B08- PWS USARC- 16APRIL2026.pdf

PERFORMANCE WORK STATEMENT

U.S. ARMY RESERVE COMMAND G-33 HOMELAND OPERATIONS CHEMICAL,

BIOLOGICAL, RADIOLOGICAL, NUCLEAR RESPONSE ENTERPRISE -ALPHA

TITLE: U.S. ARMY RESERVE COMMAND (USARC) EQUIPMENT SUSTAINMENT –

CONTRACTOR LOGISTICS SUPPORT

1.0 SCOPE. The USARC G-33 Homeland Operations (HLO) Chemical, Biological, Radiological, Nuclear (CBRN) Response Enterprise Alpha (CRE-A) is responsible for conducting CBRN response operations in support of civil authorities or in homeland defense in order to save lives, prevent further injury, and provide temporary critical support to enable community recovery. Contractor Logistics Support (CLS) services are required to support CRE- A in accomplishing its mission. Contractor Logistics Support (CLS) services for Commercial Off-the-Shelf (COTS) equipment used by US Army Reserve Command (USARC) include sustainment, calibration, maintenance and repair of equipment and an asset management system to pr 1.1 Background. United States Army Reserve Command (USARC) commands all United States Army Reserve units and is responsible for overseeing unit staffing, training, management and deployment. Approximately 205,000 Army Reserve soldiers are assigned to USARC. The major subordinate commands that report directly to USARC consist of operational commands, functional commands, support commands, and training commands. USARC’s mission is to provide trained and ready units and individuals to mobilize and deploy in support of the national military strategy. USARC is responsible for all the operational tasks involved in training, equipping, managing, supporting, mobilizing and retaining Soldiers under its command.

1.1 Background. United States Army Reserve Command (USARC) commands all United States Army Reserve units and is responsible for overseeing unit staffing, training, management and deployment. Approximately 205,000 Army Reserve soldiers are assigned to USARC. The major subordinate commands that report directly to USARC consist of operational commands, functional commands, support commands, and training commands. USARC’s mission is to provide trained and ready units and individuals to mobilize and deploy in support of the national military strategy. USARC is responsible for all the operational tasks involved in training, equipping, managing, supporting, mobilizing and retaining Soldiers under its command.

1.2 Objective. The objective of this contract is to acquire CLS to conduct sustainment and refresh support for the USARC CRE-A unit’s equipment currently in employed by the Army inventory or equipment procured in the future. The contractor shall provide general equipment and supply chain support; equipment repair, sustainment, maintenance and disposition;

procurement of principle end items and consumables, expendables, repair parts and supplies;

inventory/asset, shelf life and warranty management; calibration, shipping, inventory, equipment service contract information; preventive maintenance and calibration scheduling; storage of Government Furnished Property (GFP) and maintenance and New Equipment Training (NET).

Through the performance of this contract, CRE-A unit equipment is ready and available for immediate deployment during a time of need.

The sustainment support shall include the following: provide equipment subject matter experts, perform inspections, maintenance and repairs; provide general and CBRN equipment maintenance to units, replace defective and/or obsolete equipment and provide a limited resupply of consumables for unit training. Instances in which a piece of equipment is irreparable, the government may require the contractor to ascertain best courses of action through market research in support of procuring principal end items. In certain cases, the government will conduct the market research and provide vendor quotes to the contractor for procurement.

The Government will provide technical insertions/refresh to equipment throughout the period of performance. This will involve the replacement of a current capability with a like or similar item that provides the same or slightly better capability. Any additions of equipment must be validated and approved by USARC HLO.

2.0 APPLICABLE DOCUMENTS

2.1 Military Handbooks

2.1.1 MIL-HDBK-61A, Configuration Management Guidance, 7 February 2001. (This document is available from: https://quicksearch.dla.mil/qsDocDetails.aspx?ident_number=202239

2.2 Military Standards

2.2.1 MIL-STD-130N (Change 1) Identification Marking of U.S. Military Property, 16 November 2012. (This document is available from:

https://quicksearch.dla.mil/qsDocDetails.aspx?ident_number=35521.)

2.3 Government Support Documents:

2.3.1 Government Equipment Lists:

2.3.1.1 USARC LOA (Appendix A)

2.3.1.2 Calibration Data (Appendix B) to be conducted within OEM guidelines or as directed by

USARC

2.3.1.3 Consolidated Sustainment Site Inventory (Appendix C)

3.0 REQUIREMENTS: The contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources [except for Government-Furnished Property (GFP)] to accomplish tasks of the type as set forth below:

3.1 Administrative Support.

3.1.1 Start of Work Meeting. The Government shall host a Start of Work meeting within 10 calendar days after contract award. This meeting shall not exceed eight (8) hours. The Government shall review the contract with the contractor. The contractor PM and APM shall be present and will address any ambiguity regarding the contract and PWS during the meeting. The contractor shall document the proceedings of this meeting in accordance with Exhibit Line-Item Number (ELIN) A005 and provide the COR the document within two working days.

3.1.2. The contractor shall participate in planning meetings and in progress review with members of the Government in all matters that have an impact on the execution of CRE-A sustainment, equipment refresh, equipment reset, exercise planning and exercise recovery operations. The contractor shall document the proceedings of these meetings, post to an electronic, shared database and provide the COR the document within two working days.

