B08 - Solicitation - Helium Inspection Services -- final.pdf

RFQ #: PANROC-26-P-0000 036026

Requirement Title: Tooele Army Depot, Helium Leak Inspection Services

Release Date: Wednesday, 14 October 2026

Quotes Due Date: Monday, 19 October 2026 10am(CT)

Due Date: Wednesday, 28 October 2026, 10am(CT)

NAICS: 541380, Reference Laboratory Testing

PSC Code: J081, Main/Repair/Rebuild Equipment – Container, Packaging, and Packing Supplies

100% Small Business Set Aside

I. General Information:

The U.S. Army Contracting Command - Rock Island received a requirement for the services of Helium Inspection Leak Testing for the quantity of 400 with a retesting CLIN for 25 in case of failure.

1. This document represents a Request for Quote (RFQ) for the items on the associated Pricing Matrix (Attachment 0001).

2. This action is for a new Firm Fixed Price (FFP), commercial order. It is anticipated this RFQ may result in a single FFP contract award to the lowest total evaluated priced quote meeting the specifications.

3. The U.S. Government reserves the right to award no contract at all, depending on the quality of the quotes, prices submitted and the availability of funds. Quoters shall submit proposed unit prices on the Pricing Matrix (Attachment 0001). To be considered for award, Quoters must complete Attachment 0001 Pricing Matrix.

4. Quoters are required to submit quotes for all items as described in Attachment 0001.

The anticipated award will be made to the Lowest Priced Quoter conforming to specifications for all items in Attachment 0001 – Price Matrix. Award is all or none, failure to quote all required items may render vendor non-compliant and ineligible for award.

5. All quotes shall be valid for 60 days after the RFQ closes.

6. Any resulting award will be made to the Quoter with the lowest total evaluated price quote conforming to the specifications. In accordance with (IAW) FAR 52.212-1(g), the U.S.

Government intends to evaluate offers and award a delivery order without meaningful exchanges with Quoter’s. Therefore, the Quoter’s initial Quote should contain its best terms from a pricing standpoint. However, the U.S. Government reserves the right to conduct meaningful exchanges, if determined necessary by the Contracting Officer.

7. Quotes shall be submitted and evaluated IAW with the RFQ instructions. If the Quoter fails to include all the required information, the Quote may be rejected by the U.S.

Government and no longer considered for award. Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of the Quote.

The U.S. Government will not make any assumptions concerning a Quoter’s intent or capabilities. The submission of clear, accurate, and complete information is the sole responsibility of the Quoter.

8. Period of Performance is for one (1) year: Date of Award through 365 calendar days.

9. Delivery is FOB Destination. All shipping costs shall be included in the FFP. It should be noted that the U.S. Government anticipates electronic delivery.

10. RFQ ATTACHMENTS:

RFQ Contains Attachments, interested parties shall review all attachments.

a. Attachment 0001: Pricing Matrix

b. Attachment 0002: Clauses

c. Attachment 0003: Performance Work Statement

II. INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS:

A. Notice to Quoters

1. Quotes are due NLT: Wednesday, 28 October 2026, 10am(CT)

NOTE:

To be considered timely, a complete quote must be received electronically through email, not a receipt to a U.S. Government server. Quoters are responsible for confirming receipt of submissions. This must be done by the date and time set in the RFQ for receipt of quotes/exchanges. Third party cloud file services or Drop Boxes are not acceptable for delivery of quotes. The Quoters company name must be included as part of the file name for all electronic quote submissions (see below for further submission specifications).

2. Points of Contact (POC): All communication to the Contracting Team shall be in writing to all below PCOs. No audio communications will be accepted.

Contract Specialist: Rebecca Meeke, at email rebecca.l.meeke.civ@army.mil

Contracting Officer: Megan Frost, at email megan.k.frost2.civ@army.mil

3. Quotes may be withdrawn by written notice at any time before award.

Withdrawals are effective upon receipt of notice by the Contracting Officer.

4. Quotes in response to this RFQ shall be valid for a period of 60 days from the closing date of the RFQ.

5. Unless specified elsewhere in the RFQ or allowed by amendment, quotes including alternate items will not be considered.

6. If this RFQ is amended, all terms and conditions that are not amended will remain unchanged. Quoters shall acknowledge receipt of any amendment to this RFQ by the date and time specified in the amendment(s) and in its Quote submission.

Failure to acknowledge an amendment may result in elimination from award.

7. Quoters are responsible for submitting Quotes and revisions by the date and time specified in this RFQ. Any Quote, modification, or revision received after the time specified for receipt of Quotes will be considered late and may not be considered for award.

