B08_SOL_HE_Slidestainer.pdf

SOLICITATION

140D0426Q0862

This requirement is being issued by the United States Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD), on behalf of Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR). AQD operates as a Federal Franchise Fund Contracting Office under the authority of the Government Management Reform Act and provides contracting support to Federal Civilian and Department of Defense Agencies. AQD will handle the solicitation and resultant order administration, as well as payment of invoices.

SECTION 1 – SOLICITATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary Federal Acquisition Regulations Overall (RFO) Part

12. This announcement constitutes the only solicitation.

Solicitation number 140D0426Q0862 is issued as a Request for Quote (RFQ) for all labor, material and equipment necessary to install and set up an H&E slide stainer and coverslipper.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

List of items and services. CLINs 00001 and 00002 qualify for partial invoices, see DOI clause, Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Feb 2021) Section 7 – Clauses for instructions.

Description Part Number Qty CLIN POP HistoCore CHROMAX CV -

WS 14048562193 1

00001 Delivery is required within 30 Days of Award

Power cord USA - 15 AMP 14041157009 2 00001 Delivery is required within 30 Days of Award Histocore Chromax ST instrument 14048677888 1

00001 Delivery is required within 30 Days of Award

Delivery/Set up/Installation of Equipment - -

00002 Within 30 Days of Receipt of Equipment

ChromaxCV Silver Service 1-5 yrs old 9CON-S-CHRMXCV 1-5 1

00003 One Year From Date of Award

ChromaxST Silver Service 1-5 yrs old 9CON-S-CHRMXST 1-5 1

00003 One Year From Date of Award

Description of the Requirements for the items to be acquired, including documentation supporting any brand name description (See 12.102).

Date(s) and place(s) of delivery and acceptance and F.O.B. Point: Delivery will occur within 30 days of award, with installation occurring within 30 days after delivery. Delivery and installation will occur at the United States Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Laboratory of Pathology, 10 Center Drive, Room 3S237 Bethesda, Maryland 20892-1500.

A list of solicitation provisions that apply to the acquisition (See 12.205(a)): See Section 6 of the solicitation.

A list of contract clauses that apply to the acquisition (See 12.205(b)): See Section 7 of the solicitation.

Date, time, and place for receipt of offer and point of contact: Questions related to this Request for Quote (RFQ) package must be emailed to Marifel Alfaro, Contract Specialist (CS), Marifel_alfaro@ibc.doi.gov and Samantha Davis, Contracting Officer (CO), Samantha_davis@ibc.doi.gov not later than 9 AM Eastern Time, September 1, 2026. Any questions received after the specified cut-off date and time will not be accepted or answered.

Please be advised that the Government reserves the right to transmit questions and answers of a common interest to all prospective offerors. No oral questions will be accepted.

Quotes submitted in response to this RFQ must be emailed to Marifel alfaro@ibc.doi.gov and Samantha_davis@ibc.doi.gov no later than 9 AM Eastern Time, September 8, 2026 to be considered for award.

Please be advised that it is the offeror’s responsibility to ensure the Government receives your submission via the method and to the location specified in the solicitation on or before the specified due date and time. The Government reserves the right to reject quotes that are not submitted in accordance with these instructions. The Government reserves the right to reject late quotes.

Additional information required by 5.101(c): The North American Industry Classification System (NAICS) code applicable to this requirement is 334516 “Analytical Laboratory Instrument Manufacturing,” size standard 1,000 employees. The Product Service Code is 6632 “Medical Equipment and Accessories and Supplies".

SECTION 2 – QUOTE PREPARATION INSTRUCTIONS

In order to participate in this acquisition, the offeror must submit the following:

● On cover page or price quote include:

● Name and Address of offeror

● Phone number and email address for offeror point of contact

● Corresponding solicitation number and acknowledgement of amendments

● Unique Entity ID (UEI) in System for Award Management (SAM)

● Firm-fixed-price quote submitted as a Microsoft Excel spreadsheet. Include at a minimum, the item description, item number, unit price, any other direct costs, trade-in discount reductions/credits, and the total overall price.

● Assumptions (if any). If not noted in this section of your quote, it will be assumed that the Contractor proposes no assumptions for award and agrees to comply with all of the terms and conditions as set forth herein. The Government will not seek out and identify assumptions, conditions, or exceptions buried within the Contractor’s submission.

Offeror agrees to hold the prices in its quote firm for at least 90 calendar days. Offerors must submit one quote and are not encouraged to submit multiple quotes. Partial quotes will not be accepted. The Government intends to issue one award.

The offeror must ensure that your firm is currently registered in SAM at www.sam.gov at the time of quote submission and at the time of award.

***Discounts, including a trade-in discount for the existing equipment, Leica XL Stainer – 4034/12.2014, are requested.

SECTION 3 - EVALUATION OF QUOTES AND BASIS FOR AWARD

The Government will make award utilizing the streamlined procedures at RFO 12.201. The Government will make award to the lowest price technically acceptable (LPTA) offeror that provides all required documentation.

The Government will review only the lowest-priced offeror’s quote to determine whether it is technically acceptable. If the offeror meets the technical acceptability factor and provides any other required information as requested, award will be made to that offeror. If the offeror does not meet the technical acceptability factor or does not provide any other required information as requested, the Government reserves the right to negotiate with the lowest-priced offeror until an agreement is reached or determined it can’t be reached. If an agreement cannot be reached the Government will move on to the next low until an agreement is reached.

1. Technical acceptability will be based on the following:

Offeror will demonstrate that it can provide all brand-name items within the solicitation by including the correct item on the quote.

2. Fair and Reasonable Price.

The CO will review the information in the Contractor Performance Assessment Reporting System (CPARS) and SAM Responsibility / Qualification (R/Q) for the prospective awardee in order to perform a responsibility determination as required by RFO 9.104.

