B08_-_Solicitation_(Attachment_-_SOW).pdf

STATEMENT OF WORK

for

24-001B HAZARDOUS MATERIALS ABATEMENT TWO BUILDINGS

AT

SAN LUIS VALLEY NATIONAL WILDLIFE REFUGE COMPLEX

RIO GRANDE AND ALAMOSA COUNTIES, COLORADO

I. GENERAL PROJECT SCOPE & BACKGROUND

A. SCOPE

The work shall consist of labor, equipment, and materials necessary for and incidental to the abatement of asbestos containing materials (ACMs) in two structures prior to building removal or demolition (by others). Buildings are located on Alamosa National Wildlife Refuge (NWR).

B. Background

Two buildings are scheduled for removal from Alamosa NWR, and have been determined to include asbestos containing materials (ACM). Completed Asbestos Survey Reports are attached, identifying the ACM locations.

The Government is providing the Contractor access to informational documents listed below:

Asbestos Survey Reports

See also Table 028233-1: Summary of ACM by building below:

TABLE 028233-1 SUMMARY OF ACM LOCATIONS

Building Asbestos Containing Materials (ACM) from Asbestos Survey Reports

QTRS #1, Mobile Home Double Wide Lat: 37°27'27.75"N Long: 105°49'55.10"W Asset Number: 10050152

Linoleum, Brown/Red (mosaic) – FS 11 Linoleum, Red (flower pattern) – FS 10 Linoleum, Brown – FS 12 Linoleum, Orange/Brown – FS 2

QTRS #5, Mobile Home Single Wide Lat: 37°27'30.50"N Long: 105°48'10.91"W Asset Number: 10050153

Linoleum, Grey Stone – FS 1

In addition, QTRS #1, Mobile Home Double Wide at Alamosa NWR has had past problems with people temporarily living in the building illegally and without utilities. Law enforcement has removed all individuals from this building and continue to monitor the building. These individuals have left human excrement and potential drug paraphernalia within the building creating a hazardous environment.

Remove the following materials from this building and properly dispose of them according to their applicable regulations:

a. Refrigerator – FS 2

b. Stove – FS 2

c. Washer – FS 2

d. Furnace – FS 6

e. Hot Water Heater – FS 9, 15

f. Smoke Detectors – FS 4-8

II. REQUIREMENTS

A. Comply with requirements of attached Specifications, especially 028233 – Removal and Disposal of Asbestos Containing Materials

B. The contractor must notify the Contracting Officer’s Representative (COR) if the actual quantities of ACM differ by more than 10% from the quantities outlined in the Asbestos Survey Reports.

C. Final Acceptance

Work will be considered complete after the Contractor has certified that all ACM items listed in the Asbestos Surveys have been removed and air monitoring clearance conducted, the additional removals in Quarters #1 Mobile Home Double- Wide are appropriately disposed of, and the project areas have been inspected.

Contractor or the project supervisor shall coordinate with the Refuge Manager to perform the final inspection at least five (5) working days prior to the anticipated date of contract completion.

Submit any regulatory acceptance documents, forms, licenses, and certifications to the personnel listed below. Documents must be received at or prior to final acceptance.

III. SUBMITTALS

Provide all submittals called out in the attached Specifications to the following:

Deliverable Recipient Deliverables

Ian Young, Contracting Officer ian_a_young@fws.gov

1 Electronic Copy of All Deliverables

Ann Erin Mercer, Project Engineer Ann_Mercer@fws.gov

1 Electronic Copy of All Deliverables

Suzanne Beauchaine, Refuge Manager suzanne_beauchaine@fws.gov

1 Electronic Copy of All Deliverables

IV. SCHEDULE

All work shall be completed within 60 days after notice to proceed is issued.

Extensions of schedule will be considered for adverse field conditions.

