B08(b)_-_Attachment_1_-_PWS_USPP_HMP_Stall_Maint_(Final).pdf

PERFORMANCE WORK STATEMENT (PWS)

STALL MAINTENANCE AND CLEANING SERVICES

UNITED STATES PARK POLICE HORSE MOUNTED PATROL

PART 1

GENERAL INFORMATION

1. GENERAL: This is a nonpersonal services contract to provide stall maintenance and cleaning services for horse stables belonging to the United States Park Police (USPP) Horse Mounted Patrol Unit (HMP) in the geographic area of Washington, DC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and any other items and nonpersonal services necessary to perform stall maintenance services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The USPP is a component of the NPS which is a bureau of the US Department of the Interior (DOI). The USPP is interested in the purchase of the necessary services to perform stall maintenance and cleaning services for its HMP stables located in the Washington, DC metropolitan area. The USPP is one of the oldest uniformed federal law enforcement agencies in the United States. It functions as a full-service law enforcement agency with responsibilities and jurisdiction in National Park Service areas primarily located in the Washington, D.C., San Francisco, and New York City and certain other government lands. In addition to performing the normal crime prevention, investigation, and apprehension functions of an urban police force, the USPP is also responsible for policing many of the famous monuments in the United States and shares law enforcement jurisdiction in all lands administered by the National Park Service (NPS) with a force of National Park Rangers. The USPP HMP is one of the oldest established police equestrian units in the United States. Horse mounted patrols are assigned to Federal parks in Washington, DC, New York City, and San Francisco. These nationally acclaimed officers and mounts are highly respected for crowd management techniques. The USPP HMP also functions to maintain order during major demonstrations and special events and have been transported to other sites in the NPS system to control demonstrations.

1.3 Objectives: The contractor shall provide stall maintenance and cleaning services for horse stables belonging to the USPP HMP in the geographic area of Washington, DC.

1.4 Scope: The contractor shall provide stall maintenance and cleaning services seven days per week, including Federal holidays, at two (2) USPP HMP stables. Stall maintenance and cleaning services includes, but is not limited to, feeding and watering horses, cleaning box stalls, aisles, turnout areas, and paddocks.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months, four (4) 12-month option years, and one (1) six-month option to extend IAW FAR Clause 52.217-8 Option to Extend Services. The Period of Performance reads as follows:

Base Year 23 August 2025 to 22 August 2026 Option Year I 23 August 2026 to 22 August 2027 Option Year II 23 August 2027 to 22 August 2028 Option Year III 23 August 2028 to 22 August 2029 Option Year IV 23 August 2029 to 22 August 2030 Six Month Extension 23 August 2030 to 22 February 2031

The Government reserves the right to exercise any of the options, as the prices stated in the pricing schedule. IAW FAR 17.205(a), the Government shall give the contractor written notice of its intent to exercise options as least sixty (60) days before the contract expires.

IAW FAR 17.206(a), prices for options will be included in the price schedule. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Service shall be provided seven (7) days a week, to include all Federal holidays, except for when otherwise noted in the PWS and/or authorized by the Contracting Officer’s Representative (COR).

1.6.4 Hours of Operation: The contractor is responsible for providing services at each of the operational HMP stables between the hours of 0500 to 1100. Deviation from this schedule is only permitted with prior permission from the COR. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at USPP HMP stables located in the Washington, DC area as depicted in Table

1. The USPP HMP has two (2) stables that are currently operational. The USPP HMP also has two (2) HMP stables that are not operational and are not expected to become operational during this contract’s period of performance. However, in the unlikely event that the USPP HMP needs to active one of the non-operational stables, this contract will identify the locations of the two non-operational stables.

Table 1

STABLE LOCATION

AND NAME

ADDRESS

Edgewater Stable 2400 Beach Drive NW, Washington, DC [Near the intersection of Beach Drive and Rock Creek Parkway, underneath the Calvert Street (Taft Bridge), in Rock Creek Park.]

