B08_Solicitation_Attachment_1_Statement_of_Work.pdf

National Park Service U.S. Department of the Interior

Northeast Region Assateague Island National Seashore Facility Management Division

CYCLIC MAINTENANCE ON MD FIRE SUPPRESSION SYSTEM

Project Location: 7206 National Seashore Lane Berlin, Maryland 21811

STATEMENT OF WORK FOR CONSTRUCTION SERVICES

1. GENERAL

Assateague Island National Seashore (ASIS), headquartered in Berlin, Maryland seeks a contractor with a minimum of 5 years of fire suppression experience and is at a minimum NICET (National Institute for Certification in Engineering Technologies) II (2) otherwise certified (by manufacturer, state/municipal licensed) in fire protection, inspection and testing of fire suppression systems, to provide maintenance and rehabilitation of the fire suppression system at the ASIS headquarters area.

This work will include performing a 5-Year Inspection Service to all suppression systems, replacing antifreeze, updating current suppression system at Visitor Center, and replacing sprinkler heads on all suppression systems.

It is strongly recommended that the contractor’s visit and inspect the site during the pre-bid site visit to verify all estimated quantities, and existing conditions provided by the Government and to observe the complexities with the scope of work. All quantities are provided as informational only. Contractors shall be responsible for verifying all measurements and acquiring all quantities to complete this requirement. Quotes will be broken down by using a government provided price schedule, which will provide a lump sum for all elements.

The term ‘Contractor’ herein, includes the prime contractor and all subordinate contractors employed on their behalf, and are subject to the same guidelines for this contract.

The term ‘Park” herein, refers to the National Park Service unit, Assateague Island National Seashore.

2. PURPOSE AND BACKGROUND

Assateague has multiple fire suppression system that protects critical infrastructure and ensures visitor and employee safety. These suppression systems protect the Administrative Building, multiple employee housing units, Visitor Center, and a Resource Management building. All of these buildings are critical to park function and in the event of a fire these suppression systems need to function properly to protect health, life, and property at the park.

3. TASKS

Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide work as specified in the SOW at Assateague Island National Seashore.

Requirements:

Base Bid

3.1.1. Preparing various work site for fire suppression services. This may include turning off system, turning off service water distribution, contacting emergency communication service to inform of service on system, draining system etc.

3.1.2. Provide 5-Year Inspection according to pertinent NFPA 25 codes to Admin Building/HQ, Resource Management Building and all housing units (Loblolly, Candleberry, Bayberry (N/S), Hudsonia and Greenbrier) locations fire suppression system (See zones that will need the inspection in 3.3). Include in the estimate up to 2 pressure gauges for each zone (see 3.3) as part as 5-Year Inspection.

3.1.3. Provide a report of the 5-Year Inspection with any further deficiencies, if any found.

3.1.4. Remove and replace all sprinkler with similar type, make, model and specifications sprinkler for that location. Dispose accordingly.

3.1.5. Replace all antifreeze with system appropriate antifreeze in wet systems in accordance with NFPA 13.

3.1.6. Any uncoupling of pipe with a seal/fitting/clamp etc. and will need new compatible seal/fitting installed, if applicable.

3.1.7. Tests systems to ensure no leaks and troubleshoot/repair as needed.

3.1.8. Clean up all equipment, tools, supplies, materials, refuse and/or anything related to the performance of this contract.

Bid Option 1:

3.1.9. Prepare various work site for fire suppression services. This may include turning off system, turning off service water distribution, contacting emergency communication service to inform of service on system, draining system etc.

3.1.10. Provide 5-Year Inspection according to pertinent NFPA 25 codes to the Visitor Center location fire suppression system. (See zones that will need the inspection in 3.3). Include in the estimate up to 2 pressure gauges for each zone (see 3.3) as part as 5-Year Inspection.

3.1.11. Provide a report of the 5-Year Inspection with any further deficiencies, if any found.

3.1.12. Remove and replace all sprinkler with similar type, make, model and specifications sprinkler for that location. Dispose accordingly.