The Government reserves the right not to make an award, if in the opinion of the Government the submission would not provide satisfactory performance at a cost that is considered fair and reasonable and/or economically feasible.

SECTION 4 – STATEMENT OF NEED

4.1 TITLE

Purchase H&E slide stainer and coverslipper.

4.2 SCOPE

The Contractor shall provide all labor, material and equipment necessary to install and setup an H&E slide stainer and coverslipper, validate in accordance with College of American Pathologists accreditation requirements for laboratory equipment installation and validation, train six histology technicians in the proper performance and required technician maintenance procedures, and provide maintenance services for one year are included to be performed on-site in accordance with the manufacturer’s standard commercial maintenance practices.

4.3 TYPE OF ORDER

This is a firm fixed-price purchase order.

4.4 SPECIAL ORDER REQUIREMENTS

4.4.1 PREVENTIVE MAINTENANCE

The Contractor shall perform planned preventive maintenances during the contract period. Technically qualified factory-trained personnel shall perform Service. Service shall consist of a thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with the manufacturer’s latest established service procedures.

All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance.

4.4.2 EMERGENCY SERVICE

On-site, emergency repair service visit shall be provided during the term of this contract at no additional cost to the government. Emergency service shall be provided during normal working hours, Monday through Friday excluding Federal Holidays. Upon receipt of notice that any part of the equipment is not functioning properly the Contractor shall within provide a one (1) hour initial response with a four (4) hour on-site response a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.

Emergency service calls shall not replace the necessity for planned preventative maintenance. All labor and travel will be included.

4.4.3 REPLACEMENT PARTS

The Contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumables. Parts shall be new to original equipment specifications. Parts will be delivered the earliest next day.

4.4.4 SOEFTWARE UPDATES/SERVICE

The Contractor shall provide Software Service and updates in accordance with the manufacturer’s latest established service procedures, to include telephone access to technical support for use of program software and trouble shooting of the operating systems, at no additional cost to the Government. The contractor shall receive advance approval for the installation of all software updates and revisions from the Government.

Defective software shall be replaced at no additional cost to the government.

The Contractor shall provide unlimited clinical technical telephone support (24hrs/day, 7 days/week) for trouble-shooting for the instrument and clinical application support (M-F 8am-9pm), excluding Federal holidays.

4.4.5 SERVICE EXCLUSIONS

The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract.

4.4.6 PERSONNEL QUALIFICATIONS

Technically qualified factory-trained personnel shall perform service on all equipment covered by this contract. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered by this contract.

SECTION 5 – GENERAL ORDER TERMS AND CONDITIONS

5.1 Travel & Other Direct Costs

Delivery and installation will be included as part of the Firm-Fixed-Price.

5.2 Administrative Considerations

All questions and concerns regarding this effort must be directed to the Contracting Officer (CO) and COR identified below:

The CO for this effort is as follows:

Samantha Davis, CO Department of the Interior Interior Business Center Acquisition Services Directorate Telephone: 571-560-1752 Email: samantha_davis@ibc.doi.gov

The COR for this effort is as follows:

Provided at time of award.

SECTION 6 – PROVISIONS

** See Attachment 1 – Contract Certifications and Provisions for additional full-text provisions.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

The following provisions are hereby incorporated by reference:

Provision Number Provision Title Date

52.204-7 System for Award Management—Registration Deviation Date Mar 2026

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

Deviation Date May 2026

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Deviation Date May 2026

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Deviation Date Mar 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

Deviation Date Mar 2026

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Department of the Interior (48 CFR Chapter 14) and Department of Health and Human Services (48 CFR Chapter 3) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of provision)

FAR 52.223-23 Sustainable Products and Services

Deviation Date MAY

FAR 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging

While Driving

MAR 2026

FAR 52.227-14 Rights in Data – General MAY 2014 FAR 52.232-33 Payment by Electronic Funds Transfer System for Award

Management

OCT 2018

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

FAR 52.233-4 Applicable Law for Breach of Contract Claim AUG 1996 FAR 52.240-91 Security Prohibitions and Exclusions Deviation Date MAR

FAR 52.240-93 Basic Safeguarding of Covered Contractor Information

Systems Deviation Date MAR

FAR CLAUSES INCORPORATED IN FULL TEXT

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior (48 CFR Chapter 14) and Health and Human Services (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

DEPARTMENT OF THE INTERIOR CLAUSES

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice. Invoices shall include, as a minimum, the following information:

1. Contractor name

2. Contractor Address

3. Task Order No.

4. CLIN/Item number of deliverable

5. Description of deliverable

6. Price of deliverable

7. Quantity of deliverable

8. Date deliverable was provided to the Government for inspection

9. Serial number/part number if applicable

10. Included with the electronic IPP invoice shall be an attached itemized (printable) invoice.

Additional supporting documentation MAY BE REQUESTED at the discretion of the COR.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the award date.

Partial Invoices: With coordination and approval from the COR, the Contractor may submit partial invoices for CLINs 00001 and 00002 after completion.

When submitting a partial invoice, the prompt payment terms and conditions only apply to the portion of work being submitted under the partial invoice/amount.

Partial invoices are not contractor financing or progress payments. Upon approval of a partial invoice the work under that invoice is considered to be accepted by the government.

The vendor must submit an invoice for payment no later than 30 calendar days after the end of the month of performance of services/delivery.

The Contractor is responsible for ensuring invoices submitted are accurate and complete, and all labor, travel and other direct costs are in accordance with federal guidelines, the Federal Travel Regulations and other Government mandates and directives, as applicable.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

SECTION 8 – ATTACHMENTS

The following documents are attached and made part of this Solicitation.

Attachment 1: Redacted Brand Name Justification