USPP Horse Stable and Education Center

2100 Independence Avenue SW, Washington, DC [Independence Avenue side of the Reflecting Pool between 17th Street (WWII Memorial) and 23rd Street (Lincoln Memorial).]

Fort Dupont Stable 3600 F Street SE, Washington, DC [Located in Fort DuPont Park, entrance off Minnesota Avenue SE] *Note – currently not in use.

Rock Creek Stable 2500 Horse Stable Road NW, Washington, DC [Rock Creek Park at the intersection of Oregon Avenue and North Hampton Street NW] *Note – currently not in use.

1.6.6 Type of Contract: The government will award a Firm-Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract will be subject to a National Agency Check (NAC) and a Local Agency Check (LAC) at the start of work, and throughout the life of the contract. After award of the contract, the contractor shall provide the full name and identifying information, to include date of birth, place of birth, social security number, and residence address, of each proposed contractor personnel to the COR. The COR will coordinate with the USPP to perform the NAC and LAC at no cost to the contractor. Only personnel who are determined acceptable to the COR based on these name checks will be authorized to perform work under this PWS.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Stable Access: The contractor’s employees will be granted daily access into each stable by onsite USPP personnel at each stable. The contractor’s employees will not be issued any keys or key cards for access into any USPP stable or USPP building.

1.6.8 Special Qualifications: The contractor must provide services in a variety of environmental conditions, including temperature extremes, weather conditions, insects, etc. The contractor must be able to follow oral and written directions and possess the knowledge and ability to use stall cleaning tools. The contractor‘s employees must be able to successfully communicate in English with USPP Staff. The contractor’s employees must be legal US residents with authorization to work. IAW 1.6.7, the USPP will perform a background check on each employee working under this contract.

1.6.9 Service Contract Act: This contract is subject to the provisions of the Service Contract Act which requires federal contractors and subcontractors to pay service employees fair wages and benefits that align with local prevailing rates. Non-compliance with the Service Contract Act can lead to penalties such as contract termination and back pay obligations.

1.6.10 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The COR will be appointed by the Contracting Officer (CO) in a memo that outlines their authority and responsibilities. A copy of the memo will be provided to the contractor after award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract, which includes any changes in cost or price, estimates, or changes in delivery dates.

1.6.11.1 The Contracting Officer’s Representative (COR), Alternate COR, and/or his/her designated USPP point of contact (POC) will regularly inspect the quality of the stall maintenance and cleaning services at all HMP stables. The COR shall coordinate with the contractor’s Principal Representative (PR) and/or Alternate Principal Representative (APR) to resolve any missed stall cleaning services, or any other identified deficiency.

The contractor shall correct any deficiencies on the spot, when possible, and in all cases, as promptly as practicable.

1.6.12 Contractor’s Key Personnel: The contractor’s Principal Representative (PR) and Alternate Principal Representative (APR) are designated as key personnel and shall be designated in writing, with copies provided to the CO and COR. The PR is responsible for the performance of the work, and the APR acts for the PR if/when the PR is not available. The PR and APR must be employees of the contractor. The PR and APR shall be able to speak English and make decisions for the company with respect to the work requested. The contractor shall provide the full name and identifying information, to include date of birth, place of birth, social security number, and residence address, along with contact information (email, phone number) of their PR and APR to the CO and COR within 5 days after award. The PR and APR shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. No substitutions of key personnel may occur within the first 60 days after award. After that period, the contractor shall make every reasonable effort to provide advance notice to the COR of any changes to key personnel at least 30 days prior to the anticipated change.

Recommended key personnel are not allowed to work on the contract unless/until the substitution is accepted by the CO.

1.6.12.1 As this contract requires stall cleaning services seven (7) days a week; to include Federal holidays, the contractor must be available seven (7) days a week. The contractor’s PR or APR shall be immediately available to be telephonically contacted by the COR between 0800 to 1600 hours seven days a week in case of emergency or any issue involving the contractor’s work performance.