3.1.3 The contractor shall provide status reports as required by the COR in the overall task order in accordance with ELIN A001 of the basic contract.

3.1.4 The contractor shall host bi-weekly meetings (teleconferences are acceptable) to update the Government on current status of ongoing projects (i.e. sustainment visits, refresh activities). The contractor shall submit an agenda, meeting minutes, and presentation materials in accordance with A004 and A006. 3.1.5 The contractor shall provide Quarterly Program Management Reviews (PMRs) on the overall task order and provide Video Teleconference (VTC) capabilities.

3.1.6 The contractor shall include a summary of sustainment visits in accordance with tables 2A- 2D and Tables 3-6, monitor and report on expenditure rates, and the funds available on this task order. in accordance with ELIN A001.

3.1.7 The contractor shall provide presentation material prior to each PMR in accordance with ELIN A004, A005, and A006.

3.1.8 Task Order Manager. The contractor shall provide a Task Order Manager to serve as the central point of contact throughout the period of performance. The Task Order Manager shall have full authority to act on behalf of the contractor on all matters related to the daily operations of this Task Order. The contractor shall notify the Contracting Officer and Contracting Officer's Representative (COR) in writing the name of the Task Order Manager upon awarding of the task order.

3.2 Phase In/Phase Out Transition. The incoming contractor shall coordinate with the out-going contractor for transition of all activities and services rendered by the out-going contractor and address progress toward accomplishment of the following: shipping materials to and from the sites including transfer, movement and storage of warehoused equipment, personnel support at the sites, receiving and tracking government property, and implementation and management of the Logistics Information System (LIS) for received equipment during a 30 day period following the Start of Work Meeting. Progress and any delays to transition will be reported to the COR.

The incoming contractor shall address progress toward accomplishment of the following:

Common Access Cards (CACs); security requirements, shipping materials to and from the sites, personnel support at the sites, receiving and tracking CSS warehouse inventory, and implementation and management of the Logistics Information System (LIS) during a 30 day period between the Start of Work Meeting and the start of the ordering period. The Government will ship all warehouse equipment sets and ASL from the incumbent to the new contractor during the phase-in period (assumes new contractor and new facility). (See Appendix A and C)

3.2.1 Phase-In Transition. The contractor shall implement the phase-in transition plan provided with the task order proposal. The contractor shall complete the phase-in transition within thirty

(30) calendar days while preparing to take full responsibility from the incumbent contractor.

Performance for CLS services for the CREA Equipment Sets will be provided by the incumbent contractor up until seven (9) calendar days before the end of phase-in transition. Therefore, the incoming contractor shall assume full responsibility of performance for all equipment seven (9) calendar days before the end of phase-in transition to ensure there is no lapse in support.

Performance for CLS services will be provided by the incumbent contractor during the first twenty-one (21) days of the phase-in transition and the successor Contractor will provide responsibility for the last nine (9) days. During this transition period, the incoming Contractor’s responsibilities shall include the following:

3.2.1.1 The contractor shall provide management resources and structure for oversight and management of the TO phase-in effort.

3.2.1.2 The contractor shall train its personnel in all areas of safety, operation, sustainment, emergency, and troubleshooting procedures for applicable equipment sets. The contractor shall provide a copy of their safety manual within 10 days of award to ensure it’s content meets OSHA and Army safety, occupational health requirements.

3.2.1.3 The contractor shall provide sufficient and appropriate contractor personnel to participate in a transition kick-off conference call with the Government and the outgoing (incumbent or current) contractor within two (2) business days after task order award.

3.2.1.4 Once the Government ships the CSS inventory to the contractor’s facility(s), the contractor shall conduct an inventory and assume property management responsibilities. The Government Property Book Officer will be signed for the equipment.

3.2.1.5 The contractor shall establish the LIS and ensure it is fully functional.

3.2.1.6 The contractor shall assume configuration control of all documents and data transferred from the outgoing contractor and ensure this information is available through the LIS.

3.2.1.7 The contractor shall ensure appropriate staff are available for facilitation of introductions to the customer (s).

3.2.1.8 The contractor shall ensure all subcontracts and vendor/supplier agreements are in place.

3.2.1.9 The contractor shall obtain 45,000 sq ft of environmentally controlled warehouse space and 10,000 sq ft of outside storage space within seven (7) calendar days after task order award.

All warehouse space shall be within a 25-mile drive of the Route 24 gate of Aberdeen Proving Ground -Edgewood Area, MD. Once the site is identified, the contractor will provide a site safety checklist identifying any safety and health hazards.

3.2.1.9.1 Contractor and/or Government personnel performing at this Contractor facility who believe they have been subjected to misconduct such as discrimination, harassment, verbal abuse, physical assault, etc., shall immediately report the incident to the Contractor’s Program Manager. The Program Manager shall report the incident to the COR within twelve (12) hours of receiving notification of the incident. The Contractor shall:

a. Take immediate action to protect all personnel and property at the facility.

b. Contractor will take immediate action to maintain equipment accountability at the CLS facility and will not remove, ship, or transport equipment out of the facility without explicit COR or KO approval.

c. If an incident requires the removal of Government personnel from the facility:

i. The Contractor shall notify the COR within two (2) hours of removing Government personnel from the facility.

ii. Government personnel will be restricted from the facility until the Contractor and COR reach an agreed-upon resolution for the incident. The Contractor and COR will meet within ninety-six

(96) hours of the notification of incident to reach an agreed-upon resolution. Subsequent weekly meetings between the Contractor, COR, and HLO may be required to ensure a timely resolution.

d. If the misconduct involves HII personnel, the incident shall be referred to Contractor Human Resources, who will handle it in accordance with the Contractor’s Standard Code of Conduct.

e. Provide the COR a written Incident Investigation Report within five (5) business days upon notification of the incident.

