B08_SOL_140D0426Q0141_ARHO_Fresco_Conservation_Services.pdf

RFQ Continuation Sheets RFQ 140D0426Q0141 NPS GWMP ARHO Fresco Conservation Services Page 3 of 63

National Park Service George Washington Memorial Parkway

Arlington House Fresco Conservation Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and another written solicitation will not be issued.

This is a Request for Quote (RFQ) with solicitation number 140D0426Q0141. This RFQ incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This is a Total Small Business Set Aside under 711510 – Independent Artists, Writers, and Performers (Size Standard $9M).

The anticipated Period of Performance is 04/01/2026 – 03/31/2027.

The Contractor shall provide all management, qualified personnel, equipment, supplies, transportation, shipping, tools, materials and other resources necessary to perform the standards for the conservation of the identified frescos per the Statement of Work (SOW). Work shall align with the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics.

Provision 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The RFQ includes an addendum to the provision.

The basis of award will be Best Value/Trade-Off to the Government. One Purchase Order will be awarded to the responsible Quote provider whose quote, conforming to the RFQ, will be the most advantageous to the Government. Refer to Section 6 – Evaluation Factors for Award, for additional information.

Quote providers shall submit the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quote. The clauses at 52.212-4 (NOV 2023) Contract Terms and Conditions— Commercial Products and Commercial Services, applies to this acquisition. The clause at 52.212-5 (OCT 2025) [(DEVIATION FEB 2025)], Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The FAR clauses cited in the clause can be found in Section 7 of the RFQ.

Attendance at a MANDATORY SITE VISIT on Tuesday, February 24, 2026 is required. Please see RFQ SECTION 4 for details.

Quotes submitted in response to this RFQ shall be received no later than 11:00 AM Eastern Time, March 13, 2026, to be considered for award. See Section 5 for submission instructions.

The RFQ points of contact is Mike McGuire (mike_mcguire@ibc.doi.gov) and Ali Tsybulevsky (alexandra_tsybulevsky@ibc.doi.gov).

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TABLE OF CONTENTS

SECTION 1 - REQUEST FOR QUOTE (RFQ)

1.1 General

1.2 Set-Aside Information

1.3 Anticipated Award Type

1.4 Period of Performance

1.5 Pricing Schedule

1.6 Place of Performance

SECTION 2 - DESCRIPTION / SPECIFICATIONS

SECTION 3 - ADMINISTRATION

3.1 Contractor Administration

3.2 Government Administration

SECTION 4 – MANDATORY SITE VISIT MEETING

SECTION 5 – QUOTATION PREPARATION & SUBMISSION INSTRUCTIONS

5.1 Quotation Preparation Instructions

5.2 Quote Organization Instructions

5.3 Quotation Package Submission Requirements

5.4 Submission of Questions

5.5 Submission of Quotations

5.6 Quotation Submission Deadline

SECTION 6 – EVALUATION FACTORS FOR AWARD

SECTION 7 – CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (OCT 2025) [(DEVIATION FEB 2025)]

52.252-6 Authorized Deviations in Clauses (NOV 2020)

DIAR 1452.201-70 - Authorities and Delegations (SEP 2011)

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DIAR 1452.228-70 Liability Insurance - Department of the Interior (JUL 1996)

DIAR 1452.203-70 - Restriction on Endorsements (Jul 1996)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (FEB 2021)

SECTION 8 – SOLICITATION PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

Provisions Incorporated by Full Text

52.204-24 -- Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (OCT 2025) [(DEVIATION FEB 2025)]

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures

(DEC 2023)

52.252-5 Authorized Deviations in Provisions

DIAR 1452.215-71 Use and Disclosure of Proposal / Quote Information – Department of the Interior

(APR 1984)

DIAR 1452.233-2 – Service of Protest Department of the Interior (Jul 1996) (DEVIATION)

SECTION 9 - ATTACHMENTS

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SECTION 1 - REQUEST FOR QUOTE (RFQ)

1.1 General

The National Park Service (NPS) George Washington Memorial Parkway (GWMP) requires commercially available Fresco Conservation Services to stabilize, clean, restore, and/or reproduce various historic frescos located at Arlington House (ARHO), a NPS site situated within Arlington National Cemetery (ANC).

The Contractor shall provide all management, qualified personnel, equipment, supplies, transportation, shipping, tools, materials and other resources necessary to perform the standards for the conservation of the identified frescos per the Statement of Work (SOW). Work shall align with the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics.

This procurement is being conducted under FAR Part 12 Acquisition of Commercial Products and Commercial Services and FAR 13 Simplified Acquisition Procedures. The Service Contract Labor Act is inapplicable to this solicitation.

The North American Industrial Classification System (NAICS) Code: 711510 – Independent Artists, Writers, and Performers. The Product or Service Code (PSC) is R499 Support – Professional: Other.

1.2 Set-Aside Information

This RFQ is being solicited as a 100% Small Business Set Aside on the Open Market (SAM.gov).

Only one (1) Purchase Order will be awarded as a result of this RFQ. The selected Quoter shall provide all services sought under this RFQ.

1.3 Anticipated Award Type

As a result of this RFQ, the Government anticipates awarding a Firm Fixed Price (FFP) Purchase Order.

