B08_SOL_RFP_140D0424R0009_BIA_Deer_Park_Fireboss.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

D28

See Schedule

CODE 16. ADMINISTERED BYCODE

X

X

115310

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORD28

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/14/2024 1300 MS

01/10/2024

571-513-3226Shay Roadruck (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140D0424R0009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 110 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Herndon VA 20170 Suite 2000A 381 Elden Street Acquisition Services Directorate

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Interior Business Center, AQD

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Exclusive Use Single Engine Amphibious Water Scooping, Fire Boss, Aircraft - Deer Park, WA

Period of Performance: 03/01/2024 to 02/28/2029 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

Shay Roadruck

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00001 Exclusive Use Single Engine Amphibious Water

Scooping, Fire Boss, Aircraft - Deer Park, WA

Product/Service Code: F003

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- FOREST-RANGE FIRE

SUPPRESSION/PRESUPPRESSION

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

110 2 of

SECTION A - REQUIREMENTS AND PRICES

SOLICITATION 140D0424R0009 3 BIA Exclusive Use Fire Boss, Deer Park, WA

A1 ITEM REQUIREMENTS

Aircraft Required: Exclusive use, single engine amphibious water scooping aircraft for wildland fire support equipped as specified in Section B. "Interagency Air Tanker Board (IAB) approved or interim approved Type 3 Air Tanker/Gate system."

Fuel Servicing Support Vehicle: One vehicle equipped as specified in Section B.

Bureau: Department of the Interior, Bureau of Indian Affairs (BIA).

Crew Complement Required: Pilot-in-Command (PIC) and fuel service support vehicle driver/operator.

Relief PIC and relief fuel service support vehicle driver/operator.

Designated Base: Deer Park, WA.

Exclusive Use Period: 90 Days (Estimated June 15th through September 12th each fire season)

Minimum Aircraft Requirements:

• Must have a Standard and/or Restricted Airworthiness Certificate.

• Aircraft certified under 14 CFR 23 or 25.

• Certified for VFR day flight.

• An aircraft make and model for which engineering and logistical support, for continued airworthiness is provided from the current type certificate holder or supplemental type certificate holder.

• Aircraft must have IAB approved or interim approved gate installed.

• Aircraft must be capable of dispensing water, fire retardant, and water enhancer.

• Minimum 1600 shaft horsepower.

• Tank capacity of 799 U.S. gallons.

• Payload 650 U.S. gallons of water with 2 hours and 30 minutes (2.5 hours) of fuel at 3,000 feet pressure altitude and 25º Celsius.

• Cruise airspeed of at least 140 knots true airspeed at 7,000 feet pressure altitude and 30º Celsius, empty tank.

• Capable of operating from a 5,000-foot gravel runway, 3,000 feet pressure altitude, and 25º Celsius at certified gross takeoff weight.

Note:

Air Tractor 802 aircraft equipped with water scooping amphibious floats (Fire Boss) are known to meet the above requirements.

The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the contract.

After retardant operations, aircraft must be appropriately cleaned prior to beginning scooper operations.

Aircraft may be required to have the tank and gating system cleansed after operations in water that have known invasive species.

The use of water enhancers with on-board injection systems are not permitted to be used on federally contracted aircraft, or on federal lands, unless requested and approved by the ordering Agency.

All exhibits applicable to this contract are included at the end of Section C.

SOLICITATION 140D0424R0009 4 BIA Exclusive Use Fire Boss, Deer Park, WA

A2 SCHEDULE OF SERVICES AND PRICES

IMPORTANT INFORMATION:

The contract price shall include all applicable Federal, State, and local taxes and duties as per 52.212-4(k) Taxes.

INSTRUCTIONS FOR COMPLETION OF THE FOLLOWING PRICING SCHEDULES:

1. Enter the offeror’s name and base of operation location on each pricing page being submitted. The name and location should correspond with the name and location entered on the SF1449 and the 14 CFR 135 holder’s name and operating location(s) as established by the certificate holder, NOT the location of any one aircraft. (Remittance address information different than that entered on the SF1449 form should be included on the “Offeror’s Miscellaneous Information” page included in Section E.)

2. For each item you are offering on, enter the applicable make and model of the aircraft being offered along with a daily availability and flight rate for each year of the 5-year ordering period. Pricing must be included for all years for the offer to be acceptable.

3. Enter individual FAA registration number(s) of each aircraft where identified.

4. The Pricing Schedule pages included in this document will be made a part of subsequent individual conformed contract, if selected for award.

5. Complete and submit a separate Pricing Schedule for each aircraft offered. Offers will NOT be evaluated or considered for any item for which all pricing pages are not complete.