The contractor shall coordinate with the COR to immediately establish alternate processes required to minimize the technical impact of restricted personnel. This includes using Extended Working Hours (greater than 8.0 hours per day) or Extended Work Week (working on weekends and holidays), authorized by the COR.

3.2.2 Phase-Out Transition. The contractor shall implement the phase-out transition plan submitted with its task order proposal. The phase-out transition period shall commence thirty

(30) Calendar days prior to the Task Order’s POP completion or as identified by the KO. During this transition period, the outgoing contractor’s responsibilities shall include at the minimum:

3.2.2.1 The contractor shall provide sufficient and appropriate contractor personnel to participate in a transition kick-off conference calls with the Government and the in-coming contractor within two (2) business days after task order award.

3.2.2.2 The contractor shall orient the incoming contractor and facilitate their introductions to the customer(s).

3.2.2.3 The contractor shall provide requested assistance by the incoming contractor in locating data, reports and equipment.

3.2.2.4 The out-going contractor shall provide output of the LIS data at least 10 days of the new Task Order award to the Government and incoming contractor, either in flat file format or any other format directed by the Government.

3.2.2.5 The contractor shall coordinate and integrate incoming contractor inputs into the out-going contractor’s reports during the transition period.

3.2.2.6 The contractor shall turn-over any work-in-process after the first 21 days of the 30 day transition period.

3.2.2.7 The contractor shall remove all Contractor equipment and property.

3.2.2.8 The contractor shall terminate, without prejudice, all leases and rentals, if applicable.

3.2.2.9 The contractor shall provide the incoming contractor a list of all property/materials, in accordance with ELIN A002, that will be received after completion of inventories or completion of transition.

3.2.2.10 The outgoing contractor shall be responsible for CLS services for all equipment the first twenty-one (21) Calendar days of the transition-out period. The incoming contractor shall be responsible for CLS services for all equipment for the last nine (9) days of the transition-out period. The outgoing contractor shall provide all applicable data to the Government.

3.3 Supply and Service Support.

3.3.1 Warranty Support. The contractor shall provide warranty management and subsequent maintenance actions required to ensure preservation of warranty on all COTS equipment items.

Warranty information is to be put in the contractor’s LIS.

3.3.2 The contractor shall provide supply and service support to include providing a Bill of Materials (BOM) for equipment and component purchases: maintaining an equipment list;

providing repair parts; CBRNE unique durables and consumables purchases; shipping; inventory and shelf life management [derived from Original Equipment Manufacturer (OEM) package labeling]; testing, calibration (in accordance with OEM manuals), preventive maintenance scheduling (in accordance with ELIN A013), and familiarization/training for the supported military units. Familiarization/training for USARC staff will be based upon written request provided to the COR. This request will be approved so long as the request does not impede upon contractors scheduled execution of required / contractually obligated deliverable dates and it does not unreasonably impede upon daily operations in support of the contract. The contractors are not required to train on inherently governmental functions/work. Familiarization and training is inclusive of, but not limited to, driver & trailer familiarization and equipment familiarization and training. For proposal purposes the contractor shall assume shipping costs of $40K per year.

3.3.3 The contractor shall provide familiarization to include what the piece of equipment is and does, how to maintain it and how often, and training during equipment fielding efforts (i.e.

Driver & Trailer Familiarization, Equipment Familiarization & Equipment Functionality Training)

3.3.4 The contractor shall document the supply and support activities in the LIS. The Government is currently using MAXIMO. The Government will provide the LIS data in the form of flat files to be uploaded into the incoming contractor’s LIS.

3.3.5 The contractor shall conduct an Equipment Refresh and Recertification following the supported units’ relief from the CBRN Response Enterprise mission to ensure equipment sets are restored to original performance standards IAW manufacturer specifications and guidelines to allow for their use in future missions. All equipment shall be refreshed and recertified to the most current equipment listing provided by US Army Reserve Command (USARC) based on Headquarters Department of the Army (HQDA) Approved Mission Essential Equipment List, Current Force Structure and Secretary of Defense (SECDEF) validated requirements and resourcing. Equipment that becomes obsolete will be replaced with the most current equipment replacement and new equipment training (NET) will be planned, resourced and conducted at allocation coordinated by the COR.

3.3.6 The contractor shall take responsibility of off mission unit kits, and the on-hand authorized stockage list (ASL) and transport to their facility, secure, store, and maintain the equipment at manufacture standards, fully operational or operating as intended by equipment manufacturer when new standards as part of sustainment operations. The contractor shall store off mission unit kits (as listed in Table 1 below) and the on-hand Authorized Stockage List (ASL), (Appendix A), and maintain as part of sustainment operations.

