B08_Solicitation_(Attachment_4_-_JOFOC).pdf

Last updated 6/2/2016

ATTACHMENT 1

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION

Over SAT (FAR 6.303-2)

PR Number 44005747

1. Identification of the Agency and the Contracting Activity:

Contracting Office, National Park Service, CONTRACTING OPERATIONS - CENTRAL 1849 C Street NW Washington, DC 20240; for Harry S Truman National Historic Site Truman Farm Home, 12301 Blue Ridge Boulevard, Grandview, Missouri, 64030.

2. Nature and/or Description of the Action Being Approved:

This justification seeks approval using other than full and open competition for ACI Build Group, ATTN:

Taylor Aycock, Owner, 4917 Woodstock St, Shawnee KS, for a follow-on construction contract of a permanent stable foundation under the Truman Farm Home. This will be a follow-on contract to contract #140P6024C0006 due to unforeseen conditions discovered during contract which is out of scope of the original contract.

The scope of work for the original contract #140P6024C006 is for the following:

The project scope entails the design of repairs and construction required for foundation stabilization along with the rehabilitation, and where required, replacement of the hvac system and associated electrical and plumbing components to address interior conditioning.

The civil scope of work addresses the site immediately surrounding the building for improved drainage.

Proposed work to be conducted will require the existing landscaping and planting materials to be temporarily removed. NPS staff will complete this work prior to construction.

The architectural scope of work addresses exterior and interior materials impacted by the structural and mechanical scope and to ensure a watertight enclosure at the foundations. Masonry repointing will be required at the interior of the basement for the stone foundation, as well as at the exterior foundation walls (brick and stone) exposed for repairs, and at the attic interior chimneys. New chimney caps will be installed. Minor wood trim and siding dutchman repairs will be required to accommodate the foundation repairs with the existing skirt board being temporarily removed, salvaged and reinstalled.

The structural scope of work addresses the foundations and footings of the building to correct and minimize known movement issues. Foundation repairs are required at the western section of the home where existing brick foundations are exhibiting signs of distress, at the center stone foundations, at the kitchen east wing piers, and at the north window well which is to be reconstructed. Waterproofing at the foundation walls, along with improvements to the surrounding site, and water drainage away from the structure are to be addressed.

Associated mechanical, electrical, and plumbing work required for a complete and usable system.

Improvements to the building envelope to stabilize existing material finishes, and improvements to the existing mechanical systems to address high humidity levels and poor air circulation are to be addressed.

Improvements include addition of a vapor barrier at the crawl space, addition of insulation at the crawl space ductwork, and improved access to the attic will be completed.

The current state of project 140P6024C006 is as:

As of January 2025, ACI has completed: installation of perimeter fence; contractor brought in Affinis to get baseline survey of each corner of the home prior to excavations; excavation of the north and south sides of the home to expose the two different types of foundations, brick, and limestone; MWAC archeologists were onsite to monitor, record findings, and write report. Once the foundation was uncovered, the brick portion that supports the west end (largest area) of the home, was found to be severely compromised. As this was an unforeseen change, we began discussing options for stabilization vs rebuilding. Also discussed the application of the moisture barrier, and the drainage plan, which were part of the original contract. It was determined that the moisture barrier that was planned would not be successful due to the level of movement of the brick walls (out of level and plumb by more than 4 inches in many areas). MWRO facility and engineers visited the site to discuss options for rebuilding brick foundation with concrete block.

In October, ACI constructed a frame and tarp system over the excavated areas to prevent water intrusion. In addition, they constructed a shoring system in the trenches to keep the wall and surrounding dirt from collapsing while we waited for a new contract to be developed. In the meantime, contractors completed several parts of the original contract including, removal of inoperable geothermal pump and ordered new replacement; removal basement stairs; removal of accessible ramp on south exterior; lead paint testing/analysis; tuckpointing and re-parging of limestone basement foundation on the interior and exposed exterior walls; repair and tuckpointing of attic chimneys; developed plans for new metal ladder for attic access; created new trap door for crawlspace access in parlor; and removal and rebuilding of north basement window.