B. Instructions to Quoters:

1. Quotes shall be submitted electronically to the POCs identified above, in response to this RFQ.

2. The submitted quotes shall contain working formulas/algorithms, any quotes not including working formulas/algorithms may be eliminated from consideration for award

3. Quote(s) MUST be received by the U.S. Government POCs identified above NLT the date and time specified in the RFQ. Quoters are responsible for confirming the quote submitted has been received. This must be done by the closing date and time specified in the RFQ.

NOTE:

Failure to confirm receipt will result in the waiver of any argument of a quote being timely sent, but not delivered to the U.S. Government POCs.

4. Any Quotes, or partial Quotes, received after the date and time set for submission and delivery to ACC-RI may be considered late and treated as such.

5. All computer files shall be virus checked prior to submission. Quoter’s may be held financially liable for damage caused to U.S. Government computer systems by any virus introduced during review of these submitted documents.

6. All files submitted in response to this RFQ shall be titled in the following format:

For example: TEAD – FY27 Helium Leak Inspection Services - RFQ – Price Matrix – Company Name

7. All emails submitted in response to this RFQ shall include a subject line in the following format:

For example: TEAD – FY27 Helium Leak Inspection Services – RFQ – Company Name

8. Files shall be in English utilizing Microsoft Office (Word and/or Excel).

9. The U.S. Government strongly advises Quoters to read all the documents associated with its Quote very carefully to ensure that resulting Quotes are complete, accurate, and compliant. Quotes that do not contain the information required by the RFQ risk being determined non-compliant or unacceptable and may not be considered for award.

10. All quotes shall be valid for 60 days after the close of the RFQ.

C. Price Proposal Instructions:

1. Quoters shall complete the Pricing Matrix (Attachment 0001). The U.S. Government will evaluate price based on the submitted prices quoted on the Pricing Matrix (Attachment 0001). Failure to complete the matrix in its entirety may deem a Quoter non-compliant and its quote may not be further considered for award. In order to be considered for award of the matrix must be filled out in its entirety. Each cell that requires input is highlighted BLUE.

2. Price Quotes must be submitted in the Excel Price Matrix that is provided as Pricing

Matrix (Attachment 0001). The Price Matrix is locked to prevent inadvertent changes.

Quoters shall not alter the Price Matrix. If a Quoter alters the Price Matrix, its Quote may be considered non-compliant and may not be further considered for award. The electronic quotes shall be submitted in Microsoft compatible formats, i.e., Excel.

3. All proposed prices for the RFQ shall be stated in United States Dollars, rounded and displayed to two (2) decimal places. Proposed pricing is assumed to represent a Quoter’s best efforts.

4. The U.S. Government anticipates the receipt of multiple Quotes in response to this

RFQ. These Quotes will be utilized to determine price reasonableness for this RFQ. If price analysis techniques are not adequate to determine the proposed prices reasonable, then the U.S. Government reserves the right to request data other than certified cost or pricing data in accordance with Federal Acquisition Regulation (FAR) 15.403-3. If data other than certified cost or pricing data is required, the Quoter shall submit it IAW FAR 15.403-5, Instructions for Submission of Data Other than Certified Cost or Pricing Date.

III. EVALUATION FACTORS FOR AWARD

A. BASIS FOR CONTRACT AWARD:

The U.S. Government intends to award a Firm Fixed Price Delivery Order to the responsible Quoter, IAW FAR 9.104-1, submitting the lowest priced quote conforming to the specifications identified within Attachment 0001 in response to this RFQ. The U.S. Government intends to make one (1) award and without meaningful exchanges or clarifications, therefore Quoter’s are encouraged to submit its most competitive Quote.

Failure to follow the instructions of this RFQ may result in the Quoter being determined non-responsive and therefore not considered for award. The U.S. Government does reserve the right to conduct meaningful exchanges or clarifications, if determined by the Contracting Officer, to be necessary. The U.S. Government reserves the right to seek minor clarifications without holding meaningful exchanges with all Quoters.

B. PRICE FACTOR EVALUATION:

The Pricing Matrix is comprised of a single tab. Quoters are required to submit pricing for all items on the tab.

The total evaluated price is calculated by multiplying the unit price proposed by the quantity listed for each item on the matrix. The matrix will NOT be evaluated individually per item and NOT awarded on an individual basis per item. Resultant award will be made to the lowest total evaluated quote for the pricing matrix.

The Total Evaluated Price for the whole pricing matrix tab will be evaluated utilizing the proposal analysis techniques IAW with FAR 15.404-1(b)(iv), (v), (vi). Price will be evaluated but will not be assigned a rating.

Questions from the Quoters will be accepted until Monday, 19 October 2026 10am(CT) to the POCs located above. All questions must be submitted electronically.

Megan Frost Contracting Officer