1.4 Period of Performance

The anticipated Period of Performance for this Purchase Order is below.

Period of Performance 04/01/2026 to 03/31/2027

1.5 Pricing Schedule

Quoter shall submit a Price Quote in the format of their choosing. However, at a minimum, the Price Quote should be broken down to include:

Hunting Hall Fresco Conservation Services

Subtotal for Hunting Hall: $_________________

North Enslaved Quarters Conservation Services

Subtotal for North Enslaved Quarters: $_________________

South Enslaved Quarters Conservation Services

Subtotal for South Enslaved Quarters: $_________________

Grand Total: $_________________

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1.6 Place of Performance

The required Place of Performance is shown below:

Place of Performance

Arlington House, The Robert E. Lee Memorial 321 Sherman Drive Fort Myer, VA 2221

SECTION 2 - DESCRIPTION / SPECIFICATIONS

Statement of Work ARHO Fresco Conservation Services

This Statement of Work (SOW) outlines the scope, objectives, deliverables, responsibilities, and terms associated with Arlington House Fresco Project on behalf of the National Park Service (NPS), George Washington Memorial Parkway (GWMP). Arlington House, the Robert E. Lee Memorial, is a National Park Service site situated within Arlington National Cemetery (ANC). This project entails conservation efforts that include stabilization, cleaning, inpainting, and/or reproduction of several frescos located at Arlington House site in Fort Myer, Virginia.

Part I

A. Introduction

South Enslaved Quarters

Three (3) historic fresco panels on the exterior façades of South Enslaved Quarters have been damaged due to continued exposure to the elements and need conservation treatment. To stabilize these remaining frescoes requires the services of a professional paintings or fine arts conservator. The historic panels will be removed safely to complete stabilization and then preserved as part of the museum collection. The Contractor shall reproduce the three (3) historic panels, and the reproductions shall be installed in place of the original works.

North Enslaved Quarters

Three (3) blank panels of the North Enslaved Quarters will be safely removed, and the Contractor shall reproduce frescos based on frescos identified in the South Enslaved Quarters. The Contractor shall reinstall panels with reproduced frescos.

Arlington House - Hunting Hall

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One historic original fresco located on the West Wall in the Hunting Hall of Arlington House has sustained water damage. This project addresses damaged areas that require removal and/or remediation followed by an in-painting of any losses to the surface finish. Areas of destabilization along previously compensated cracks need to be reconsolidated, primarily the West and North Wall. All three frescos and a non-ornamental wall require surface cleaning to address mild soiling and surface dust.

Fresco Location Number of Frescos Task Description

South Enslaved Quarters 3 Stabilization

3 Reproduction

North Enslaved Quarters 3 Reproduction

Arlington House Hunting Hall 4 Stabilization

1 Restoration

All conservation efforts shall follow internationally recognized principles, including:

• Minimal intervention Only what is necessary to stabilize, and preserve is done.

• Reversibility (when possible) Materials and methods used should be reversible or non-invasive.

• Compatibility New materials (e.g., lime-based mortars) must be chemically and physically compatible with original plaster.

• Documentation Every intervention is thoroughly recorded for future conservators.

• Respect for original materials and intent

B. Background

Arlington House, The Robert E. Lee Memorial, sits on a hill overlooking Washington, D.C., with a spectacular view of the Potomac River and the D.C. monuments and memorials. Located within Arlington National Cemetery, it is accessible from the Washington, D.C., metropolitan area via the Metro. Public Parking is available at the Arlington Cemetery Visitor Center. The site receives over 500,000 visitors a year.

Arlington House is uniquely associated with the families of Washington, Custis, and Lee, as well as many of the more prominent families of Virginia, Maryland, and Washington, D.C. It was built by George Washington Parke Custis, grandson of Martha Washington by her first marriage to Daniel Parke Custis.

After his father died, young Custis was raised by his grandmother and her second husband, George

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Washington, at Mount Vernon. Custis began building Arlington House in 1802 and completed it in 1818.

It became a “treasury” of Washington heirlooms and there are still original Washington and Robert E. Lee objects on exhibit. Robert E. Lee married Mary Anna Randolph Custis in June 1831. It is at Arlington House, where he resigned his commission from the U.S. Military in April 1861, joining the Virginia Militia and later the Confederate Army.

Arlington House also tells the stories of the enslaved servants who lived and worked on the 1,100-acre plantation estate. Their labor ensured the construction of the mansion and the accompanying historic enslave quarters. The stories of key figures such as Selina Gray and Maria Syphax are integral to the history of the site before during and after the American Civil War.

The stories of the people and the events, the house and outbuildings, and the many original objects on exhibit, including artwork, furniture, ceramics, glassware, silver, and textile, require the highest standards of maintenance, preservation, protection, and staffing to enable the site to accommodate the thousands of current visitors and to provide for future generations of visitors.

This project is critical, and key components will need to be completed to ensure the ongoing historic preservation of these important features of the Arlington House and Enslaved Quarters following a two-year closure of the site after an extensive rehabilitation project.

C. Scope

General

The contractor shall provide all labor, material, equipment and means of transportation to fully carry out the following project work identified at the South Enslaved Quarters, North Enslaved Quarters, and Hunting Hall.

