B08 RFQ_PreventiveMaintenance_W912PF-22-Q-0014 20220822.1602.pdf

Preventive Maintenance and Repair Services for Fire Suppression System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation of Commercial Items, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The solicitation number W912PF22Q0014 and this solicitation is issued as a Request for Quote (RFQ) electronically via www.sam.gov only. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-66 Effective April 1, 2022. The North American Industry Classification System (NAICS) code assigned to this project is 561210 – Facilities Support Services. This requirement is not aside for small business.

The solicitation includes 30 CLINS, including Options that are separately priced. There will be one (1) twelve-month base period and four (4) twelve-month Option periods. The base contract’s Period of Performance is estimated to begin 16 September 2022, with an end date of 15 September 2023, plus four (4) Option years with a total estimated end date of 16 September 2027.

The Government anticipates the award being a Firm Fixed Price contract to provide Preventive Maintenance and Repair Services for Fire Suppression System on Caserma Ederle and Del Din in Vicenza, Italy.

The provision at 52.212-1, Instructions to Offerors -- Commercial, and the addendum to 52.212-1 apply to this acquisition; for reference see attached solicitation.

The provision at Evaluation -- Commercial Items, apply to this acquisition; for reference see attached solicitation.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Dec 2012), applies to this acquisition.

The Provision at FAR 52.204-7 Alt I, System for Award Management, applies to this acquisition: to be awarded a Government contract the offeror MUST:

a. Have a New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/about-us/organization/federalacquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-informationkit/unique-entity-identifier-update

b. Have a CAGE/NCAGE number -American Contractor: CAGE code will be generated upon completion of SAM registration.

-Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

c. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a New Unique Entity Identifier (UEI) in order to start this process. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder. Both requirements are free of charge.

The Clause at DFARS 252.232-7006, Wide Area Workflow Payment Instructions, applies to this acquisition: all firms must be registered in Wide Area Workflow (WAWF) at https://wawf.eb.mil at time of quote submittal.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items and the addendum to 52.212-4, apply to this acquisition.

http://www.sam.govonly.thesolicitationdocumentandincorporatedprovisionsandclausesarethoseineffect/ http://www.gsa.gov/about-us/organization/federalacquisition-service/office-of-systems-management/integrated-http://www.gsa.gov/about-us/organization/federalacquisition-service/office-of-systems-management/integrated-http://www.gsa.gov/about-us/organization/federalacquisition-service/office-of-systems-management/integrated-http://www.gsa.gov/about-us/organization/federalacquisition-service/office-of-systems-management/integrated-http://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE http://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE http://www.sam.gov/portal/public/SAM/) http://www.sam.gov/portal/public/SAM/) http://www.sam.gov/portal/public/SAM/andfilloutawebbased http://www.sam.gov/portal/public/SAM/andfilloutawebbased http://www.sam.gov/portal/public/SAM/andfilloutawebbased

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The below FAR clauses cited in the clause at 52.212-5 are applicable to the acquisition:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-

235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

52.222-50, Combating Trafficking in Persons, Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-18, Availability of Funds 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

All clauses and provisions may be accessed electronically at https://www.acquisition.gov

QUOTE DUE: Transmission of offers in response to this RFQ, shall be submitted as an electronic version in Microsoft Word, or PDF, via email not later than 10.00 A.M. Central European Time on 12 September 2022 to the following email addresses:

leslie.d.dobson2.civ@army.mil and joseph.c.freeman.civ@army.mil

QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses leslie.d.dobson2.civ@army.mil and joseph.c.freeman.civ@army.mil no later than 11:00 am Central European Time (CET) on 02 September 2022. Answers to quoters' questions will be posted to www.sam.gov in an amendment to the solicitation as needed.

http://www.acquisition.gov/ mailto:leslie.d.dobson2.civ@army.milandjoseph.c.freeman.civ@army.mil mailto:leslie.d.dobson2.civ@army.milandjoseph.c.freeman.civ@army.mil http://www.sam.govinanamendmenttothe/ http://www.sam.govinanamendmenttothe/

AMOUNT

Ederle Testing and Inspection

FFP

EDERLE - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

FOB: Destination

PSC CD: DA10

NET AMT

Del Din Testing and Inspection

DEL DIN - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 2 Each

0002 2 Each

Ederle OAWR

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract award. All work shall be executed in accordance with Performance Work Statement (PWS) paragraph 5.2.1.3 and the DFARS Clause 252.217-7028 (Over and Above Work

The contractor will be paid for their level of effort in executing Government approved over and above requirements in accordance with the terms of this CLIN.