6. All pricing shall be in whole dollars only.

7. Complete all shaded areas only.

A2.1 PRICING SCHEDULE FOR FIREBOSS AT DESIGNATED BASE: DEER PARK, WA

CONTRACTOR’S BASE

OF OPERATION

EXCLUSIVE USE

PERIOD

June 15, 2024 through September 12, 2024 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Make/Model FAA Registration

OFFEROR NAME

ITEM

00010

DESCRIPTION

PAY

CODE

QUANTITY

UNIT

UNIT PRICE

EXTENDED AMOUNT

DAILY AVAILABILITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE

Daily Availability

AV

Guaranteed

DAYS

Estimated Flight Hours

FT

Estimated

FLIGHT HOURS

Flight Hours - Alaska

FD

EXTENSION (Optional)

Estimated Flight Hour

Additional pay items (T&M line item)

See Additional Pay Items Schedule

$10,000.00 NTE

ORDERING PERIOD:

Date of Award (Estimated) 01 March 2024 through 28 February 2025

ESTIMATED SUBTOTAL

SOLICITATION 140D0424R0009 5 BIA Exclusive Use Fire Boss, Deer Park, WA

June 15, 2025 through September 12, 2025 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

(*if ordered)

FLIGHT

HOURS

Date of Award (Estimated) 01 March 2025 through 28 February 2026

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

June 15, 2026 through September 12, 2026 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Date of Award (Estimated) 01 March 2026 through 28 February 2027

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

SOLICITATION 140D0424R0009 6 BIA Exclusive Use Fire Boss, Deer Park, WA

June 15, 2027 through September 12, 2027 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Date of Award (Estimated) 01 March 2027 through 28 February 2028

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

June 15, 2028 through September 12, 2028 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Date of Award (Estimated) 01 March 2028 through 28 February 2029

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

SOLICITATION 140D0424R0009 7 BIA Exclusive Use Fire Boss, Deer Park, WA

A2.2 Minimum Guarantee. The Minimum Guarantee under the contract, as required by contract clause 52.216-22, is 90 days of Daily Availability from the Rate Schedule for the first year of the contract. Immediately after contract award, the Contracting Officer will issue a task order obligating the guaranteed minimum amount. However, the guaranteed quantity for daily availability is subject to reductions due to unavailability.

A2.3 Maximum Quantity. The maximum quantity of services the Government may order under the contract is $13,000,000.

This amount is not historical or planned expenditure but set in accordance with FAR 16.504(a)(4).

A2.4 Obligation of Funding. Funding will not be obligated under the Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts. The Contracting Officer will issue a separate task order prior to the exclusive use period for each ordering period covered under the contract. Each task order will obligate funding for the payment of aircraft services.

A2.5 In the lower-48 states all fuel shall be provided by the contractor and should be included in the flight rate (wet rate).

A2.6 In Alaska, fuel will be furnished by the Government. All fuel not otherwise furnished by the Government must be purchased by or charged to the Contractor. The purchase must be approved by the Contracting Officer. Fuel related costs shall be recorded as a line entry (i.e., date, fuel charge, dollar amount, and use-item code fuel charge [FC]), shall be used and shall be supported by paid legible, itemized invoices from the supplier. Certified true copies may be submitted in lieu of the original invoice.

A2.7 Rates for flight hours shall be in whole dollars. If the unit prices are adjusted during the life of the contract, they will be adjusted to a whole dollar as follows: amounts of 50 cents or less will be rounded down and amounts of 51 cents or more will be rounded up.

A3 ADDITIONAL PAY ITEMS (Time & Materials IAW FAR 52.212-4 Alt 1)

A3.1 ADDITIONAL PAY ITEMS SCHEDULE

Note: The rates below are applicable for the entire five-year term of the contract.

DESCRIPTION PAY ITEM

CODE QUANTITY UNIT UNIT PRICE

Extended Standby - Pilot EP Indefinite Hour $62.00

Extended Standby – Driver ET Indefinite Hour $42.00

Fuel Servicing Vehicle – Mileage SML Indefinite Hour 750-1,499 gal - $3.20

Retardant Labor for Others (when aircraft is unavailable) P01 Indefinite Day $350.00

Mix, Test, and Load Retardant P55 Indefinite Gallon $0.20

Fuel Charge (Alaska Only) FC Indefinite Gallons Actual Cost Subsistence Allowance (Per Diem) PD Indefinite Overnight Standard or High GSA Rate

Special Charge for Miscellaneous Allowable Expenses (i.e., rental car expenses, tie downs, Dept. of Transportation fees, etc.) SC Indefinite Each Actual Cost

A3.2 AVIATION FUEL INFORMATION

The contract's hourly flight rates are subject to economic price adjustments (EPA) for changes in the price of the Jet Fuel (CONUS) fuel base price (see C14, Economic Price Adjustment-Fuel).

IMPORTANT NOTICE: The hourly flight rates proposed are subject to adjustment, up or down, due to the fluctuation in jet fuel price from the reference below. It is important for the contractor to understand the ramifications of the contract's Economic Price Adjustment clause (see C14). The referenced price below (in this section) should be considered when developing the hourly flight rates offered in your proposal. If the referenced price per gallon for jet fuel changes in accordance with section C14, the Government or contractor is entitled to an adjustment to the hourly flight rates based upon the change in fuel price per gallon and the economic cruise speed and fuel consumption of the contract aircraft. The Contractor agrees to accept price adjustments, up or down, based upon its aircraft fuel consumption information and the current reference price of jet fuel at the

SOLICITATION 140D0424R0009 8 BIA Exclusive Use Fire Boss, Deer Park, WA time of the adjustment. The adjustments will be made via issuance of a bilateral modification, which must be agreed to by both parties prior to being fully executed.

FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA

Contracting Officer will complete when fuel adjustments are made.