South Enslaved Quarters

Objective: The objective of this Order is to acquire professional conservator contractor services to provide structural stabilization of three frescos located at the South Enslaved Quarters.

The project scope encompasses bringing in a professional conservator who is familiar with fresco restoration to stabilize three (3) historic, patriotic frescoes on the exterior façade of the South Enslaved Quarters. The three exterior panels include depictions of various animals such as horses and spread eagles.

These exterior frescoes appear to be stucco panels that have been painted secco style, but additional testing may be needed. The restoration report from 1931 (Attachment C) implies that they were originally done by Custis and that a young artist redid the outdoor panels in 1931; however, there was no official confirmation of that project being completed.

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The South Enslaved Quarters’ panels still hold remnants of the previous re-creation which will need to be taken into consideration. The fresco panels may have been previously restored in the mid-20th century, and the remaining paint is very friable.

This project requires that the paint on the South Enslaved Quarters panels be stabilized. Prior to stabilization, the contractor will safely remove the panels without damaging extant finishes or surrounding plaster. The panels may be taken off-site to a conservation lab for stabilization. Small samples of paint should be taken for materials analysis to inform colors for future efforts of panel facsimile recreation.

Stabilization of the three fresco panels shall use historic images and data provided from previous assessments and the park’s historic structures report.

Objective: The objective of this Order is to acquire professional services to provide fresco reproductions of three frescos located at the South Enslaved Quarters.

After safe removal of the exterior panels, the conservator shall recreate the three (3) fresco panels based on the South Enslaved Quarters using historic images and data provided from previous assessments and the park’s historic structures report. The imagery from the panels should be studied thoroughly to recreate the frescoes on new panel inserts for the South Slave Quarters. Small samples of paint should be taken for materials analysis to inform colors for panel recreation. All materials used to recreate the panels shall demonstrate durability under expected UV exposure and natural weathering conditions.

North Enslaved Quarters

Objective: The objective of this Order is to acquire professional services to provide fresco reproductions of three frescos located in the South Enslaved Quarters for display in the North Enslaved Quarters.

After the Contractor safely removes the three (3) exterior panels of the North Enslaved Quarters, the conservator shall reproduce the frescos from the South Slave Quarters onto these blank panels. Small samples of paint should be taken for materials analysis to inform colors for panel recreation. All materials used to recreate the panels shall demonstrate durability under expected UV exposure and natural weathering conditions.

Arlington House Hunting Hall

Objective: The objective of this contract is to acquire professional conservator contractor services to stabilize (3) frescos and (1) non-ornamental wall and restore one (1) damaged fresco in Hunting Hall.

The project includes the restoration of one (1) damaged fresco originally painted by the owner of the Arlington Estate, G.W.P. Custis, located on the interior of the South Wall in the Hunting Hall.

The damaged interior fresco is one of three that were recently restored in 2013. These frescoes depict various pastoral hunting and nature scenes and were originally painted in the 1840s. The fresco in need

ARHO Fresco Conservation Services Page 11 of 63 of repair is a hunting scene depicting hounds running down a stag. The interior fresco is traditional plaster with secco application with later inpainting campaigns. Recent water infiltration has caused blanching of the original design, disruption of the inpainting layers, and areas of micro-destabilization of the thin finish surface of the plaster.

This project addresses the sustained water damage. The damaged areas shall be removed or remediated followed by an in-painting of any losses to the surface finish. The treatment will involve cleaning stains from the plaster surfaces and stabilizing any loose material or finishes.

Part II: Technical Requirements

1. General

1.1. The Contractor shall provide the services of a qualified art conservator.

1.2. The Contractor will employ an appropriate team of qualified personnel (conservators, technicians, etc.) to work on-site or at a laboratory facility, as needed. All members of the Contractor’s conservation team must be NPS pre-approved prior conducting work.

1.3. The Contractor shall provide all management, qualified personnel, equipment, supplies, transportation, shipping, tools, materials and other resources necessary to perform the standards for the conservation of the identified frescos.

1.4. The selected vendor will provide the needed loading/unloading equipment such as dollies, carts, hand trucks and lifts and will be responsible for the storage of their equipment when not in use.

1.5. Any fresco removed to an off-site location, shall be kept safe and protected from exposure to dust, debris, detritus, vandalism, and damaging environmental conditions.

1.6. Work shall align with the American Institute for Conservation of Historic and Artistic Works (AIC) Code of Ethics (AIC Code of Ethics).

1.7. The Contractor shall maintain contact by phone, email, or in person with the COR/TPOC to resolve difficulties or make decisions or revisions to the Conservation Plan, as necessary. The Contractor is advised that only the COR/TPOC can authorize changes and/or modifications to the agreed upon Conservation Plan.

1.8. Contractor shall research each fresco using government-provided primary sources and reports alongside any external resources.

1.9. Prior to implementation, the Contractor shall raise and discuss all concerns or issues with the COR. The parties will address these matters, and any necessary adjustments shall be reflected in the final work plan.

1.10. The vendor will provide proof of insurance covering the company and its employees against neglect, accident, theft and damages to the historic structure.

