 and the screening facility, Lincoln with US Park Police D1), and mechanical systems.

5.2.2 The Contractor shall respond to phone calls or emails within 1 hour and able to be on site within 2 hours.

5.3 Task 3: Non-Emergency Repair Services:

Provide non-emergency repair services to the locations listed in Section 1.6. Place of Performance. Non-emergency repair services and required materials will be issued as separate task orders on an as needed basis. An RFP will be issued to the Contractor and a Firm-Fixed-Price task order will be negotiated and awarded prior to the start of any onsite non-emergency repair services. The Contractor shall use the hourly labor rates on the Contractor’s approved Price Schedule in its response to the RFP.

5.3.1. Non-emergency repair services include repairs to the hydraulic pumps, electrical connections, fiber optics (Washington Monument is designed to have communication with US Park Police D1 and the screening facility, Lincoln with US Park Police D1), mechanical systems, and other components of the systems.

5.3.2 The Contractor shall respond to phone calls or emails within 6 hours to schedule site visits within 7 days.

5.3.3 The COR and the Contractor will review the identified issue and discuss repair/replacement options and other relevant information.

5.4 Deliverables:

5.4.1. The Contractor shall provide a technical description and schedule of maintenance services to be performed within 30 days of contract award.

5.4.2. The Contractor shall provide a monthly report with invoice on work performed.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, which include, but are not limited to, the following:

6.1.1 Not applicable.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Quality Assurance Surveillance Plan