B08 Combined Synopsis Solicitation W91YTZ25Q0400 11-26-2024.pdf

Document Type: Combined Solicitation / Synopsis

Date: 26 November 2024

Subject: Medical Aid Station Support for the 2025 Presidential Inauguration

Solicitation Number: W91YTZ25Q0400

Response Date: 06 December 2024 at 12:00 PM EST

Point of Contact: jessie.g.hart.civ@health.mil ricardo.a.corderocruz.civ@health.mil

Set-Aside: Full and Open Competition

Delivery Location: Washington, DC

Period of Performance: 12 January 2025 thru 20 January 2025

NAICS Code: 622110 General Medical and Surgical Hospitals

Size Standard: $47,000,000

Contracting Office Address

Department of the Army

US Army Medical Command

Army Health Contracting Activity

Medical Readiness Contracting Office - East

9275 Doerr Rd. Bldg. 1221

Fort Belvoir, VA 22060-5505

The Medical Readiness Contracting Office – East, Belvoir Health Contracting Cell intends to solicit and award a

Firm-Fixed Price contract with a period of performance from 12 January 2025 thru 20 January 2025. Services will be provided in support of the 2025 Presidential Inauguration in Washington, DC for Medical Aid Stations and Basic

Life Support.

The contractor shall coordinate healthcare provider services with Joint Task Force-National Capitol Region (JTF-

NCR) and other Federal Agencies, to include, Department of Health and Human Services, US Secret Service, US

Capitol Police and District of Columbia (DC) Fire and EMS. The JTF-NCR medical planner shall establish the medical protocols. See CLIN structure and performance work statement below:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation number

W91YTZ25Q0400 is issued as a request for quote (RFQ). The NAICS Code is 622110 General Medical and Surgical

Hospitals. The Product and Service Code is Q529 Emergency Medicine Services.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2025-01. Interested persons may identify their interest and capability to respond to the requirement and submit quotes. Provide your Unique Entity ID (UEI); CAGE code; tax ID number; and quote for evaluation purposes.

All quotes received after the date of publication of this synopsis and prior to the due date and time will be considered by the Government.

Quoters must email the POC listed below and verify receipt of the offer. Quotations are due electronically on

Friday, 12:00 PM EST December 06, 2024. The Government will not be responsible for any failure of

W91YTZ25Q0400

transmission or receipt of the quote, or any failure of the quoter to verify receipt of the emailed quote. All questions pertaining to this requirement must be received electronically by Tuesday 4:00 PM EST December 03, 2024. No telephonic requests will be honored.

Contract Specialist: jessie.g.hart.civ@health.mil

Contracting Officer: ricardo.a.corderocruz.civ@health.mil

Clauses and provisions throughout this solicitation can be viewed by accessing website www.acquisition.gov. FAR provision 52.212-1 Instructions to Quoters Commercial Items applies to this acquisition to include the following addenda: All quoters are cautioned that if selected for award, they must be registered in the System for Award

Management (SAM) program. The SAM can be accessed via the internet at https://www.sam.gov/portal/public/SAM/. Confirmation of SAM registration will be validated prior to awarding a contract. The provision at FAR 52.212-2, Evaluation – Commercial Items and any addendums to this provision apply to this acquisition. The clause at FAR 52.212-5 (DEVIATION 2023-O0008) (MAY 2024), Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition.

The following provisions in their latest editions apply to this solicitation.

ADDENDUM TO 52.212-1

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph revised.

Para (b) Submission of Quotes. The following amends this paragraph with respect to the information and documents required for submission in response to this solicitation.