2. Staffing

2.1. The Contractor’s staff shall possess all necessary licenses and certifications to perform the tasks specified in the SOW.

https://www.culturalheritage.org/conservation-at-work/uphold-professional-standards/code?utm_source=chatgpt.com

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2.2. Contractor shall be a Professional Associate or Fellow of the American Institute for Conservation of Historic and Artistic Works or hold equivalent membership in a similar conservation organization.

2.3. The Contractor’s Conservator shall have a minimum of 10 years of experience in art conservation and a master’s degree in Art Conservation or a closely related field.

2.4. The Contractor’s Materials Analyst shall have a minimum of 5 years of experience in art conservation and a master’s in a Physical or Chemical Science.

2.5. The Contractor’s Professional Artist shall have a minimum of 5 years of experience in art conservation.

3. Conservation Treatments

3.1. The final state of each fresco should be stabilized to as near as its original appearance as possible.

3.2. Stabilize and/or consolidate flaking or unstable paints; clean and stabilize the work of art, when necessary, per the direction and approval of the TPOC and/or subject matter expert.

3.3. In-paint areas of loss. Only areas of actual loss or damage should be inpainted. Do not paint over original material. Inpainting should be perceptible under close inspection, but harmonize visually from normal viewing distance.

3.4. Restoration materials (plaster, pigments) match the original in composition, color, and texture.

Only damaged or lost areas are restored; the original artwork is preserved wherever possible.

3.5. Repair and stabilization of damage due to environmental issues, such water and mold.

3.6. Restored areas are distinguishable under close inspection but harmonize with the original from a normal viewing distance.

3.7. Prior to stabilization of historic panels, collect any paint samples necessary from original panels.

3.8. South Enslaved Quarters: Safely removal of the exterior panels. Complete mockup of stabilization work on a 2”x 2” section of an exterior panel for review by NPS staff. Stabilize and clean extant finishes where needed.

3.9. Hunting Hall: Complete mockup of any cleaning and stabilization work on a 6”x 6” section of the fresco for review by NPS staff. Stabilize and clean where needed.

3.10. All conservation treatments shall be reversible in accordance with the American Institute for Conservation of Historic and Artistic Works (AIC).

4. Initial Condition Assessment and Treatment Plan (due at time of Quote)

4.1. Following the Site Visit, Quoters shall furnish with their Quote an initial condition assessment and stabilization / restoration treatment plan for the fresco in Hunting Hall.

4.2. Following the Site Visit, Quoters shall furnish with their Quote an initial condition assessment and stabilization / reproduction treatment plan for the frescos in South Enslaved Quarters.

4.3. Following the Site Visit, Quoters shall furnish with their Quote an initial reproduction treatment plan for the frescos in North Enslaved Quarters.

4.4. At a minimum the Initial Condition Assessment and Treatment Plan shall contain:

1) Condition Assessment

2) Diagnosis and Analysis of Deterioration

3) Treatment Methods

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4) Materials and Techniques

5) Timeline

6) Roles and Responsibilities

5. Final Condition Assessment and Treatment Plan (after Award)

5.1. Any amendments to Initial Conditions Assessment and Treatment Plans are completed and approved by the TPOC in writing prior to implementation.

5.2. After award, the Contractor shall furnish a final condition assessment and stabilization / restoration plan for the fresco in Hunting Hall.

5.3. After award, the Contractor shall furnish a final condition assessment and stabilization / reproduction plan for the frescos in South Enslaved Quarters.

5.4. After award, the Contractor shall furnish a final reproduction plan for the frescos in North Enslaved Quarters.

6. Schedule

6.1. The Contractor’s Conservator will work directly with the park to schedule any on-site work and will submit a workplan and schedule.

6.2. Conservation work on building exteriors will only be conducted during periods of good weather.

6.3. All work performed at Arlington House and its historic outbuildings shall occur Monday - Friday between 8 AM and 5 PM Eastern with the presence of the NPS COR, TPOC or designated representative, unless otherwise agreed.

6.4. Weekend and late or early hours of work must be agreed upon prior to scheduling and will be at the discretion of NPS staff.

7. Safety and Compliance Considerations

7.1. Site setup and deinstallation shall follow all security, safety, and resource protection protocols.

7.2. The Contractor will supply all specialized equipment and supplies, including scaffolding, and will submit a scaffold plan and ensure OSHA safety standards are met.

7.3. The Contractor will provide scaffolding and other staging equipment and have personnel or subcontractors certified in the install of construction support equipment.

7.4. All work must be performed in a safe and professional manner. Work areas must be kept neat and tidy.

7.5. Grounds, floors, and walls of historic structures must be protected against undue impact and abrasion.

7.6. Ground protection (Plywood etc.) will need to be applied prior to the transport of heavy equipment across the grounds of the site and all wheeled equipment should be coated with rubber.

7.7. No smoking is allowed inside Arlington House and its outbuildings except for in designated areas.

7.8. Smoking is not allowed within 50 feet of any building access (including windows and doors) within Arlington National Cemetery.

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7.9. The Contractor will adhere to all security and access policies and procedures stipulated by the NPS at Arlington House and Arlington National Cemetery.

8. Final Documentation and Reporting

8.1. The Conservator will produce a draft and final Conservation Treatment Report with narrative and photographic documentation recording all aspects of treatment and analysis of condition to validate treatment selection.