1.6.12.2 The PR or APR do not have to be present onsite during stall maintenance and cleaning services. However, if the PR or APR are not going to be onsite during the stall maintenance and cleaning services, the PR or APR must designate an onsite employee who will be the lead of the contractor’s stall maintenance cleaning team.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Contractor Travel: The contractor’s employees are responsible for their own transportation to, from, and between the USPP HMP stables. The Government does not provide any transportation for the contractor or its employees to, from and between the HMP stables. The HMP stables are accessible by restricted federal highways but are a distance from public transportation routes. Drivers must be knowledgeable of the roadways and applicable restrictions. The contractor will have to be able to access the designated stables to perform the designated services.

1.6.15 Other Direct Costs: Not applicable.

1.6.16 Data Rights: Not applicable.

1.6.17 Reserved.

1.6.18 Phase In / Phase Out Period: Not applicable. The contractor must be able to fully perform all services at the start of the performance period.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PRINCIPAL REPRESENTATIVE. The contractor’s principal representative or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of the contract and is responsible for the contractor’s work performance.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AQL Acceptable Quality Level CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DOI Department of the Interior FAR Federal Acquisition Regulation HMP Horse Mounted Patrol KO Contracting Officer NPS National Park Service OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USPP United States Park Police

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SERVICES, AND

INFORMATION

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not applicable.

3.2 Facilities: Not applicable.

3.3 Utilities: The Government will provide the necessary utilities, to include, but not limited to, water and electricity, for the contractor to perform its stall maintenance and cleaning services. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

3.4 Equipment: The Government shall provide the exterior manure dumpsters that are associated with the contractor’s performance in this PWS.

3.5 Materials: The Government will provide the feed, hay, alfalfa, and sawdust bedding that are associated with the contractor’s performance in this PWS.

3.6 Information: This information is provided to assist with planning and the level of effort required to complete the tasks as outlined in the PWS. All information provided is an estimation and is not exact.

Stable Information (Number of Horses):

Horses can be moved from stable to stable at any time. The Government will notify the contractor of horse movement at least 1 day prior to the movement. Table 2 identifies the number of horses at each stable location and is the approximate number at the beginning of this contract. The anticipated maximum quantity throughout the life of the contract is also just an estimate.

Table 2

Stable Approximate Number of Horses and Anticipated Maximum

Edgewater 10 - 12 USPP Horse Stable and Education Center

6 - 8

Total Estimated Number 16 - 20

Stable Information (Number of Box Stalls in each Stable):

Table 3 identifies the total number of box stalls in the two operational stables and the two non-operational stables.

Table 3

Stable Number of Box Stalls

Special Notes

Edgewater Stable 25 Operational

USPP Horse Stable and Education Center

14 Operational

Fort Dupont Stable 10 Closed. Not Operational.

Rock Creek Stable 4 Closed. Not Operational.

Stable Information about Aisles and Indoor Turnouts

The HMP stables have aisles between the stalls and small indoor turnouts that need to be cleaned daily.

Stable Information about Paddocks:

The HMP stables have fenced-in paddocks that are large enough for the horses to move freely when not housed in their individual stalls. The approximate size of the paddocks and other pertinent information is provided in Table 4.

Table 4

Stable Approximate Size and Other Information Edgewater There is one (1) paddock attached to the stable that is approximately 150 feet by 200 feet in size with one sloping side. The paddock is divided into three sections which are all used on a daily basis. A map of the Edgewater Stable is included for reference.

USPP Horse Stable and Education Center

There are two (2) paddocks attached to the stable.

Each paddock is approximately 40 feet by 60 feet in size. Both paddocks are used on a daily basis.

A map of the USPP Horse Stable and Education Center is included for reference.

Fort Dupont Stable There are two (2) paddocks attached to the stable.

