REQUEST FOR QUOTATION (RFQ)

This Request for Quotation (RFQ), issued under RFQ Number W91QVP-27-Q-A004, is for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, utilizing Simplified Acquisition Procedures for Commercial Products and Commercial Services in accordance with FAR 12.201-1, and supplemented with the additional information contained in this notice.

This solicitation incorporates all applicable provisions and clauses for commercial items in effect through Federal Acquisition Circular (FAC) 2026-01, dated 13 March 2026. Contractors are responsible for reviewing all applicable clauses and provisions. Full-text versions may be accessed at:

• https://www.acquisition.gov/far/

• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

DESCRIPTION OF REQUIREMENT:

The Government intends to award a Firm-Fixed Price (FFP) contract to provide Material Handling Equipment (MHE) rental services in support of 25th Infantry Division JPMRC 27-01 rotation Pohakuloa Training Area (PTA), Hawaii. This procurement is a competitive requirement.

The service period of performance (POP) will be from 13 October 2026 to 23 November 2026.

*** FUNDS ARE NOT CURRENTLY AVAILABLE, BUT CUSTOMER ANTICIPATES

HAVING THEM BEFORE THE PERIOD OF PERFORMANCE BEGINS***

**Contractors shall review the PWS or Salient characteristics for full description of requirement**

ITEM DESCRIPTIO

N QTY UNIT PoP #DAY

S

UNIT

PRICE/DAY

AMOUNT (USD)

0001 10K Forklift.

Location:

Pohakuloa Training Area

(PTA)

1 EA 13OCT26

23NOV2

Total in USD

Contractor’s Name:

Contractor’s Signature: Date:

https://www.acquisition.gov/far/ https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

PERIOD OF PERFORMANCE (PoP): 13 October 2026 to 23 November 2026

ADDENDUM TO FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services In addition to this addendum, all terms and conditions of FAR 52.212-1 remain in full effect. The following instructions have been tailored specifically for this procurement and are hereby incorporated into the solicitation.

1. SOLICITATION / OFFEROR REQUIREMENTS

a. Offeror Instructions.

The Government intends to award a Firm-Fixed Price (FFP) contract to the responsible offeror whose quotation is determined to be the most advantageous to the Government, as outlined in the Evaluation Factors for Award section of this solicitation.

To be considered for award, offerors must submit a complete quotation. Quotes that do not address or comply with all instructions contained in this solicitation may be deemed unacceptable and may not be evaluated.

A complete quote must include the following:

• Signed and dated solicitation in PDF Format with total price for all CLINs to include completing the Attachment 01_Vendor Information.

a. The price must be complete, accurate and current in USD.

b. The contractor shall submit and sign the most currently published

Amendment, if applicable.

• (If applicable) Completed Order Form in USD. This must match the currency with the signed solicitation.

c. The vendor’s quote shall include complete and accurate pricing of all Contract Line-

Item Numbers (CLINs) identified on the Order Form (If applicable). Each CLIN should include the unit price, as well as the total amount. All amounts shall be rounded to the nearest hundredth decimal place (i.e.,$X.XX). In the event of mathematical errors, the unit price will be used as the basis for computing price.

d. Vendors shall indicate how long the quote is valid, as a minimum the quote shall be valid for 90 days.

• Technical Approach: Contractor will submit a technical approach that demonstrates clear understanding of the performance work statement and explains in detail how each service or objective will be met in accordance with the terms and conditions of the RFQ. Providing photos of proposed equipment is encouraged to supplement the technical approach.

• Work Experience – Contractor must provide at least two instances of recent and relevant previous work experience performing work that is similar in nature.

2. Submission of Quotes:

Quotes shall be submitted via email to both:

• Contract Specialist (KS): SSG Williams, Leroy leroy.p.williams8.mil@army.mil

• Contracting Officer (KO): SFC Curtis Jefflo curtis.r.jefflo.mil@army.mil

• Offerors are responsible for ensuring their submission is received and acknowledged by both the KS and KO prior to the submission deadline.

3. Solicitation Distribution:

Solicitation packages will be distributed via email. Once sent, it is the offeror’s responsibility to monitor email for any amendments issued prior to closing.

4. Questions and Clarifications:

All questions must be submitted in writing via email and must reference the specific PWS paragraph or salient characteristic description or solicitation reference with each solicitation question.

• KS: SSG Williams, Leroy- leroy.p.williams8.mil@army.mil

• KO: SFC Curtis Jefflo- curtis.r.jefflo.mil@army.mil

5. Deadlines:

• Questions due: No later than 3:00 PM HST, 21 September 2026.

• Quotes due: No later than 3:00 PM HST, 26 September 2026.

• Questions submitted after the suspense date may not receive a response.

6. Delivery Instructions:

The digitally signed solicitation, quotation, and technical specifications must be submitted in one email including any or all labeled attachments.