8.2. Conservation treatment reports will follow the guidelines as established by the AIC.

8.3. Final written conservation treatment reports shall be submitted for each fresco receiving conservation treatment and provide the following details at minimum.

1) Project Summary

• Reason for treatment, goals, dates, and personnel involved

2) Brief Historical/Technical Background

• Key facts about materials, technique, and any known past restorations.

3) Condition Overview (Before Treatment)

4) Documentation (Before Treatment)

• Essential photographs (overall and details), Condition map, any relevant analytical findings summarized, etc.

7) Treatment Plan

• Clear statement of proposed methods, rationale, and approval.

8) Treatment Performed

• Concise, step-by-step record

9) Documentation (During & After Treatment)

• Key photos showing progress and final condition; updated visuals.

10) Materials Used

• List all materials/products, concentrations, and suppliers.

11) Results & Recommendations

• Summary of outcomes, remaining vulnerabilities, and maintenance or monitoring instructions.

12) Appendices

• Photo plates, maps, test results, and any supporting documentation.

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A. Deliverables

Deliverable Description/ Requirement Due Date Format Acceptance Criteria

Project Kickoff Meeting

Formal meeting held at the beginning of a project to establish a shared understanding among all participants and to set the foundation for successful execution.

Within 10 days of Award In-Person

• All key participants attended.

• Participants confirm a shared understanding of project purpose, boundaries, and deliverables.

• All logistical and safety considerations are reviewed.

• Action items are documented, assigned, and acknowledged.

• Communication plans are approved and distributed.

South Enslaved Quarters

Final Condition Assessment and Treatment Plan

Technical document that outlines the fresco’s current detailed condition, identifies risks, and provides a systematic strategy/plan for stabilizing and preserving the artwork.

Before work begins

PDF Document delivered by email to TPOC / COR.

• Provides sufficient detail to guide safe and effective stabilization.

• Information must be factual, verifiable, and supported by evidence.

• Plan must be realistically executable and technically sound.

• All safety and logistical considerations are addressed and actionable.

Stabilization - Mockup

2”x2” section of an exterior panel for review by NPS staff

Before implementation of full conservation effort n/a

• Mockup covers all relevant variables to validate the planned procedure.

• Mockup demonstrates that the treatment is effective and will achieve intended results.

• Treatment is compatible with original materials and safe to apply.

Reproduction - Mockup

One (1) panel reproduced for review by NPS staff

Before implementation of full reproduction effort n/a

• Panel outcome covers all relevant variables to validate the planned procedure.

• Panel outcome demonstrates that the treatment is effective and will achieve intended results.

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• Treatment is compatible with original materials and safe to apply.

Stabilized Original Panels

Stabilized frescos are exhibit display ready.

2-month prior to PoP end date n/a

• The fresco is structurally secure, visually coherent, and environmentally resilient.

• Treatment is reversible and does not alter the original appearance beyond stabilization needs.

Panel Reproductions

Frescos are reproduced on panels an safely installed on South Enslaved Quarters

2-month prior to PoP end date n/a

• Reproduction must faithfully reflect the original’s dimensions, layout, and visual structure.

• Materials and techniques conform to the approved plan and ethical guidelines.

• Reproduction passes all internal and external quality reviews.

• Reproduction must be structurally sound and professionally executed.

• Materials meet UV/weathering durability requirements; visually consistent with mock-up

Draft Conservation Treatment Report

Formal report that systematically records the examination, analysis, interventions, and outcomes associated with the conservation and restoration of a fresco.

Within 4-weeks of Completion of Treatment

WORD Document delivered by email to TPOC/COR.

• Sufficient detail to fully describe the treatment process.

• All information must be factually accurate and capable of being independently verified.

• Another qualified conservator should be able to understand and replicate the treatment from the report.

• Report reflect best-practice ethical conservation principles.

• Visual documentation must fully support the written report and clearly illustrate changes.

Final Conservation Treatment Report

Final formal report that systematically records the examination, analysis, interventions, and

Within 4-weeks of receiving NPS comments

PDF Document delivered by email to TPOC / COR.

• All NPS comments are adequately addressed

• Meets professional-level documentation standards suitable for long-term institutional archives.

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North Enslaved Quarters

Reproduction - Detailed Plan

Structured technical document that outlines how an accurate replica of a fresco will be created for display

Before work begins

PDF Document delivered by email to TPOC / COR.

• The plan must meet the stated objectives.

• All technical data must be accurate, verifiable, and aligned with conservation best practices.

• Provides sufficient detail to guide production without ambiguity

Panel Reproductions

Frescos are reproduced on panels an safely installed on North Enslaved Quarters

2-month prior to PoP end date n/a

• Reproduction must faithfully reflect the original’s dimensions, layout, and visual structure.

• Materials and techniques conform to the approved plan and ethical guidelines.

• Reproduction passes all internal and external quality reviews.

• Reproduction must be structurally sound and professionally executed.

• Materials meet UV/weathering durability requirements; visually consistent with mock-up

Arlington House Hunting Hall

Final Condition Assessment and Treatment Plan

Technical document that outlines the fresco’s current detailed condition, identifies risks, and provides a systematic strategy/plan for cleaning , stabilizing, and restoring the artwork.