Each paddock is approximately 120 feet by 60 feet in size. Currently not in use.

Rock Creek Stable There are two (2) paddocks along the driveway of the stable. One paddock is approximately 200 feet by 100 feet. The second paddock is approximately 200 feet by 120 feet. Currently not in use.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and any other items and nonpersonal services necessary to perform stall maintenance services as defined in this PWS except for those items specified as government furnished property and services in Part 3 of this PWS.

4.2 Materials: Not Applicable.

4.3 Equipment: The contractor shall provide wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools, and other incidental equipment items necessary to successfully perform the work as outlined in this PWS.

PART 5

SPECIFIC TASKS

5. STALL MAINTENANCE AND CLEANING TASKS:

5.1 The contractor shall provide stall maintenance and cleaning services for the stables belonging to the USPP HMP in the geographic area of Washington, DC.

5.1.1 Due to the dynamic nature of law enforcement, personnel changes, fluctuation of horse donations and retirements, HMP personnel training and horse training, the quantity of horses at each stable may change during the life of this contract. Each stable will not have all available stalls utilized at all times, i.e., there will not be a horse in all the stalls.

Therefore, the contractor will not be cleaning each individual stall daily in the stables.

However, the contractor is responsible for cleaning the aisles, turnout areas, and paddocks daily.

5.1.2 The contractor shall not clean stalls that are not occupied by a horse unless requested by the COR. Therefore, the contractor shall not be compensated for empty stalls.

5.1.3 The size of a USPP stable box stall is approximately 100 square feet. For each stall, aisle, turnout area, and paddock to be cleaned, the contractor is responsible to perform the work IAW PWS Tasks 1, 2 and 3.

5.1.4 The contractor will be paid based on the actual number of stalls cleaned at each HMP stable, along with the daily cleaning of the aisles, indoor turnout area, and paddocks at each HMP stable.

5.2 TASK 1: Initial Feed, Water, and Lead Horses to Turnout Area

5.2.1 The first designated person, either USPP staff or contractor, to arrive in the morning shall:

5.2.1.1 Dispense hay or soaked alfalfa to all horses as designated on their stall card.

5.2.1.2 Ensure that all horses have available water, either working automatic waterer or full water bucket.

5.2.1.3 A USPP Officer shall feed all horses the designated amount of grain and administer designated medication and/or nutritional additives if applicable. When a USPP officer is not available, the COR or their designee may contact the contractor for assistance with feeding the horses. Stall cards on each stall, as well as the board in each feed room, provides the information required to feed the horses.

5.2.2 After the horse has consumed feed, the contractor shall safely halter and lead the horse from the stall.

5.2.3 The contractor shall be observant of any signs of injuries or illness. The contractor shall be observant of any physical symptoms of illness such as: elevated respiratory rate;

unusual discharge in the horse’s eyes, nose, and mouth; unusual bowel movements; dark-colored urine; abnormal colored gums; unusual sweating; odd stance; or altered gait. The contractor shall be observant for any behavioral symptoms of illness such as: exhibiting dullness in response; signs of restlessness; or unusual eating patterns. Any injuries or illness shall immediately be reported to the COR or USPP staff assigned to the stable.

5.2.4 After leading the horse out of the stall, secure the horse in cross ties or release into the paddock or indoor turnout area dependent on what other stall maintenance services may be ongoing or IAW directions provided by USPP staff. Any horse placed in turnout shall have its halter removed. The contractor shall always lead a horse with the appropriate halter and lead rope.

5.3 TASK 2: Clean Box Stalls

5.3.1 Horses shall not be in the stall while performing task 2.

5.3.1.1 Utilizing wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools provided by the contractor; the contractor shall clean each stall occupied by a horse.

5.3.1.2 Check automatic waterer and/or water bucket for cleanliness. There should be no algae, mold, or foreign debris in the automatic waterer and/or water bucket. Clean if necessary. Test waterer to ensure it is working condition. Fill water bucket if necessary.