(1) ELECTRONIC QUOTES. The Quoter shall submit electronic quote in response to this solicitation. The quote must arrive by the time specified in the combined solicitation / synopsis to the following email addresses:

Contract Specialist: jessie.g.hart.civ@health.mil

Contracting Officer: ricardo.a.corderocruz.civ@health.mil

(2) Quoters must email Jessie Hart to verify receipt of the quote. Quotations are due electronically on Friday, 12:00 PM EST December 06, 2024. The Government will not be responsible for any failure of transmission or receipt of the quote, or any failure of the quoter to verify receipt of the emailed quote. All questions pertaining to this requirement must be received electronically by Tuesday 4:00 PM EST December 03, 2024.

(3) The Government intends to award a firm fixed-price non-personal services contract under the authority of 10, U.S.C. 2304 and 41 U.S.C. 253.

(4) BASIS FOR AWARD. The Government will make an award based upon the Lowest Price Technically

Acceptable (LPTA) process consistent with the evaluation criteria discussed in FAR 52.212-2 and the Addendum to

FAR 52.212-2.

(5) SUBMISSION OF QUOTES. Quotes will include contract line item number (CLIN) pricing, completion of FAR

52.212-3 Quoter Representations and Certifications if not already provided in sam.gov, a technical / management plan, and a list of past performance references.

A complete quote package must include the following:

1) CLIN pricing. Quoter must round the unit and total price to the penny.

https://www.sam.gov/portal/public/SAM/

2) Provide a technical / management plan in sufficient written detail for the Government to determine if the quoter understands how your company will comply with the requirements in Part 5 of the PWS. The plan shall not exceed 10 pages.

3) Past Performance. Quoters shall submit past performance reference information for at least three (3) but not more than five (5) contracts for similar services, including Federal, State, and local government for evaluation. A minimum of three (3) past performance references are required to complete a full past performance analysis consisting of recency, contracts completed within the four years immediately preceding the date of this solicitation; relevancy, similar performance effort to the current requirement, and quality of performance reported. Responses for past performance shall be no more than 2 pages.

For each contract please provide the following information

Place of performance:

POC Name:

POC E-mail:

POC Phone Number:

Contract number:

Task Order number (if applicable)

Period of Performance:

Dollar Amount:

Para (g) Contract award. This is amended to provide that the Government may conduct discussions prior to contract award at its sole discretion.

Para (j) Unique Entity Identifier (UEI) / CAGE Code. The quoter shall obtain these said codes and registration in the

System Award Management (SAM) and complete the Online Representations and Certifications. Award cannot and shall not be made to an quoter without these codes.

Para (m) Quotation Preparation Costs. The Government will not pay any costs incurred in the submission of an quote, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the quote.

Para (n) Protests received at a level higher than the contracting officer will be referred to the contracting officer.

Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

The FAR, AFARS and DFARS, are included and incorporated into this solicitation either by reference or in full text.

If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(End of Addendum to 52.212-1)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) See 52.212-2 Addendum

(b) Options. See 52.212-2 Addendum

(c) A written notice of award or acceptance of an quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept an quote (or part of an quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 ADDENDUM

Paragraph (a) is hereby replaced with the following:

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible quoter on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The following factors shall be used to evaluate Quotes:

• Factor I: Technical

• Factor II: Past Performance

• Factor III: Price

Contract award will be made to the quoter provided its technical response conforms to the requirements of the solicitation; it has an acceptable record of past performance; its price is determined to be fair and reasonable by the contracting officer; and the contracting officer determines the quoter is responsible.

Technical capability will be evaluated based on the contractor’s quote. The Contractor shall detail how the requirements will be fulfilled for the Specific Task outlined in the PWS. The Government will evaluate whether the

Quoter has demonstrated in their technical/management plan that it meets all minimum requirements of this solicitation.

Quotes that do not demonstrate the quoted services meet all requirements will not be considered further for award. If an quoter does not indicate whether its quoted services meet a certain minimum requirement, the Government will determine that it does not.

PROCESS FOR AWARD:

• Impartial consideration will be given to all Quotes received in response to this solicitation. Each quote will be evaluated strictly in accordance with its content and the Government will not assume that performance will include areas not specified in the quote.