Before work begins

PDF Document delivered by email to TPOC / COR.

• Provides sufficient detail to guide safe and effective stabilization.

• Information must be factual, verifiable, and supported by evidence.

• Plan must be realistically executable and technically sound.

• All safety and logistical considerations are addressed and actionable.

Cleaning, Stabilization, and

6”x6” section of the fresco for review by NPS staff

Before implementation of full n/a • Mockup covers all relevant variables to validate the planned procedure.

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Restoration - Mockup conservation effort

• Mockup demonstrates that the treatment is effective and will achieve intended results.

• Treatment is compatible with original materials and safe to apply.

Hunting Hall Fresco Stabilization and Restoration

Stabilization and Restoration of Hunting Hall

Fresco

2-month prior to PoP end date n/a

• The fresco is structurally secure, visually coherent, and environmentally resilient.

• Restored areas are distinguishable under close inspection but harmonize with the original from a normal viewing distance.

• Treatment is reversible and does not alter the original appearance beyond stabilization needs.

Draft Conservation Treatment Report

Draft formal report that systematically records the examination, analysis, interventions, and outcomes associated with the conservation and restoration of a fresco.

Within 4-weeks of Completion of Treatment

WORD Document delivered by email to TPOC/COR.

• Sufficient detail to fully describe the treatment process.

• All information must be factually accurate and capable of being independently verified.

• Another qualified conservator should be able to understand and replicate the treatment from the report.

• Report reflect best-practice ethical conservation principles.

• Visual documentation must fully support the written report and clearly illustrate changes.

Final Conservation Treatment Report

Final formal report that systematically records the examination, analysis, interventions, and outcomes associated with the conservation and restoration of a fresco.

Within 4-weeks of receiving NPS comments

PDF Document delivered by email to TPOC / COR.

• All NPS comments are adequately addressed

• Meets professional-level documentation standards suitable for long-term institutional archives.

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Part III

A. Security

Contractors accessing Arlington House, the Robert E. Lee Memorial, a National Park Service site situated within Arlington National Cemetery (ANC) for awarded contracts will be subject to screening by Department of the Army, Surgeon General (DASG)/ANC security prior to site entry.

Please see Attachment D for more information regarding security and access procedures for Arlington House and Arlington National Cemetery.

B. Work Schedule Contact the Contracting Officer’s Representative (COR) to coordinate the work with the park, providing at least two weeks’ notice before work commences.

All work performed at Arlington House and its historic outbuildings shall occur Monday - Friday between 8 AM and 5 PM Eastern with the presence of the NPS COR, TPOC or designated representative, unless otherwise agreed.

C. Place of Performance

Arlington House, The Robert E. Lee Memorial 321 Sherman Drive Fort Myer, VA 22211 Operating Hours: 7:00 am to 5:00 pm (public hours – 9:30am – 4:30pm) Website: www.nps.gov/arho Phone Number: 703-235-1530

Arlington National Cemetery 1 Memorial Avenue Fort Myer, VA 22211 Operating Hours: 8:00 am – 5:00 pm

Location Notes:

The project is located within Arlington National Cemetery. There is no loading dock at this location and there is limited access for larger vehicles.

D. Period of Performance

The period of performance shall be a total of 12 months, beginning upon date of contract award.

April 1, 2026 to March 30, 2027

E. Insurance

The selected vendor will be responsible for any damages as a result of the project. The vendor will provide proof of insurance covering the company and its employees against neglect, fire, accident, theft and damage.

RFQ Continuation Sheets RFQ 140D0426Q0141 NPS GWMP

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National Park Service Address:

700 George Washington Memorial Parkway Arlington House, The Robert E. Lee Memorial c/o Turkey Run Park; McLean, Virginia 22101-1717

Minimum Acceptable Insurance Coverage shall include:

1. Commercial General Liability (CGL)

Minimum Limits: $1,000,000 per occurrence / $2,000,000 general aggregate

2. Professional Liability (Errors and Omissions)

Minimum Limit: $1,000,000 per claim

Coverage shall apply to claims arising from negligent acts, errors, or omissions in the performance of conservation, restoration, stabilization, or treatment of the historic frescos and associated substrates.

3. Workers’ Compensation

Workers’ Compensation: As required by statute.

4. Inland Marine / Fine Art Coverage

Minimum Limit: Equal to the value of the artwork or work in progress, as determined by the Government.

Government Technical Point of Contact (TPOC)

Government Technical Point of Contact (TPOC): TPOC contact information to be provided at time of contract award.

The TPOC shall provide background material information on each painting as is practicable.

The TPOC and/or subject matter experts shall review and approve all work. All work that does not meet the TPOC’s approval shall be rejected and reworked according to the TPOC and/or subject matter expert direction.

The TPOC shall have ten (10) working days to respond to the Contractor requests for information, proposals, or queries, by either phone or email.

The TPOC may visit the Contractor’s conservation facility over the course of the Order. Any visit shall be coordinated with the Contractor.

The TPOC shall host initial progress meetings, generally in person or via telephone/teleconference call.

Schedule, frequency, and duration are to be determined.

