B08_Solicitation_Attachment_1_-_Scope_of_Work_(SOW__PWS__SOO)_dated_5_13_25.pdf

13 May 2025

SANTA ANA NATIONAL WILDLIFE REFUGE

Plant Nursery Shade Structures Design-Build Statement of Work Hidalgo County, TX Asset # 10078993

Approvals

Refuge Manager/Project Leader

Refuge Supervisor South Texas

Refuge Supervisor Region 2

Chief, Division of Budget & Infrastructure

Chief Infrastructure Management Division

Project Manager

Environmental Compliance

Cultural Resources

United States Fish and Wildlife Service Division of Engineering 500 Gold Ave. S.W.

Albuquerque, New Mexico 87103

STATEMENT OF WORK

For Design and Build Plant Nursery Shade Structures

Santa Ana National Wildlife Refuge Hidalgo County, TX

TABLE OF CONTENTS

PART 1: GENERAL

1.1 SERVICES & SCOPE

1.2 CONTRACTOR RESPONSIBILITY

1.3 CURRENT DESIGN LEVEL

1.4 BUDGET PARAMETERS

1.5 CONSTRUCTION SITE

1.6 GREEN BUILDING PARAMETERS

1.7 PERIOD OF PERFORMANCE

1.8 PROJECT MANAGER

1.9 GOVERNMENT FURNISHED INFORMATION

1.10 CONTRACTOR SUBMITTAL REQUIREMENTS

1.11 DEFINITIONS

PART 2: DESIGN SERVICES

2.1 DESIGN SERVICES SCOPE

2.2 CODES AND STANDARDS

2.3 DRAWING STANDARDS

2.4 STATE REGISTRATION OF DESIGN ARCHITECTS AND ENGINEERS

2.5 SPECIFICATION STANDARDS

2.6 PERMIT RESPONSIBILITY

2.7 PAYMENT FOR DESIGN SERVICES

PART 3: CONSTRUCTION SERVICES

3.1 GENERAL

3.2 PAYMENT PROCEDURES

3.3 PROJECT SAFETY

3.4 WORK HOURS

3.5 CLOSEOUT PROCEDURES

3.6 CLOSEOUT DOCUMENTS

PART 4: GOVERNMENT RESPONSIBILITIES

4.1 DUTY TO COOPERATE

PART 5: DRAWINGS

5.1 Marinoff Reveg Facility Expansion

5.2 Site Location Plans

PART 1: GENERAL

1.1 SERVICES AND SCOPE: The services required will include all the design and preparation of construction plans and specifications, and construction, of shade structures to shade up to 200,000 plant seedlings at the Santa Ana National Wildlife Refuge. The purpose of this project is for the Fish and Wildlife Service to shade up to 200,000 plant seedlings grown in a nursery. These plants are used to restore native habitat on Refuge lands in the Rio Grande Valley.

Contract will include:

Demolition of existing shade structure and other infrastructure as determined necessary to provide the new facilities. This will include the removal of existing shade fabric, aluminum poles and wire attachments.

All shade structure(s) will overhead a sprinkler system for growing and staging areas of a plant nursery.

Design concept is for two shade structures, each approximately 7000 square feet.

Each structure to have manually operated retractable shade panels in sections.

Structure will be approximately 8' in height. Shade structures shall meet International Building Code, ASCE-7, and local codes for wind speeds and other loads. Shade will be suspended between two layers of aircraft cable and secured using latch and spring wire, or other approved method for support and retraction of shade panels.

Provide all drawings, sketches, parts list, and proposed work in sufficient detail to allow Refuge personnel to provide efficient future maintenance.

A pre-proposal site visit is strongly encouraged for all prospective offerors to view the existing conditions and ask questions about the SOW before submitting bid proposals. This is deemed important to provide a dependable system that is specific to our facility. Attached drawing is considered conceptual; a site visit is needed to determine actual conditions.

Design and materials shall be of high quality, durable, and easily maintained.

1.2 CONTRACTOR RESPONSIBILITY: The contractor shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications and other documents or publications upon which construction is based.

1.3 CURRENT DESIGN LEVEL: The current design level has been developed to approximately 10% completion consisting of the attached concept drawing and the other requirements set forth in this SOW.