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

.FOB: Destination

Del Din OAWR

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract award. All work shall be executed in accordance with Performance Work Statement (PWS) paragraph 5.2.1.3 and the DFARS Clause 252.217-7028 (Over and Above Work

The contractor will be paid for their level of effort in executing Government approved over and above requirements in accordance with the terms of this CLIN.

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

0003 1 Job

0004 1 Job

Ederle Update Software

EDERLE - Update software in accordance with the Performance Work Statement.

0005 1 Each

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Each Del Din Update Software

FFP

Del Din- Update software in accordance with the PWS

OPTION Ederle Testing and Inspection

EDERLE - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

1001 2 Each

OPTION Del Din Testing and Inspection

Del Din- Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

OPTION Ederle OAWR

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

1002 2 Each

1003 1 Job

OPTION Del Din OAWR

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract award. All work shall be executed in accordance with Performance Work Statement (PWS) paragraph 5.2.1.3 and the DFARS Clause 252.217-7028 (Over and Above Work

The contractor will be paid for their level of effort in executing Government approved over and above requirements in accordance with the terms of this CLIN.

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

1004 1 Job

OPTION Ederle Update Software

Ederle- Update software in accordance with the PWS

1006 1 Job OPTION Del Din Software Update

FFP

Del Din- Software update in accordance with the PWS

1005 1 Each

EDERLE - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

Del Din - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

2001 2 Each

2002 2 Each

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

2003 1 Job

2004 1 Job

Ederle- Software update in accordance with the PWS

2005 1 Each

2006 1 Each OPTION Del Din Software Update

FFP

Del Din- Software update in accordance with the PWS

EDERLE - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

3001 2 Each

Del Din- Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

3002 2 Each

3003 1 Job

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

3004 1 Job

Ederle - Software update in accordance with the PWS

3006 1 Each OPTION Del Din Software Update

FFP

Del Din - Software update in accordance with the PWS

3005 1 Each

EDERLE - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

Del Din - Inspection and Testing of Fire Alarm Software in accordance with the Performance Work Statement.

4001 2 Each

4002 2 Each

Ederle OAWR

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

Del Din OAWR

This is a Firm-Fixed Price Level of Effort CLIN for Over and Above Work of unscheduled maintenance and repair for fire suppression system not able to be identified at time of contract

**Note to offerors: enter the Grand Total amount for each CLIN from the Technical Exhibit 1 CLIN Pricing.

4003 1 Job

4004 1 Job

Ederle - Software update in accordance with the PWS

4005 1 Each

4006 1 Each OPTION Del Din Update Software

FFP

Del Din- Software update in accordance with the PWS

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 3006 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government

4005 Destination Government Destination Government 4006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 16-SEP-2022 TO

15-SEP-2023

N/A N/A

FOB:

Destination

0002 POP 16-SEP-2022 TO

15-SEP-2023

0003 POP 16-SEP-2022 TO

0004 POP 16-SEP-2022 TO

0005 POP 16-SEP-2022 TO

0006 POP 16-SEP-2022 TO

1001 POP 16-SEP-2023 TO

15-SEP-2024

1002 POP 16-SEP-2023 TO

1003 POP 16-SEP-2023 TO

1004 POP 16-SEP-2023 TO

1005 POP 16-SEP-2023 TO

1006 POP 16-SEP-2023 TO

2001 POP 16-SEP-2024 TO

15-SEP-2025

2002 POP 16-SEP-2024 TO

2003 POP 16-SEP-2024 TO

2004 POP 16-SEP-2024 TO

15-SEP-2025

2005 POP 16-SEP-2024 TO

15-SEP-2025

2006 POP 16-SEP-2024 TO

15-SEP-2025

3001 POP 16-SEP-2025 TO

15-SEP-2026

3002 POP 16-SEP-2025 TO

15-SEP-2026

3003 POP 16-SEP-2025 TO

15-SEP-2026

3004 POP 16-SEP-2025 TO

15-SEP-2026

3005 POP 16-SEP-2025 TO

15-SEP-2026

3006 POP 16-SEP-2025 TO

15-SEP-2026

4001 POP 16-SEP-2026 TO

15-SEP-2027

4002 POP 16-SEP-2026 TO

15-SEP-2027

4003 POP 16-SEP-2026 TO

15-SEP-2027

4004 POP 16-SEP-2026 TO

15-SEP-2027

4005 POP 16-SEP-2026 TO

15-SEP-2027

4006 POP 16-SEP-2026 TO

15-JUN-2027

PERFORMANCE WORK STATEMENT (PWS)

Preventive Maintenance and Repair Services for Fire Suppression System at Caserma Ederle and Del Din, Vicenza, Italy.

