B08_Solicitation_Attachment_1_SOW.docx

STATEMENT OF WORK

This is a Firm-Fix Price (FFP) contract to replace an older HVAC system that is currently in place and still operational. Major duct, pipe and ventilation considerations need to be made and mapped. Air volumes of rooms and spaces calculated and matched to units. Everything needs to be designed to fit the historic space with little disturbance to historic fabric.

In addition, the HVAC system needs to be extended to the basement this will entail new pipping, duct work, and all necessary electrical work or upgrades that need to be done. In addition, this space needs to have a dedicated condenser for this space.

After the new system is designed it will be installed. This will entail removing the old system components which are unnecessary, outdated or in need of repair. Then the new system will be installed. Installation of the system, all supportive plumbing and electrical, installation and programming of the controls, and testing will all be carried out.

SOW Format

Background Objectives Scope Tasks Delivery Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI) Security Considerations Travel Special Material Requirements Other Unique Requirements and Considerations Place of performance Period of performance

Background

Description of the requirement:

The primary role of this contract is to design / Install an HVAC system in the Antram gray house of Roger Williams National Memorial.

The building is 2 stories plus a basement and an attic. HVAC work is needed to heat and cool properly, the basement and 2 utilized floors. Major duct, pipe and ventilation considerations need to be made and mapped. Air volumes of rooms and spaces calculated and matched to units.

Everything needs to be designed to fit the historic space with little disturbance to historic fabric. In addition, a HVAC system needs to be extended to the basement. This will entail new pipping, duct work, and all necessary electrical work or upgrades that need to be done. In addition, this space needs to have a dedicated condenser for this space.

After designing the system, it will be installed. This will entail removing the old system components which are unnecessary, outdated or in need of repair. Then the new system will be installed. Installation of the system, all supportive plumbing and electrical, installation and programming of the controls, and testing will all be carried out. The services provided by this contract are directed to assist the NPS to carry out the mission to provide a safe environment for the public in accordance with the mission of the NPS.

· Purpose/relationship to other projects:

This project is stand alone.

· Statutory/regulatory foundation:

This project will be guided by compliance regulations protecting the historic fabric of historic structures. Section 106 of the Historic Preservation Act must be followed and damage to historic fabric avoided. The design will also be subject to the Planning, Environment & Public Comment process. Any state or federal HVAC regulations pertaining to this project must be followed.

· Background materials:

This is an HVAC replacement project. A new system needs to be designed as it is not just a simple replacement. Major duct, pipe and ventilation considerations need to be made and mapped. Air volumes of rooms and spaces calculated and matched to units. Everything needs to be designed to fit the historic space with little disturbance to historic fabric. A detailed report will be created, and an installation of all components and supportive structure carried out after the report is checked against compliance needs and Section 106.

Objectives

· To determine which units and components would best serve the space.

· Install and program an HVAC system to ensure a comfortable environment for staff and visitors.

Scope NAICS Code: 238220, PSC Code: J045

This requirement is to design / install an HVAC system in the Antram Gray House of Roger Williams National Memorial.

The building is 2 stories plus a basement and an attic. HVAC work is needed to heat and cool properly, the basement and 2 utilized floors. Major duct, pipe and ventilation considerations need to be made and mapped. Air volumes of rooms and spaces calculated and matched to units.

Everything needs to be designed to fit the historic space with little disturbance to historic fabric. In addition, a HVAC system needs to be extended to the basement this will entail new pipping, duct work, and all necessary electrical work or upgrades that need to be done. In addition, this space needs to have a dedicated condenser for this space.

After designing the system, it will be installed. This will entail removing the old system components which are unnecessary, outdated or in need of repair. Then the new system will be installed. Installation of the system, all supportive plumbing and electrical, installation and programming of the controls, and testing will all be carried out.

The contractor shall provide all personnel, facilities, transportation, tools, materials, supervision, and other items necessary to carry out the processes covered in this Scope of Work. Any items not specifically noted, but necessary for performance in accordance with accepted industry standards, shall be furnished under this contract.

In total, the design would cover 2 floors and a basement. It would cover 4 exterior units, 4 wall mounted units, possible boiler upgrades, a new control system and all supportive duct, vent, fan and electrical work. Any other needs for the system not mentioned or supportive work not mentioned will also be considered and fleshed out during the site visit.

A site visit will be performed for planning and staging preparations.

Then installation will be carried out in its entirety from design to fully installed and operational.

The historic fabric of the space must be considered. Drilling into or boring through historic fabric must be avoided when at all possible and accounted for in the design. Anything involving disturbance of historic fabric will go through the COR for compliance.