1.4 BUDGET PARAMETERS: See rough order of magnitude, if any, in solicitation.

1.5 CONSTRUCTION SITE: The construction site is at the Marinoff Reveg Facility as shown in Part 5.2.

1.6 Use the most energy efficient equipment that is practical in all mechanical, electrical and plumbing systems.

1.7 PERIOD OF PERFORMANCE: Design and construction period shall not exceed 150 days after Notice to Proceed is given for Design and Construction.

1.8 PROJECT MANAGER: The FWS Project Manager/Contracting Officer Representative for this project will be assigned.

1.9 GOVERNMENT FURNISHED INFORMATION:

Drawing titled Marinoff Reveg Facility Expansion

Site Location Plans

The government-furnished documents describe the general intent and desired components, functions and adjacencies. Modifications in the Contractor's proposal and during the design phase that are deemed to enhance the overall development and/or result in improvements to aesthetics, functionality or construction and cost, may be considered by the government.

1.10 CONTRACTOR SUBMITTAL REQUIREMENTS:

Submit for approval of the Contracting Officer within 10 days of Notice of Award, a Design/Build Management Plan for this project which includes a schedule of design review meetings and design submittals to be submitted to the COR/program manager who will be identified after award with copy to the CO. The 65% design 30 days after award, the 100% 60 days after award. Note they will be submitted via email. When approved this will become the schedule for the design portion of the project. There will be a minimum of three design phase milestones: A Design Kickoff Meeting; a Design Development documents (65%) review; and a Final Documents review (99/100%).

Design Development (DD) 65%: Fully define and develop Schematic Design incorporating Government SD review comments. At the end of Design Development, all major building systems should be defined in sufficient detail so that the Government has a complete understanding of what is included. All major issues and system questions should be resolved and approved. All that remains is design production and the completion of Construction Documents.

Prepare and submit a DD submittal for Government review and comment. A Design Review Meeting for this submittal will be held at a location designated by the Contracting Officer Representative, attended by the A/E, his site designer, his Architect, his Mechanical Engineer, and his Electrical Engineer.

Deliverables: Two sets of the following items shall be present and submitted to the FWS Project Manager and/or Contract Officer Representative 15 days prior to this design review meeting.

Note that failure to fulfill this list of elements may delay payment for the 65% phase until all documents are received.

Coordinated Construction Documents, drawings, specifications, developed to the 65% phase.

These documents shall be reflective of any geotechnical investigation work and survey data obtained for the project if any is still pending.

Record copy of the previous meeting’s accepted minutes.

Example of 100% design: Construction Documents (CD) 100%: Develop drawings and technical specifications that fully describe the work to be constructed and that are suitable for construction services. Incorporate Government review comments. Prepare and submit a Construction Document submittal for Government review and comment. Submit all drawings, specifications, Engineering calculations and other required data to the FWS Project Manager for distribution to the Refuge and Contracting Officer for review. Submit the detailed construction price including separate line-item costs and using unit prices and quantities for all materials and labor for the project to the Contracting Officer with a copy to the FWS Project Manager. The Government will require a maximum of 21 days for review of these documents. During this phase of Government Review, the plans will be analyzed for constructability and for safety/code issues identified by the Government. Additional Revision and submittal may be required due to an incomplete submittal or Safety- mandated revision. Additional submittals will not be separately paid for by the Government and will be at the A/E’s cost. Additional submittals are considered to be part of the contract scope.

Deliverables: Three sets the following items shall be submitted to the FWS Project Manager and/or Contract Officer Representative upon completion. Note that failure to fulfill this list of elements may delay a construction NTP and payment for this phase until all documents are received and accepted by the Contracting Officer as fulfilling the design phase.

Coordinated Construction Documents, drawings, specifications, developed to this phase. These documents shall be checked for accuracy and stamped by the design professionals responsible for the work.

Printed Documents: Provide stamped blackline sets of drawings. Provide copies of written specifications.

Electronic Documents: Provide an email with attachment containing all construction documents, design data and files.

a. Record copy of the previous meeting’s accepted minutes.

b. Design Narrative with Calculations

c. Construction Cost Estimate: Develop a document that outlines items included in the construction price, including separate line- item costs and using unit prices and quantities for all materials and labor for the project.

d. Drawings and written specifications for construction. The drawings and specifications shall be coordinated with all contract documents prior to submission. The Government will provide any review comments within 21 days of receipt of the 100% construction document package. Once the A/E has addressed the government’s review comments to the drawings and written specifications, the A/E will provide (4) sets of stamped 24”x36” printed drawings, (2) sets of 11”x17”, and specifications marked “FOR CONSTRUCTION”.

