B08.02 Request for Proposal (RFP) - W913E525R0008.pdf

SEE ADDENDUM

(No Collect Calls)

W913E525R0008 10-Sep-2025

b. TELEPHONE NUMBER

217-373-3450

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 09 Oct 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913E59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LATOSHA N RODGERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81EWF50450359

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W14GQK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 COLD RGNS RSCH ENG LAB

ELIEZER WEBER

72 LYME ROAD

HANOVER NH 03755-1290

TEL: 603-646-4232 FAX:

(217) 373-6773FAX:

TEL: (217) 373-7297 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W913E525R0008

Section A - Solicitation/Contract Form

POINTS OF CONTACT

NOTE: Only a warranted Contracting Officer (KO), acting within his/her delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, the Contractor shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor's own risk.

CONTRACTOR POC:

Name: TBD at time of award Phone Number:

Email:

GOVERNMENT TECHNICAL POC (TPOC):

CONTRACT SPECIALIST (CS):

Name: Latosha Rodgers Phone Number: (217) 373-3450 Email: Latosha.N.Rodgers@usace.army.mil

CONTRACTING OFFICER (KO):

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Cold Facilties Maintenance & Repairs

FFP

Non-personal services to be performed for the Engineer Research and Development Center - Cold Regions Research Engineering Laboratory, in accordance with the Performance Work Statement (PWS), section C.

FOB: Destination

MILSTRIP: W81EWF50450359

MFR PART NR: Cold Facilities Maintenance & Repairs

PURCHASE REQUEST NUMBER: W81EWF50450359

PSC CD: J041

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Materials / Supplies

FFP

Materials/Supplies may be required for performance of the task orders awarded under this contract and, as necessary, will be priced at the task order level. For proposal evaluation purposes only, the Government has estimated a not-to-exceed (NTE) price of $3,219,991.00 for materials /supplies expenses. Offerors may propose a higher fixed price or NTE price for materials/supplies that will be included in the total evaluated price.

FOB: Destination

MILSTRIP: W81EWF50450359

MFR PART NR: Materials/Supplies

PSC CD: J041

NET AMT

ESTIMATED COST

B.1. NOTES REGARDING THE RATE SCHEDULE:

B.1.a. The Government intends for this solicitation to result in the award of a Single Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract with a five (5) year ordering period. At the time of contract award, the Section B Schedule - Contract Line Items (CLINs) will be completed by the Government with the total contract not-to-exceed value.

B.1.b. The hourly rates proposed in the Attachment A – Price Matrix shall be the maximum fully burdened hourly labor rates paid on a task order basis for each labor category, regardless of whether the proposed labor is prime or subcontractors. The rates proposed, and deemed fair and reasonable for the purposes of award, will be incorporated as part of the contract. As individual task order requirements are solicited, the Contractor may propose lower rates, but in no event can the rates in this schedule be exceeded. The rates set forth in the price matrix shall be in effect during the entire term of the contract. Adjustments to these rates will only be permitted in accordance with FAR clause 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts).

B.2. CONTRACT AMOUNT and MINIMUM OBLIGATION: The aggregate not-to-exceed value of the contract to be awarded as a result of this solicitation is $6,702,996.00 the minimum Government obligation under this contract shall be $2,500.00.

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY / CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM MINIMUM MAXIMUM MAXIMUM

QUANTITY AMOUNT QUANTITY AMOUNT

1.00 $2,500.00 1.00 $6,702,996.00

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

CRREL Cold Facilities Maintenance and Repair

Indefinite Delivery/Indefinite Quantity (IDIQ) Contract

C.1. GENERAL: This PWS describes the non-personal cold facilities maintenance and repair services required by the Cold Regions Research and Engineering Laboratory (CRREL) in Hanover, NH.

C.2. SCOPE:

The Contractor shall maintain and repair CRREL cold facilities equipment which includes, but is not limited to, the following: humidity control systems, environmental chambers, controls systems (electric or pneumatic), industrial and commercial refrigeration systems (including ammonia systems), electrical, research cold rooms, piping, valves, filters, air compressors, vacuum systems, pumps, research equipment installed within or incorporated into Cold Facilities; or other systems that support operation of CRREL cold facilities. The Contractor shall provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, and transportation necessary to complete any work under this contract. The scope of specific requirements will be determined at the task order level.