V. DESIGNATED OFFICIALS

A. Contracting Officer Ian Young ian_a_young@fws.gov

B. Project Engineer/Contracting Officer’s Representative

Ann “Erin” Mercer, Phone: (303) 842-2938 E-Mail: ann_mercer@fws.gov

C. Alamosa National Wildlife Refuge Suzanne Beauchaine, Refuge Manager Phone: 719-589-4021 x 1003 office or 719-588-3473 (cell) suzanne_beauchaine@fws.gov

Attachments

1. Specifications

2. Asbestos Survey Reports

DESCRIPTION/SPECIFICATIONS

FWS SPECIALIZED SPECIFICATIONS

HAZARDOUS MATERIALS ABATEMENT

AT

SAN LUIS VALLEY REFUGE COMPLEX

SPECIFICATION INDEX

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 011100 SUMMARY OF WORK

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013310 SUBMITTAL TEMPLATE

014000 QUALITY REQUIREMENTS

015000 TEMPORARY FACILITIES AND CONTROLS

017700 CLOSEOUT PROCEDURES

DIVISION 2 – EXISTING CONDITIONS

SECTION 028233 REMOVAL AND DISPOSAL OF ASBESTOS CONTRAINING

MATERIALS

END OF SECTION

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Project background.

3. Work covered by Contract Documents.

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Coordination with local utilities.

8. Work restrictions.

9. Permits and Fees.

10. Applicable codes, standards, and specifications.

11. Means and methods.

12. Safety.

13. Environmental Protection.

B. Related Requirements:

1. Section 015000-Temporary Facilities and Controls for limitations and procedures governing temporary use of Government's facilities.

1.2 PROJECT INFORMATION

A. Project Location: San Luis Valley Refuge Complex (SLV) including Alamosa, Monte Vista, and Baca National Wildlife Refuges in Rio Grande, Saguache, and Alamosa Counties, Colorado. The project location is within Alamosa NWR outside of Alamosa, CO.

1.3 PROJECT BACKGROUND

A. The USFWS is completing a variety of projects using Great American Outdoors Act (GAOA) funding at the SLV Refuge Complex. These projects include, but are not limited to, construction and demolition activities, building renovations, and wetland restoration and wildlife habitat improvement projects. This contract is one part of the overall GAOA effort at SLV.

SUMMARY 011000 - 2

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The contract work will remove and dispose of Asbestos Containing Materials (ACM’s) from two buildings scheduled for demolition in Alamosa NWR. Demolition work will be completed by others. See Section 028233 – Removal and Disposal of Asbestos Containing Materials for the building locations and materials to be removed.

1.5 WORK UNDER SEPARATE CONTRACTS

A. General: In the event there is work being performed under a separate contract the Contractor shall cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

1.6 ACCESS TO SITE

A. All operations of the Contractor (including storage of materials) upon Government premises shall be confined to areas authorized or approved by the Contracting Officer in coordination with the Station.

B. Limit use of Project site areas within the Contract limits approved by the Refuge. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine operations to disturbed areas surrounding the buildings. The Refuge shall approve staging limits prior to mobilization to each site.

2. Maintain access to each building for Government, Government Representatives, and emergency vehicles at all times.

C. Condition of Existing Building: Unless otherwise approved by the Government, maintain portions of existing building affected by operations in a weather tight condition throughout the period. Repair damage caused by operations.

1.7 COORDINATION WITH OCCUPANTS

A. Partial Government Occupancy: Government may occupy the premises surrounding the project locations during the abatement period, with the exception of areas directly under abatement. Cooperate with Station Manager during operations to minimize conflicts and facilitate usage. Perform the Work so as not to interfere with Government operations.

Maintain existing exits unless otherwise indicated.

1. Provide not less than 48 hours' notice to Government of activities that will affect Government's operations.

SUMMARY 011000 - 3

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on operations. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Complete work on the two Alamosa NWR buildings within 60 days of the Notice to Proceed.

C. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated.