• The Government may reserve the right to reject an quote if the quoter misrepresents or withholds past performance information or information regarding its certifications or business condition, or its capability to perform the requirements of this contract.

• Prior to evaluation of Quotes, the Government will conduct a compliance review to determine if each quote meets all submission requirements as outlined in 52.212-1 and Addendum to 52.212-1. If an quote is found to be non-compliant, no further consideration will be given.

• All Quotes received in compliance with this solicitation will receive an evaluation as outlined below, FACTOR 1: TECHNICAL. The Government will evaluate Technical Performance for merit. Any quote with an unacceptable technical rating will not receive any further consideration. FACTOR 2: PAST

PERFORMANCE. Any quote with an unacceptable past performance rating will not receive any further consideration. FACTOR 3: PRICE Evaluation of price for all Quotes deemed to have an acceptable Past

Performance and Technical rating.

BASIS FOR AWARD.

EVALUATION:

FACTOR I: Technical

Technical capability will be evaluated based on the contractor’s quote. The Contractor shall detail how the requirements will be fulfilled for the Specific Tasks outlined in the PWS. The Government will evaluate whether the

Quoter has demonstrated that its quoted services meet all minimum requirements of this solicitation. Quotes that do not demonstrate the quoted services meet all requirements will not be considered further for award. If an quoter does not indicate whether its quoted services meet a certain minimum requirement, the Government will determine that it does not.

The following adjectival ratings will be used in evaluating each quoter's written technical quote:

Note: Any quoter receiving a rating of “Unacceptable” for Technical Capability will no longer be considered for award. The Government will not evaluate past performance or price for any quote rated technically unacceptable.

The following ratings will be used in evaluating each quoter’s technical statement.

Technical Ratings

Acceptable Quote meets requirements.

Unacceptable Quote does not meet requirements of the solicitation

FACTOR II: PAST PERFORMANCE.

The Government will review past performance from various sources to include Contractor Performance Assessment

Reporting System (CPARS), The contracting officer’s knowledge of and previous experience with the supply or service being acquired, and past performance information provided by the quoter IAW 52.212-1. A past performance questionnaire will be used when discussing performance with government personnel identified by the quoter.

Performance Ratings

Acceptable

Based on the quoter’s recent/relevant performance record, the

Government has an expectation that the quoter will successfully perform the required effort.

Unacceptable

Based on the quoter’s recent/relevant performance record, the

Government has no expectation that the quoter will be able to successfully perform the required effort.

FACTOR III: PRICE.

Price Analysis will be conducted. Quotes will be evaluated for price reasonableness, balance, and completeness. The quoted price will be evaluated for the entire effort. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. Price must be determined to be fair and reasonable.

Within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept an quote (or part of an quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 29 Hours Operations Officer / Manager

FFP

Contractor shall provide one full-time equivalent (FTE) Operations Officer to

Function as liaison between the contractor and JTF-NCR. Tracks and reports patient encounters and evacuations; provides administrative oversight and control of the healthcare providers attend 14 hours rehearsal on January 12, 2025 and attend 15 hours Inauguration on January 20, 2025

FOB: Destination

PSC CD: Q529

NET AMT

0002 13 Hours Medical Director

FFP

Contractor shall provide one full-time equivalent (FTE) Medical Director (one FTE

Doctor of Medicine or Doctor of Osteopathic Medicine) to provide oversight of the healthcare providers and healthcare delivery by the team and attend for 13 hours

Inauguration on January 20, 2025

0003 44 Hours Logistics Facilitator

FFP

Contractor shall provide two logistics facilitators to coordinate movement of personnel, supplies, and equipment for this contract. One facilitator shall attend for

14 hours rehearsal on January 12, 2025 and two facilitators for 15 hours

Inauguration on January 20, 2025

0004 104 Each Advanced Life Support Teams

FFP

Contractor shall provide eight ALS Response Teams - Each team shall consist of one Nationally Registered Paramedics (NRP) and/or Emergency Room Registered