3.1.13. Any uncoupling of pipe with a seal/fitting/clamp etc. and will need new compatible seal/fitting installed, if applicable

3.1.14. Test systems to ensure no leaks and troubleshoot/repair as needed.

3.1.15. Clean up all equipment, tools, supplies, materials, refuse and/or anything related to the performance of this contract.

Bid Option 2:

3.1.16. Disconnect ancillary supply and suppression lines that run off the main 2.5” supply line for the dry-type system underneath the Visitor Center (on pilings). *As part of this bid option contractor is not required for physical disposing of pipe*

3.1.17. Replace about 210 feet of supply lines (2.5”) that supplies the back porch, front and back side rafter overhangs, above drop ceiling in theater room and the restroom/deck area with similar size and specification pipe (hot dipped galvanized). This will require adding ancillary components with in-kind materials such as sockets, clamps, or plugs, drains, pipe hangers (316 stainless with cushion to prevent galvanic corrosion). See “Underneath VC Suppression Schematic” for reference.

3.1.18. Replace ~25 feet branch of 2” galvanized steel piping (in-kind piping) and ancillary components that comes off supply line above the deck (See photo “Deck Fire Pipe Replacement”) that services the deck/restroom area of the visitor center. This is a dry system in this location. Some connecting pipe will need to be grooved or re-threaded

3.1.19. Cut out welded-on section of branch pipe (less the one foot of pipe) above men’s restroom and re-install with either a grooved or threaded pipe connection (see photo “Back Porch Cut Out Section”).

3.1.20. Ensure dry system does not have any air leaks, hold at specific pressure and provide inspection report for system. Troubleshoot and repair if not functioning as intended.

Bid Option 3:

3.1.21. Dispose/remove dry type fire suppression underneath Visitor Center structure. This includes about 750 linear feet of mainly 1 ¼” pipe, as well as around 300 linear feet of 2.5” supply piping spanning the east and west side of the structure (see “Underneath VC Suppression Schematic” for reference) as well as all the ancillary components (hanger, couplers, etc.). Fill holes with NPS approved fill material (caulk, foam etc.)

Bid Option 4:

3.1.22. Disassemble and replace all gaskets/seals on a Randolph Model #G60 Serial # R0501059 and refill with manufacturer specified turbine oil (see photos under “Bid Option 2”).

3.1.23. Run turbine to ensure no oil leaks after reassembly.

3.1.24. Perform annual inspection (NFPA 25) on the fire pump and provide a report.

Base Option 5:

3.1.25. Remove 550-gallon diesel storage tank(72”L/48”W/48”H) /stand in fire pump room (properly disconnect all lines, fittings, lock out/tag out, temporarily cap lines etc.).

Contractor is responsible for the diesel currently in the tank and proper disposal of it. See photos “Bid Option 3”.

3.1.26. Replace with a double walled ~550-gallon steel diesel storage tank of similar orientation (size, shape, fittings, function capacity, height etc.). The stand only needs to be replaced if the new approved tank can’t fit on the existing stand.

3.2. Project Specifications:

Required (Not Limited To) Deliverables Due

1 Written Designation of Superintendent and Alt Superintendent

With quote package

2 Designated Superintendent & Alt. Superintendent Resumes With quote package 3 Bid Bond @ 20% on SF 24 With quote package 4 Active SAM Registration w/ UEI # Clearly Visible With quote package 5 Contractor’s Business License and NICET Certification With quote package 6 Payment Bond only @ 100% on SF 25A 10 Days After Award 7 Certificate of Insurance 10 Days After Award 8 SF 1413 for all Subcontractors 10 Days After Award 9 Schedule of Values (SOV) 14 Days After Award 10 Site Specific Safety Plan 14 Days After Award 11 Construction Work Schedule in Gantt Chart Format 14 Days After NTP & Ongoing 12 Quality Control Plan 14 Days After Award 13 Daily Work Logs Weekly 14 Certified Payroll on WH-347 w/Updated Schedule and SOV Weekly 15 Release of Claims DI-137 Closeout/With Final Invoice

3.3. Locations of Fire Suppression Zone Systems with Approximation of Sprinkler Heads and Gallons of Antifreeze Needing Replaced:

3.3.1. Administration Building/HQ (7206 National Seashore Lane, Berlin, MD 21811): 114 sprinkler heads on first floor of building (5 heads in outside breezeway and 8 in unconditioned storage space) 134 in the Attic/Second Floor, up to 35 gallons of antifreeze (2 antifreeze loops, see ASIS HQ Building Fire Design Schematics)

3.3.2. Resource Management Building (7206 National Seashore Lane, Berlin, Maryland 21881): 50 sprinkler heads and up to 25 gallons of antifreeze

3.3.3. Visitor Center (11800 Marsh View Lane, Berlin, Maryland 21811) (Dry and Wet System Used): 150 sprinkler heads.

3.3.4. Loblolly Dorm (7133 National Seashore Lane, Berlin, Maryland 21811): 28 Sprinkler Heads up to 25 gallons on antifreeze

3.3.5. Hudsonia Dorm (7122 National Seashore Lane, Berlin, Maryland 21811): 15 sprinkler heads and up to 25 gallons on antifreeze

3.3.6. Bayberry North Dorm (7110 National Seashore Lane, Berlin, Maryland 21811):17 sprinkler heads and up to 25 gallons on antifreeze

3.3.7. Bayberry South Dorm (7110 National Seashore Lane, Berlin, Maryland 21811): 17 sprinkler heads and up to 25 gallons of antifreeze

3.3.8. Greenbrier Dorm (7135 National Seashore Lane, Berlin, MD 21811): 32 sprinkler heads and up to 25 gallons of antifreeze

3.3.9. Candleberry Dorm (7118 National Seashore Lane, Berlin, MD 21811): 33 sprinkler heads and up to 25 gallons of antifreeze

3.4. Code Requirements: Work included herein shall comply with applicable portions of the codes and standards, unless otherwise specified by the COR, the latest editions shall be used.

These code requirements include ANSI, NFPA, IBC, UL and NSPE.

3.4.1. Conflicts: Where the applicable codes and standards differ, the more stringent requirement shall be applied.

3.5. Contractor shall take into consideration the existing ancillary equipment, building support systems, and environment, as well as the potential presence of unknown structures, utilities, and ancillary infrastructure to provide a proposal that meets the project objectives.

3.6. No welded pipe will be approved or accepted.

3.7. Replaced pipe can start/end at the first break in pipe after the building’s subfloor/partition.

3.8. Drains will need to be installed at any change in spatial orientation areas (i.e. horizontal to vertical).

3.9. All piping needs to be Schedule 40 type or in similar specifications what is existing.

3.10. Work will require working in attic spaces that have low clearance with drop ceiling type structures.

3.11. Work will require working at heights/ladder use up to 25 feet

3.12. For the base bid, sprinklers “underneath” the Visitor Center (piling foundation) location are not included/do not need to be included into the scope. Please reference “Underneath VC Suppression Schematic” for what supply legs are being kept that need to have sprinkler replacements.

4. SAFETY

4.1. The contractor shall comply with all pertinent provisions of the Occupational Safety and Health Administration (OSHA) Standards, 29 CFR 1910 and provide all necessary supervision, safety protection devices, and certified personal protective equipment (ANSI etc.), required for complete and safe operations on site in accordance with OSHA guidelines. All OSHA requirements may be obtained without cost to the general public at www.osha.gov.

NPS will request from contractor any pertinent safety communication, certifications or required trainings for any employee(s) engaged in work that require such. Protective measures shall prevent injury to the public, Federal employees, contractors, visitors, Contractor’s employees, and damage to or contamination of surrounding property and/or the environment.

4.2. All tools/machinery/equipment/vehicles shall be safeguarded from the public.

Tools/machinery/equipment/vehicles shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard. The government and contractor will agree on delineating the work area around the project.

4.3. The Contracting Officer (CO) or Project Manager may include additional safety measures or procedures if determined necessary or required by other Federal, State, or local law, or park policy.

4.4. Contractor shall provide a comprehensive site-specific safety plan for approval before any work begins. An onsite qualified Safety Representative shall be identified including contact information.

4.5. Staging and Access:

4.5.1. All work, parking of vehicles, equipment, materials, and all other operations in connection with this contract shall be confined to the specified hours and stagging/work areas designated and approved in writing by the CO and/or COR.