TABLE 1. Off-Mission Kits

Performance PeriodMCAS

SetRECON/DECON

SetUS&R

SetMINCARE Set

Comments Base Year 11 Set1 Set1 Set1 SetOn-coming Units will be issued sets ~12 months prior to mission assumption at the direction of USARCOption Year 11 Set1 Set1 Set1 SetOn-coming Units will be issued sets ~12 months prior to mission assumption at the direction of USARC Option Year 21 Set1 Set1 Set1 Set Oncoming Units will be issued sets ~12 months prior to mission assumption at the direction of USARC

3.4 Sustainment, Refresh/Recertification, Recovery, and Fielding

3.4.1 The Contractor shall provide sustainment support to CONUS units to ensure mission readiness by conducting the following: performing inspections in conjunction with the Government, maintenance and repairs, replace defective equipment and provide a push package of consumables for unit training (i.e. towels, sponges). Consumables are identified in the equipment lists (Appendix A). Equipment that cannot be repaired by the contractor shall be shipped to the OEM for repair (upon prior approval by the COR for equipment exceeding $1500.

Contractor shall conduct recovery, reset, and fielding operations, refer to paragraph 3.5 and Tables 2A- 2D. The contractor shall be accountable for Government equipment during shipment, while at the OEM, and until it is returned to Government control. The Government property book officer (PBO) will manage the equipment during this process. The PBO will ensure proper chain of custody documents and hand receipts are issued to individuals or entities with direct control over the equipment.

3.4.2 The contractor shall provide sustainment support of the equipment sets (Appendix A) at each location specified in Tables 3-6 and Tables 2A-2D, paragraphs 3.5 and 4.0 below. The contractor shall visit each unit issued a set quarterly for on mission units and visit the oncoming mission units twice annually. The contractor shall visit CONUS On Mission units quarterly for CLS on equipment sets and annually for Annual Tech Support (ATS), Preventive Maintenance Checks and Services (PMCS) on support equipment (prime movers, trailers and generators).

3.4.2.1 Each support visit, which includes two (2) days of travel, shall require a duration not to exceed:

a. Five (5) days ot support each RECON/DECON and US&R unit location

a. Three (3) days to support each MCAS unit location.

b. Ten (10) days to support the BN FTX, location TBD.

c. Fourteen (14) days to support the CRE-A Exercise/Evaluation (EXEVAL) at the Muscatatuck Training Center in Indiana annually.

3.4.2.2 The contractor shall visit the OCONUS DSCA equipment site (Ft. Buchanan, Puerto Rico) semiannually. Two Exercise/Evaluation (EXEVAL) support Visits will be conducted annually, and Liaison Officer (LNO) Visits will be conducted during Exercises, Quarterly Sustainment Training (QST) events with ARNORTH and Planning Meetings. Refer to section 4 and Tables 3-6 below and in accordance with ELIN A011.

3.4.2.3 The contractor shall conduct an inspection and assessment of all equipment in conjunction with the Government, verify and assign hand receipted kits and make a list of work orders for damaged, obsolete and replacement equipment in accordance with ELIN A012 and A013. For the purposes of this contract, the execution of this effort will be known as “exercise equipment reset”. Exercise equipment reset typically occurs after the execution of training events and serves the purpose of ensuring all mission equipment is refreshed to operational requirements and fully serviceable prior to the unit departing to home station.

3.4.2.4 The contractor shall brief the unit commander at the end of each mission day and consolidate all mission actions into a trip report and submit to the COR, KO, customer and any other interested parties in accordance with ELIN A011.

3.4.2.5 Contractor Logistic Support (CLS) Visit. The Contractor shall provide a Field Service Representative (FSR) and Logistics Analyst to conduct quarterly sustainment support to active C2CRE-A units (to include units in the training year of the C2CRE-A mission cycle) to ensure mission readiness by conducting the following:

a. Performing equipment inventory, function checks and assessment of all equipment in conjunction with the Government, maintenance and repairs, facility inspections, Logistics Information System (LIS) & equipment refresher training.

b. Preventative Maintenance Work Oder review, assistance with LIS Work Order creation to reflect shortages and maintenance (conducted or required), setting up service agreements with local vendors, and local purchasing capability to replace Letter of Authorization (LOA) consumables locally when its cost effective to the government to do so.

c. The Contractor shall submit a AAR within 1 week of visit completion, detailing results of the visit and determining equipment readiness status.

3.4.2.6 Annual Tech Support (ATS) Visit. The Contractor shall provide a Maintenance Technician to conduct ATS support to active C2CRE-A units (does not include units in training year of the C2CRE-A mission cycle), to ensure mission readiness of all small engine and wheeled vehicles by conducting the following:

a. Performing equipment inventory, function checks and assessment of all small engine and wheeled vehicles and equipment in conjunction with the Government, conducting preventative maintenance actions based off of OEM standards and known good practices, troubleshooting and conducting corrective maintenance actions, operational and maintenance refresher training, assistance with LIS Work Order creation to reflect shortages and maintenance conducted or required and local purchasing capability to replace Letter of Authorization (LOA) consumables and repair parts locally when its cost effective to the government to do so.

3.4.2.7 Semi-Annual CLS Visit. The Contractor shall provide a Field Service Representative (FSR) and Logistics Analyst to conduct CLS support to the OCONUS DSCA equipment site (Ft.