1. Work on weekends will be restricted to Contracting Officers approval and at the Station Managers discretion.

2. No work will take place over Federally observed holidays.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated, if required:

1. Notify Station Manager not less than 48 hours in advance of proposed utility interruptions.

E. Nonsmoking Building: Smoking is only permitted within designated areas and not within the buildings or 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes. Smoking areas will be designated by the Station and CO.

1.9 COORDINATION WITH LOCAL UTILITIES

A. No Work under this subsection.

1.10 PERMITS AND FEES

A. The Contractor shall be responsible for obtaining all necessary local, State, and Federal permits and licenses, and payment of related fees, per the Contract Clauses.

1.11 APPLICABLE CODES, STANDARDS AND SPECIFICATIONS

A. All work shall comply with the codes and standards applicable to each type of work as listed in individual Sections of these Specifications.

B. Where a conflict occurs between a referenced document and the Project Specifications, the Project Specifications govern.

C. Where a conflict occurs between referenced documents, the document containing the most stringent requirements governs.

D. Where referenced documents are not specified by date, the document current at the bid opening applies.

SUMMARY 011000 - 4

E. Materials, applications, and tests specified by reference to published standards of society, association, code, or other published standards are included in the specifications as if written in their entirety.

F. Conform to all regulations and statutes of the State of Colorado and to all Federal Regulations which apply.

1.12 MEANS AND METHODS

A. Means and methods shall be such as the Contractor or subcontractors may choose;

subject, however, to the Contracting Officer's right to reject means and methods proposed which:

1. Constitute a hazard to the work, persons, or property.

2. Will not produce finished work in accordance with terms of the contract.

3. Are contrary to specified means or methods included in the contract.

B. The right to reject means and methods of the Contractor or subcontractor shall not be construed or interpreted as acceptance of control of means and methods by the Contracting Officer.

C. The Contracting Officer's approval of means and methods or failure to exercise right to reject means and methods shall not relieve the Contractor of the obligation to complete the work required by the contract.

D. Total responsibility for control of all means and methods lies with the Contractor for all work.

1.13 SAFETY

A. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State, and local regulations pertaining to the protection of workers, visitors to the site, and persons occupying areas adjacent to the site, including the provisions of 29CFR1910 and 29CFR1926 of the Code of Federal Regulations. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulation on the part of himself, his employees, or his subcontractors.

B. Provide personal safety equipment and training commensurate with the hazards which may exist at the work site. The personal safety equipment and training shall be determined by a thorough hazard analysis of all work site areas. The safety program available at all work sites shall include a minimum of:

1. One nonfreezing-type fire extinguisher in each workshop and shed used for storage of materials at the work site. Place in location readily accessible to contract personnel.

2. A first aid kit for use of contract personnel commensurate with size of project with items necessary for first aid treatment of all injuries. Advise all workers of the location of first aid supplies.

3. The Contractor shall conduct regular onsite safety inspections and all personnel shall receive a safety orientation.

SUMMARY 011000 - 5

4. Post telephone numbers of nearest hospital, ambulance service or flight for life, and fire station in conspicuous location. Advise all workers of location of telephone numbers.

C. Contractor shall fill out and submit the “Preconstruction Safety Checklist” to the Contracting Officer (CO) prior to beginning abatement.

D. The Contractor shall comply with FAR 52.236-13 Accident Prevention.

E. The contractor shall designate a safety officer to ensure a safe work site. The safety officer shall perform daily work site inspections to assure compliance with all safety regulations and standards.

F. The Contractor’s Safety Plan shall be available on- site. The Contractor shall provide Safety Data Sheets (SDS) for all hazardous materials brought on- site. SDS shall be made available in a conspicuous location and a copy shall be provided to the Refuge.

G. All equipment and work activities shall comply with OSHA Regulations and all accidents incidental to work performed under this contract shall be reported in accordance with OSHA reporting requirements. Additionally, a copy of the accident report shall be provided to the Contracting Officer.

H. Provide necessary Personnel Protective Equipment (PPE) as identified by SDS and OSHA regulations. Provide documentation, workers have been trained in use of PPE prior to individual use.