Lower 48 States Only

Make/model of Aircraft Jet Fuel Requested/Effective Date of Price Adjustment

Referenced Fuel Source Locations

(full service) Fuel price obtained from http://www.airnav.com/fuel ph: xxx-xxx-xxxx

Base Fuel Price $ Fuel Price at adjustment (also becomes New Base)

Effective Date Date of Award Effective Date

Source Document Original Contract Source Document

Rate Adjustment $ X consumption rate of Increase or

Decrease Due

Current Flight Rates

1st Contract Year:

2nd Contract Year:

3rd Contract Year:

4th Contract Year:

5th Contract Year:

Adjusted Flight Rates

1st Contract Year:

2nd Contract Year:

3rd Contract Year:

4th Contract Year:

5th Contract Year:

Fuel prices obtained from http://www.airnav.com/fuel.

AIRPORT / LOCATION

JET FUEL

(Base Price)

Deer Park Airport, WA (KDEW) Full-Service $5.20 Date fuel prices obtained 09 January 2024 http://www.airnav.com/fuel http://www.airnav.com/fuel

SECTION B – TECHNICAL SPECIFICATIONS

SOLICITATION 140D0424R0009 9 BIA Exclusive Use Fire Boss, Deer Park, WA

GENERAL REQUIREMENTS

B1 Scope of Contract

B1.1 The intent of this contract is to obtain flight services in support of water application for fire suppression missions by a single-engine, amphibious, water scooping, air tanker aircraft approved for use as water scooping air tankers in the Lower 48 states and Alaska.

Airplanes must be approved for use as single engine air tankers (SEATs) in support of the Bureau of Indian Affairs (BIA), United States Forest Service (USFS), and other federal and state agencies as needed. Contractor services must include airplanes, personnel, and other associated equipment specified in this contract. Water will be scooped from water sources such as lakes or rivers and/or loaded at ground locations. Chemical fire retardant/suppressant may be loaded into the Contractor’s aircraft.

B1.2 The Government and Contractor must establish an effective working relationship to successfully complete this contract.

The Contractor’s employees’ cooperation, professionalism, and positive attitude toward aviation safety and accomplishment of the mission are integral elements of this relationship.

B1.3 The Government has interagency and cooperative agreements with other Federal agencies, State agencies, and private landholders. The Government may dispatch aircraft under this contract for such cooperative use.

B1.4 Aircraft furnished shall be subject to the exclusive use and control of the Government 24 hours per day, 7 days per week.

B1.5 This aircraft may be dispatched to Alaska. Alaska-specific equipment and/or operational requirements are referenced throughout this document, and in the First Aid/Survival Equipment. Because deployment to Alaska from the Lower 48 usually requires transit through Canada all contractor personnel are required to possess a current passport. For operations in Alaska, the contractor must provide personal tents and sleeping bags for the aircraft’s crew for use in field camp environments.

B2 Certifications

The Contractor must obtain and keep current all of the following required certificates and must ensure that contract aircraft are operated and maintained in compliance with those certificates at all times.

B2.1 The Contractor must be certificated under 14 Code of Federal Regulations (CFR) Part 137, “Agricultural Aircraft Operations.”

B2.2 Type 3 Air Tanker contract aircraft must be certificated under 14 CFR Part 23 or 25. Type 4 air Tanker contract aircraft must be certificated under 14 CFR 23, 25 or CAR 3. All aircraft must have parts manufacturing and engineering support for continued airworthiness from the current type certificate holder or supplemental type certificate holder. Aircraft must also be certificated in the restricted category under 14 CFR Part 21.25 and 21.185 to include the special purpose of forest and wildlife conservation (fire suppression) work or certificated in a standard airworthiness category under 14 CFR Part 21.187 “Multiple Airworthiness Certification”. Surplus or previously type-certificated armed forces aircraft will not be used. The installation of any special equipment for this contract must be Federal Aviation Administration (FAA) approved.

B2.2.1 The Government will evaluate single engine amphibious water scooping aircraft with a capacity of 799 to 1,799 gallons for use as scoopers. Aircraft will be evaluated at a weight and maximum load consistent with the aircraft type certificate or approved increased load (supplemental type certificate (STC)).

B2.2.2 Aircraft must have a gate system that meets Interagency Airtanker Board (IAB) requirements for a Type 3 single engine airtanker. The gates and flow control system must have IAB approval. However, single engine amphibious water scooping aircraft are not specifically evaluated or approved by the IAB.

B2.3 Operations Manual Requirements.

SOLICITATION 140D0424R0009 10 BIA Exclusive Use Fire Boss, Deer Park, WA

The Contractor is required to have and use a written operations/maintenance manual readily available for each contracted aircraft. As a minimum, the manual must include the following procedures:

B2.3.1 Method for calculating current aircraft weight, balance and performance based on actual loads and environmental conditions. Procedures for identifying limitations and remaining within limitations. Procedures for retaining load calculation data. Load calculations must be retained for 30 days.

B2.3.2 FAA approved inspection program, to include completion of 14 CFR 91 required airworthiness inspections, and approval for return-to-service in accordance with 14 CFR 43.5.

B2.3.3 Reserved.

B2.3.4 Reporting and recording of mechanical irregularities that occur before, during, and after completion of a flight to ensure a record of all discrepancies, corrective actions and deferred discrepancies will readily be available throughout the contract period.

