B08 Solicitation_Attach 4 - Instructions to Submit a Quote.pdf

ATTACHMENT 4

Instructions for Submission of Quotation

(Request for Quote – 140P6220Q0015)

QUOTES WILL ONLY BE ACCEPTED IF SUBMITTED ELECTRONICALLY BY E-MAIL.

1. Documents/Information To Be Submitted With Quote: At a minimum, the following documents/information shall be completed/provided and submitted with your quote.

Clauses and Provisions indicated below which are incorporated into the solicitation by reference rather than full text, can be accessed online, in full text, at:

For FAR Clauses and Provisions – 52.: https://www.acquisition.gov/browse/index/far For DOI Clauses and Provisions – 1452.: http://farsite.hill.af.mil/VFDIARA.HTM

a. Standard Form 1449 / Optional Form 336

(1) If Quoter is offering discount terms, complete Block 12.

(2) Complete Block 17a, also include DUNS #.

(3) Complete Blocks 30a, 30b, 30c.

(4) Under Line 00010, enter the pricing information requested for each item listed, and

Total Price.

(5) Below the quoted pricing, complete the number of calendar days quote is valid.

b. Completion of Attachments – Complete and Submit

(1) Attachment 3, Technical and Financial Capability Statement along with the additional documents requested by that Attachment.

c. Refer to ‘Clauses and Provisions’ of Solicitation

(1) Complete and submit Provision 52.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment

(2) Complete and submit Provision 52.212-3 Offeror Representations and Certifications.

• If you have completed your Annual Representations and Certifications electronically via the System for Award Management (SAM) website at www.sam.gov, complete paragraph (b) of the 52.212-3 Offeror Representations and Certifications-Commercial Items, which is found in the solicitation’s Clauses and Provisions. Sign the bottom of the page that contains paragraph (b) and submit with your quote.

(3) Provision 1452.215-71 – Use and Disclosure of Proposal Information – Department of the Interior (if applicable)

(4) Provide any additional information that may be identified in Evaluation Factors for Award paragraphs (c) (1) and (c)(2) if not called for elsewhere in these instructions or not already included in your completion of SF-1449, and Attachment 3.

d. Any other information or documents requested by the solicitation that are applicable to your quote. See FAR Clause 52.212-1. Note: Clause in full text can be found at https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far http://farsite.hill.af.mil/VFDIARA.HTM http://www.sam.gov/ https://www.acquisition.gov/browse/index/far

e. Acknowledgment of all Amendments which may be issued against this solicitation.

2. Points of Contact: The point of contact for this solicitation is Kathryn M. Logsdon, Contracting Officer, at telephone number (217) 391-3225, or by e-mail at kathryn_logsdon@nps.gov.

3. Amendments to Solicitation: It is the responsibility of the quoters to monitor the

Beta.Sam.Gov and FedConnect websites to download and acknowledge all amendments issued against the solicitation.

http://beta.sam.gov OR https://www.fedconnect.net

4. System for Award Management (SAM) and Representations and Certifications: All quoters are to have a Unique Entity Identifier (UEI), formerly known as DUNS, and be registered and active in the System for Award Management (SAM). In accordance with FAR 4.1102(a), offerors and quoters are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Quoter must also have completed their Representations and Certifications and be represented as a small business in the NAICS Code of 541620. Failure on the part of the quoter to have these requirements fulfilled when submitting your quote will make your quote ineligible for consideration. Access to the System for Award Management (SAM) website can be made at https://www.sam.gov

5. Explanation to Quoters:

a. Quoters may request an explanation or interpretation of the solicitation, or its attachments by contacting the Point of Contact named in paragraph 2 above.

b. When sending a question(s) via e-mail, prospective quoters are requested to include the solicitation number and contract title in the subject line of the e-mail and the Company’s full name and address within the body of the message. Questions are to be submitted no later than 10:00 a.m. central time on Friday, June 26, 2020.

6. Delivery of Quotes:

a. Quote packages are to be received by the Contracting Officer no later than

Wednesday, July 1, 2020 at 3:00 p.m. central time. Failure to submit your quote package so that it is received by this date and time may result in the quote not being considered. E-mail Quotes to: kathryn_logsdon@nps.gov

Facsimile quotes will not be considered.

http://beta.sam.gov/ https://www.fedconnect.net/

7. Notice of Pre-Award Survey:

a. No award shall be made unless the Contracting Officer can make an affirmative determination of responsibility of the prospective contractor as per the standards identified in FAR Subpart 9.1. Quoters are advised that this is accomplished through a pre-award survey which may require the prospective contractor to provide additional information or documentation as requested by the Contracting Officer. Areas of interest on this survey may include, but are not limited to the following, with regard to the prospective contractor:

(1) Have adequate financial resources to perform the contract, or the ability to obtain them.

(2) Be able to comply with the required delivery date, taking into consideration all existing commercial and governmental business commitments.

(3) Have a satisfactory performance record.

(4) Have a satisfactory record of integrity and business ethics.

(5) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them, including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors.

(6) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

(7) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

b. Quoters are advised that accomplishment of this survey is a part of the determination of responsibility process and is not to be construed that a request to the prospective contractor for additional information and documents is an indication that he/she will receive the resultant award.

8. Compliance: By submitting an quote, the prospective Quoter agrees to comply with all terms and conditions as set forth in the solicitation.