Filling of water buckets shall be considered necessary if less than ¾ full.

5.3.1.3 Check feed bucket for cleanliness and consumption of feed. There should be no algae, mold, manure, or foreign debris other than feed in the feed bucket. Clean if necessary.

5.3.1.4 Check stall for damage and areas that pose a potential threat of injury to the horse. Report damage and potential injury sites to USPP staff prior to returning the horse to its stall.

5.3.1.5 Remove all manure, soiled and/or water saturated bedding and soiled hay from the stall. If the stall is equipped with rubber mats, the contractor shall ensure that there is no manure, bedding or other debris lodged under the mats and that the mats lay flat.

5.3.1.6 Dump soiled bedding/hay and manure in the exterior manure dumpster or other designated manure collection area. At the Edgewater Stable, the manure collection container is a top load dumpster. This requires the contractor to push the loaded wheelbarrow up an inclined ramp to empty.

5.3.1.7 Replace removed soiled bedding with an equal amount of Government provided clean/dry sawdust or wood shavings. The amount of sawdust or wood shavings in the stall will be stated on the stall card or IAW directions provided by USPP staff.

5.3.1.8 Sweep sawdust away from stall entrance to prevent bedding from blocking door and spilling into the aisle.

5.3.1.9 Maintain tools in a safe manner to prevent injury to USPP staff, contractors, and horses.

5.3.1.10 Return horse to stall, remove halter and secure door.

5.4 TASK 3: Aisle, Indoor Turnout Area, Paddock Clean Up; Subsequent Feed and Water

5.4.1 Utilizing wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools provided by the contractor; the contractor shall:

5.4.1.1 Sweep aisle, clean up any manure and/or bedding and dispose in the manure dumpster or other designated area.

5.4.1.2 Pick manure from turnout areas and paddocks.

5.4.1.3 Provide all horses with an additional 2-3 flakes of hay or soaked alfalfa as designated on their stall card (as needed) after stalls are cleaned.

5.4.1.4 Check, clean, and fill outdoor waterers, buckets, or basins. There should be no algae, mold, or foreign matter in the outdoor waterer, buckets, or basins. Provide hay or soaked alfalfa as designated on their stall card to horses remaining in turnout.

5.4.1.5 Fill feed bins with 50-pound bags of feed when feed bins are empty.

5.4.1.6 Store all tools in the designated storage area(s).

5.5 ALTERNATE SCHEDULE DURING HMP OFFICER TRAINING

The USPP HMP staff at the Edgewater Stable is responsible for training all new HMP officers. The training is usually conducted every year for 10 weeks in late winter through early spring. During training, the students are responsible for conducting stable duty Monday through Friday on the long wing of the barn (excluding Federal holidays).

During training, the contractor will not provide stable duty services for the long wing of Edgewater Stable on Monday through Friday. The contractor would still provide stable duty services on the short wing of the barn and for the long wing on Saturday and Sunday as well as Federal holidays. This only applies during training sessions and the contractor will be notified in advance of the training sessions by the COR.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor may be provided copies of memoranda applicable to the USPP HMP Stables published by the USPP HMP Commander.

PART 7

SPECIAL CONTRACT REQUIREMENTS

7.0 INVOICING PROCEDURES

7.1 The contractor will be paid based on the actual number of stalls cleaned at each HMP stable, along with the cleaning of the aisles, indoor turnout area, and paddocks at each HMP stable. The Government will not pay for services not performed.

7.2 The contractor must invoice the Government on either a biweekly or monthly basis by submitting the approved invoice to IPP.

7.3 The contractor’s invoice cannot charge for a greater daily number of stall cleanings than the number of horses that were being stabled in each HMP stable. If a horse being moved between stables on a particular day could cause an issue with the invoice, the transfer of that horse between stables shall be documented on the respective invoice. For example, if there are 10 horses at a stable, 11 stall cleanings cannot be invoiced.