The email shall be titled as follows:

• Email Title: Solicitation Number (W91QVP-27-Q-A004)

• Content Title: JPMRC 27-01 PTA MHE

• Offeror’s Name: (Emplace Your Name Here)

7. Restrictions on Additional Materials:

Materials not directly requested in this solicitation shall not be included. Any unrequested information will be disregarded during evaluation. Excessive or elaborate submissions are neither required nor desired.

b. GENERAL INSTRUCTIONS

(1) The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 12.203, Evaluation of Offers. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation – Commercial Items.”

(2) The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(3) In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

(4) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves mailto:leroy.p.williams8.mil@army.mil mailto:curtis.r.jefflo.mil@army.mil mailto:leroy.p.williams8.mil@army.mil mailto:curtis.r.jefflo.mil@army.mil the right to award this effort based on the initial offer, as received, without clarifications.

(5) All referenced documents for this solicitation are included in the RFQ.

(6) Sam.gov Registration: The vendor must be actively registered in Sam.gov at the time of offer submission. Registration can be completed at https://www.sam.gov

(7) Procurement Integrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF) Registration: Contractors MUST also be actively registered in PIEE with the appropriate roles in WAWF in order to get paid. Paper copies will not be accepted. Registration can be completed at https://piee.eb.mil.

(8) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

(9) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

(10) Invoicing will occur at the end of the period of performance; no other forms of contract financing are permitted in the acquisition.

(11) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

c. OFFER PREPARATION INSTRUCTIONS

(1) See (ADDENDUM TO FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services) for specific instructions on preparing all required documents for your offer to be considered responsive.

(2) Offer Limitation. The Government will not accept any changes to the contractor’s offer after the closing date of the solicitation.

(3) The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your offer and who can obligate your company contractually.

(4) Offerors shall complete pricing for each CLIN as required without TAXES and including all shipping charges. Offers shall be submitted in USD only.

ADDENDUM TO FAR 52.212-2 — Evaluation of Commercial Products and Commercial Services

Basis of Award.

This is a comparative evaluation conducted in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services.

The Government intends to award a Firm-Fixed Price (FFP) contract resulting from competitive https://www.sam.gov/ https://piee.eb.mil/ quotations received in response to this solicitation. Award will be made to the single offeror who:

• Is determined responsible in accordance with FAR Part 9;

• Submits an offer that conforms to all solicitation requirements;

• Meets the specifications of the Performance Work Statement (PWS) or Salient characteristics; and

• Is determined to provide the most advantageous quotation to the Government, price and other factors considered.

The Government will evaluate total price to determine whether it is fair and reasonable. The lowest price may or may not receive the award, as overall best value will be determined based on the comparative evaluation of all factors. All offerors are subject to a responsibility review under FAR 9 and consideration of available U.S. Government past performance data.

Past Performance.

Offerors are not required to submit past performance information. The Government will evaluate past performance, when available, from the Supplier Performance Risk System (SPRS) and other internal databases (e.g., CPARS) at its discretion.

The following factors will be used to evaluate offerors:

1. Price

2. Technical Approach

3. Relevant Experience

1. Price Price is not formally scored. The Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness.

Price will be evaluated based on the total cost. If competitive quotes are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness. The Government intends to evaluate quotes and award without discussion;

therefore, quotes should be the contractor’s best pricing.

• Completeness- Each offeror is required to provide complete pricing for each contract line identified. The price quote shall include a unit price for each item and total firm-fixed price for all line items

• Price Reasonableness-The offeror shall ensure prices reflect fair market value and be reasonable when compared to the independent Government estimate, if applicable, and current market prices for same or similar services.

2. Technical Approach Contractor will submit a technical approach that demonstrates clear understanding of the Performance Work Statement or Salient characteristics and explains in detail how each service or objective will be met in accordance with the terms and conditions of the RFQ. Contractors are encouraged to submit photos of their proposed equipment to supplement their technical approach.

3. Recent and Relevant Experience Contractor shall demonstrate recent and relevant experience within the last three (3) years for work similar in scope, size, and complexity to the requirements of this acquisition. Quoters shall document this experience by completing and submitting Attachment 02 –Experience Information Sheet as part of their quote. The Government will evaluate no more than two (2) examples of past work experience provided by Quoter. While Quoters will not be penalized for a lack of recent and relevant experience, they may receive positive consideration for demonstrating recent and relevant experience.

Recency- The Government will assess whether the past work experience provided is recent.

For the purposes of this acquisition, "recent" is defined as performance occurring within three

(3) years from the date the RFQ was issued.

Relevancy- The Government will assess whether the past work experience provided is relevant. “Relevant” is defined as work similar in scope, size, and complexity to the services required under this RFQ.

Definitions Reasonableness: A price that is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Past Performance: Quoters need not submit past performance information. The Government will consider past performance information, if available, from the web-enabled Supplier Performance Risk System (SPRS) regarding the Offeror’s past performance history to supplement the technical evaluation. The Government may query other internal databases (e.g. CPARS) at its discretion.