2.1.1 Task 1 – Establish Design Criteria - Site Visit

The contractor will perform a site visit to Roger Williams National Memorial to determine needs and carry out planning for the work.

Design Criteria Considerations:

• Compliance with ASHRAE, IMC (International Mechanical Code), local building codes, and energy efficiency standards.

Trane Trace, Carrier HAP).

2.1.2 Task 2 – HVAC System Selection and Design

The contractor will perform calculations to determine which combination of HVAC units and supportive equipment will be needed. They will determine where water pipes, air ducts, electrical equipment etc will need to be placed. All components of the system and support structure will need to fit preexisting spaces and make use of non-historic fabric for anchoring and such.

• Determine appropriate system type (e.g., split systems, packaged rooftop units, VRF/VRV, chilled water, boilers, heat pumps).

• Ductwork layout design, including sizing, routing, and coordination with architectural/structural plans.

RTUs, heat pumps, etc.).

2.1.3 Task 3 – Provide Written Report

A full design of a complete HVAC system and all components and support components thereof will be created. All design work needed to have a full HVAC system, customized to the space, installed later will be carried out.

2.1.4 Task 4 – Removal of Old HVAC System

Any unneeded, outdated, or broken components will be removed. This will involve demolition and disposal of said components. During the demolition process, extreme care will be given to historic fabrics in accordance with Section 106 of the Historic Preservation Act.

2.1.5 Task 5 – Installation of New HVAC System

4 new condenser units, 4 wall mounted indoor units, and new thermostats and all supportive infrastructure will be installed as needed.

2.1.6 Task 6 – Supportive Plumbing Work

All plumbing work needed to support the system will be installed.

2.1.7 Task 7 – Supportive Electrical Work

All electrical work needed to support the system will be installed.

2.1.8 Task 8 – Installation and Programming of Control System

A new control system will be installed for the HVAC system. It will be wired, programmed, and tested to ensure proper operation.

2.1.9 Task 9 – Testing of New HVAC System

The new system will be tested to ensure its proper and smooth operation.

2.1.4 Task 10 – Wrap Up, Clean Up, Removal of Staging Area

The staging area will be removed and all supportive equipment as well as debris will be removed from the site.

Delivery

· Deliverables:

· Installation, programming and testing of a new HVAC system covering the basement and 2 utilized floors of Antram Gray House at Roger Williams National Memorial.

· Delivery time:

September 30th, 2025

· Delivery location:

282 North Main Street, Providence RI, 02903

· Supporting documentation:

· Additional information:

Contracting Officer Representative (COR):

The COR on this project will be Kevin Rice. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government *drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A copy of the letter of designation issued to Kevin, and Kevin’s contact information, will be sent to the Contractor, stating the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Recognized Federal Holidays:

Contractor is not required to perform routine services on holidays unless emergency services are requested.

Memorial Day Thanksgiving Day

Normal Hours of Operation:

The contractor is responsible for conducting routine services, between the hours of 7:30 a.m. – 4:00 p.m. ET Monday thru Friday, except when the Government facility is closed due to local or national emergencies, weather related closures, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI)

The Contractor shall furnish all supplies, materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW. Contractor/Vendor will use all necessary PPE when performing work related tasks. I.E. safety goggles, hearing protection, etc.

Contractor shall be responsible for all damages to persons or properties that occur because of a Contractor’s fault or negligence. The Contractor shall take proper health and safety precautions to protect the work, workers, the public and property of others.

The contractor shall be responsible for safeguarding all government property provided for contractor use. Contractor shall repair or replace any portion of building structure, or landscape features, damaged by the Contractor in the performance of this contract. Such damaged areas or materials shall be restored, repaired, or replaced by the Contractor to original condition and to the satisfaction and as directed by the COR at no expense to the Government.

The Contractor shall be insured in accordance with District of Columbia, Virginia, and Maryland insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

Security

The contracted personnel will be provided access to government spaces by NPS staff and escorted to work areas as doors are locked throughout the spaces for security. NPS staff will stay with contracted personnel in sensitive spaces.

Travel

A site visit will be performed by contracted personnel and handled by the contractor.

Special Material Requirements and Considerations

The contractor must take care not to damage the historic fabric when taking measurements or samples. The contractor must stop work if potential, undocumented cultural and/or natural resources are encountered.

Place of Performance

The work to be performed under this contract will be performed at: 282 North Main Street, Providence RI, 02903.

Period of Performance

June 12th – September 30th, 2025 image1.png