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The final inspection and acceptance shall take place upon completion of conservation treatment on the agreed upon frescos and accepted by the TPOC and COR according to the accepted conservation treatment.

F. Supporting Documents

Attachment A Drawings and Photos

This document identifies the target locations on the site plan where the National Park Service requires that restoration work be completed. This document includes images of the target areas.

Attachment B Joint Base Myer-Henderson

Hall Installation Access Request Form

Background Check

Attachment C Historic Structures Report

(HSR).

These are excerpts on the panels from the North and South Enslaved Quarters

Attachment D Security and Access Procedures

Outlines security and access procedures for Arlington House.

SECTION 3 - ADMINISTRATION

3.1 Contractor Administration

TBD at Time of Award

3.2 Government Administration

The Contracting Officer (CO) for this order is:

Mike McGuire mike_mcguire@ibc.doi.gov / 703-964-3622 Department of the Interior / Interior Business Center /Acquisition Services Directorate

Ali Tsybulevsky (Alternate) alexandra_tsybulevsky@ibc.doi.gov / 703-964-3682 Department of the Interior / Interior Business Center /Acquisition Services Directorate

The Contracting Officer’s Representative (COR) for this Order is:

TBD at Time of Award

The Technical Point of Contact (TPOC) for this Order is:

TBD at Time of Award

SECTION 4 – MANDATORY SITE VISIT MEETING

A MANDATORY SITE VISIT shall be held at Arlington House, The Robert E. Lee Memorial in Arlington National Cemetery, Fort Myer, VA to conduct a walk-through of the facility and target work areas.

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The site visit shall be held on Tuesday, February 24, 2026 beginning at 8:30 am Eastern. Arrive on time.

Date and Time: February 24, 2026 at 8:30 am Eastern Estimated Duration: 2 hours Meeting Location: Arlington House, The Robert E. Lee Memorial

321 Sherman Drive Fort Myer, VA 2221

To participate in the mandatory site visit meeting, the following requirements MUST be met:

• RSVP is mandatory. All interested Contractors are required to RVSP no later than 3PM Eastern February 19, 2026. Vendors who do not RVSP may not be allowed to participate. To RSVP for the site visit, please e-mail the Contracting Officer (mike_mcguire@ibc.doi.gov and alexandra_tsybulevsky@ibc.doi.gov) with subject line “Site Visit: Arlington House Fresco Project”.

• Arrive on time. Late arrivals may not be permitted to attend the meeting.

Directions to the facilities and instructions will be provided via e-mail after a request is received. Site access is restricted. Vendors must be pre-approved and added to an access list to gain entry. Detailed access procedures will be provided before the site visit.

The purpose of the Mandatory Site Visit is to:

1) Inform Project Planning – Allow Contractors to gather firsthand information to refine work plans, select appropriate restoration techniques, and anticipate resource needs.

2) Facilitate Coordination – Provide an opportunity for Contractors to formulate questions and clarify expectations.

3) Assess Current Conditions – Allow Contractors to evaluate the existing state of the site, including damage / degradation that the restoration project aims to address.

4) Identify Site Constraints – Identify physical limitations that may affect restoration methods

Only Contractors who attend the mandatory site visit will be eligible to submit a Quote.

Questions regarding the site visit should be emailed to the Contracting Officer. Answers will be issued via an RFQ amendment.

All site visit participants will be asked to sign-in prior to the start of the walk through.

SECTION 5 – QUOTATION PREPARATION & SUBMISSION INSTRUCTIONS

The following instructions to the Quoter are included as an addendum to Federal Acquisition Regulation (FAR) provision 52.212-1. The Quoter shall reply to this request as follows.

5.1 Quotation Preparation Instructions

To be considered for award, a Quotation shall contain the following Quoter information:

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• Company Name

• Mailing Address

• SAM Unique Entity Identifier (UEI)

• Small Business Status

• Complete business mailing address as it appears in the System for Award Management

(SAM) at www.sam.gov

• Contact name, phone number, and e-mail address

• RFQ Number

• Date submitted and Quote Expiration Date

• Technical and Price Quote

Quoters are required to be registered in the System for Award Management (SAM) at www.sam.gov as of the date the quotation is submitted. The quoter’s SAM registration shall be in “active” status.

Quotations that do not meet all the requirements specified in this RFQ may not be considered.

The Government anticipates awarding a single Purchase Order as a result of this Request for Quote (RFQ) to the responsible Quoter whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other non-price factors considered.

5.2 Quote Organization Instructions

Your quote shall become the property of the Government and will not be returned. If your quote contains information that you do not wish disclosed to the public or used by the Government for any purpose other than evaluation of your quote, such restrictions shall be clearly indicated on each sheet containing such information. Prior to submission of your quote, the Quoter is expected to reach an understanding of the requirements of this solicitation. If such a review establishes the need for correction, such information should immediately be brought to the attention of the Contracting Officer so that the matter can be resolved. The Government reserves the right to request such additional information as may be necessary to determine the Quoter’s qualifications for award of a Purchase Order or to clarify any aspects of the technical and/or business quotes. Such information shall be furnished promptly upon the Government’s request. Copies of the successful quote will be retained only as needed for contract administration and monitoring.