Buchanan, Puerto Rico) semi-annually, to ensure mission readiness by conducting the following sustainment support:

a. Performing equipment inventory, function checks and assessment of all equipment in conjunction with the Government, maintenance and repairs, facility inspections, Logistics Information System (LIS) & equipment refresher training, Preventative Maintenance Work Oder review, assistance with LIS Work Order creation to reflect shortages and maintenance (conducted or required), setting up service agreements with local vendors, and local purchasing capability to replace Letter of Authorization (LOA) consumables locally when its cost effective to the government to do so.

b. The Contractor shall submit a AAR within 1 week of visit completion, detailing results of the visit and determining equipment readiness status.

3.4.2.8 Exercise/Evaluation (EXEVAL) Support Visit. The Contractor shall provide a minimum two Field Service Representatives (FSR) to include one per major discipline (Chemical and Urban Search & Rescue). In addition, the contractor shall provide one Maintenance Technician, one Logistics Analyst, and one Liaison Officer (LNO) to support two EXEVAL events.

a. Each EXEVAL event shall require a duration of ten to seventeen calendar days. For proposal purposes the contract shall assume a duration of ten calendar days.

b. The contractor shall provide an Exercise Support Package identified in the LOA (support package type is based on the EXEVAL event) to the government and coordinate and assisting the USARC PBO with shipping and tracking equipment movement, forklift support, and chain of custody transfers.

c. The Contractor shall assist with the following: Assisting with equipment inventories, function checking and assessing equipment, providing trouble shooting and corrective maintenance actions, Unit LIS work order assistance, equipment refresher training, Assist BN with LIS Work Order review and Reset Operations, set up service agreements with local vendors and local purchasing capability to replace Letter of Authorization (LOA) consumables and repair parts locally when it is cost effective to the government to do so.

3.4.2.9 LNO Visit. The Contractor shall provide a LNO to support EXEVAL’s, QST’s, and Planning Meetings by conducting the following in accordance with Tables 3-6: assisting with the coordinating CLS services for training events (QST’s, exercises, mission assumption briefings and unit validations), disseminating plans detailing schedules, dates, locations and objectives to key stakeholders, assistance with coordinating all contractor On-Site visits with units, provides feedback from units and HLO regarding schedules, dates, plans and objectives and relays equipment issues and concerns observed during LNO Visits to the appropriate stakeholders.

Pricing should reflect LNO support to the events listed above.

3.4.2.9.1 Travel. EXEVAL will take place at Camp Atterbury, Indiana and Muscatatuck Urban Training Center (MUTC), Indiana. The Planning Meetings for Guardian Response and Vibrant Response are at Fort Dix and Camp Atterbury, Indiana. QST's and CLS visits will be held at various locations for the Units on mission. The Units on mission are located in West Virginia, Florida, Louisiana, California, Texas, Delaware, Maryland, Puerto Rico, South Carolina and Utah. The LNO's role during CLS visits is to provide logistical support and serve as a liaison between USARC, the Contractor and subordinate Units. The visits normally last between 3-5 days.

3.4.2.10 Unscheduled Maintenance Visit. An unscheduled (emergency) maintenance visit may be required to meet mission critical requirements (e.g., equipment not Fully Mission Capable).

a. For proposal purposes, the contractor shall assume one (1) emergency maintenance visit per year to San Diego, California.

b. An unscheduled maintenance visit shall require coordination through the COR and approval by the Contracting Officer (KO).

c. A travel request and cost estimate for an emergency visit shall require KO approval prior to travel.

3.4.3 The contractor shall support the USARC Exercise/Evaluation (EXEVAL) at Muscatuck Training Center annually.

a. Each sustainment support visit shall require a duration of five (5) to fourteen (14) days at each unit or equipment site location.

b. For proposal purposes the contractor shall assume a minimum duration of ten (10) calendar days.

c. The contractor shall, in conjunction with the Government, conduct an inspection and assessment of all equipment, verify and assign hand receipted kits and make a list of work orders for damaged, obsolete and replacement equipment in accordance with ELIN A013.

d. The contractor shall brief the unit leadership at the end of each mission day and consolidate all mission actions into a trip report and submit to the COR and other interested parties in accordance with ELIN A011.

3.4.4 The contractor shall conduct the following: perform inspections, maintenance and repairs, replace defective equipment and provide a resupply of consumables (i.e. towels, sponges) that are in support of the main line item on the LOA (Appendix A). Equipment that cannot be repaired by the contractor shall be shipped to the OEM for repair (upon prior approval by the COR for equipment exceeding $1500). The contractor shall be accountable for Government equipment during shipment, while at the OEM, and until it is returned to Government control.

3.4.5 The contractor shall provide sustainment support for the Urban Search and Rescue (US&R) Contingency Equipment Set (Appendix A) staged at the OCONUS site (Ft. Buchanan, Puerto Rico) semiannually. The contractor shall conduct an inspection and assessment of all equipment in conjunction with the Government, verify and assign hand receipted kits and make a list of work orders for damaged, obsolete and replacement equipment in accordance with ELIN A013.

The contractor shall brief the unit commander at the end of each mission day and consolidate all mission actions into a trip report and submit in accordance with ELIN A011.