After government acceptance of these documents, no changes will be allowed without Contracting Officer approval.

1.11 DEFINITIONS

1.11.1 Contracting Officer (CO) is defined as a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America.

1.11.2 COR means Contracting Officer's Representative and for this project is the Project Manager and is the Point of Contact for all technical questions and issues.

1.11.3 CI means the Government Construction Inspector.

1.11.4 Day or Days shall mean calendar days unless otherwise specifically noted.

1.11.5 DB means Design-Builder and is the contracting entity selected to design and build the project.

1.11.6 Design Consultant is a qualified, licensed design professional who furnishes design services required under the Contract Documents. This may be an employee of the DB, is retained by DB, or is employed or retained by anyone under contract with DB.

1.11.7 Service or FWS means United States Department of Interior, Fish and Wildlife Service, Region 2 (Southwest Region).

1.11.8 Government may also be referred to as the Owner, Contracting Officer, Contracting Officer's Representative, the Service, or Fish and Wildlife Service (FWS).

1.11.9 Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

1.11.10 Management Plan: DB's project approach for planning, design, and construction and includes, at a minimum, but is not limited to the following:

1.11.10.1 Schedule (design and construction activities)

1.11.10.2 Project Staffing Plan including design consultants and subcontractors

1.11.10.3 Safety Plan

1.11.10.4 Quality Assurance/Quality Control (QA/QC) Plan

1.11.10.5 Commissioning Plan

1.11.11 Notice to Proceed (NTP): Each Project Phase, i.e., design phase and construction phase, requires a written NTP from the Contracting Officer (CO). The NTP will identify the next Project Phase(s) that are approved. The NTP will identify any qualifications, limitations, or exceptions to the work in each Phase.

1.11.12 Project Specifications are specifications that state what the required results will be with measurable or observable criteria for verifying compliance. This may include the use of specific product cut sheets in addition to specifications.

1.11.13 Schedule is a chronological layout of the work to be performed prepared using commercially available scheduling software.

1.11.14 Subcontractor is any person or entity retained by DB as an independent contractor to perform a portion of the Work and shall include materialmen and suppliers.

1.11.15 Sub-Subcontractor is any person or entity retained by a Subcontractor as an independent contractor to perform any portion of a Subcontractor's work and shall include materialmen and suppliers.

1.11.16 Work is comprised of all DB's design, permitting, construction and other services required by the Contract Documents, including procuring and furnishing all materials, equipment, services and labor reasonably inferable from the Contract Documents.

PART 2 DESIGN SERVICES

2.1 DESIGN SERVICES SCOPE: Services shall include the full range of engineering design and documentation for construction of the new facilities by contract including the preparation of plans and specifications. Design shall be accomplished by Professional Engineers, Agricultural Engineers, Certified Irrigation Designers, Landscape Architects or equivalent, as appropriate for the work.

2.2 CODES AND STANDARDS: No local environmental codes specific to this site.

The DB shall assure that the design meets the requirements of all applicable local, state, and federal codes in the latest editions, including but not limited:

• International Building Code

• International Mechanical Code

• International Plumbing Code

• International Electrical Code

• National Electrical Code NEC

• Clean Water Act

• NPDES Permits and other federal, state, and local environmental and sanitary/ health rules, regulations, and requirements, as applicable

• Standards of the American Society of Agricultural and Biological

Engineers

2.3 DRAWING STANDARDS:

2.3.1 Furnish full, complete, accurate and coordinated engineering drawings and schedules.

2.3.2 All drawings shall be prepared using AutoCAD or Revit.

• Graphic Scale: All drawings shall have a graphic scale.

• Arrange all categories of drawings, so that plans within that category are grouped together in such a way that they can easily be separated or removed from the drawings.

2.4 STATE REGISTRATION OF DESIGNERS: The Designers responsible for the design of this facility shall have a current license to practice their profession in the State of Texas.

2.5 SPECIFICATION STANDARDS:

2.5.1 Specifications shall be written specifically for this project. Specifications shall be developed using Masterspec + or Microsoft Word software

2.6 PERMIT RESPONSIBILITY IS THE SOLE RESPONSIBILITY OF THE

CONTRACTOR: The DB shall obtain and pay for any permits applicable to Federal construction projects including, but not limited to environmental permits, government review charges, utility tap and meter fees and inspection fees necessary for the prosecution of the Work pertaining to transportation, utilities, sewage disposal systems, erosion and sedimentation control plans, and any storm water discharge permits associated with construction activities, as required.

