B08_Solicitation_(Attachment_1_-_SOW).docx

Perry’s Victory and International Peace Memorial Put in Bay, Ohio

INSPECTION, MAINTENANCE, & TESTING (IMT) FOR EMERGENCY BACKUP GENERATORS & TRANSFER SWITCHES

Scope of Work

NATIONAL PARK SERVICE 7/16/2025

Service Contract Requirements V. 2021-10-18 Page 11

TABLE OF CONTENTS

Service General Requirements

Service General Requirements

SERVICE GENERAL REQUIREMENTS

PART 1 - GENERAL

ITEM 1 - LOCATION AND DESCRIPTION OF WORK

1.1 Background: Located on South Bass Island in Northwest Ohio on Lake Erie. The park consists of a 352-foot-tall monument erected between 193 and 1915. It is surrounded by a visitor center, administration buildings and park housing on both ends of a 24-acre manicured park. Perry’s Victory is in need of Inspection, Maintenance, and Testing (IMT) services for two Emergency Backup Generators and associated Transfer Switches located in the park. The Emergency Backup Generators and associated Transfer Switches provide backup power to the elevator in the monument and 2 houses, three apartment buildings and a maintenance facility in the event of power outage.

1.2 Work Covered by the Contract Documents:

A. Project Location: Locations of work to be performed:

1. Cummins

· Model #NRG22-10-HCC

· Serial #390459

· Transfer Switch=

· Address: 1 Bayview Ave. Put in Bay OH. (basement of monument)

2. Kw Caterpillar

· Model #C15-GS

· Serial #T331-UP

· Transfer Switch=

· Address: 60 Park Ave. Put in Bay OH (across the street from this address)

B. Work consists of: Annual preventative maintenance on all generators and transfer switches. All inspections, annual certification/preventive maintenance, and load bank testing must be performed in accordance with industry standard practices.

1. Generator Scope to include:

a. Cooling System:

i. Engine Coolant level (Record Temp. Rating of Coolant)

ii. Radiator inspection (Check for blockage on Radiator Inlet and Outlet Fins and Check for Leaks)

iii. Coolant lines (Check for Leaks and Dry Rot Hoses)

iv. Block heaters (Check for Operation)

b. DC Electrical System

i. Battery connections (Clean Terminal Ends and Apply Battery Grease on Terminals if needed)

ii. Electrical starter (Tighten and Torque Bolts to Manufacturers Specs)

iii. Electrical accessories & components (Check for Broken Wires and Terminals and Connections)

c. AC Electrical System

i. AC wiring

ii. Battery charger (Check Charger for Charging output and Document Reading)

iii. Control panel

iv. AC voltage regulator (Check Mounting Bolts and Belt Tension/ Wiring Terminals)

d. Electrical accessories & components

e. Air Induction & Exhaust System

i. Air cleaner (Replace Annually in Spring and Date Filter)

ii. Air induction piping and connections (Check for Leaks and Tighten Clamps if needed)

iii. Exhaust manifold piping and connections (Check for Leaks and Tighten Clamps if needed)

f. Lubrication System

i. Engine oil level (Add Oil if Needed)

ii. Engine oil change (Annually in Spring)

iii. Engine oil filter change (Annually in Spring/ also Date Filter)

iv. Crankcase pressure

v. Crankcase breather

vi. Oil leaks (Document)

vii. Generator bearings (excessive noise please document)

viii. Gauges and safety mechanisms (Identify that all Safeties are Operational)

g. Fuel Systems

i. Fuel tank (Check for Leaks and Fuel Gage is Operational)

ii. Fuel filters (Change Annually and Date Filter)

iii. Fuel system components (hoses and piping / check hoses for cracks and leakage)

iv. Condensation/water in fuel

h. Engine Linkage

i. Check and lubricate all linkages to generator sets on a regular basis.

2. Transfer Switch Scope to include:

a. Inspect, operate, adjust, and lubricate mechanical linkages

b. Verify operation of mechanical interlocks.

c. Inspect and dress current carrying contacts in accordance with manufacturer's recommendations.

d. Test automatic transfer switches Perform insulation resistance test on each phase-to phase and phase-to-ground using a megohmmeter on each service.

e. Perform contact resistance test.

f. Prove correct operation of the transfer switches by manually initiating transfers in both directions.

g. Simulate the automatic conditions requiring automatic transfer switches to transfer in both directions.

h. Verify starting generators where applicable.

i. Verify correct indicating light operation.

j. Verify equipment alarms.

3. Load Bank Testin Scope to include:

a. All generators within this contract will be load tested at 80 percent or greater than generator specifications of load capacity for a minimum of 2 hours per generator set per year. The load testing must "cook off" any residue that was caused from annual wet stacking. Exhaust mufflers and manifolds must not show signs of wet stacking after load test is complete. The findings on the Load Tests shall be recorded and sent to Contracting Officer's Representative (COR) upon completion of all generators. These reports shall be established within 7 days after completion.

4. Administrative Tasks

a. Each generator and each service visit must have paperwork that documents all work performed. Invoicing and work receipts must match, or payments will be rejected. Timely and accurate paperwork is mandatory.

b. Contractor shall call the COR or designated inspector at least 24 hours prior to performing work on site

c. Written certification shall be documented that all systems are performing to manufacturer's specifications. Contractor will provide this documentation to the Contracting Officers Technical Representative (COR) no later than 7 days after each visit and after and corrective action.

d. Repair estimates must be provided to the COR and Contracting Officer (CO) prior to the start of any repairs being authorized.

5. Quality Assurance Requirement:

a. The COR or designated inspector may join the technician at any time to conduct quality control checks. Contractor will complete an accurate data record and will be evaluated periodically during the contract and at the contract's annual completion date. Incomplete or inaccurate data records by the contractor, contactor employees or subcontractors with the loss of information to the contract may result in reduced payments to the contractor and/or cancellation of this agreement.

6. All work will be performed under a single contract.

Period of performance: This contract will include one (1) base year and four (4) option years. Option years will be exercised based on the contractor's annual performance rating.

Base year: June 1, 2026 - May 31, 2027 Option year 1: June 1, 2027 - May 31, 2028 Option year 2: June 1, 2028 - May 31, 2029 Option year 3: June 1, 2029 - May 31, 2030 Option year 4: June 1, 2030 - May 31, 2031

ITEM 2 - EXISTING UTILITIES

2.1 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.2 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

2.3.1 Notify CO and COR not less than two business days in advance of proposed utility interruptions.

2.3.2 Hours for Utility Shutdowns: Shut downs shall not exceed 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by COR.

ITEM 3 - CONTRACTOR'S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

https://www.nps.gov/cuva/learn/management/superintendents-compendium.htm

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 7 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service: New Year Day Martin Luther King, Jr's Birthday Washington's Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

3.4 Housekeeping:

A. Keep work area neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.5 Fire and Life Safety:

a. Comply with the requirements of NFPA.

b. Store and handle hazardous materials in accordance with manufacturer's and OSHA 29CFR1926 Subpart D requirements1926 Occupation Safety and Health Administration

(osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SOS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 - TEMPORARY SERVICES

5.1 It is the Contractor's responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

END OF SECTION

image1.jpeg image2.jpeg image3.jpeg image4.jpeg image5.jpeg