C.3. SUMMARY OF REQUIREMENTS

C.3.a. Performance: The Contractor shall perform all equipment maintenance and repair in accordance with the equipment manufacturer’s specifications.

C.3.b. Licensing and Qualifications: Contractor and subcontractor personnel shall be fully licensed in New Hampshire or reciprocal state to perform or oversee the work under this contract. Contractor performance will be evaluated in part based on timely presentation of certifications and licenses for personnel and subcontractors to perform the work identified in the task order scope, including but not limited to work on industrial refrigeration (including ammonia systems), electrical, mechanical, HVAC, cold chamber repairs, and control systems.

Safety training and records demonstrating compliance with all applicable safety regulations, including EM-385-1-1 will also be used for Contractor evaluations.

C.3.c. Permits and Compliance: The Contractor shall obtain all required permits for task order requirements and shall remain in compliance with all applicable federal, state, and local laws and regulations.

C.3.d. Personnel: The Contractor shall ensure that its personnel are qualified and licensed, if applicable, to perform task order requirements. All contractor trade personnel shall be licensed by the state of New Hampshire or reciprocal state as appropriate for the specific task order requirements. The Contractor shall provide a list of names of all contractor and subcontractor personnel anticipated to be on site prior to commencement of work under a task order.

C.3.e. Site Visit: The Contractor shall perform a site visit for each task order requirement and prior to submission of any task order proposal.

C.3.f. Site Conditions: The Contractor is responsible for surveying and verifying all existing site conditions prior to submission of a task order proposal. The Government is not responsible for Contractor performance or cost issues that arise due to failure of the Contractor to perform due diligence in its evaluation of existing site conditions.

C.3.g. Planning and Execution: The Contractor is responsible for the planning, programming, administering, managing, and execution required for completion of all work under this contract, including, but not limited to, procurement of specific incidental material, quality control, financial control, correspondence, and accurate and complete maintenance of records. The Contractor is solely responsible for accurately surveying and calculating quantities of all task-defined products and materials needed as well as determining all necessary installation details and associated costs.

C.3.h. Safety: The Contractor shall adhere to the applicable portions of the current edition of U.S. Army Corps of Engineers, Manual (EM): EM 385-1-1 Safety and Health Requirements Manual, Current Edition when performing services under this contract.

C.3.i. Quality Control Program: The Contractor is solely responsible for management and quality control actions necessary to meet the quality standards set forth in this PWS.

C.3.j. Preperformance Meeting: Prior to the start of work under any task order, the Contractor shall meet with the Government Technical Point of Contact (TPOC) and/or Contracting Officer’s Representative (COR) at a mutually-agreed-to date and time to review both the specified work and the Contractor’s submitted documents, as well as to discuss any site conditions pertinent to the start or continuation of work.

C.3.k. Spills, Leaks, and Hazardous Waste: The Contractor shall properly dispose of any hazardous waste generated by work under this contract. Any disposals shall comply with all applicable federal, state, and local regulations. The Contractor shall immediately clean up any spills of oil or hazardous waste resulting from the Contractor’s operations. Task order proposals shall account for costs associated with handling and cleanup of spill and leaks and handling and disposal of hazardous was, as applicable. The Contractor shall ensure that all hazardous materials delivered to or transported by it onto the Campus are properly labeled in accordance with Federal regulation 29CFR 1910.1200.

C.3.l. General Waste and Debris: The Contractor shall control waste and debris to ensure that it stays within the work area. The Contractor shall remove waste and debris from the work area and properly dispose of it on a daily basis. Such waste and debris must be periodically removed from the CRREL site. Contractor-supplied dumpsters may be arranged with the TPOC or COR, but dumpsters must be parked in a manner that does not block normal traffic, access for fire and other emergency equipment, or personnel egress in the event of an emergency. Site access for dumpster delivery and removal must be arranged with the TPOC or COR in advance so that access point security personnel may be notified. Task order proposals shall account for costs associated with disposal of waste and debris.