1.14 ENVIRONMENTAL PROTECTION

A. The Contractor shall abate and control all environmental pollution arising from activities by complying with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement, as well as the specified requirements in this contract. Compliance with this requirement by subcontractors will be the responsibility of the Contractor.

B. Fossils and Artifacts

1. Should the Contractor discover any human remains, fossils or artifacts during operations, such objects shall become the property of the Government. The Contractor shall cease operations in the area of the "find," and immediately notify the Refuge Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist. Operations may proceed in other areas not affected by this clause. Care shall be exercised by the Contractor not to damage any human remains, fossils or artifacts uncovered during excavation operations.

2. Failure to comply with this requirement may be considered a violation of the Archeological Resources Protection Act of 1979 as amended, or the Native American Graves Protection and Repatriation Act of 1990. Destruction of historic and prehistoric sites and/or unauthorized collection of cultural materials can result in criminal and/or civil penalties. Penalties can include fines, prison sentences, and/or confiscation of equipment.

3. If the Contractor uses fill from a nongovernmental source to perform work that is required under this project, and a new borrow site is opened or an existing borrow area is

SUMMARY 011000 - 6

expanded as part of this project, then the Contractor needs to inform the Refuge Representative, COR, or CO. The Regional Archaeologist will be informed and a Section 106 consultation will be required and conducted by USFWS prior to use of the new or expanded borrow site.

C. Abatement of Air Pollution

1. The Contractor shall comply with applicable Federal, State, and local laws and regulations concerning the prevention and control of air pollution.

2. Activities shall be performed in such a manner that air pollution will be held to a minimum.

3. Burning of materials, trees and brush, combustible materials, and rubbish will not be permitted. Any debris shall be disposed of at a location designated by the Contracting Officer or hauled off the Station to an approved disposal site.

CI. Prevention of Water Pollution

1. The Contractor is responsible for implementing the terms and requirements for a National Pollution Discharge Elimination System (NPDES) permit, as required by the Environmental Protection Agency (EPA). The Government and the Contractor will be co-permittees. The Contractor shall prepare and submit all permit application documents for the US Fish and Wildlife Service to sign as owner, except that the Government will prepare and sign a separate Notice of Intent (NOI) to discharge for the Contractor to include with the permit application. The Contractor is solely responsible for executing the terms and conditions of the permit as issued by the EPA. The Contractor shall submit to the Contracting Officer a copy of all permit applications and a copy of all approvals from the EPA. Allow the Government 10 days for review of the application package prior to submission.

2. During operations, the Contractor shall comply with all applicable Federal, State, and local laws and regulations concerning the control and abatement of water pollution.

3. The Contractor's activities shall be performed by methods that will prevent entrance or accidental spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes into streams, flowing or dry water-courses, lakes, ponds, and underground water sources. The Contractor shall dispose of all pollutants such as petroleum products, rubbish, cement, concrete, etc., and objectionable material at a jurisdictionally accepted waste management facility.

4. Sanitary facilities, such as chemical toilets shall be located far enough from wells, live streams, or ponds to prevent pollution of the water.

5. Dewatering work for structure foundations or earthwork operations adjacent to or encroaching on streams or watercourses shall be conducted in a manner that prevents muddy water and eroded materials from entering streams or watercourses. This shall be accomplished by construction of intercepting ditches, bypass channels, barriers, settling ponds, or other approved means. Excavated material shall not be placed in or adjacent to watercourses where it can be washed away by high water or storm runoff.

CII. Prevention of site contamination

1. The purpose of this section is to prevent invasive species from being introduced to the project work sites. This includes both plant and animal species. Invasive species can have long last detrimental effects at project sites at US Fish and Wildlife Service lands.