Part 1

General Information

1. General: This is a non-personal service contract to provide the software maintenance services for the SAET HI Cloud system at Caserma Ederle and Del Din and related devices.

1.1 Description of Services/Introduction: The contractor shall provide all management, supervision, personnel, labor, and materials necessary to provide a 24 hours/7 days “On- call” service, by telephone or on-site. The contractor provide the semiannual inspection and support, if required, during the testing/inspection and repair service of the Fire detection and suppression system in the following areas: Ederle, Longare, Lerino, Villaggio, Torri, Tormeno and Del Din

1.2 Background: N/A

1.3 Scope: The Contractor shall perform the service in strict compliance with the terms and conditions of this Contract, the PWS, any attachment related to it, and the latest applicable Italian and European Standards, Laws and Regulations. Repair services required under this Contract shall comply in particular with Italian Laws and NFPA regulations (see Paragraph 6 Applicable Publication of PWS for Laws and Regulations).

1.4 Objectives: The main purpose of this work is to ensure continuity of operation of the monitoring system for the Fire detection/suppression installed in the facilities located in the following areas: Ederle, Longare, Lerino, Torri, Tormeno ASA#7, Villaggio and Del Din.

1.8 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year: 16 September 2022 to 15 September 2023 Option Year I: 16 September 2023 to 15 September 2024 Option Year II: 16 September 2024 to 15 September 2025

Option Year III: 16 September 2025 to 15 September 2026 Option Year IV: 16 September 2026 to 15 September 2027

1.6 Quality Control

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The contractor shall submit his/her Quality Control Plan (QCP) to the COR for approval within (seven) 7 calendar days after contract award. After acceptance of the quality control plan the contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QC plan (DELIVERABLE 0001).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer Representative.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year's Day 1 January Assumption Day 15 August Epiphany Day 6 January Local Holiday * 8 September * Vicenza only Easter Monday Varies yearly All Saints’ Day 1 November Liberation Day 25 April Immaculate Conception Day 8 December Labor Day 1 May Christmas Day 25 December Republic Day 2 June Saint Stephen’s Day 26 December

1.6.3.2 U.S. Holidays: Work shall not be performed during American holidays, unless otherwise directed by the Contracting Officer Representative. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial

Day 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day last Monday in May

Juneteenth 19 June Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in

October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.6.4 Operating Hours: Service shall be available from Monday thru Sunday, for 24 hours a day, all Italian and American Holidays. On-site visits shall be performed within 2 hours from the telephone call requesting service.

.1.6.4.1 Contractor’s Request to Perform work outside normal duty hours: Except for when requested by the Government, work during other than normal duty hours, on Sunday and Italian and American Holidays shall not be performed without prior written approval of the C.O.R. The Contractor shall submit request for such approval to the C.O.R. at least 48 hours in advance. If the Contractor’s request is approved, the service performed will be compensated as work performed under normal duty hours.

1.6.4.2 Contractor Support: The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.2.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan for the annual maintenance. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) workdays after date of contract award.

The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change by the vendors to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.6.4.2.2 Work Completion Report: At the completion of the work, the Contractor shall submit a complete report to the COR stating, as a minimum, the date and what work/verifications were completed.

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at U.S. Army Garrison Italy which includes the following installations: caserma Ederle (VI), Villaggio della Pace (VI), Del Din (VI), Longare site (VI), ASA#7 site (Tormeno-VI), Lerino Leased area (VI), Torri di Quartesolo Leased Area (VI)

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved.

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.3.1 The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) workdays after contract award (DELIVERABLE 0002). The log must, at a minimum, contain the following information:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractors’ vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations. The list of such vehicles shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle;

(2) Model and year of manufacture; and

(3) License Plate Number.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) workdays after any changes to the log.

1.7.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within seven (7) calendar days.

1.7.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within.

1.7.3.4 Common Access Cards (CAC): Reserved.

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S.

and Host Nation Contractors.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13). The Contractor’s personnel shall assure that all equipment is turned off and stored in designated storage areas together with supplies upon completion of work. The Contractor shall be held responsible for the safe storage of materials and equipment in Government area and near the work site. The Contractor shall prepare his own “Piano Operativo di Sicurezza” (POS) and shall establish a safety and health program, which shall provide safety and health protection to this employees as required by Italian Law 81/2008. All the work described in these specifications shall be accomplished in strict compliance with the ISPESL (Superior Institute Assurance of Work) standards. The POS shall have the Safety Coordinator concur before any work phase commencement.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions.

