B08_SOL_-_140D0426Q892_-_PAM_NAS_TRB_Membership.pdf

Solicitation Number – 140D0426Q0892 – Solicitation Type – Combined Synopsis/Solicitation

Enclosure 1: Request for Quote (RFQ)

This RFQ is issued pursuant to National Academy of Sciences.

The Government reserves the right to cancel this solicitation without award if the needs of the requirement are not met. This RFQ does not commit the Government to pay for the preparation and submission of a quotation.

North American Industrial Classification Code (NAICS): 813920 – Professional Membership Association Product Service Code: U0005 – Tuition, Registration, and Membership Fees Size Standard: SIZE STANDARD: $23.5 Million

1. ATTACHMENTS

• 1 – Statement of Work (SOW)

• 2 – Justification (Redacted)

1. ANTICIPATED CONTRACT TYPE:

The Government anticipates awarding a single, severable, Firm-Fixed Price (FFP) order.

2. PERIOD OF PERFORMANCE:

The anticipated period of Performance for the resulting order is twelve (12) months from October 1, 2026 through September 30, 2027, with four (4) 12-month option periods concluding on September 30, 2031.

3. QUOTE SUBMISSION

The quote must be submitted via email to the Contracting Officer as indicated in Section 5 below, on or before the response date and time.

Questions are due no later than Thursday, September 3, 2026, at 12:00 PM Eastern. Quotes are due no later than Friday, September 4, 2026, at 5:00 PM Eastern Time.

4. POINTS OF CONTACT

Jason Nuckols Contract Specialist (CS) (Contractor) Email:

jason_nuckols@ibc.doi.gov Phone: 571-206-0919

Elizabeth Fuqua Contracting Officer (CO) Email: elizabeth_fuqua@ibc.doi.gov Phone: 703-964-8866 mailto:jason_nuckols@ibc.doi.gov mailto:elizabeth_fuqua@ibc.doi.gov

5. Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Product and Commercial Services ( FEB 2026) QUOTE FORMAT SUBMISSION

All correspondence must have “RFQ “National Academy of Sciences – Transportation Research Board” to conform to the solicitation requirements and be prepared in accordance with this section. To aide in evaluation, the quote shall be clearly and concisely written, neatly presented, and logically assembled.

Volume I, Section 1: General This section shall include a cover sheet. This cover sheet shall include the information listed below in letters A – M:

A. Name of Company B. Address C. City, state, zip code D. SAM Unique Identification Number E. Point of contact (primary and alternate) F. Telephone number.

G. Email address.

H. Solicitation number I. Date of Quote J. Name of any subcontractors and their socioeconomic status, if applicable K. Prompt payment terms.

L. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

M. Names and contact information of persons authorized to negotiate on the company’s behalf.

Acceptance Period: The quoter must be available for acceptance for a period of at least ninety

(90) days.

Volume I, Section 2 – Technical The quoter should include information pertaining to the membership listed in the SOW.

Volume I Section 3 – Price The Government will assess the information provided in the quote to ensure that the quoter and the Government have a consistent understanding of the requirements and the services being offered. The Government shall assess the offeror’s quote to ensure that it is fair and reasonable.

Volume I Section 4 – Assumptions.

The quoter will discuss any technical or price related assumptions that have been made, conditions which have been stipulated or exceptions to the solicitation, as written. If technical or price assumptions are not noted in this volume and section of the quote, it will be assumed that the offeror’s quote reflects no technical or price assumptions for award and the quoter agrees to comply with all the terms and conditions set forth herein.

6. Addendum to 52.212-2 – Evaluation – Commercial Products and Commercial Services (FEB

2026) AWARD AND EVALUATION

The Government intends on awarding this sole source requirement on the basis of technical acceptability and a fair and reasonable price in accordance with the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO), part 12.

TECHNICAL: Acceptability in accordance with RFO 12.203(1) Technical.

PRICE: The price evaluation will be performed in accordance with RFO 12.203(a)(3) Price for the base and all option periods.

7. PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/

(End Provision)

Number Title Date

52.203-11

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

Sep 2024

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation

Jan 2017 https://www.acquisition.gov/far/

52.204-7

System for Award Management—Registration

Nov

52.225-20

Prohibition on Conducting Restricted Business Operations in Sudan-Certification

Aug

52.225-25

Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representation and Certifications

Jun 2020

52.240-90

Security Prohibitions and Exclusions Representations and Certifications

Feb 2026

252.203-

Representation Relating to Compensation of Former DoD Officials

Sep 2022

Provisions incorporated by full text

FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter

1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

DIAR 1452.233-2 Service of Protest Department of the Interior (Jul 1996) (Deviation)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Elizabeth Fuqua Contracting Officer Acquisition Services Directorate Interior Business Center elizabeth_fuqua@ibc.doi.gov 703-964-8866

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

mailto:elizabeth_fuqua@ibc.doi.gov

(c) A copy of the protest served on the Contracting Officer shall be simultaneously furnished by the protester to the Department of the Interior Assistant Solicitor, Acquisitions and Intellectual Property, 1849 C Street, NW, Room 6511, Washington, DC 20240.