B2.3.5 Obtaining repair, preventive maintenance, and servicing of the aircraft during operations away from the contractor’s normal operating base. This includes procedures for ensuring mechanics performing maintenance or service on contract aircraft are appropriately certificated and trained for the tasks performed and have available the technical manuals, tools, and equipment necessary to perform the tasks in accordance with the manufacturer’s instructions and FAA standards.

B2.3.6 Determining that mechanical irregularities or defects reported during previous flights have been adequately corrected/ repaired (or deferred if appropriate) before the next flight.

B2.3.7 Fueling the aircraft including the detection of fuel contamination and protecting from fire (including electrostatic protection) including detailed procedures for any rapid refueling program.

B2.3.8 Complying with flight manual “emergency procedures” and reporting abnormal conditions or potentially unsafe conditions.

B2.3.9 Continuity of operations. Procedures for when personnel, aircraft or equipment become unavailable.

B2.3.10 One copy of the manual must be maintained at the operator's principal operations base. Additional copies must be readily available to pilots and support personnel while on contract away from the base.

B2.3.11 One complete electronic copy of the Contractor’s operations manual is required to be submitted within 30 days of award of contract to the Contracting Officer (CO) and will be incorporated and made a part of the contract. The Contractor is required to provide any written updates that are made to their operations manual to the CO throughout the life of the contract.

B2.4 Training Program Requirements.

The Contractor is required to establish and implement a training program for pilots and support personnel that satisfies the requirements of this contract and ensures that each pilot and support person is adequately trained to perform their assigned duties.

B2.4.1 This training program must have written initial and recurrent training curriculums. See the Training Program Requirements for Air-tankers and Scoopers Exhibit for the minimum requirements a training program must have.

B2.4.2 One complete copy of the Contractor’s training program is required to be submitted within 30 days after contract award and will be considered incorporated and made a part of the contract. The Contractor is required to provide any written updates that are made to their training program to the CO during the life of the contract (an electronic copy is acceptable).

B3 Order of Precedence (Specifications)

In the event of inconsistencies within the technical specification, the following order will be used in such resolution:

(1) Typed provisions of these specifications.

(2) Agency supplements and/or exhibits incorporated by reference.

(3) 14 CFR incorporated by reference.

SOLICITATION 140D0424R0009 11 BIA Exclusive Use Fire Boss, Deer Park, WA

(4) Aircraft manufacturer's specifications.

(5) Other documents incorporated by reference.

B4 Contracts, Task Orders, and Modifications

B4.1 The Contractor must maintain a complete, current copy of the contract, task orders, and modifications (if applicable) in each contract aircraft throughout the performance period.

B4.2 The pilot must have task order information (i.e. task number, performance period) in their possession prior to any flights under this contract and make this information available to government representatives on request.

B4.3 Electronic copies of contracts and task orders may be used. However, the contractor is responsible for ensuring that the documents are uploaded on an appropriate viewing device (e.g., laptop or tablet), which must be charged and made available at the aircraft for reference by government representatives upon request. Further, the contractor must agree to hold the government harmless for any inadvertent or accidental damage to the device.

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

B5.1 The Contractor-furnished aircraft and all other equipment must be operable, free of damage, and in good repair. Aircraft must be airworthy and systems and components must be free of leaks, except where specified by the manufacturer. No fuel leaks are allowed.

B5.2 Prior to inspection and acceptance, the Contractor must permanently repair or replace all windows and windshields that have been temporarily repaired. All windows and windshields must be maintained at all times and must be clean and free of scratches, cracks, crazing, distortion, or repairs which hinder visibility.

B5.3 The aircraft interior must be clean and neat with no unrepaired tears, rips, or other damage. The exterior finish, including the paint, must be clean, neat, and in good condition. Any corrosion must be within manufacturer or FAA acceptable limits.

B5.3.1 See the Unacceptable Lap Belt and Shoulder Harness Conditions Exhibit for examples of the lap belt and shoulder harness conditions that are not acceptable.

B5.4 The aircraft must be free of chemical odor and residue. Hopper tanks and the entire aircraft must be rinsed with a neutralizer. Some examples are “Neutralizer” (“Neutra-Sol”) by Becker Underwood, Inc., (800-232-5907) or “Wipe-Out” by Helena Chemical Co. (901 752-4414).

B6 Aircraft Equipment Requirements

The Contractor must provide one fully compliant aircraft that is equipped as shown below:

B6.1 Instruments and equipment required by certification and in accordance with 14 CFR 91.205 (VFR day and night). The following additional instruments must be installed, operable, and airworthy:

B6.1.1 Gyroscopic rate-of-turn, slip/skid indicator (turn and bank or turn coordinator), or gyroscopic artificial horizon.

B6.1.2 Directional gyro (DG) or a vertical card compass designed and manufactured in accordance with a technical standard order (TSO) authorization.

B6.1.3 Free air temperature indicator.

B6.1.4 Rate-of-climb indicator.

B6.2 Landing lights.

B6.3 White wing-tip strobe lights.

SOLICITATION 140D0424R0009 12 BIA Exclusive Use Fire Boss, Deer Park, WA

B6.4 High visibility, pulsating, forward-facing conspicuity lighting. One source for this equipment may be Field Support Services, 770-454-1130.

B6.5 For loading, 3-inch male Kamlock couplers (Mil C 27487 or equal) accessible from both sides of the aircraft (i.e., load from either side).