The Contractor shall immediately report suspicious activities to security personnel.

1.8 Special Qualifications: All work shall be performed by specialized personnel having the necessary certifications and authorizations to perform the maintenance and repair of SAET Software and in coordination with the Government technician in charge for the systems.

The maintenance staff shall have the appropriate knowledge, the necessary configuration and equipment tools (hardware and software) with the ability to carry out the system’s upgrade as any new software release shall available.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24/7. They shall have full authority to act for the Contractor on all Contract manners relating to daily operation of this Contract, and shall be responsible for the performance of the work. The name of these persons shall be designated in writing to the Contracting Officer, and shall be provided to the C.O.R. together with their telephone numbers no later than seven (7) working days after the Contract award date.

(DELIVERABLE 0003).

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor shall provide a uniform shirt or shop-coat with the company name inscribed on the back and the employee nametag on front, for each employee. The company and employee name shall be of a contrasting color and be distinguishable from a distance of 3 meters. Contractor's employees shall wear uniform shirt or shop-coat at all times while engaged in the performance of this contract. Uniform apparel similar in appearance to any of the American or Italian fire, police or military services is not acceptable. (DELIVERABLE 0004).

1.12.1 Workspace Sign Location: Reserved.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include as a minimum, the company’s name and the employee’s last name. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to any authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: Reserved.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Combat Trafficking in Persons IAW FAR 52.222-50: The United States Government and the United States Department of Defense (DOD) has adopted a zero tolerance policy regarding trafficking in persons. Contractors, subcontractors and their employees shall not: Engage in any forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract.

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.20.1 Host Nation Safety Laws and Regulations: see Paragraph 6 Applicable Publication of PWS for Laws and Regulations

1.20.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

1.20.1.2 This project falls under the provisions of Italian Safety Law DLGS 81/2008 art.26. The Contractor shall submit to the COR the “Suitability of contractor for service contracts – MD0266”, paragraph B2 and B3, within five

(5) workdays after award.

1.20.1.3 Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor's representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

1.20.1.4 Reporting Accidents: The Contractor shall report to the Contracting Officer and the safety offices located on the installations by telephone any accident involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the Contractor, his sub-contractors, his agents, or employees within 24 hours after the date of occurrence. A written accident report shall be forwarded to the Contracting Officer within two (2) workdays after the date of occurrence (DELIVERABLE 0005). In addition, the Contractor shall cooperate and provide data to any follow-up investigation of an accident by the installation or higher command.

The written accident report must include, as a minimum, the date of occurrence, name of people involved, a detailed description of the incidence, the cause, any relevant background information, and what the vendor will do to prevent future occurrence.

1.21 Environmental Compliance: The contractor shall comply with all local laws and standards regarding the Environmental protection.

1.21.1 Discarded Material: all discarded materials shall be recycled or disposed of to the dump authorized by the Regional and National regulation according to the typology of the related material. The transportation shall be extended, if required, even outside

Caserma Ederle City Council Territory. It shall be the responsibility of the contractor to provide containers for material disposal. The contractor shall also provide all documents (and coordination work) necessary to obtain the authorization from the Local Environmental Authority for the eventual disposal of materials, for which the normal disposal procedures are not sufficient.

1.21.2 Environmental Compliance Plan and Program

1.21.2.1 Environmental reporting: Reserved.

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR after completion of the training. (DELIVERABLE 0006).

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract. Verification of the training shall be provided to the COR within after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months Verification of the training shall be provided to the COR after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR after completion of the training. (DELIVERABLE 0007).

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR after the contract is awarded and after new employees commence contract performance. Verification of the training shall be provided to the COR after completion of the training. Training slides can be found on the Army OneSource site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

(DELIVERABLE 0008).

1.22.4 Information Assurance (IA) Training: Reserved

1.22.5 Personally Identifiable Information (PII): Reserved.

1.23 RESERVED:

1.24 Notice to Proceed: Reserved.

1.25 Electromagnetic Compatibility Directive: Reserved

1.26 Government Property and Services: Reserved

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contract Specialist (CS) – The CS works closely with and in support of the Contracting Officer. The Contract Specialist performs many of the same duties and the KO, but does not possess the Contracting Officer’s warrant, which is the authority to contractually commit the Government.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the…