(End of Provision) (End of Provisions)

8. CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far

(End of Clause)

52.203-6 with Alt I

Restrictions on Subcontractor Sales to the Government

Nov 2021

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Jan 2017

52.204-13 System for Award Management—Maintenance Oct 2018

52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Jan 2025

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

Nov 2015 https://www.acquisition.gov/browse/index/far

52.212-4

Terms and Conditions – Commercial Products and Commercial Services

Nov 2023

52.219-6 Notice of Total Small Business Set-Aside Nov 2020

Number Title Date

52.219-8 Utilization of Small Business Concerns Jan 2025

52.219-14 Limitations on Subcontracting Oct 2022

52.222-3 Convict Labor Jun 2003

52.222-35 Equal Opportunity for Veterans Jun 2020

52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020

52.222-37 Employment Reports on Veterans Jun 2020

52.222-40

Notification of Employee Rights Under the National Labor Relations Act

Dec 2010

52.222-41 Service Contract Labor Standards Aug 2018

52.222-42

Statement of Equivalent Rates for Federal Hires

May

52.222-43

Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

Aug 2018

52.222-50 Combating Trafficking in Persons Oct 2025

52.222-54 Employment Eligibility Verification Jan 2025

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving

May

52.227-14 Rights in Data-General

May 2014

52.232-33

Payment by Electronic Funds Transfer—System for Award Management

Oct 2018

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

Mar 2023

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

52.240-91

Security Prohibitions and Exclusions

Feb 2026

Requirements Relating to Compensation of Former DOD Officials

Sep 2011

Requirement to Inform Employees of Whistleblower Rights

Dec 2022

252.204-

Control of Government Personnel Work Product

Apr 1992

Clauses incorporated by full text:

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within contract period of performance.

(End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the contract period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

Additional AQD Requirements The resultant order will include the following additional requirements:

1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence.

Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice Contents:

Invoices will be paid upon approval and acceptance by the Government COR and CO.

Invoices must include, as a minimum, the following information:

• CLIN/Item number of deliverable/service

• Description of deliverable (for services include labor category, labor hour rate, total hours, and overall total with an indication of whether the employee was working for the prime or the sub and include a percentage of work to date for the sub and for the prime on each invoice).

• Price of deliverable

• Quantity of deliverable

• Date deliverable was provided to the Government for inspection.

• Serial number/part number, if applicable

• The contractor is responsible for ensuring invoices submitted are accurate and complete. Additional supporting documentation MAY BE REQUESTED at the discretion of the COR or CO.

Payment:

A. Payments under this order will be due 30 calendar days after the date of actual receipt of proper invoice in the office designated to receive the original invoice or final acceptance of the goods or services, whichever is later.

https://www.ipp.gov/

B. The date of the check issued in payment or the date of payment by wire transfer through the Treasury Financial Communications System shall be considered to be the day payment is made.

Final Invoice:

Within sixty calendar days of product acceptance and/or completion of services the contractor shall submit a final invoice, designated as such by a clear statement of “FINAL INVOICE” on the face of the invoice document. The sixty-calendar day submission time frame shall not be extended without written authorization from the contracting officer.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Additional Requirements)

Supplement to the above IPP Electronic Invoicing Requirements.

The Contractor shall bill no more than once monthly. The monthly progress report shall accompany the invoice payment request.

Return of Data The Government shall have the right to request the Contractor to return all data provided by the Government and/or developed/generated during the performance of this requirement. The Contractor shall return all data within 15 days, upon request by the Contracting Officer or COR. Such request can be either in writing or in email.

The Contractor shall timely convert all data, stored in electronic form, to a format, defined by the Government, within the 15-day transfer period. The Contractor shall convey such data at no-cost by the contractor to either the Government or a designated Contractor’s storage. The Contractor shall also include source code to software developed by the Vendor for the Government.

(End of Custom Clause)

Payment for Unauthorized Work No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the performance work statement, terms, and conditions under this effort.

mailto:IPPCustomerSupport@fiscal.treasury.gov

(End of Custom Clause)

INTERNET PROTOCOL version 6 (Jun 2012)

(a) Any system hardware, software, firmware and/or networked component (voice, video or data) developed, procured, or acquired in support and/or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products.

(b) Specifically, any new IP product or system developed, acquired, or produced must:

1. Interoperate with both IPv6 and IPv4 systems and products, and

2. Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management.

(c) As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost of the Government.

The Contractor shall retrofit all non-IPv6 capable equipment, as defined above, that is fielded under this contract with IPv6 capable equipment, at no additional cost to the Government.

(d) The contractor shall provide technical support for both IPv4 and IPv6.

(e) Any system or software must be able to operate on networks supporting IPv4, IPv6, or one that supports both.

(f) Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified, or replaced to bring it into compliance at no additional cost to the Government.

(End of Clause)

NOTICE TO CONTRACTORS - CPARS (DEC 2015) Notice to Contractors - CPARS (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.\

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the 6.evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should a)provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting "Accept the Ratings and Close the Evaluation".

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as "Pending" with or without comments and whether https://www.cpars.gov/ https://www.cpars.gov/ or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of notice)

(End of Solicitation)