4.5.2. No overnight parking in the park is authorized unless prior approval is requested and received in writing from the COR--NO EXCEPTIONS. Violators will be towed at the Contractor’s expense.

4.5.3. Confine on-site material and equipment for storage and laydown equipment in staging or storage areas or other areas specifically designated by the COR.

5. ENVIROMENTAL

5.1. The Contractor shall comply with Executive Order 13834, pertaining to Sustainability, work shall incorporate the following:

5.1.1. Reduce waste and implement recycling programs for construction and demolition materials whenever possible.

5.2. The Contractor shall comply with all Federal, State and Local government regulations pertaining to waste disposal, recycling and hazardous material use, storage, and disposal.

5.2.1. Materials and chemicals shall be stored, used, and disposed of in such a manner as to not endanger or threaten the environment and the health and safety of Park employees and visitors.

5.3. The Contractor shall have a Hazard Communication Program in place as required by 29 CFR

1910.1200 where Safety Data Sheets (SDS) / Technical Data Sheets shall be obtained by the contractor for all hazardous materials to be used in the performance of this contract. This plan shall be furnished to the NPS prior to the start of work. These SDS’s and an inventory of hazardous materials must be provided to the CO or COR prior to bringing the material on site.

SDS shall be maintained at any jobsite where a substance requiring a SDS is being used. It shall also be available in any vehicle carrying such substance while in the Park. These SDS will be available to all employees of the Contractor, employees of the Park, concessionaires and the public when any member of these groups might come in contact with, or be exposed to, any substance requiring a SDS due to its hazardous status.

5.4. Hazardous waste must be re-claimed/captured for recycling by the contractor. Hazardous Waste Manifests shall be submitted prior to final invoice, if applicable.

5.5. The park has both natural and man-made protected resources. It is the Contractor’s sole responsibility to ensure they are always protected during this project.

5.5.1. The Contractor is responsible for confirming with NPS Staff regarding the identification of these assets prior to the start of work or at any time any questionable or unforeseen items arises. Work shall stop until clarification by the NPS is made.

6. CONTRACTORS RESPONSIBLITIES AND REQUIREMENTS

6.1. A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor will need to be submitted (see required submittals):

The supervisor and/or alternate supervisor is required to be always present on-site during all operations to direct contract personnel and maintain operations. The on-site supervisor

MUST:

6.1.1. Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

6.1.2. Be available for phone calls during all working hours, and have the authority to stop all work for unsatisfactory performance as directed by the COR.

6.1.3. Possess 5-years verifiable experience and technical competence in work prescribed in

3.1 (Requirements) as well as 2-years supervisory experience, submitted as a resume.

6.1.4. Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.2. Communications:

6.2.1. The contractor and the government should always strive to keep open communications about the project. The government will expect the contractor to respond in a timely manner to any communications (e-mail, phone calls, text messages etc.), even if it is just an acknowledgment response.

6.2.2. Timely manner is being defined as within 72 hours of any type of communication during hours of operation (see section 8)

6.2.3. If the main point of contact (POC) is unavailable (vacation, sick, field work etc.) they need to delegate authority to an alternate POC. There needs to always be a point of contact available in a timely manner during the entirety of the project whether site work is being conducted or not. For planned events where the main POC is unavailable, they need to notify the government within 48 hours of when an event will occur, and an updated delegation of authority.

6.3. The requirements set forth are intended to provide general guidelines for the services that shall be provided by the Contractor. The contractor needs to use their knowledge to understand the project scope and nuisances of work even if not stated in scope. All work performed by the contractor shall be performed in accordance with manufacturers specifications, guidelines and recommendations, industry standards, and commercial practices.

6.4. Provide sufficient trained, certified (up to date pertinent certifications), and experienced manpower and equipment to complete the project within the period of performance. The total daily productive man hour requirements and quantity of personnel necessary to performance of all services specified herein is the sole responsibility of the contractor and shall be quoted accordingly. Davis Bacon Wages shall be utilized.