SUMMARY 011000 - 7

2. Prior to entrance to the work site, all equipment brought on site will be thorough-ly washed to remove dirt, seeds, and plant parts. Any equipment that has been any body of water within the past 30 days will be thoroughly cleaned with hot water greater than 140 degree F (typically the temperature found at commercial truck washes) and dried for a minimum of five days before being used at this pro-ject site. In addition, before transporting equipment from the project site all visi-ble mud, plants and fish/animals will be removed, all water will be eliminated, and the equipment will be thoroughly cleaned. Anything that came in contact with water will be cleaned and dried following the above procedure.

F. Environmental Litigation: Time lost due to work stoppage because of failure of the Contractor to comply with these requirements may not be the subject of a claim for extension of time, for additional costs, or damages.

END OF SECTION 011000

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's schedule.

1. Submit the schedule of values to Contracting Officer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor.

C. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of values.

2. Contractor's schedule (preliminary if not final).

3. Submittal schedule (preliminary if not final).

D. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Written guarantees, warranties, and certificates.

3. Record (As-Built) Drawings

4. All test reports.

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating operations on Project including, but not limited to, the following:

1. Requests for Information (RFIs).

2. Project meetings.

1.2 DEFINITIONS

A. RFI: Request from Government, Owner, Contract Manager, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Provide a schedule noting ACM Removal and disposal, payments, etc., as needed to convey coordination information to the Contacting Officer, Contacting Officer’s Representative (COR), and local staff.

2. Schedule operations in sequence required to obtain the best results where work on one part depends on installation or demolition of other components, before or after its own completion.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other activities as well as any activities of other contractors to

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Pre-installation conferences.

6. Project closeout activities.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. The Government will return RFIs as submitted to the Government by other entities controlled by Contractor with no response. RFI’s must come directly from the Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's solution(s) have an impact the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716, or Software-generated form with substantially the same content as indicated above, acceptable to the Government.

D. The Governments Action: The Government will review each RFI, determine action required, and respond. Allow seven working days for the Government’s response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

g. Request For Information submitted by a sub-contractor to the Contractor.

2. The Government’s action may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

3. The Government’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contacting Officer and COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly with not less than the following information:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contacting Officer and COR.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date the Contacting Officer’s response was received.

F. On receipt of the Government’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Government within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Contract Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.6 PROJECT MEETINGS

A. General: The contractor shall coordinate, schedule and conduct progress meetings virtually with call-in numbers unless otherwise indicated. Progress meetings will be held bi-weekly unless otherwise required by the Government. The Government can create the meeting if the contractor is unable to create a virtual meeting with the necessary call-in number.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the Station Contact, the Contracting officer, and the COR of scheduled meeting dates and times.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the Contracting Officer and the COTR,Refuge Manager, and other FWS personnel, within three days of the meeting.

B. Preconstruction Conference: The Contracting Officer will schedule a pre-work conference before starting operations, at a time convenient to the Contracting Officer, COTR, Station Manager, On-Site Government Inspector, and Contractor.

1. Attendees: Authorized representatives of the Contracting Officer, Government Project Manager, Refuge Manager, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Submittal procedures.

j. Use of the premises and existing building.

k. Work restrictions.

l. Working hours.

m. Owner's occupancy requirements.

n. Responsibility for temporary facilities and controls.

o. Procedures for disruptions and shutdowns.

p. Wste management

q. Parking availability.

r. Office, work, and storage areas.

s. First aid.

t. Security.

u. Progress cleaning.

v. Project Closeout Requirements

3. Minutes: The contractor shall be responsible for conducting meetings, recording minutes and distributing the meeting minutes.

C. Progress Meetings: Conduct periodic progress meetings as directed by the Contracting officer and/or the COR. Typically progress meetings will be held bi-weekly unless project progress requires more or less meetings as determined by the Contracting officer and/or the

COR.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

1. Attendees: In addition to representatives of the Government, Refuge Manager, and COTR (as applicable), each contractor, subcontractor, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's schedule. Determine how operations behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Access.

6) Site utilization.

7) Temporary facilities and controls.

8) Progress cleaning.

9) Quality and work standards.

10) Status of correction of deficient items.

11) Field observations.