3.4.6 The contractor shall provide a secure Contingency Sustainment Site (CSS) or COR approved secure storage plan for the storage of rolling stock (i.e., trucks, trailers, all terrain vehicles) outside the warehouse, (approximately 10,000 sq feet required), while complete equipment sets for fielding to oncoming mission units (after refresh), contingency sets, and support push packages [consumables and personal protective equipment (PPE)] shall be inside the warehouse (approximately 45,000 sq feet of storage space required). Refer to equipment list (Appendix A). The contractor shall provide environmentally controlled storage of the PPE and other temperature sensitive equipment, indoors, away from direct sunlight, at temperatures 20 to 110 degrees fahrenheit, and less than 80 percent relative humidity or as prescribed by equipment manufacture storage procedures.

3.4.7 The contractor shall assemble and maintain a support push package of consumables (Appendix A) capable of supporting DECON, RECON, and US&R units during mission deployment. This push package shall be deployed in conjunction with the DECON, RECON, and US&R contingency sets to a location designated by USARC Headquarters during a CBRNE real world event. The contractor shall maintain a Contingency Sustainment Site (CSS) that consists of contingency equipment sets (one of each major discipline) and a three-day supply of PPE and consumables not included in U.S. Army Tank-automotive and Armaments Command support packages. The contractor shall deploy a Contingency Push Package (CPP) using twenty-four (24) International Organization for Standardization (ISO) Container for Export (CONEX) containers within 72 hours. The contractor shall provide all the GFE/Contractor-Acquired Property (CAP) custody transfer forms and maps showing equipment location within the ISO CONEX containers.

3.4.8 Refresh/Recertification, Recovery, Fielding and Obsolescence. The contractor shall refresh and recertify the unit’s equipment following a unit’s relief from the CRE-A mission in order to restore equipment sets to original performance standards to allow for their use in the future.

Refer to Tables 2A-2D.

3.4.8.1 Shelf-Life Replacement: The contractor shall replace all items with a shelf-life upon reaching the valid thru date. If the same item cannot be obtained the contractor shall go through the obsolescence procedures.

3.4.8.2 Recovery. At the end of a unit mission MCAS, RECON/DECON, and US&R sets will be required to come back to the contractor’s warehouse for full refresh/refurbishment of the set.

3.4.8.3 Fielding. The contractor shall be responsible for fielding the equipment to the gaining unit from the CSS location.

3.4.8.4 Obsolescence. As equipment goes obsolete the contractor will be responsible for researching, procuring, and fielding suitable replacements. The contractor shall work with the Government to identify such replacements. Prior to any purchases to address obsolescence the contractor shall obtain written approval from the COR which validates the requirement and authorizes the purchase. Whenever possible obsolescence should be fielded as part of the technical refresh process.

a. As part of the base year the contractor shall procure and field replacements for the UDR-14s, Self-contained breathing apparatus (SCBAs) and SCBA bottles. Items will be purchased and fielded directly to the gaining units.

b. As part of Option year 1 The current C420 PAPRs are no longer supported by the OEM, the contractor shall replace the C420 PAPRs with USARC selected PAPR system. This replacement will take place as a part of the normal sustainment by the contractor. To ensure that configuration control is maintained, all PAPRs within a platoon shall be replaced at one time. PAPR replacement will occur at such time that the government determines based on the number of working PAPRs available.

c. As part of Option year 2 the contractor shall procure cascading refill capability as a replacement for the obsolete Scott Liberty trailer. Systems will be purchased and stored at the contractor warehouse facility to be delivered to the gaining units through technical refresh.

3.5 Equipment Set Operational Schedule. The contractor shall recover, reset, and field equipment sets according to Table 2A-2D below. The contractor shall have the equipment set at 100% prior to unit validations. Contractor shall provide a detailed recovery and fielding plan at least 6 months prior to recovery and fielding operations.

TABLE 2A: OPERATIONAL SCHEDULE BASE YEAR 1

BASE Year 1 (Aug 28th 2023 - Feb 29th 2024)Set Type and NumberFY23 QTR 4FY24 QTR 1FY24 QTR 2Recon Set 1SustainSustainSustainRecon Set 2NAResetResetRecon Set 3 (Contingency) SustainSustainSustainDecon Set 1SustainSustainSustainDecon Set 2NAResetResetDecon Set 3 (Contingency) SustainSustainSustainUS&R Set 1 SustainSustainSustainUS&R Set 2NAResetResetUS&R Set 3 (DSCA) SustainSustainSustainUS&R Set 4 (Contingency)SustainSustainSustainMCAS Set 1SustainSustainSustainMCAS Set 2NAResetResetMin Care Set 1SustainSustainSustainMin Care Set 2NAResetResetSmall Exercise PackageSustainSustainSustainLarge Exercise PackageSustainSustainSustainPush Package (CONT)SustainSustainSustainASLSustainSustainSustain

Note: These schedules are based on USARC’s mission requirements and subject to change.