B6.5.1 One 1½-inch female National Hose Thread and one 2½-inch female National Hose Thread adapters to 2-inch and 3-inch male and female Kamlock couplers must be carried on board the aircraft or on the fuel service vehicle.

B6.6 The pilot-in command (PIC) must ensure that the following equipment is current, operable, and accessible at the pilot station in the cockpit:

B6.6.1 Current approved Airplane Flight Manual (AFM), including performance charts, as appropriate.

B6.6.2 Quick reference cockpit checklist (in addition to the checklist found in the AFM) containing the following procedures:

Preflight Stopping engine Before starting engines After landing Before takeoff Emergencies:

Cruise - Fuel Before drop - Electrical After drop - Hydraulic Before landing - Mechanical

B6.6.3 Each aircraft must carry a chart that will assist the pilot in determining the appropriate retardant/suppressant load capability for the environmental conditions present within authorized maximum weight limits for that specific aircraft. The chart will not supersede any FAA approved or recognized manuals or charts. The chart must be in the aircraft and accessible to the pilot during loading operations. (Also see B20.6.)

B6.6.4 Current paper or electronic aeronautical charts covering areas of expected operation.

B6.7 Aircraft tank and apparatus for fire suppressant materials as required below:

B6.7.1 Reserved

B6.7.2 All systems must have an emergency dump feature that enables the pilot to drop the load in less than 6 seconds by using the normal “dump handle” (the lever normally used for operating the gate during the application of dry material such as seed or fertilizer) in a single, one-step operation. An operational check of this feature must be accomplished and documented during aircraft annual inspection AND every 30 days while performing on this contract, including any extensions. Documentation of operational checks performed while on contract must be retained and made available to the Government upon request.

B6.7.2.1 The emergency dump feature must isolate the pneumatic or hydraulic pressure emergency systems so that function or failure of the normal system’s pressure does not affect the emergency system’s pressure.

B6.7.2.2 Emergency systems dependent on normal operating systems for initial charge must have a pressure gauge or indicator that is readily visible to the crew.

B6.7.2.3 Emergency systems dependent on pre-charged bottles must have a positive means of checking the air/gas precharge system pressure in addition to the gate system hydraulic pressure prior to the first flight of the day. If the positive means of checking is an operational check, rather than a real-time pressure gauge, the procedures for that operational check must be incorporated into the pilot's preflight checklist and the company's training program.

B6.7.2.4 The primary emergency dump control must be positioned within easy reach of a pilot strapped in the Pilot’s seat.

Electrically operated controls must be wired directly from a source of power isolated from the normal aircraft electrical bus and protected by a fuse or circuit breaker.

B6.7.3 A Kamlock coupler which allows the aircraft tank contents to be offloaded through it.

SOLICITATION 140D0424R0009 13 BIA Exclusive Use Fire Boss, Deer Park, WA

B6.7.4 The tanks and all operating mechanisms must be original aircraft equipment manufacturers (OEM), as listed on the type certificate or other approved data, or installed in accordance with an FAA STC or FAA field approval. All dispensing equipment must be maintained in accordance 14 CFR Part 43.

B6.7.5 Prior to the Government’s initial inspection and at least annually thereafter, the Contractor must inspect all tanks and dumping systems, including all associated tubing and electrical systems. As a part of these inspections, the Contractor must fill the tanks to their capacity with water to test for leaks.

B6.7.5.1 The tanks must be maintained in a leak-free condition throughout the period of performance.

B6.8 Aircraft marking. The aircraft must have a high visibility paint scheme. See the High Visibility White and Red Paint Scheme for SEAT Aircraft Exhibit for suitable colors and contrasting markings.

B6.8.1 An assigned tanker number must be displayed on both sides of the vertical stabilizer and/or rudder. The numbers must be as large as possible but at least 12 inches high with the format and spacing the same as aircraft “N” numbers (refer to 14 CFR Part 45.29).

B6.9 Fire extinguisher(s), One handheld bottle, minimum 2-B-C rating must be mounted and accessible to the flight crew while seated. The fire extinguisher(s) must be maintained in accordance with National Fire Protection Association (NFPA) 10, Standards for Portable Fire Extinguishers or the Contractor’s operations manual.

B6.10 A survival kit containing items specified in First Aid and Survival Kit Exhibit must be carried aboard the aircraft on all flights and must be included in weight and balance load calculations. (See Exhibit 5.)

B6.11 A first aid kit containing items specified in the First Aid and Survival Kits Exhibit must be carried aboard the aircraft on all flights. (See Exhibit 5.)

B7 Avionics Requirements

B7.1 General

B7.1.1 The Contractor must provide, install, and maintain the following systems in accordance with the manufacturer's specifications and the installation and maintenance standards of Section B7. Detailed avionics systems performance requirements are listed in Avionics Operational Test Standards (copies available upon request from OAS Avionics, or the most recent list may be found online at: https://www.nifc.gov/resources/NIICD/niicd-documents .

B7.2 Avionics Installation and Maintenance Standards

B7.2.1 Strict adherence to the recommendations in the following FAA Advisory Circulars (AC) is required: AC 43.131B Chapter 11, "Aircraft Electrical Systems," and Chapter 12, "Aircraft Avionics Systems”; AC 43.132B Chapter 1, "Structural Data," Chapter 2, "Communication, Navigation, and Emergency Locator Transmitter System Installations," and Chapter 3, "Antenna Installation."