12) Status of RFIs.

13) Status of proposal requests.

14) Pending changes.

15) Status of Change Orders.

16) Pending claims and disputes.

17) Documentation of information for payment requests.

3. Minutes: The contractor shall be responsible for conducting meeting, recording minutes and distributing the meeting minutes.

a. Schedule Updating: Revise the schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.7 JOBSITE ADMINISTRATION

A. Superintendence, Subcontract administration, and Quality Control, is the responsibility of the Contractor.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

B. The Contractor shall have responsible superintendence on site during all project operations.

Contractor shall notify Government of any changes of superintendents.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

PHOTOGRAPHIC DOCUMENTATION 013233 - 1

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Prec-disturbance photographs.

2. Periodic cphotographs.

3. Post cabatement photographs

B. Related Requirements:

1. Section 017700-Closeout Procedures for submitting photographic documentation as Project Record Documents at Project closeout.

1.2 INFORMATIONAL SUBMITTALS

A. Digital Photographs: Submit unaltered, original, full-size image files within 5 days of taking photographs.

1. Digital Camera: Minimum sensor resolution of 8 megapixels.

2. Digital photographs to be submitted in the order in which they were taken with the photograph “name” as given by the device used to take to photo.

3. Identification: Provide the following information with each image description in file metadata tag:

a. Date and time photograph was taken

b. Unique photograph number

1.3 QUALITY ASSURANCE

A. Photographs to be clear, focused, level, have proper exposure settings (not over exposed or under exposed), and clearly show and document the subject matter. Detail photographs (close-ups) to be preceded by a larger overall view of the area being documented.

1.4 USAGE RIGHTS

A. If a professional photographer is used for this requirement, obtain and transfer copyright usage rights from photographer to Owner for unlimited reproduction of photographic documentation.

PHOTOGRAPHIC DOCUMENTATION 013233 - 2

PART 2 - PRODUCTS

2.1 PHOTOGRAPHIC MEDIA

A. Digital Images: Provide images in JPG format, with minimum size of 4 megapixels.

PART 3 - EXECUTION

3.1 PHOTOGRAPHS

A. Photographer: Engage a qualified photographer to take photographs. Photographer need not be a professional photographer, but an individual familiar with and able to produce clear, focused photographs of the subject area with good reference points.

B. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

C. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in file name for each image.

2. Field Office Images: Maintain one set of images accessible in the field office at Project site, available at all times for reference. Identify images in the same manner as those submitted to the Government.

D. Prec-Disturbance Photographs: Before commencement of the work, take photographs of Project site and surrounding properties, including existing items to remain, from different vantage points, as directed by Government.

1. Take minimum of 10 photographs, or as needed, to show existing conditions adjacent to property before starting the Work.

2. Take minimum of 10 photographs, or as needed, of existing buildings either on or adjoining property to accurately record physical conditions at start of operations.

E. Periodic Photographs: Take photographs as needed to fully document the progress.

Select vantage points to show status and progress since last photographs were taken. Try to retake progress photos from the same vantage points when possible so as to show relative progress.

F. Final Completion Photographs: Take color photographs after date of Substantial Completion for submission as Project Record Documents.

G. Additional Photographs: The Government may request photographs in addition to periodic photographs specified as needed to verify progress or to verify work completion accuracy.

1. Three days' notice will be given, where feasible.

2. In emergency situations, take additional photographs within 24 hours of request.

3. Circumstances that could require additional photographs include, but are not limited to, the following:

PHOTOGRAPHIC DOCUMENTATION 013233 - 3

a. Immediate follow-up when on-site events result in damage or losses.

b. Substantial Completion of a major phase or component of the Work.

c. Extra record photographs at time of final acceptance.

d. Owner's request for special publicity photographs.

H. Upon closeout of the project, all photos are to be provided digitally through the Governments FileShare service. Photos shall be structured within folders for the date which the photo was taken. Folders shall be named as such: (Year)-(MNDY). For example, July 11, 2021 would be noted as 2021-0711.