Disposal of refrigerant shall be done in accordance with all applicable regulations. Unless stated otherwise in a subsequent Task Order, all refrigerant removed from refrigeration systems shall be properly disposed of by the Contractor.

C.3.m. Storage: On-site storage of contractor tools, materials, and equipment will be provided upon Contractor request to the TPOC or COR. Such tools, materials, and equipment must remain within the work area unless arrangements for storage elsewhere are made with the COR or

TPOC.

C.3.n. Property Damage: Any Government-owned property damaged by the Contractor or its employees, subcontractors, or representatives, shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

C.3.o. Utilities: The Government will provide access to all utilities necessary to complete work under this contract, including, but not limited to, water and electricity.

C.3.p. Emergency Action Plan: The Government will brief the Contractor on its Emergency Action Plan (EAP). The Contractor’s Safety Officer shall brief all Contractor and subcontractor personnel prior to performance of any task order requirements.

C.3.q. Smoking Areas: The CRREL campus is a “no smoking zone”. Smoking is only allowed in designated smoking areas of the campus.

C.3.r. Subcontractor Management: The Contractor shall be responsible and accountable for any subcontractors performing work under this contract. The Contractor is responsible for managing, scheduling, and communicating with its subcontractors in the performance of this contract.

C.3.s Information Management Controlled Unclassified Information (CUI). Regarding DFARS clauses 252.204-7012 and 252.204-7020, CRREL does not plan to deliver or receive CUI data under this contract effort.

C.4. PLACE OF PERFORMANCE

CRREL, 72 Lyme Road, Hanover, NH 03755

C.5. PERIOD OF PERFORMANCE:

The ordering periods for this IDIQ contract will total up to five (5) years. The base ordering period will be for twelve (12) months from date of contract award. Four (4) one-year option ordering periods will be included, which may be exercised at the Government’s discretion.

Periods of performance for specific requirements will be determined at the task order level.

C.6. SAFETY REQUIREMENTS:

All work shall comply with applicable Federal, state, and local safety and health requirements, with the Contract FAR Clause 52.236-13, Accident Prevention, and with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the task order solicitation. The Contractor's Accident Prevention Plan shall follow the format shown in COE EM 385-1-1, Appendix A - Minimum Basic Outline for Accident Prevention Plan and be submitted for approval within 14 calendar days of contract award. Where there is a conflict between applicable regulations, the most stringent shall apply.

The Contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of contractor and subcontractor personnel during the execution of work under this contract.

C.7. REQUIREMENTS FOR PERFORMANCE ON GOVERNMENT INSTALLATION:

C.7.a. Installation Access: Access to CRREL and its buildings shall be coordinated with the TPOC or COR as specified on the task order.

C.7.b. Hours of Operation: CRREL campus hours of operation are Monday through Friday from 0700 until 1600 excluding Federal holidays. All work under this contract shall take place during these hours unless otherwise specified in writing by the Contracting Officer.

C.8. TASK ORDER SUBMITTALS

Contractor shall submit the following to the TPOC or COR as delineated in each task order requirement.

C.8.a. Permits, Licenses, and Certifications: The Contractor shall submit copies of required licenses and permits and shall document the qualification level of employees who are to perform work on an as needed basis when requested by the Government.

C.8.b. Identification of Personnel: The Contractor shall submit a complete list of personnel by full legal name who will perform site work under each task order. All such personnel shall be U.S.

citizens and shall have a current driver’s license or other state-issued photo identification.

C.8.c. Technical Submittals for Government Approval: If the Contractor proposes to provide an “equal” product to a product specified in the RFP, the “equal” product specifications must be submitted for approval with their task order proposal. Only products meeting or exceeding the specifications for the listed product can be approved for this agreement. Once an “equal” has been approved, no substitutions by the contractor will be allowed.

C.8.d. Product Data: The Contractor shall provide site personnel with equipment manuals and training specific to any equipment the Contractor installs. This shall include hands-on training of the start-up and shut-down procedures, control settings and adjustments, and any system procedures for seasonal changeovers. Training shall take place within two (2) weeks of equipment start-up and be coordinated through the TPOC or COR.