2.7 PAYMENT FOR DESIGN SERVICES: Payment for Design Services will be made for each design phase after each progress goal is completed by the Contractor and approved by the Government.

PART 3 CONSTRUCTION SERVICES

3.1 GENERAL

3.1.1 Possess and maintain, for the duration of this project, a state license as a general contractor in the State of Texas.

3.1.2 Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

3.1.3 Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

3.1.4 Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

3.1.5 Utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to DB's selection of any Subcontractor based on its information with respect to the subcontractor’s past performance and technical qualifications.

3.1.6 DB is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority. Laboratory shall sample and test materials and perform required special inspections.

Copies of all test reports shall be submitted to the designer of record and the COR as soon as practicable. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to DB's selection of laboratory.

3.1.7 Record Drawings and Specifications: Maintain one set of working drawings and specifications, for record purposes, on the project site while work is in progress. Clearly and accurately record the as-constructed work in red. Record swing-tie distances from permanent points for all underground items. Include modifications, submittal log, and RFIs.

3.1.8 Government buildings and other facilities are not available for storage of DB's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for DB's use to accomplish any Work.

3.1.9 Housing for workers and campsites are not available on site.

3.1.10 Contractor shall furnish and pay for all temporary facilities and utilities needed.

Government furnished water and electricity is available at the construction site.

3.1.11 If a Contractor chooses to hire a Sub-Contractor, it is their responsibility and no further approval process in required.

3.1.12 Safety standards is the responsibility of the Contractor.

3.1.13 Materials may be stored onsite.

3.1.14 There are no provisions to working outside of normal working hours.

3.2 PAYMENT PROCEDURES

3.2.1 Payment shall be made in accordance procedures outline in FAR 52.232-27.

3.2.2 Construction progress payments will be made on a monthly basis based on the work completed per the approved Schedule of Values, as agreed to by the Construction Inspector and the DB Superintendent or Project Manager.

3.2.3 Retainage will not be implemented unless the Contracting Officer determines that construction progress and/or quality are not satisfactory.

3.3 PROJECT SAFETY

3.3.1 The DB shall have the ultimate responsibility for safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer.

3.4 WORK HOURS: 7 AM – 4 PM, weekdays, excluding Federal holidays. Work outside of these hours shall be requested of the CO in advance.

3.5 CLOSEOUT PROCEDURES

3.5.1 Training: Contractor shall thoroughly familiarize the Refuge staff with the shade structure building systems and train them to be proficient in its overall system operation and maintenance.

3.5.2 Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys and similar devices such that the Refuge Complex staff is able to operate and maintain the work.

3.5.3 Maintenance Materials: Deliver maintenance materials to Station Manager;

coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

3.6 CLOSEOUT DOCUMENTS

3.6.1 Operation and Maintenance Manuals: Submit two (2) copies of Operation and Maintenance manual (one to the Refuge office and one to the COR for the structural, mechanical and electrical equipment.

3.6.2 Submit a full size set of red-lined drawings and complete set of specifications that clearly indicates the as-constructed work. Submit one set of final working drawings, one set of reproducible drawings on bond paper showing as-constructed conditions.

3.6.3 Submit fully executed manufacturer's standard material, product, and equipment warranties, assigned to the Government without any requirement that the Government incur any costs to maintain the warranties in force.

3.6.4 Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

PART 4 GOVERNMENT RESPONSIBILITIES

4.1 DUTY TO COOPERATE

4.1.1 Government will, throughout the performance of the Work, cooperate with DB and perform its responsibilities, obligations, and services in a timely manner to facilitate DB's timely and efficient performance of the Work and to not unreasonably delay or interfere with DB's performance of its obligations under the Contract Documents.

4.1.2 Government will provide timely reviews and approvals of interim design submissions and Construction Documents consistent with the turnaround times set forth in DB's approved schedule. Contractor agrees to revise the design submittals and construction documents at no cost to the Government until the documents are acceptable to the Government in its reasonable judgment. Government approvals will take no more than 10-working days.

PART 5 DRAWINGS

5.1 Marinoff Reveg Facility Expansion

5.2 Site Location Plans