B08_Solicitation_(Attachment_1_-_SOW).docx

Fort Larned 2023 Painting

TABLE OF CONTENTS

Service General Requirements

1. Location and Description of Work

2. Existing Utilities

3. Contractor’s Use of the Premises

4. Examination of Site

5. Submittals

6. Temporary Services

7. Project Closeout

DRAWINGS (Or PHOTOGRAPHS)

1. Image location of Fort Larned NHS

2. Image Ariel of the Fort Historic corridor with call outs indicating structures and features which are the focus of this contract

3. Image Barrack/Hospital Structure

4. Image Delineation handrail

5. Image Officer’s Row Fence

N Officer’s Row Delineation Handrail Officer’s Row Fences Barrack/Hospital HS-2

SERVICE GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background:

Fort Larned served as US military outpost to protect US Mail service from 1859 to 1880’s before being decommission and sold. It served as a ranch and farm until it became a National Historic Site in 1968 and is managed by the National Park Service. The fort consists of 9 original structures from the 1800’s and one reconstructed building. This contract work is focused upon the Barracks / Hospital building (HS-2), and the following Grounds Features, Officer’s Row fences and delineation handrail.

1.2 Work Covered by the Contract Documents:

A. Project Location: Fort Larned NHS is located at 1767 Kansas State Highway (KS) 156. Six miles west of the city of Larned and 5 miles east of the intersection of KS 156 and US Highway 183.

1. Work consists of:

2. Surface Preparation: of existing painted wood and stone surfaces to receive new paint finishes. Power Pressure Washer Fence ONLY! No Power Washer use on, or near (6’) of buildings to be used to execute this work. Clean substrate of substances that could impair bond of paints, including dust, dirt, oils, grease, and incompatible paints and encapsulants. Note presence of encapsulated lead-based paint. Use all precautions required by law and removal methods appropriate to meet OSHA standards. Provide all protective measures necessary for facility to remain occupied during the work and for staff/visitor safety. Dispose of all debris and protective measures as required by law. Masonry Substrate: Remove efflorescence and chalk. Do not paint surfaces if moisture content or alkalinity of surface or mortar joints exceed that permitted in manufactures written instructions. Wood Substrate: Scrape and clean knots before applying primer, apply coat of knot sealer recommended in writing by topcoat manufacturer for the exterior used paint system indicated. Sand surfaces that will be exposed to view and dust-off. Prime edges, ends faces, and undersides. After priming fill all holes and imperfection in the finish surfaces with putty or plastic wood filler. Sand smooth when dried.

3. Paint Application: apply paint according to manufacturer’s written instructions and recommendations. Use Brush applicators and techniques suited for paint and substrate indicated for the building and handrails. Roller applicators for the fences and flagpole in accordance with manufacturer’s written instructions. Paint surfaces behind movable items same as similar exposed surfaces before final installation. Paint both sides and edges of exterior doors and entire exposed surface of the exterior door frames. Paint entire window unit surfaces, frames, moldings and sashes and shutters including hardware. If undercoat or other conditions show through topcoat, apply additional coats until cured film has a uniform paint finish, color, and appearance. Apply paint to produce surface films without cloudiness, spotting, holidays, laps, excessive brush marks, roller tracking, runs, sags, ropiness, or other surface imperfections. Cut-in sharp lines and color breaks.

4. Products: Fort Larned NHS uses the following traditional. Use products that meet or exceed the manufacturer’s written product specification of the following: Porter Paints ™ Products Buildings uses Brilliant White PP631, Fences and flagpole PP520 which need to be color match. Glazing, Sarrco ™ Multi-Glaze.

5. Building and Ground features to be painted.

a. HS-2 Barracks/Hospital is in the north-northeast corner of the parade grounds. Work would consist of preparing and painting the structures exterior painted surfaces most of which are wood features, but there are stone sill and headers painted on most windows, glazing windows panes with missing or loose glazing. HS-2 is a sandstone structure with a gable roof approximately 175-foot long and 42-foot wide with gable peak that is approximately 26-foot from grade, with a covered porch and a 36-foot squared wing on the north elevation of the structure. The wood features consist of the following; approximately 542-SF fascia, rake, and freeze board along the perimeter of the structure. Approximately 175-LF of 12-inch porch box beam entablature and 18 12-inch square trimmed box columns. Approximately 1925-SF of beaded porch ceiling. 2-double leaf doors and 6-single leaf doors approximately between 2 to 4-foot in widths and 7-foot tall some with transom windows. 29 6 over 6 double hung windows approximately 32-inches by 48-inches in dimension and approximately 15-LF of glazing. 2 cupolas approximately 4-foot-wide and 4-foot-tall cap with wood spire, and an approximately 10-foot square board and batten wood addition on north elevation and the associated fascia, its window and door noted above.