Nurses (may use a mixture of NRPs and ER RNs) plus each team shall consist of one Nationally Registered EMTs (NREMT). (eight) ALS teams (16 personnel) will attend for 13 hours Inauguration on January 20, 2025

0005 144 Each Basic Life Support Teams

FFP

Contractor shall provide eight BLS Teams - Each Team shall consist of two

Nationally Registered EMTs (NREMT) (16 total personnel) two BLS teams (4 personnel) shall attend for 12 hours rehearsal on January 12, 2025 and eight BLS teams (16 personnel) shall attend for 13 hours Inauguration on January 20, 2025

0006 8 Each ALS Supplies and Equipment Use

FFP

Contractor shall provide equipment for ALS at eight sites for 13 hours during the

Inauguration on January 20, 2025

0007 8 Each BLS Supplies and Equipment Use

FFP

Contractor shall provide equipment for BLS at 8 sites for 12 hours during rehearsal on January 12, 2025 and 13 hours during the Inauguration on January 20, 2025

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

2025 Presidential Inaugural Support Emergency Medical Services and

Advanced Life Support Services

Part 1

General Information

1. General: This is a non-personal service(s) contract to provide Emergency Medical Services (EMS) and

Advanced Life Support Service (ALS) Response Teams under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government in accordance with all terms and conditions in the contract.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide EMS and ALS

Services in designated medical aid stations and on response teams along the 2025 Presidential Inaugural Parade

Route, Assembly Area and the Parade Merge Point in Washington, DC. ALS Response Teams shall also support the

US Capitol Office of the Attending Physician (OAP) at the Ford Building Medical Unit or other alternate sites. The requirements for healthcare provider support are for o/a 12 January 2025 for the DoD Inauguration Rehearsal and on

20 January 2025 for the 60th Presidential Inauguration. Also included is contractor attendance at pre-event planning meetings (i.e. Rehearsal of Concept (ROC) drills, Communications Exercise (COMMEX), and misc. work groups).

1.2 Background: The contractor shall coordinate healthcare provider services with Joint Task Force-National

Capitol Region (JTF-NCR) and other Federal Agencies, to include, Department of Health and Human

Services, US Secret Service, US Capitol Police and District of Columbia (DC) Fire and EMS. The JTF-NCR medical planner shall establish the medical protocols.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all medical supplies, medications, medical equipment, cots, IT equipment, to include communications system and patient tracking capability and medical liability insurance and incidentals, and all other items necessary to perform EMS and ALS services at the 2025 Inauguration and the Inaugural rehearsal. The EMS/ALS Services shall be available on 12 January 2025, 0200-1400, and on 20 January 2025 from 0500-1900, with services ending on 20 January 2025.

1.4 Objectives: To provide coordinated BLS and ALS care to DOD patients or authorized non-DOD patients admitted to the Medical Aid Stations and treated by ALS teams, located along the Inaugural Parade Route, Assembly Area, the Parade Merge Point, and the OAP at the Ford Building Medical Unit or other alternate sites.

The contractor is to fill 100% of the required healthcare positions who are qualified and credentialed to provide healthcare services for the Inauguration and the Inauguration practice.

(a) Medical Director-(1-MD or DO)-oversight of the healthcare providers and healthcare delivery by the team.

(b) Operations Officer (1)-Functions as liaison between the contractor and JTF-NCR. Tracks and reports patient encounters and evacuations; provides administrative oversight and control of the healthcare providers.

(c) Medical Logistics Officers (2)- Coordinates delivery of medical supplies to aid stations and provides oversight of medical supply and resupply requirements.

(d) BLS Medical Aid Stations-Nationally Registered EMTs (NREMT)-2 NREMTs for each Medical Aid

Station (8 medical aid stations total).