7.4 Each day that the aisle(s), indoor turnout area, and the paddock(s) at each HMP stable is cleaned/serviced, the invoice will annotate that work on the invoice. The cost to clean/service the aisle(s), indoor turnout area, and the paddock(s) is a cumulative cost, i.e.

each area is not invoiced separately. For example, although there are two paddocks at the USPP Horse Stable and Education Center, the cost is a cumulative cost and not invoiced separately, i.e., the contractor cannot invoice the Government for two paddocks daily at the USPP Horse Stable and Education Center.

7.5 An invoice will be prepared by the contractor and submitted to the COR electronically at a minimum on a monthly basis. At a minimum, the invoice shall include the following information:

1. Dates of Service

2. Stable location serviced

3. Quantity of stalls serviced each day at each stable location

4. Daily annotation of service provided to the aisle(s), indoor turnout area, paddock(s)

5. Pricing as outlined in the pricing schedule at award

6. Certification of work performed

7. Approval / Signature block for COR

7.6 The COR will maintain a document that tracks the same billing information as mentioned above. By maintaining this document, the COR will confirm the work depicted on each invoice was actually completed by the contractor. If there is a discrepancy between the invoice and the COR’s documentation, the discrepancy shall be resolved as soon as possible.

7.7 If the COR concurs that the contractor’s invoice is accurate, the COR will acknowledge the contractor’s invoice is correct by dating, printing their name, and signing the invoice.

7.8 The contractor shall only submit invoices via IPP that have already been approved by the COR. The COR will reject any invoices that have not already been approved for payment.

8.0 Performance Requirements Summary

Requirements Summary (PRS) indicates the desired outcomes, performance objectives, performance standards, and Acceptable Quality Levels (AQLs). Refer to the Performance Work Statement for the actual descriptions.

PRS # Paragraph Specific Task AQL Performance Standard

Method of Surveillance

Consequence

1 5.2.1.1 Dispense hay or soaked alfalfa

100% Hay or soaked alfalfa is dispensed as designated on horse’s stall card

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

2 5.2.1.2 Ensure that all horses have available water

100% All horses have available water through automatic waterer or full water bucket

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

3 5.2.1.3 If COR or designee requests assistance, feed horses IAW stall card or feed room board

100% If COR or designee requested assistance, horses are fed IAW stall card or feed room board

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

4 5.2.2 After horse has consumed feed, safely halter and lead horse from the stall

100% After the horse consumed its feed, the horse was safely haltered and led from the stall

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

5 5.2.3 Be observant of any signs of injuries or illness. Any injuries or illness shall be reported immediately to COR of USPP staff.

100% Any injuries or signs of illness were immediately reported to the COR or USPP staff.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

6 5.2.4 Secure the horse in cross ties or release into the paddock or indoor turnout area. Any horse placed in turnout area shall have its halter removed

100% Horses were secured in cross ties or released into the paddock or indoor turnout area.

Any horse placed in the turnout area had its halter removed.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

7 5.3.1 Horses shall not be in the stall while performing Task 2.

100% Horses were not in the stall while stall is being cleaned IAW Task 2.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

8 5.3.1.1 Utilizing wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools, the contractor shall clean each stall occupied by a horse.

100% Utilizing wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools, the contractor cleaned each stall occupied by a horse.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

9 5.3.1.2 Check automatic waterer an/or water bucket for cleanliness.

Clean if necessary. Test waterer to ensure it is in working condition. Fill water bucket if necessary.

100% Automatic waterer and/or water bucket is clean from algae, mold, and foreign debris. Water bucket is at least ¾ full.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

10 5.3.1.3 Check feed bucket for cleanliness and consumption of feed. Clean if necessary.

Report to USPP staff immediately if

100% Feed buckets were cleaned and free from algae, mold, or foreign debris.