C.8.e. Material Safety Data Sheets (MSDS): The Contractor shall provide MSDS sheets for cleaners or lubrication or any other materials used in performance of this contract. No substitutions by the contractor will be allowed once the materials have been approved.

C.9. TASK ORDER PROCESS

In addition to the ordering procedures described elsewhere in the contract, the following pertains:

C.9.a. Task Order Request for Proposal (RFP): The RFP will describe the task order scope.

The Contractor will then perform a site visit within five (5) business days of RFP issuance to assess site conditions and work requirements, then submit technical and price proposals in response to the RFP to the Contracting Officer by the RFP due date.

C.9.b. Task Order Scope: Task order RFPs may be issued for any CRREL cold facilities repairs and maintenance, including, but not limited to, mechanical equipment replacement, preventive maintenance, and new equipment purchases. All work shall be performed in accordance with the PWS, standard industry practices, and equipment manufacturer’s specifications.

C.9.c. Replacement Components: When original equipment manufacturer (OEM) parts or components are not readily available, non-OEM parts or components shall meet or exceed OEM specifications. The use of any part that is not brand new (i.e., Refurbished) shall require written COR approval.

C.9.d. Other Than Cost or Pricing Data: At the request of the Contracting Officer, and during evaluation of any task order proposal, the Contractor shall submit any pricing information used to develop the proposal (other than cost or pricing data) required for the Government to determine a fair and reasonable price. This information may include, but is not limited to, subcontractor and supplier quotes/proposals, labor hours, breakdown of material costs, rental of equipment, etc.

C.10. PERFORMANCE REQUIREMENTS SUMMARY

The Surveillance Matrix below is the list of performance objectives and standards that must be performed by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements for the overarching IDIQ contract. Inspection of each element will be documented in the COR file. Task order requirements will contain individual PRSs and Surveillance Matrices catered to task order scope.

Performance Objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The

Government performs surveillance using the QASP to determine the quality of the contractor's performance as it relates to the performance element standards. The Performance Requirements Summary (PRS) located in the PWS should be used to form the foundation of the COR's inspection checklist.

In evaluating the quality of contractor’s performance, the following performance ratings will be used.

Performance Rating

Criteria

Excellent/ Outstanding

Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Good Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements, and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Surveillance Matrix

Requirement Performance

Objective

Performance Standard

Method of Surveillance

Performance Incentives/Disincentives and Ratings Follow CRREL personnel reporting and security procedures

Ensure consistent adherence to CRREL security and personnel reporting requirements for contractor and

100% COR

Inspection

Successful completion of tasks may result in a positive past performance.

Exceptional – 100%

Complete

Very Good – subcontractor personnel.

95% Complete

Satisfactory – 90% Complete

Marginal –

<90% Complete

Unsatisfactory – 0% Complete

Timely and complete responses to task order request for proposals

95% on time RFP response and thorough evaluation and capture of site and work conditions.

100% COR

Inspection

Successful completion of tasks may result in a

Quality of work performed

Work performed over the life of the IDIQ satisfies requirements of subsequent

RFPs, meets manufacturer specifications and is free from errors in workmanship.

100% COR

Inspection

Successful completion of tasks may result in a

Contractor Submittals

Contractor submittals of licenses, permits, certifications, list of personnel, product data, and MSDS data.

100% COR

Inspection

Successful completion of tasks may result in a

Environmental Requirements Compliance

Compliance with applicable laws and regulations in handling of hazardous material and successfully avoids or remediates spills or leaks.

100% COR

Inspection

Successful completion of tasks may result in a

C.11. CONTRACTOR REQUIREMENTS AND QUALIFICATIONS:

C.11.a Past Performance: The Contractor is required to have at least three (3) years of experience performing multidisciplinary cold facilities/refrigeration projects of similar scope as described in this PWS.

C.11.b. Certification: Contractor must possess a valid EPA 608 certificate.

C.11.c. Contractor Location: The Contractor is required to operate in the Hanover, NH service area (within 150 miles).

C.12. ANTITERRORISM/OPERATIONAL SECURITY (AT/OPSEC):

C.12.a. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

C.12.b. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

C.12.c. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

C.12.d. Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks; (2) remote access to a DoD information system or network using DoD-approved remote access procedures;

or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before CAC issuance, contract personnel must have, at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security Presidential Directive-12 (HSPD-12). At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National Background Investigations Bureau.