(e) ALS Response Teams-(8 teams total) Nationally Registered Paramedics (NRP) and/or Emergency

Room Registered Nurses for each ALS Response Teams (may use a mixture of NRPs and ER RNs). (8 total

NREMTs) 1 NREMT for each ALS Response Team. Each ALS team will be a two man team with 1 NRP or ER RN and 1 NREMT.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): This acquisition is for commercial services and will be performed using FAR

Part 12 and FAR Part 13. The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting

Officer’s Representative (COR) for review within ten (10) days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 15 days. If the Government has provided comments, the Contractor shall then have ten (10) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the

Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than ten (10) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes.

1.5.1.1 Contractor Continuing Quality Improvement (CQI): At a minimum, the QCP must include and answer the following to be acceptable:

a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

1.5.1.2 Addendum to the QCP. An Analysis of Quality Control and Timeliness of Submittals (i.e., deliverables) shall be provided to the COR within 30 days upon completion of the contract.

1.5.1.3 The Contractor shall inform the COR of issues or potential issues that might affect the performance within one (1) hours of identifying those issues. Verbal reports shall be followed up by written reports within five (5) days).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the PWS. This plan is primarily focused on what the Government must do to ensure that the

Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 RESERVED

1.5.3.1 RESERVED

1.5.4 Operating Hours: The operating hours for the 2025 Inaugural practice are 0200-1400 (limited staff present for Inaugural practice). The operating hours for the 2025 Inauguration are 0500-1900 with all required staff.

1.5.4.1 RESERVED

1.5.4.2 RESERVED

1.5.4.3 RESERVED

1.5.4.3.1 RESERVED

1.5.5 RESERVED

1.5.6 Place of Performance: The work to be performed under this contract shall be for BLS and ALS services along the 2025 Presidential Inaugural Parade route, Assembly Area in Washington, DC, and in the Office of

Attending Physician (Ford Building Medical Unit). There is an additional requirement that the contractor shall also attend event planning meetings such as the ROC drill, COMMEX, Operational Planning Teams (OPT), and other identified work groups as identified for JTF-NCR. The place for these meetings and work groups is TBD.

1.6 Security Requirements: The following information is provided on security related matters. The contractor and personnel filling required positions shall pass a security background check to obtain United States Secret Service

(USSS) and United States Capitol Police (USCP) security credentials/ badging for access. JTF-NCR will provide website to Contractor to submit credentialing packets.

1.6.1 RESERVED

1.6.2 RESERVED

1.6.3 RESERVED

1.6.3.1 RESERVED

1.6.3.2 RESERVED

1.6.3.3 RESERVED

1.6.3.4 RESERVED

1.6.4 Background Checks: The Requiring Activity (RA) will consult with the responsible Security Office and

Activity Manager applicable to location(s) associated with this PWS and identify the level of background check, supported by the applicable regulation(s).

1.6.4.1 Background Criminal Checks and Investigations. The offeror must screen all employees to ensure that they meet core competencies on an annual basis: that they have performed a criminal background check on any staff member who will be treating or transporting patients, etc. The Contractor is responsible to ensure training is current and training standards are up to date.

1.6.4.2 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The

Contractor employee may begin performance of the contract after receiving a favorable local background check. The

Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 10 days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity

Manager of each unfavorable background check within 5 days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.3 List of Excluded Individuals and Entities (LEIE). For any provider (privileged and non-privileged) within the DoD, the List of Excluded Individuals and Entities (LEIE) on the Health and Human Services website

(http://oig.hhs.gov/exclusions/exclusions_list.asp) must be queried to determine if the provider has been excluded from participation in Federal Health Programs. If the provider’s name appears on this list, the provider is disqualified from working for the DoD, in any capacity.