6.5. Quality workmanship is required at the full performance level of specified work, beginning at the contract start date. The contractor shall be responsible for professional quality, technical accuracy, project coordination, equipment installation, training, disposal of existing equipment, and all other ancillary items required and provide all deliverables that meets the requirements of the NPS.

6.6. Contractor may be required to work in non-ideal/dangerous conditions including extreme temperatures, tight or uneven spaces and/or sensitive areas to perform work specified per contract.

6.7. Submittals:

6.7.1. The contractor shall maintain a daily work log by filling out completely with pictures, as applicable. The Daily Work Log Form will be provided to them by the Government.

The daily work log or approved equivalent shall be submitted to the COR, courtesy copying the CS/CO via email after a week of work and or any time requested by the

COR, CS/CO.

6.7.2. The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the contractor ability to perform work. The contractor shall note and report to the COR any issues or problems that arise, which are within the statement of work.

6.8. Provide Submittals and implement them after approved by the CO/COR. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form.

6.9. Contractor will be required submit all pertinent manufacturer’s data for all equipment, components, and materials BEFORE install occurs. Pertinent data could include installation, operations and maintenance manuals, product data and warranty information. All data shall be annotated to show the specific material identification information, catalog number, type, color, and size of each item.

6.10. Warranty

6.10.1. All materials, equipment and labor must carry a minimum one-year warranty from the date of final inspection.

6.11. Submit a construction schedule no later than 14-days after NTP and update it as the project progresses to reflect the most current timeline. Include a revised Construction Work Schedule in all pencil copies and attached to all payment applications. Invoices shall be rejected if this document is not attached.

6.12. Contractor Employee Conduct:

6.12.1. The Contractor’s employees shall conduct themselves in a professional, orderly, and safe manner will on the job site. A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

6.12.2. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall be immediately removed from the job site.

6.12.3. Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

6.12.4. In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

7. GOVERNMENT PROVIDED INFORMATION

7.1. Forms:

7.1.1. CM-16 Submittal Form

7.1.2. Daily Work Log

7.2. Links to Pertinent Information Related to This Work:

Management - Assateague Island National Seashore (U.S. National Park Service) (nps.gov)

MUTCD

OSHA

Code of Federal Regulations (CFR)

ANSI

Federal, State and Local Environmental Laws, Regulations, and Policies

7.3. Attachments:

1 Photos (Includes Photos of Base Bid and All Bid Options) 2 Underneath VC Suppression Schematic 3 ASIS HQ Fire Design 4 ASIS Housing Fire Design

8. HOURS OF OPERATION

8.1. Construction operations shall be conducted between the hours of 6:30 am –3:30 pm ET, Monday – Friday, except when there’s a federal government holidays (Federal Holidays), local or national emergencies, administrative closings, or similar Government directed facility closings.

8.2. The contractor will be notified by the COR (7) business days in advance, if possible, for days there shall be no work conducted outside of regularly scheduled federal holidays.

8.3. All work outside of the designated performance hours are required to be requested seven (7) business days in advance, in written form, by the Contractor to the Contracting Officer’s Representative (COR) for approval.

9. ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

9.1. All supplies, materials, equipment, processes, and tools are subject to the submittal process and approval by the COR/CO/CS. Supplies, materials, tools, processes, and equipment that doesn’t meet the project requirements set forth in this contract could be rejected. Contractor shall take this into consideration during the bidding process.

9.2. Only changes as approved in writing by the CO shall be deemed authorized. Any other form of changes performed under this contract that are unauthorized shall be the burden of the Contractor and shall be at no cost to the Government.

9.3. Damages and liability for any loss (tangible or intangible) during the performance of this contract caused by the contractors’ operations:

9.3.1. The contractor shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

9.3.2. All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the COR at no additional cost to the Government.

9.3.3. The contractor shall take all immediate actions necessary to prevent further damage.

9.3.4. All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred.

Contractor shall provide a detailed written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence.

9.3.5. The contractor is responsible for all costs associated with reported damages and/or losses to persons, property or environment that occur because of the contractor’s negligence.

9.3.6. Liquidated damages, per FAR 11.5 – Liquidated Damages, may or may not apply to this contract, please refer to contracting documents for more information.

END OF STATEMENT OF WORK