TABLE 2B: OPERATIONAL SCHEDULE OPTION YEAR 1

Option Yr 1 (March 1st 2024 - February 28th 2025)Set Type and NumberFY24 QTR 3FY24 QTR 4FY25 QTR 1FY25 QTR 2Recon Set 1SustainSustainSustainSustainRecon Set 2ResetFieldSustainSustainRecon Set 3 (Contingency)SustainSustainSustainSustainDecon Set 1SustainSustainSustainSustainDecon Set 2ResetFieldSustainSustainDecon Set 3 (Contingency)SustainSustainSustainSustainUS&R Set 1 SustainSustainSustainSustainUS&R Set

2ResetFieldSustainSustainUS&R Set 3 (DSCA)SustainSustainSustainSustainUS&R Set 4 (Contingency)SustainSustainSustainSustainMCAS Set 1SustainSustainSustainSustainMCAS Set 2ResetFieldSustainSustainMin Care Set 1SustainSustainSustainSustainMin Care Set 2ResetFieldSustainSustainSmall Exercise PackageResetSustainSustainSustainLarge Exercise PackageSustainResetSustainSustainPush Package (CONT) SustainSustainSustainSustainASLSustainSustainSustainSustain

Note: These schedules are based on USARC’s mission requirements and subject to change.

TABLE 2C: OPERATIONAL SCHEDULE OPTION YEAR 2

Option Yr 2 (March 1st 2025 - February 28th 2026)Set Type and NumberFY25 QTR 3FY25 QTR 4FY26 QTR 1FY26 QTR 2Recon Set 1SustainRecoverResetResetRecon Set 2SustainSustainSustainSustainRecon Set 3 (Contingency)SustainSustainSustainSustainDecon Set 1SustainRecoverResetResetDecon Set 2SustainSustainSustainSustainDecon Set 3 (Contingency)SustainSustainSustainSustainUS&R Set 1 SustainRecoverResetResetUS&R Set 2SustainSustainSustainSustainUS&R Set 3 (DSCA) SustainSustainSustainSustainUS&R Set 4 (Contingency)SustainSustainSustainSustainMCAS Set 1SustainRecoverResetResetMCAS Set 2SustainSustainSustainSustainMin Care Set 1SustainRecoverResetResetMin Care Set 2SustainSustainSustainSustainSmall Exercise PackageResetSustainSustainSustainLarge Exercise PackageSustainResetSustainSustainPush Package (CONT) SustainSustainSustainSustainASLSustainSustainSustainSustain

Note: These schedules are based on USARC’s mission requirements and subject to change.

TABLE 2D: OPERATIONAL SCHEDULE FAR 6 MO OPTION

FAR 6MO Option (March 1st 2026 - August 28th 2026)Set Type and NumberFY26 QTR 3FY26 QTR 4Recon Set 1ResetFieldRecon Set 2SustainSustainRecon Set 3 (Contingency)SustainSustainDecon Set 1ResetFieldDecon Set 2SustainSustainDecon Set 3 (Contingency)SustainSustainUS&R Set 1 ResetFieldUS&R Set 2SustainSustainUS&R Set 3 (DSCA)SustainSustainUS&R Set 4 (Contingency)SustainSustainMCAS Set 1ResetFieldMCAS Set 2SustainSustainMin Care Set 1ResetFieldMin Care Set 2SustainSustainSmall Exercise PackageResetSustainLarge Exercise PackageSustainResetPush Package (CONT) SustainSustainASLSustainSustain

Note: These schedules are based on USARC’s historical mission requirements and subject to change.

3.6 Logistics Information System (LIS)

3.6.1 The contractor shall track the procurement

The contractor shall track the procurement approval process; provide asset visibility; equipment accountability; query capability; and document work orders, repairs; services; testing requirements and all financial functions to include logistics data in accordance with ELIN A002 of the basic contract. All data related to the unit’s identification and Commercial-off-the-Shelf (COTS) equipment shall reside in this database with supporting manuals. The LIS shall be Defense Contract Management Agency (DCMA) approved and auditable.

3.6.2 The contractor shall train three (3) government specified USARC program management personnel on use of the LIS and ensure full access to use the LIS autonomously. The contractor shall initially provide training to a minimum of two (2) Government personnel for each unit during fielding operations. (Training shall not exceed one eight (8) hour day.) Unit personnel shall be trained on approved business rules, work order management, supply, maintenance management, and running reports from the LIS.

3.6.3 Configuration Management. The contractor shall establish and maintain a configuration management system in accordance with MIL-HDBK-61A, located at the link provided under Section 2.1.1 above, depicting components and subcomponents of the unit’s equipment. The contractor shall apply configuration management to updated BOM, hardware, software, documentation, and reports.

3.6.3.1 The contractor shall provide configuration status accounting in accordance with ELIN B001.

3.6.4 Work Orders

3.6.4.1 Units trained in operations of the LIS will input and monitor their work orders daily;

those not trained will request work order input through the contractor. The contractor shall submit all work orders in excess of $1500 to the Task Order Contracting Officer’s Representative (COR) within 24 hours for Government approval.

3.6.4.2 The contractor shall input (in the LIS) and monitor all scheduling for component repairs and services, calibration (in accordance with OEM equipment service manual), and equipment warranty work. The contractor shall keep supported units informed via daily briefings of equipment status during the conduct of these scheduled visits (as specified in Tables 3-6 below).

Appendix B provides calibration data.

3.6.5 Consumables Management.

3.6.5.1 The contractor shall track lot numbers and shelf-life expiration dates for consumables in the LIS to ensure the efficient and timely resupply for the units.

3.6.6 Preventive Maintenance

3.6.6.1 The contractor shall ensure that each major end item and operational component’s preventative maintenance schedule is followed, and its maintenance history is properly documented in the LIS.