B7.2.2 All avionics systems requiring an antenna must be installed with a properly matched, aircraft-certified antenna, unless otherwise specified. Antennas must be polarized as required by the avionics system and must have a voltage standing wave ratio (VSWR) of 3.0 to 1 or better.

B7.2.3 Although the contract aircraft may not be certified for flight under instrument flight rules (IFR), the aircraft's static pressure system, altimeter instrument system, and automatic pressure altitude reporting system must be maintained in accordance with the IFR requirements of 14 CFR Part 91.411 and inspected and tested every 24 calendar months, as specified by 14 CFR Part 43, appendices E and F.

B7.2.4 Transmitters shall not open squelch on, or interfere with, other AM or FM transceivers in the aircraft which are monitoring different frequencies. So-called “Transmit Interlock” functions shall not be used with communication transceivers.

B7.2.5 All installed transceivers must be placarded with designations matching the transmitter/receiver controls on the installed audio control system(s).

https://www.nifc.gov/resources/NIICD/niicd-documents

SOLICITATION 140D0424R0009 14 BIA Exclusive Use Fire Boss, Deer Park, WA

B7.3 Communications Systems

B7.3.1 One automatic-fixed Emergency Locator Transmitter (ELT), certified under TSO-C126 (or newer) which must be installed in a conspicuous or marked location, and meet the same requirements as those detailed for airplanes in 14 CFR 91.207 (excluding section f). If not powered by its own, integral battery, the ELT remote switch/light must be powered by unswitched aircraft power. ELT antennas must be mounted externally to the aircraft unless installed in a location approved by the aircraft manufacturer. TSO-C126 and newer ELTs require documentation of current registration with the National Oceanic and Atmospheric Administration (NOAA), or the national civil aviation authority with which the aircraft is registered.

B7.3.1.1 Reserved

B7.3.1.2 Reserved

B7.3.2 Two panel-mounted VHF-AM (VHF-1, VHF-2) aeronautical transceivers, each with a minimum of 760 channels covering 118.000 to 136.975 MHz. The transceivers must have channels selectable in no greater than 25 kHz increments and a minimum of 5 watts carrier output power. The transceivers’ operational controls must be mounted so they are readily visible and accessible to the pilot. Although not required by Federal Aviation Regulations, the aircraft’s radio call sign (normally the aircraft registration number) must be displayed on the instrument panel, in view of the flight crew.

B7.3.3 One P25-compliant VHF-FM transceivers. The transceiver (FM-1), must provide selection of narrowband analog (12.5 kHz) or narrowband digital (12.5kHz) operation on each of a minimum of 100 channels. The transceiver’s operational controls must be located and arranged so that the pilot when seated, has full and unrestricted movement of each control without interference from clothing, the cockpit structure, or the flight controls.

B7.3.3.1 The transceiver’s operational frequency range must include the band of 136.0000 MHz to 173.9975 MHz The operator(s) must be able to program any usable channels within that band, along with any required Continuous Tone Coded Squelch System (CTCSS) tones, National Access Codes (NAC’s), or Talk Group ID’s (TGID’s), while in flight. The transceiver must also incorporate a separate, programmable GUARD receiver, with accompanying GUARD transmit capability. Unless instructed by the Government for use on a specific project, all frequencies programmed for use under this Contract must be in the narrowband analog mode.

B7.3.3.2 Carrier output power for the transceiver must be 10 watts nominal value (original design specification). The transceiver must be capable of displaying receiver and transmitter operating frequency, alpha-numeric channel labels, and must provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD receivers is required. Scanning of the GUARD frequency is not acceptable.

B7.3.3.3 Prior to acceptance under this contract, the transceiver must be programmed with the narrowband analog GUARD receive and transmit frequencies of 168.625 MHz, with a 110.9 Hz CTCSS tone on transmit only.

B7.3.3.4 The following VHF-FM aeronautical transceivers are known to meet the above requirements:

Technisonics: TDFM-136, TDFM-136A, TDFM-136/NV, TDFM-136A/NV, TDFM-136B, TDFM-136B/NV.

Cobham: (formerly NAT) NPX-136D-070.

B7.3.4 Reserved

B7.3.5 Automated Flight Following (AFF) Program

B7.3.5.1 One satellite-based aircraft tracking hardware compatible with the government’s AFF Program (https://www.aff.gov).

Not all available satellite-based tracking systems are compatible with the Government’s AFF Program, nor meets AFF’s requirements. The contractor must ensure that the aircraft hardware offered is compatible with AFF.gov. For questions about current compatibility requirements, select the “HELP” button at https://www.aff.gov.

B7.3.5.2 The AFF aircraft hardware must be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF aircraft hardware must utilize as a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government’s AFF viewing software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF aircraft hardware during periods of turbulence. Antennas should be placed where they have the best view of the overhead https://www.aff.gov/

SOLICITATION 140D0424R0009 15 BIA Exclusive Use Fire Boss, Deer Park, WA sky as possible. Externally mounted antennas are recommended to improve system performance. Any visual indicators for remotely installed units must be mounted so that they can be easily viewed by the pilot.