END OF SECTION 013233

SUBMITTAL PROCEDURES 013300 - 1

SECTION 013300 – SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's Contracting Officer responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's Contracting Officer responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates

1.4 required by the schedule. Include additional time required for making corrections or revisions to submittals noted by the Government and additional time for handling and reviewing submittals required by those corrections.

SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of abatement activities.

1. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Contracting Officer receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. Submittals received after 1:00 PM will be considered to having arrived the following day.

1. Initial Review: Allow 10 working days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 working days for review of each resubmittal.

SUBMITTAL PROCEDURES 013300 - 2

A. Paper Submittals: Paper submittals will not be accepted on this contract.

B. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use a sequential submittal number followed by station initials and Specification Section number (Submittal 001-(Item Name)-(CSI Number)).

Resubmittals shall include a numeric suffix after the submittal number (e.g., Submittal 001-R1-(Item Name)-(CSI Number)).

2. Transmittal Form for Electronic Submittals: Use FWS transmittal form. This form will be made available in either PDF or as a Word document.

C. Options: Identify options requiring selection by the Government.

D. Deviations: Identify deviations from the Contract Documents on submittals.

E. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Contracting

Officer’s action stamp.

4. The contractor is allowed (2) resubmittals for any one item or group of related items for a total of (3) reviews of any given item or group of items. If at that time the contractor has not provided the required, requested information, the Government shall be allowed a credit for additional review time and associated costs.

F. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of activities. Show distribution on transmittal forms.

G. Use for Operations: Retain complete copies of submittals on project site. Use only final action submittals that are marked with approval notation from Contracting Officer’s action stamp.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Electronic Submittal Procedure Requirements:

1. Submit electronic submittals via email as PDF electronic files.

2. PDF files shall be formatted as an 8.5x11 or 11x17 size “sheet” to allow readability and reduce file size.

SUBMITTAL PROCEDURES 013300 - 3

3. Contracting Officer’s Representative, through the Contracting Officer, will return annotated file by e-mail and/or standard mail. Annotate and retain one copy of file as an electronic Project record document file.

B. General Paper Submittal Procedure Requirements:

1. Paper Submittals will not be accepted on this contract.

C. Application for Payment and Schedule of Values: Comply with requirements specified in Section 012900-Payment Procedures.

D. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with requirements specified in Section 014000 - Quality Requirements.

E. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Section 017700 - Closeout Procedures.

F. Schedule of Tests and Inspections: Comply with requirements specified in Section 014000- Quality Requirements and complying with requirements in the Contract Documents.

G. Air Monitoring Clearance Sampling Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed.

H. Comply with requirements specified in Section 028233 – Removal and Disposal of Asbestos Containing Materials.

2.2 DELEGATED-DESIGN SERVICES

A. No Work under this subsection.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Contracting Officer.

B. Project Closeout and Maintenance Material Submittals: See requirements in Section 017700- Closeout Procedures.

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

SUBMITTAL PROCEDURES 013300 - 4

3.2 CONTRACTING OFFICER AND CONTRACTING OFFICER’S REPRESENTATIVE

ACTION

A. General: Contracting Officer’s Representative will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Action Submittals: Contracting Officer’s Representative will review each submittal, make marks to indicate corrections or revisions required, and return it. Contracting Officer’s Representative will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action as follows:

1. A: Approved as submitted.

2. B: Approved, except as noted. Resubmission not required.

3. C: Approved, except as noted. Resubmission required.

4. D: No action taken. See comments on reverse. Resubmission required.

5. E: Disapproved.

6. Other: (comments as noted)

C. Informational Submittals: Contracting Officer’s Representative will review each submittal and will not return it, or will return it if it does not comply with requirements. Contracting Officer will forward each submittal to appropriate party.

D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review.