1.6.4.4. Criminal History Background Check. Contract workers involved in the delivery of health care to patients under the age of 18 must undergo a Child Care National Agency Check and Inquiries (CNACI) as part of a CHBC as stated in Procedures, Enclosure 3 of DoDI 1402.05.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 RESERVED

1.7 RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The

Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the

Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the

Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel Contract Manager, are considered key personnel by the

Government: The Contractor shall provide a Contract Manager, in writing to the Contracting Officer during the post-award meeting or no later than five (5) days after contract award. Qualifications for key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract

Manager must demonstrate the ability to manage contracts and working as a Supervisor.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings, and seminars. All Contractor correspondence

(written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.12.2 Contractor Identification Badges: Contractor personnel (to include subcontractors) shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

1.13 RESERVED

1.14 RESERVED

1.15 RESERVED

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the

Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law

93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by

Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the

Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

http://www.dimoc.mil/resources/limitations/

1.18 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the

Government no later than five (5) days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI.

1.20 RESERVED

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

1.22 RESERVED

1.23 RESERVED

1.23.1 RESERVED

1.23.2 RESERVED

1.23.3 RESERVED

1.23.3.1 Complaints against behavior or courtesy may result in requiring Contractor to remove offender from the provisions of contracted services. The COR shall monitor the service provided. Contractor shall cooperate with the

COR in providing information and answering questions in a timely manner when requested. Contractor shall refer complaints received directly from the customer(s) to the COR. All complaints received by the COR and forwarded to the Contractor shall be investigated promptly. After investigation and disposition, Contractor shall respond to the

COR within five (5) working days after receipt by the Contractor.

1.23.4 RESERVED

1.24 Notice to Proceed: The effective date of contract will constitute the date of notice to proceed.

1.25 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government affecting scope, schedule, quantities, terms, conditions, and price. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD

Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.” The COR cannot authorize deviations from the specifications and requirements of the contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term “Contractor” as used herein refers to both the prime Contractor and his employees, and with any subcontractors and their employees. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.” Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to

Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel;

to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Quality Control Plan (QCP) – The Contractor Quality Control Plan is the Contractor’s management plan for executing the contract. The QCP shall describes the way in which the Contractor’s step-by-step approach that will be taken to ensure the quality control, quality assurance and continuous process improvement.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown

Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AHA Activity Hazard Analysis

ALS Advance Life Support

AOR Area of Responsibility

AOD Administrative Officer of the Day

AR Army Regulation

AT Anti-terrorism

ATCTS Army Training Certification Tracking System

BLS Basic Life Support

CAC Common Access Card

CFE Conventional Forces Europe

CFR Code of Federal Regulations

COR Contracting Officer’s Representative

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DEM Department of Emergency Medicine

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DoD Department of Defense

EMT Emergency Medical Technician

EMT-P Emergency Medical Technician-Paramedic

FAR Federal Acquisition Regulation

GFP Government Furnished Property

HLO High Level Objective

HIPAA Health Insurance Portability and Accountability Act of 1996

IA Information Awareness

IAC Installation Access Control

IACO Installation Access Control Office

ID Identification

IT Information Technology

JTR Joint Travel Regulation

JPAS Joint Personnel Adjudication System

KO Contracting Officer

OCI Organizational Conflict of Interest

OPSEC Operations Security

PA Property Administrator

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

QCP Quality Control Program

RA Requiring Activity

RCO Regional Contracting Office

SIGE Safety and Health Protection Plan

TE Technical Exhibit

UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: NONE

3.2 Facilities: Port-a-potties and handwashing stations

3.3 Utilities: Environmental Control Units (ECUs), generators and lighting

3.4 Equipment: Tents, lights, generator, tables and chairs

3.6 Materials: Area maps

3.6 Training: NONE

3.8 Common Access Cards (CAC): N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: The Contractor shall provide any medical Personal Protective Equipment (PPE), medical consumable supplies, all required medications, medical equipment, cots, office supplies and materials, and IT equipment to include communication system and patient tracking capability.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to

Contractor for use on this contract and equipment to perform the work described in this PWS.)

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government. Personnel must be able to obtain USSS and USCP security credentials/badges.