5.3 Quotation Package Submission Requirements

The Quoter is required to complete and submit their quote in the following format in order to be considered for award:

Section Description Page Limit

Cover Letter Includes:

• Company Name

1 page

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• Mailing Address

• SAM Unique Entity Identifier (UEI)

• Small Business Status

• Complete business mailing address as it appears in the System for Award Management (SAM) at www.sam.gov

• Contact name, phone number, and e-mail address

• RFQ Number

• Date submitted and Quote Expiration Date

VOLUME 1

Technical

Non- Price Factor 1: Technical Capability Includes:

• Technical Capabilities Required Documents:

1) Technical Approach Statement

2) Initial Assessment / Treatment Plan (SOW #4)

- South Enslaved Qtrs.

- North Enslaved Qtrs.

- Hunting Hall

• Key Personnel Required Documents:

1) Conservator Resume – Experience & Education

2) Conservator Qualifications

15 pages, maximum not including

Resumes/ Qualifications

Non-Price Factor 2: Past Performance Includes:

• Attachment B: Past Project Performance

5 pages, excluding photos

Technical Assumptions 1 page

VOLUME 2

Price

Price Factor: Pricing Quote Includes:

• Price Quote

• Pricing Narrative

No Limit

Pricing Assumptions 1 page

*Note - Quoters shall not include any pricing related information in their Quote’s Technical Volume.

5.3a. Required Components of Each Volume & Factors

VOLUME 1 - TECHNICAL

Non-Price Factor 1 – Technical Capability

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Technical Capabilities:

This section may include a description of the services of the vendor, its history, its achievements, and/or its areas of specialization.

Quoter must demonstrate a thorough understanding of the requirement and demonstrate the ability to meet the objectives outlined in the SOW in terms of personnel, material, resources, and other supplies/services that may be required to perform the work.

Initial Assessment / Treatment Plan:

Following the Mandatory Site Visit, Quoters shall furnish with their Quote an Initial Condition Assessment and Stabilization / Restoration Treatment Plan for frescos located at Hunting Hall, North Enslaved Quarters, and South Enslaved Quarters.

At a minimum the Initial Condition Assessment and Treatment Plan shall contain:

1) Condition Assessment

2) Diagnosis and Analysis of Deterioration

3) Treatment Methods

4) Materials and Techniques

5) Timeline

6) Roles and Responsibilities

Key Personnel Conservator Resume and Qualifications:

Only qualified professional conservators may perform or lead this work. The Contractor must submit with their quote a résumé and qualifications demonstrating:

1) Experience: A minimum of ten (10) years of professional experience in art conservation.

2) Education: A Master’s degree in Art Conservation or a closely related field.

3) Credentials: Professional Associate or Fellow status with the American Institute for Conservation of Historic and Artistic Works (AIC), or equivalent professional membership in a comparable conservation organization.

Technical Assumptions, Conditions, and/or Exceptions Quoters must submit, on a separate page, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of this RFQ. If not noted in this section of your quote, it will be assumed that the quoter proposes no assumptions for award and agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the quoter’s quote.

Non-Price Factor 2 – Past Project Performance

The Government will evaluate the Quoter’s Past Performance using an assessment based on information obtained via any method the Contracting Officer deems necessary. The Government reserves the right to retrieve and evaluate past performance from other sources. Sources may include:

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• Using information provided on Attachment B: Past Performance / Project References

• Contractor Performance Assessment Reporting System (CPARS) – a Governmentwide Database

• System for Award Management (SAM.gov)

• Other sources as needed

This section of the Quotation must describe the company’s past performance related to Fresco Conservation Services as described in the Statement of Work (SOW).

The Quote shall include a written description of a three (3) fresco assessment and treatment projects completed within the past 10 years for frescoes at least 75 years old. The projects shall be similar to the scale and type of work of this project and shall have been performed on materials the same as for this project. Comparable projects would include historic frescoes over 75 years old requiring removal, remounting, stain reduction, stabilization, inpainting, chemical consolidation, and/or general cleaning similar in scope to this project. All treatments must show successful applications without damage to the historic paintings. Provide the project name, location, the scope and date of the work performed, client, the approximate cost of the work, and a description of the materials and methods used to perform the work. Provide photographs of each project.

The contractor shall provide project references for each project described above (including reference name, telephone number, and email address.)

Recent is defined as within the past ten (10) years of the solicitation issuance date. Relevant is defined as work of similar type in complexity, magnitude, and scope of the work described in the accompanying SOW (ex. frescos >75 years old).

This submission may be completed using Attachment B: Past Performance / Project References Template (fillable form) or a similar format of the Quoter’s choosing.

It is recommended that the Quoter alert their Project References that their names have been submitted in response to this RFQ and that the Contacts are authorized to provide past/present performance information related to the listed contracts at the DOI’s request.

VOLUME 2 - PRICING

Price Factor - Price Quote

Your Price portion shall be a separate volume from the Technical quote.

The Contractor shall provide a Total Price. Pricing should also include subtotals for work required at each location – Hunting Hall, North Enslaved Quarters and South Quarters. The Contractor may, at its discretion, provide a further breakdown of pricing.

Price: Pricing shall include all anticipated costs to fully perform all objectives as stated in…