E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

END OF SECTION 013300

U.S. FISH & WILDLIFE SERVICE

Mountain-Prairie Region 6

TRANSMITTAL OF SHOP DRAWINGS, EQUIPMENT DATA, MATERIAL, SAMPLES,

MANUFACTURER’S CERTIFICATES OF COMPLIANCE FOR REVIEW.

ONLY ONE SPECIFICATION SECTION NUMBER ALLOWED PER SUBMITTAL TRANSMITTAL.

Date Submittal No.

Section I (Contractor) CONTRACTOR SHALL EXPLICITLY INDICATE ANY REQUESTED DEVIATIONS OR SUBSTITUTIONS FROM THE CONTRACT REQUIRMENTS.

To: From: Contract No.:

Previously Submitted on Transmittal No.______________ Edward J Dunn, PE

US Fish & Wildlife Service Regional Engineer Region 6-Division of Engineering 134 Union Blvd., Lakewood, CO P: 719-225-5014

Project and Location:

Ite m

N o.

Description (Include Brand or Manufacturer’s Name)

Identify Submittal

No. of Copies

Contract Specification

Para. No.

Contract

Drawing No.

Reg’n Engr Use Only

Action Code*

Name:

(Contractor Project Manager) Contractor certifies s/he has reviewed the plans and specifications, the submittal is in accordance with the contract documents or deviations are clearly identified; individual product characteristics and assemblies have been coordinated with actual field conditions; systems are complete; system and system components can be installed and will function as intended.

Comments: Date Received:

Reviewed By: Signature: Approving Authority: COR - COTR Date:

Action Codes:

A - Approved as Submitted B - Approved As Noted - Resubmission Not Required

C - Approved As Noted - Resubmission Required D - No Action Taken - See Comments, Resubmission Required.

E - Rejected – See Comments, Resubmission Required.

O - Other: ___________________________

Distribution: Regional Engineer/Contract File Inspector’s File Contractor

FORM NUMBER R1-67, REVISED 10/93

QUALITY REQUIREMENTS 014000 - 1

SECTION 014000 - QUALITY REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.

1. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and -control procedures that facilitate compliance with the Contract Document requirements.

2. Requirements for Contractor to provide quality-assurance and -control services required by Contracting Officer or authorities having jurisdiction are not limited by provisions of this Section.

3. Specific test and inspection requirements are not specified in this Section.

1.2 DEFINITIONS

A. Quality-Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and substantiate that proposed abatement will comply with requirements.

B. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that actual products incorporated into the Work and completed work comply with requirements. Services do not include contract enforcement activities performed by Contracting Officer.

C. Field Quality-Control Testing: Tests and inspections that are performed on-site for installation of the Work and for completed Work.

D. Testing Agency: An entity engaged to perform specific tests, inspections, or both. Testing laboratory shall mean the same as testing agency.

E. Experienced: When used with an entity or individual, "experienced" means having successfully completed a minimum of five previous projects similar in nature, size, and extent to this Project;

being familiar with special requirements indicated; and having complied with requirements of authorities having jurisdiction.

1.3 CONFLICTING REQUIREMENTS

A. Referenced Standards: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply

QUALITY REQUIREMENTS 014000 - 2

with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to Contracting Officer for a decision before proceeding.

1.4 INFORMATIONAL SUBMITTALS

A. Testing Agency Qualifications: For testing agencies specified in "Quality Assurance" Article to demonstrate their capabilities and experience. Include proof of qualifications in the form of a recent report on the inspection of the testing agency by a recognized authority.

1.5 REPORTS AND DOCUMENTS

A. Test Reports: Prepare and submit certified written reports specified in other Sections. Include the following:

1. Date of issue.

2. Project title and number.

3. Name, address, and telephone number of testing agency.

4. Dates and locations of samples and tests or inspections.

5. Names of individuals making tests and inspections.

6. Description of the Work and test and inspection method.

7. Identification of product and Specification Section.

8. Complete test or inspection data.

9. Test and inspection results and an interpretation of test results.

10. Record of temperature and weather conditions at time of sample taking and testing and inspecting.

11.…