4.6 Health & Immunization Requirements

4.6.1 The contractor shall have the following medical immunization requirements on file for each healthcare provider prior to the start of this contract and provided to the COR and if applicable, the JTF Surgeon/Deputy surgeon prior to contract execution.

(a) A history to show that contract personnel have completed a primary series of immunization with tetanus and diphtheria toxoids and that a booster dose is current (within the past 10 years). A test for immunity to the hepatitis (Type B) virus with documentation of the results. A profile shall be established to show immune status to hepatitis.

(b) Serologic evidence of immunity to measles and rubella or documentation of immunization with measles, mumps, and rubella (MMR) vaccine using the following guidelines:

(i) Employees born before 1957 without documentation of previous vaccination with MMR should receive one (1) dose.

(ii) Employees born in or after 1957 who have received one (1) dose of MMR previously shall receive one (1) booster dose.

(iii) Employees born in or after 1957 without documentation of any previous vaccination with

MMR should receive two (2) doses of vaccine, separated by no less than one (1) month.

(c) Serologic evidence of immunity to varicella or documented history of illness or immunization.

(d) For personnel who do not have proof of having completed a primary series, completion with enhanced potency inactivated poliovirus vaccine (eIPV) is recommended. Reliable history of spending early childhood and attending elementary schools in the United States since may suffice as clinical history of polio immunization but requires physician documentation. This documentation shall be included in the immunization file.

(e) Contract personnel shall be screened within the year prior of date of contract start, for tuberculosis by a tuberculin skin test using the Mantoux technique (TINE test is disallowed as a substitute) or the QuantiFERON-TB

Gold Plus (QFT-Plus). If a tuberculin skin test is used, a result of 10 mm of indurations or more shall be required to have a chest roentgenogram and an evaluation performed. A tuberculin skin test of 10 mm of indurations or more will require documentation providing an assessment of the patient (status of infection- active, inactive; need for preventive treatment or not as determined by age, history of BCG (Bacillus Calmette-Guerin) vaccination; duration of skin test positivity, etc.). These results shall be documented by a physician in the immunization record.

4.6.2 All contract personnel performing direct healthcare services under this contract, who experience a parenteral

(e.g., needle-stick or cut) or mucous membrane exposure (e.g., splash to the eye or mouth) to blood or bloody body fluids, shall receive prompt treatment. The contractor shall ensure a process to evaluate the source of exposure for risk of Hepatitis-B, Hepatitis-C, and Human Immunodeficiency Virus (HIV). It shall be the Contractor's responsibility to provide appropriate treatment as needed to include Tetanus-Diphtheria booster, Immune Globulin, Hepatitis-B vaccine booster, or Hepatitis-B Immune Globulin. The Contractor shall be responsible for providing the contract personnel with initial testing and appropriate follow up care for exposure. The contractor shall report such incidences to the COR and JTF-NCR Surgeon/Deputy Surgeon cell.

4.6.3 Contract personnel shall receive the current influenza immunization prior to start of the contract, as a condition of employment and documentation provided with all other immunization requirements.

4.6.5 Contract personnel performing services under this contract shall comply with the immunization requirements as stated herein prior to contract start. The expense for all health requirements shall be borne by the Contractor at no additional cost to the Government.

4.6.6 Compliance with health and immunization requirements contained herein are a condition of employment and not suitable for exemption to policy without JTF Surgeon/Deputy Surgeon and KO approval.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide EMS and ALS Services in designated medical aid stations and on response teams along the 2025 Presidential Inaugural Parade Route, Assembly Area and the Parade Merge Point in

Washington, DC. ALS Response Teams shall also support the US Capitol Office of the Attending Physician (OAP) at the Ford Building Medical Unit or other alternate sites. The personnel required are for 1-Medical Director (MD or

DO), 24-Nationally Registered Emergency Medical Technicians (NREMTs), 8 Nationally Registered Paramedics

(NRPs), and/or…