Contractor reported to USPP staff

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the the horse has not consumed at least ¾ of its feed.

about any horse that had not consumed at least ¾ of its feed.

11 5.3.1.4 Check stalls for damage and areas that pose a potential threat of injury to the horse.

Report damage and potential injury sites to USPP staff prior to returning the horse to its stall.

100% Stalls were checked for damage and there are no sites that pose a potential threat of injury to the horse. Any damage or potential injury sites were reported to USPP staff prior to returning the horse to its stall.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

12 5.3.1.5 Remove all manure, soiled and/or water saturated bedding and soiled hay from the stall. If the stall is equipped with rubber mats, the contractor shall ensure that there is no manure, bedding or other debris lodged under the mats and that the mats lay flat.

100% All manure, soiled and/or water saturated bedding and soiled hay was removed from the stall.

If the stall was equipped with rubber mats, the contractor removed all manure, bedding, and other debris from under the mat, and the mat lays flat.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

13 5.3.1.6 Dump soiled bedding/hay and manure in the exterior manure dumpster or other designated manure collection area.

100% Soiled bedding/hay and manure were dumped into the exterior manure dumpsters or other designated manure

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the collection area.

14 5.3.1.7 Replace removed soiled bedding with an equal amount of Government provided clean/dry sawdust or wood shavings.

The amount of sawdust or wood shavings bedding in the stall will be listed on the stall card or IAW directions provided by USPP staff.

100% Soiled bedding is replaced with an equal amount of Government provided clean/dry sawdust or wood shavings. The amount of sawdust or wood shavings in the stall are IAW the stall card or from directions provided by USPP staff.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

15 5.3.1.8 Sweep sawdust away from stall entrance to prevent bedding from blocking door and spilling into the aisle.

100% Sawdust is swept away from stall entrance and the bedding does not block the door or spills into the aisle.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

16 5.3.1.9 Maintain tools in a safe manner to prevent injury to USPP staff, contractors, and horses.

100% Tools are maintained in a safe manner preventing injury to USPP staff, contractors, and horses.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

17 5.3.1.10 Return horse to stall, remove halter and secure door.

100% Horse is returned to its stall, halter is removed, and the door secured.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

18 5.4.1.1 Sweep aisle, clean up any manure and/or bedding and

100% Aisle is swept and cleaned up of any manure and/or

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting dispose in the manure dumpster or other designated area.

bedding and debris was disposed in the manure dumpster or other designated area.

Officer. Additionally, a negative review of the

19 5.4.1.2 Pick manure from paddocks and turnout areas.

100% Manure was picked from paddocks and turnout areas.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

20 5.4.1.3 Provide all horses with an additional 2-3 flakes of hay or soaked alfalfa as designated on their stall card (as needed) after stalls are cleaned.

100% All horses were provided with an additional 2-3 flakes of hay or soaked alfalfa as designated on their stall cards after the stalls were cleaned.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

21 5.4.1.4 Check, clean, and fill outdoor waterers, buckets, and/or basins. There should be no algae, mold, or foreign matter in the outdoor waterers, buckets, and/or basins. Provide hay or soaked alfalfa as designated on their stall card to horses remaining in turnout.

100% All outdoor waterers, buckets, and/or basins were checked, cleaned, and filled. There is no algae, mold, or foreign matter in the outdoor waterers, buckets, and/or basins.

Hay or soaked alfalfa as designated on their stall card was provided to horses remaining in turnout.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

22 5.4.1.5 Fill feed bins with 50-pound bags of feed

100% When feed bins were empty, the

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the when feed bins are empty.

contractor filled the bins with 50-pound bags of feed.

discretion of the Contracting Officer. Additionally, a negative review of the

23 5.4.1.6 Store all tools in the designated storage area(s).

100% All tools are stored in the designated storage area(s).

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

PART 7 SPECIAL CONTRACT REQUIREMENTS