3.6.6.2 The contractor shall ensure the equipment calibration data provided by supported units is updated in the LIS real time as calibration is performed or for changes that affect calibration in accordance with ELIN A013.

3.6.7 Purchase Requisitions (PR)

3.6.7.1 The contractor shall prepare, submit and track purchase requisitions within a 24-hour period of receipt for consumables, durables, replacement components, repair parts, services, and work orders.

3.6.7.2 The contractor shall submit purchase requests within 24 hours of the supported units’ requests for resupply of consumables, durables, and repair parts. The contractor shall submit purchase requests in excess of $1500 to the Task Order COR for approval within a 24-hour period of receipt.

3.6.7.3 Unless otherwise requested by the Government, all repair parts, end-items, consumables and durables shall be shipped to a Government agency (i.e. military unit) to a designated Point of Contact (POC). The contractor shall support the Government during inventory of equipment pre-deployment/post-deployment. All Item Unique Identification (IUID) equipment exceeding the $5000 threshold (in accordance with MIL-STD-130N Change 1and DFARS 252.211-7003 in Section I of the basic contract) will be hand receipted marked items as durables (DA Form 3161) and will be signed by the Government.

3.6.8 Key Personnel All key personnel supporting the PWS shall meet the basic qualifications of the JE-CLASS

II base contract and shall meet the requirements below:

3.6.8.1 Positions identified as Key Personnel:

3.6.8.1.1 Project Manager (Task Order Manager): Responsible for key deliverables of the contract, including equipment, training, warehouse operations, provisioning, maintenance, and full lifecycle management of CBRNE COTS assets. Ensures regulatory and contract compliance for all contract operations. Manages the cost, schedule, and technical performance requirements through all phases of the contract from inception to completion. Direct the activities of managers, task leaders, and staff to assure performance within budget, schedule, and quality parameters.

Performs risk/issue assessment, tracking, and resolution through escalation and closeout to ensure satisfactory program performance and delivery. Requires bachelor’s degree in any area or equivalent and 10+ years’ experience. Shall possess a Secret security clearance.

3.6.8.1.2 Senior Field Service Representative (FSR): Provides technical program and equipment expertise of CBRNE COTS equipment. Identifies systemic problem trends and/or recurring equipment quality issues and provides feedback to supervisors and field units. Recommends actions to resolve logistics management and operational problems with the goal of optimizing and improving current processes and systems. Participates in designated CBRNE meetings, conferences, and workshops. Designs, implements, monitors, and assesses processes to train maintainers and users of systems/tools. Creates, updates, and publishes a wide range of technical documents including task-specific user manuals, policies, plans, equipment checklists, and other technical writings. Incorporates as-required changes into all documents. Gathers and disseminates logistical information including readiness reports, pending shipment status, maintenance records, Etc. Conducts maintenance actions, corrective and preventative, at off-site locations. Reviews maintenance actions, corrective and preventative, at on site locations.

Verifies services and/or repairs conducted by vendors. Locates local reputable vendors to conduct maintenance actions. Conducts cost analysis for maintenance actions. Have 10+years’ experience.

3.6.8.1.3 Liaison Officer (LNO): Provides support within the Homeland Operations Office (HLO) located at

Fort Liberty, SC. Provides continuity and guidance to the outgoing and incoming HLO leadership. Coordinates support for exercises and validations. Provides the Program Manager (PM) with schedules detailing dates, locations, and objectives of supported events. Coordinates support for contractor logistics support (CLS) on-site visits. Provides schedules detailing dates, plans, and objectives to units and HLO leadership and provides feedback regarding those items to the PM. Coordinates support fielding and recovery actions off-site. Assists PM in identifying travel requirements for LNO visits requested by HLO leadership. Provides PM with point of contact information on key personnel within the units and HLO. Relays to the PM and/or HLO equipment issues and or concerns of key personnel. Requires 10+years’ experience. Requires a Secret security clearance.

3.6.8.1.4 Consolidated Sustainment Site (CSS) Operations Lead: Track CSS inventory within a DCMA approved LIS located at the contractor’s facility. Conducts CSS portion of offsite support to include inventories tracks authorized storage list (ASL) levels, creates work orders for durables and consumables of ASL shortages and push package. Responsible for packaging, shipping, receiving and shelf-life management. Documents equipment movements within the contractor’s facility. Responsible for contingency and push package sustainment and deployment. Performs equipment layouts and inventories. Assists the PM with equipment planning and execution of recovery and fielding. Requires 7+ years' experience.

3.6.8.1.5 Logistics Information System (LIS) Lead: Manages DCMA approved LIS. Provides LIS training to supported units. Responsible for data accuracy and timeliness within the LIS.

Processes work orders for durables and consumable replacement. Within the LIS provides reports, analyzes trends, conducts work order management, performs data entry, verifies equipment status, manages purchase requests, performs data entry, tracks shelf life and warranty expiration, and tracks the procurement process. Provides logistic analyst support at onsite locations. Provides LIS training to supported units and stakeholders. Provides local purchase support to units during CLS visits and exercises. Requires 10+years' experience.

3.7 Service Contract Reporting

3.7.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the {Insert Component’s Name} via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov.Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

· Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the…