b. Officer’s Row Delineation Handrail was reconstructed in 2018 of 2-piece Douglas fir top rail on 4-inch x 4-inch pressured treated wood posts it is approximately 355-foot in length approximately 50 4x4 posts. It is on a north-south axis, on the west side of the parade ground.

c. Officer’s Row Fences is a system of fences that form the rear yards of the officer’s housing area. Work will consist of preparation and painting of both sides of the wood fences, gates, and framework including setting raised nails in the fence’s boards. Advise the park if any missing fence boards, NPS will replace these boards to be painted as part of this work. The fences are approximately 1272-liner feet and 6-foot tall. It is divided on the east elevation by the three structures that comprise of Officer’s Row. There are 7 gates and 4 openings, gates range in widths of approximately 3-foot to 14-foot and openings are approximately 3-foot-wide. The fence constructed with full dimension 4-inch x 4-inch post approximately 7-foot on centers with a top and bottom stringer.

B. All work will be performed under a single contract.

Period of performance: Work shall be completed within 90 calendar days. The period of performance is inclusive of 5 weather days.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Superintendent's Compendium - Fort Larned National Historic Site (U.S. National Park Service) (nps.gov) A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public. All area of the park will remain open during the execution of this contract. Contractor is to take appropriate actions to ensure access to structures

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 7 a.m. to 4:30 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan…. Do not disturb portions of Project site beyond areas in which the Work is indicated. 1 vehicle permitted behind HS-2 Barracks 1 vehicle permitted behind Commanding Officer’s Quarters Staging and parking area Maintenance Area

B. Limits: Only one Vehicle within the historic area during public operational hours 8:30AM to 4:30PM. Prior to the 8:30AM contractor can bring material from staging area to the historic area but must have all, but one vehicle removed by public hours of the park. Contractor will limit ladders, platforms, scaffolding, equipment to within 5-foot of the perimeter of building or features of this scope of work.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

D. Limit site disturbance

1. 5 feet beyond building perimeter

2. 5 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter

3. 5 feet beyond primary roadway curbs and main utility branch trenches

4. 5 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, storm water detention facilities, and fields) that require additional staging areas to limit compaction in the constructed area.

E. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water.

c. Electric Power Service: Electric power from existing system is not available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

d. Toilets: Contractor may utilize the public restrooms within the visitor center.

F. Security and Protection facilities: Some of this may be relevant and some may not.

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

3 Tree and Plant Protection: NA

3.4 Storage - Staging Areas:

A. Confine Storage of materials and equipment to the project staging area noted on the plans/aerial. Specific storage and staging area’s may be discussed at the post award briefing. Project staging area is the open area in front of the park’s maintenance facilities located at 1335 180th avenue Larned see image in 3.3

3.5 Preservation of Natural Features: coordinate with COR if nesting of birds or bats is noted during execution of this work.

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation:

Contractor must provide existing condition, progress, and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close-up detail photo as needed. Shall be in JPEG digital form and submitted electronically by email within 7 days from time of taken or as approved by COR.

3.9 Fire and Life Safety:

4 Comply with the requirements of NFPA.

5 Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management NA

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified

1. CM-16 Transmittal Form: All submittals shall be transmitted via electronic email using National Park Service form CM-16 form. The form will be provided by the Contracting Officer.

5.2 Shop Drawings, Product Data, and Samples: See attached submittal list Contracting Officer will provide sample cover sheet.

A. Product Data: Provide component and specification data sheets, anchorage requirements and any other product specific data.

1. Submit Product Data according to Part 9.1 of this section to include one digital file (.PDF or .TIF) to COR.

B. Samples: Submit 2 color samples 4” x 6” minimum in size for all color and product selection. Paint samples shall be actual paint finish drawdown for all project colors.

1. Submit Samples CM-16 Transmittal Form according to Part 9.1 of this section to include one digital file (.PDF or .TIF) and physical samples of actual material to COR.

C. For submittals specified above, forward submittals to Contracting Officer and COR at least 15 days before need for approval (depends on length of project).

D. After approving submittals, Contracting Officer and/or COR will return one copy to the Contractor. If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

5.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 1 manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: Contractor shall request a final inspection to the Contracting Officer and COR.

7.3 Warranties.

A. Workmanship Warranty will be based on project acceptance and will remain in effect for 1 year following acceptance. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Provide all manufacturer warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

C. Information shall include operation and maintenance manuals for each warranted product.

END OF SECTION

Service Contract Requirements V. 2021-10-18 Page | 1 image1.emf

Microsoft_Word_97_-_2003_Document.doc Fort Larned National Historic Site

Larned, Kansas

Exterior Painting of Buildings and Grounds Features II

PMIS 333543

PROJECT STATEMENT OF WORK or PERFORMANCE WORK STATEMENT

NATIONAL PARK SERVICE

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