The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required. Contract personnel shall complete these processes within established timelines to avoid delays.

C.12.e. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

C.12.f. Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations and shall use the organization’s UserID-Password Administration and Security System (U- PASS) at commencement of services to request network user accounts. Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems, and annually thereafter.

C.12.g. Contracts requiring a formal OPSEC program: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan shall be reviewed and accepted by the RA OPSEC Officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. In accordance with Army and DoD regulations, the contractor shall have a certified Level II OPSEC coordinator, who shall ensure OPSEC compliance during contract performance.

C.12.h. Training requirements for the protection of sensitive information: All contract personnel with access to critical information (as identified in the RA’s OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

C.12.i. Information Assurance (IA)/Information Technology (IT) requirements: All contract personnel performing IA/IT services must comply with DoD training and certification requirements specified in DoD 8570.01-M, Information Assurance Workforce Improvement Program. Contract personnel shall provide the Government representative with documentation of requisite certification(s) prior to performing on the contract. In accordance with applicable DoD, Army, and USACE regulations, the Contractor shall ensure that all information systems (IS) and platform information technology (PIT) systems developed and/or supported under this contract comply with cybersecurity and architectural requirements, including, but not limited to: security technical implementation guides (STIG)(e.g., the current version of the Application Security and Development STIG, and the internet access point (IAP) demilitarized zone (DMZ) STIG), and the use of security controls developed under the risk management framework documentation for the system or platform. The Contractor shall address questions regarding these provisions to the Government representative, who will coordinate between the Contractor and the USACE Chief Information Officer (CIO).

C.12.j. Contracts requiring handling or access to classified information: The prime Contractor shall have a Facility Clearance (FCL) at the appropriate level prior to performance on the contract; the RA will sponsor the prime contract company in obtaining the FCL. All cleared contract personnel shall comply with the FCL requirements, as well as applicable laws and regulations regarding contractor access to national security information. For classified contracts, the RA will generate the DD Form 254, which will be attached to the contract.

C.12.k. Threat Awareness Reporting Program: All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on the Threat Awareness and Reporting Program (commonly referred to as “TARP”), provided by a Counterintelligence Agent. As determined by the servicing Counterintelligence Agent for the RA, contract personnel may complete web-based TARP training.

C.12.l. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

C.12.m. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

C.13. VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF

ENGINEERS CONTRACTS.

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs–VOW to Hire Heroes Act http://benefits.va.gov/vow/ Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation–Hiring Our Heroes http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-25 Limitation Of Liability--Services FEB 1997

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 27-OCT-2025 TO

26-OCT-2030

N/A PR W2R2 COLD RGNS RSCH ENG LAB

ELIEZER WEBER

72 LYME ROAD

HANOVER NH 03755-1290

603-646-4232 FOB: Destination

W14GQK

0002 POP 27-OCT-2025 TO

26-OCT-2030

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W14GQK

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination JAN 1991

Section G - Contract Administration Data

INVOICING INSTRUCTIONS

G.1. INVOICE SUBMITTAL INSTRUCTIONS:

A proper invoice must include the below listed items. Invoices missing any of these elements will be rejected.

Name and address of the contractor (must match SAM registration information) Invoice date and invoice number Contract number (ex., W913E521P0000) Delivery Order/Call No. (ex., W913E21F0001) if applicable Exact dollar values requested against specific CLINs (aka “Item No” in Section B).

Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms) Any other supporting materials required by the contract to be sent with the invoice

If this is a supply contract delivering supply items to CRREL as contract deliverables, Contractors shall only submit invoices once the shipment has been received by CRREL as verified by shipment tracking numbers. Invoices submitted prior to receipt of the shipment at CRREL will be rejected.

The Contractor shall submit each invoice via email to the following POCs. Failure to include these POCs may result in payment delays.