Work on the new contract will remove the existing brick foundation. Then a new concrete footing and fully slugged block foundation will be built up to the bottom of the structure. The bond beam and all wood touching concrete will be examined and repaired to arrest and eliminate any existing rot or decay and to prevent future rot and decay. This will structurally support the historic home for many years, and allow for proper water proofing techniques to be accomplished as required in contract 140P6024C006.

Due to the unforeseen conditions of the current foundation, this new award is needed to replace the current foundation in order to successfully complete contract 140P6024C006. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract 140P6024C006. Termination of contract 140P6024C006 is not recommended. A termination would result in the loss of funds, potential damage to the historic house by removing it from the temporary supports, and leaving the house exposed to the elements with an excavated foundation.

3. A Description of the Value:

Estimated cost is $267,600 for the construction of a foundation under the historic Trumann Farm Home addition. The existing wood structure building will need to be supported fully and the existing brick foundation removed fully. Then a new concrete footing and fully slugged block foundation will be built up to the bottom of the structure. The bond beam and all wood touching concrete will be examined and repaired to arrest and eliminate any existing rot or decay and to prevent future rot and decay.

4. An Identification of the Statutory Authority Permitting Other Than Full and Open Competition:

As implemented by Federal Acquisition Regulation (FAR) 6.303-2, 6.302-2 Unusual and compelling urgency.

5.

Requires Use of the Authority Cited:

ACI Build Group has already been awarded a foundation repair and water proofing contract and found this inadequate foundation during their excavation. It is not feasible to have another company do this work as this part of the foundation is part of the original project.

Contractor currently has the foundation excavated with the house resting on temporary supports, supplied by the contractor. Removing the supports without a new foundation would likely result in damage to the house.

6. A Description of Efforts Made to Ensure That Offers Are Solicited From as Many Potential Sources as is Practicable, Including Whether a Notice Was or Will Be Publicized as Required by FAR Subpart 5.2 and, If Not, Which Exception Under FAR 5.202 Applies:

FAR 5.202 (a)(2) applies. The proposed contract action is made under the conditions described in 6.302-2 (or, for purchases conducted using simplified acquisition procedures, if unusual and compelling urgency precludes competition to the maximum extent practicable) and the Government would be seriously injured if the agency complies with the time periods specified in 5.203.

Notification of this action will be published in accordance with FAR 5.301(a)(1)(ii).

7. A Determination By the contracting officer That the Anticipated Cost to the Government Will Be Fair and

Reasonable:

A Class A estimate from the Regional Project Manager was provided, the estimated cost is

. IGE is broken out into materials, labor, profit, overhead, bonds, permits and historic preservation factor. The CS will use proposal analysis techniques in accordance with FAR Part 15.404-1(b)(2) to determine the materials fair and reasonable, CS will look at historical percentages for profit/overhead in accordance with FAR Part 15.202-1(b)(2).

The anticipated cost will be determined fair and reasonable in accordance with FAR Part 15.404- 1(b)(2). Determination will be made at time of award.

8. A Description of the Market Research Conducted (see FAR Part 10) and the Results or a Statement of the Reason Market Research Was Not Conducted:

Market Research was completed by Kevin Kohlhapp, Project Manager for this Project.

The results of my research concluded that the only company that can reasonably supply what is required for this project is the current contractor that found the issue during the execution of the original contract awarded.

9. Any Other Facts Supporting the Use of Other Than Full and Open Competition (see FAR 6.302-2 (9) (i)

(iii) for some examples):

Due to the fact that ACI Group was awarded the original contract and they found this issue during the execution of their contract and will ensure this facility is maintained unimpaired for future generations.

10. A Listing of the Sources, If Any, That Expressed in Writing, an Interest in the Acquisition:

ACI Build Group, ATTN: Taylor Aycock, Owner, 4917 Woodstock St, Shawnee, KS.