B7.3.5.3 AFF communications must be fully operational in all areas of operation at all times. Contractors working in or accepting dispatches to the State of Alaska, Southern Canada, or Western Canada must have an AFF system capable of being tracked in these locations at all times. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

B7.3.5.4 The contractor must maintain a subscription service through the AFF aircraft hardware provider allowing AFF position reporting for satellite tracking via the Government AFF viewing software. The position-reporting interval must be every two minutes while the aircraft is in flight. The contractor must register their AFF aircraft hardware with the Government through https://www.aff.gov providing complete tail number; manufacturer and serial number of the AFF transceiver; aircraft make and model; and contractor contact information. If the contractor relocates previously registered AFF aircraft hardware into another aircraft, then the contractor must contact the government’s AFF Program making the appropriate changes prior to aircraft use. In all cases, the contractor must ensure that the correct aircraft information is indicated within AFF. The contractor must contact the Government of system changes, scheduled maintenance, and planned service outages

B7.3.5.5 Registration contact information, a web accessible feedback form, and additional information is available at:

https://www.aff.gov.

B7.3.5.6 Prior to the aircraft’s annual contract inspection, the contractor must ensure compliance with all AFF systems requirements. The contractor must additionally perform an operational check of the system. As a minimum, the operational check must consist of confirming the aircraft being tested is displayed in AFF.gov (indicating it is currently transmitting data to AFF.gov) and that all information displayed in AFF.gov is current. A username and password are required to access AFF.gov.

Log on to the AFF website at https://www.aff.gov to request a username and password.

B7.3.5.7 If AFF becomes inoperable/unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice system for flight following. The contractor will return the AFF system to full operational capability within 72 hours after the inoperative/unreliable unit is first discovered as defective.

B7.3.5.8 This clause incorporates Specification Section Supplement available at:

https://www.aff.gov/documents/Specification_Section_Supplement.pdf with the same force and affect as if they were presented as full text herein.

B7.3.5.9 Reserved

B7.3.6 Reserved

B7.4 Navigational Systems

B7.4.1 At least one of the following VFR navigations systems must be installed:

B74.1.1 One permanently installed, panel-mounted Global Positioning System (GPS) system utilizing an approved, fixed external aircraft antenna. The navigational databases must be updated at least annually.

B7.4.1.2 One portable Aviation GPS unit (Garmin GPS 660 or 760 etc..) utilizing aviation-based software providing overhead orientation. Unit must be connected to remote antenna separate from GPS unit. Navigational databases must be updated at least annually.

B7.4.1.3 One tablet or mobile device, minimum size of 3.0 inches wide x 1.5 inches high, utilizing aviation application software (Foreflight, Gamin Pilot etc..) that incorporates overhead orientation and georeferencing of aircraft position on the map The display must show aircraft position in relation to airspace boundaries, including military, controlled, and restricted areas. Application software must allow for disabling of internal GPS sourcing and allow for sourcing of external remote GPS antenna signal. Application software subscription must be current.

B7.4.2 All GPS systems must allow for continuous application of aircraft electrical power through circuit protected source.

B7.4.3 All GPS Systems must use WGS-84 datum and reference latitude and longitude coordinates in degrees, minutes, decimal minutes (DM) mode.

https://www.aff.gov/ https://www.aff.gov/ https://www.aff.gov/documents/Specification_Section_Supplement.pdf

SOLICITATION 140D0424R0009 16 BIA Exclusive Use Fire Boss, Deer Park, WA

B7.4.4 Reserved

B7.4.5 All GPS Systems must ensure secure mounting and shall be located in a position to provide the PIC a clear view of aircraft panel and the unit display and unrestricted access to aircraft and unit controls.

B7.4.6 Portable Aviation GPS units, GPS tablets, or mobile GPS device systems will not be used for aircraft primary navigation in aircraft conducting IFR operations.

B7.4.7 Reserved

B7.4.8 Reserved

B7.4.9 Reserved

B7.5 Audio Systems

B7.5.1 One audio control system for the pilot to select receiver audio outputs and transmitter microphone/push to talk (PTT) audio inputs for all installed radios. Each system must also allow the pilot to independently adjust both the intercommunications system (ICS) and the receiver audio output levels.

B7.5.1.1 Transmitter selection and operation. Transmitter selection controls must be provided for the microphone/PTT inputs. The system must be configured so the pilot may simultaneously select and utilize a different transmitter via their respective microphone/PTT and single set of jacks through which the helmet-mounted, noise-cancelling microphone and earphones are connected. Whenever a transmitter is selected, the companion receiver audio must automatically be selected. Transmitter sidetone audio must be provided for the user as well as for cross-monitoring via the corresponding receiver selection switch on the audio control system.

B7.5.1.1.1 Reserved

B7.5.1.2 Receiver selection and operation. Receiver controls must be provided for the pilot to select audio from one or any combination of available receivers. The receiver audio output must be free of excessive distortion, hum, noise, and crosstalk, and must be amplified sufficiently to facilitate ease of use in a noisy cockpit/cabin environment.

B7.5.1.3 The audio system(s) controls must be located and arranged so that the pilot, when seated, have full movement of their respective controls without interference from their clothing, the cockpit structure, or the flight controls. Labeling and marking of controls must be clear, understandable, legible, and permanent. Electronic label maker marking is acceptable.