To: Primary Invoice Receivers: Insert PA’s Email determined at task order level

Insert TPOC’s Email determined at task order level Insert COR Email determined at task order level

Cc: Backup Invoice Receiver: CRREL-Contractor-Invoices@usace.army.mil

The Contractor should receive CRREL’s confirmation of invoice acceptance or rejection within 7 days of submission. If this has not occurred, please ‘reply all’ to the original invoice email sent to CRREL to obtain a status update. It is important to always include CRREL-Contractor-Invoices@usace.army.mil on invoice related emails.

If more than one invoice is required, the Contractor’s final invoice shall be submitted within 45 days after the final period of performance date specified in the contract. The invoice must be clearly marked “final” and submitted as outlined above.

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

SCHEDULE OF INSURANCE

G.2. SCHEDULE OF INSURANCE: This clause supplements Clause No. 52.228-5 in Section I, and applies anytime work is performed on a Government installation. The types of insurance and the amounts required are as follows:

TYPE OF INSURANCE AMOUNT

Workmen's Compensation and Employer's Liability Insurance $100,000.00

General Liability Insurance per Occurrence $500,000.00

Comprehensive Automobile Liability Insurance:

Minimum Per Person $200,000.00 Per Occurrence for Bodily Injury $500,000.00 Per Occurrence for Property Damage $20,000.00

G.3. INFORMATIONAL BREAKDOWN OF TASK ORDER PRICE PROPOSALS: For each Request for Proposal (RFP) received under this contract, the Contractor shall submit with their proposal a detailed breakdown of the lump-sum price offered. This breakdown shall include the following, as appropriate: Fully Burdened Labor Rates (hours and rates) in accordance with the contract schedule.

Section H - Special Contract Requirements

LIMITATIONS ON SUB-CONTRACTING

H.1. LIMITATIONS ON SUBCONTRACTING COMPLIANCE AND REPORTING REQUIREMENTS:

Small Business prime contractors shall self-certify its compliance with FAR Clause 52.219-14, Limitations on Subcontracting, as part of its contract. At the completion of Year 1 and then by end of each subsequent year, the contractor shall report on all task orders issued during each year of performance. The contractor shall complete Attachment B - “Limitations on Subcontracting Reporting/Task Orders” and submit to the Contracting Officer within 30 days.

Section I - Contract Clauses

52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.219-28 Postaward Small Business Program Rerepresentation JAN 2025 52.223-1 Biobased Product Certification MAY 2024 52.223-2 Reporting of Biobased Products Under Service and

Construction Contracts.

MAY 2024

52.223-3 Hazardous Material Identification And Material Safety Data FEB 2021 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024 52.223-9 Estimate of Percentage of Recovered Material Content for

EPA-Designated Items

MAY 2008

52.223-10 (Dev) Waste Reduction Program (DEVIATION 2025-O0004) MAR 2025 52.223-20 Aerosols MAY 2024 52.226-7 Drug-Free Workplace MAY 2024 52.226-8 Encouraging Contractor Policies To Ban Text Messaging

While Driving

MAY 2024

52.227-11 Patent Rights--Ownership By The Contractor MAY 2014 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.236-13 Accident Prevention NOV 1991 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.244-6 (Dev) Subcontracts for Commercial Products and Commercial Services (DEVIATION 2025-O0003)

MAR 2025

52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7001 Buy American and Balance of Payments Program FEB 2024 252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

MAY 2024

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2024-O0014)

AUG 2024

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

JAN 2023

252.227-7013 Rights in Technical Data--Other Than Commercial Products and Commercial Services

JAN 2025

252.227-7014 Rights in Other Than Commercial Computer Software and Other Than Commercial Computer Software Documentation

JAN 2025

252.227-7015 Technical Data--Commercial Products and Commercial Services

JAN 2025

252.227-7016 Rights in Bid or Proposal Information JAN 2025 252.227-7019 Validation of Asserted Restrictions--Computer Software JAN 2025 252.227-7030 Technical Data--Withholding Of Payment MAR 2000 252.227-7037 Validation of Restrictive Markings on Technical Data JAN 2025 252.227-7039 Patents--Reporting Of Subject Inventions APR 1990 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-

O0003/ DEVIATION 2025-O0004) (MAR 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (6) [Reserved]

___ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

X (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L.

111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub.

L. 117-328).

___ (10) 52.204-28, Federal Acquisition Supply Chain Security Act…