B7.5.2 Reserved

B7.5.3 Earphones, microphones, PTT’s, and jacks designed for operation with 600-ohm earphones and carbon-equivalent, noise-canceling boom type microphones (Gentex electret type model 5060-2, military dynamic type M-87/AIC with type CE-100 TR preamplifier, or equivalent) with U-174/U (single/male) type connector plug. The pilot position only may be configured for low impedance (dynamic) operation.

B7.5.3.1 A single U-92A/U type connector jack, which will accept a U-174/U type plug, and provide the ICS and radio functions as specified above, must be furnished at each required station.

B7.5.3.2 In lieu of B7.5.3.1, J-033 and J-034 type connector jacks may be provided at all required positions in the aircraft to accept the PJ-055B and PJ-068 type connector plugs as utilized with the headset/ microphone.

B7.5.3.3 Reserved

B7.5.4 Reserved

B7.6 Other Avionics

B7.6.1 One air traffic control (ATC) transponder and altitude reporting system meeting the requirements of 14 CFR Part 91.215

(a) and (b), and inspected and tested every 24 months in accordance with 14 CFR 91.413.

SOLICITATION 140D0424R0009 17 BIA Exclusive Use Fire Boss, Deer Park, WA

B7.6.2 Reserved

B7.6.3 Reserved

B7.6.4 Reserved

B7.6.5 The Contractor must ensure availability or furnish a cellular telephone for use by the PIC. Personal cell phones are acceptable. The cellular telephone must be provided with service to the area of the contiguous 48 States. Each cellular telephone must be equipped with both 110VAC and 12VDC adapter cord assemblies for charging use. The Contractor must provide the number of the cellular telephone to Government personnel when requested.

B7.6.6 Automatic Dependent Surveillance – Broadcast (ADS-B)

B7.6.6.1 All aircraft must be equipped to meet the ADS-B OUT requirements of 14 CFR 91.225. ADS-B OUT systems must be approved to either TSO-C154c (978MHz Universal Access Transceiver [UAT]) or TSO-C166b (1090MHz Extended Squitter [1090ES]). Aircraft operating outside of the United States must be equipped with systems approved to TSO-C166b.

B7.6.6.2 ADS-B IN system is required, must be TSO-approved, receive both UAT and 1090ES, and be interfaced to a multifunction display (MFD) capable of displaying TIS-B traffic and FIS-B weather.

B7.6.6.3 All furnished ADS-B OUT systems must allow the pilot the capability to edit the aircraft flight ID in the cockpit without the need for additional tools or equipment. The Contractor must ensure that the pilot is properly trained to be able to change the aircraft flight ID when requested by Government personnel. All flight ID changes must comply with 14 CFR 91.227(d)(7).

B7.6.7 Two circuit breaker-protected USB charging ports for powering EFBs, GPS devices, tablets, etc. The ports must be approved under TSO-C71, each be equipped with USB-A connectors, each providing a maximum of 2.1A power at 5VDC and mounted in a location convenient to the pilot and copilot/observer positions.

B7.6.8 Reserved

B7.6.9 Reserved

B8 Fuel Servicing Vehicle (FSV) / SEAT Support Vehicle (SSV) Requirements

B8.1 General.

B8.1.1 Contractor vehicles must meet 49 CFR requirements.

B8.1.1.1 The Contractor must provide one Fuel Servicing Vehicle (FSV) / SEAT Support Vehicle (SSV) for each (aircraft) required by a task order. The FSV and SSV may be two separate vehicles or the FSV and SSV may be combined into a single unit. The FSV/SSV will be stationed at the designated operating base, unless dispatched by the Government to other locations.

B8.1.1.2 The vehicle must be capable of carrying the Contractor crew’s water, food, overnight gear, and other items to support a lengthy assignment.

B8.1.2 Fuel Servicing Vehicle (FSV) - The Contractor must equip and maintain the vehicle as shown below:

B8.1.2.1 The FSV must be capable of transporting fuel at posted highway/freeway speeds.

B8.1.2.2 The vehicle’s tank(s) must have a minimum capacity of 16 hours of usable fuel for the make and model aircraft operating on the contract based on the Airplane: Approximate “Recommended Cruise” Fuel Consumption Rates Exhibit.

B8.1.2.3 The vehicle must be properly maintained, clean, and reliable with a functioning air conditioner for cooling the driver.

Tanks, plumbing, filters, and other required equipment must be free of rust, scale, dirt, and other contaminants. All leaks must be repaired immediately.

SOLICITATION 140D0424R0009 18 BIA Exclusive Use Fire Boss, Deer Park, WA

B8.1.2.4 Fuel tanks must be securely fastened to the vehicle frame in accordance with DOT regulations. All tanks must have low point sump/settling area and drains that allow water/particulate contamination accumulation and removal during daily preventative maintenance.

B8.1.2.4.1 All tank inlet ports, drains, and the fuel nozzle must be locked closed or stored inside locked compartments when not in use to preclude tampering, contamination, or improper drainage of the fuel supply.

B8.1.2.5 A 10-gallon-per-minute (GPM) flow rate at the dispensing nozzle is the minimum size acceptable. Filter and pump sizes must be compatible with the aircraft being serviced.

B8.1.2.6 Fuel transfer pumps must be designed for dispensing…