B08_Attachment_A_SOW_Hazardous_Tree_Debris_Removal_(Final)(20230706).docx

HAZARDOUS TREE REMOVAL

GEORGE WASHINGTON MEMORIAL PARKWAY

JULY 2023

A. SCOPE OF WORK

The purpose of this order is to obtain Hazardous Tree Removal services on grounds under the jurisdiction of George Washington Memorial Parkway (GWMP) along with the removal of debris within the same general area. Subsections I to IV below provide a list of the type and general location of the trees that require removal.

The Contractor shall start removing trees or vegetation management within seven (7) days of award. Contractor shall remove all wood/debris daily and not left-over night, and the Contractor shall provide a work schedule to COR prior to start of work. Below is a list of the trees that the contractor shall be required to remove as part of this work. See Attachment B that includes the location and details regarding each respective tree.

Note: (…) represents Object ID # located on Excel Sheet “GWMP Hazardous Trees” (Attachment B) that includes GPS location coordinates for each tree. Included in Attachment B are various notes under Column “E” that outline additional specific tasks that apply to individual trees that the contractor is responsible for completing.

All trees are measured using arborist terms as DBH (’’) - (Diameter at Breast Height) or 4.5 ft from ground level.

Cut/Remove- means cut tree down and remove all debris from NPS property. Flush cut stump no higher than 4” above ground level.

Grind/topsoil- Grind all stumps to at least 12” below ground level. Remove stump shavings from NPS property and backfill with topsoil.

I. South Parkway (Firm Fixed Price)

1. (111) various cedars and pine trees pruning from storm damage, three (3) cedar cut/remove 12”,16”,17”

2. (112) multiple cedars cut/remove

3. (113) Multiple cedars 10”,17”,18”,21”- cut/remove

4. (114) White Oak 38” cut/remove

5. (116) Red Maple52”- cut/remove/Grind/Topsoil

6. (117) Red Oak 24”- cut/remove/grind/topsoil

7. (118) Willow Oak 37”- cut/remove/grind/topsoil

8. (119) Cherry 80”- cut/remove/grind/topsoil

9. (120) VA Pine 18”- cut/remove/grind/topsoil

10. (121) Red Oak 60”- cut/remove/grind/topsoil

11. (122) Red Oak 48”-cut/remove/grind/topsoil

12. (123) Red Oak 23”-Cut/remove

13. (124) Red Oak 29”-cut/remove/grind/topsoil

14. (125) Red Oak 23”- cut/remove/grind/topsoil

15. (126) Locust 18” -Cut/remove

16. (127) White Oak 30”- Cut/remove

17. (128) American Elm 29”-cut/remove/grind/topsoil

18. (129) Cherry 22”- Cut/remove

19. (130) Red Oak approx. 24”– Cut/remove

20. (131) White Oak 48”-Cut/remove

21. (132) White Oak 26”- cut/remove

22. (133) Red Oak 40”- Cut/remove

23. (134) White Oak 24”- Cut/remove

24. (135) White Oak 18”- cut/remove

25. (136) White Oak42”-Cut/remove

26. (137) White Oak 10”- Cut/remove

27. (138) White Oak 18”- Cut/remove

28. (139) White Oak 16”- cut/remove

29. (140) Chestnut Oak 36” -cut/remove

30. (141) White Oak 24”- Cut/remove

31. (142) White Oak 18”- Cut/remove

32. (143) Chestnut Oak 18” Cut/remove

33. (144) White Oak 40” Cut/remove

34. (145) Willow Oak 46”- cut/remove/grind/topsoil

35. (146) Willow Oak 46”- cut/remove/grind/topsoil

36. (147) American Beech 20”- Cut/remove

37. (148) Red Oak 26” -cut/remove

38. (149) Red Oak 58” -Cut/remove

39. (150) Red Oak 30” – Cut/remove

40. (151) Red Oak 32” Cut/remove

41. (152) Red Oak 28”- cut/remove/grind/topsoil

42. (154) Cedar 14” Cut/remove

43. (155) Black Locust 16”- Cut/remove

44. (156) Black Locust 18”- Cut/remove

45. (157) (3) Black Locusts – Cut/remove

46. (158) Cherry 15” -Cut/remove

47. (159) Mulberry 24”- cut/remove

48. (160) American Elm 20” Prune

49. (161) red Oak 22”- cut/remove

50. (162) Red Oak 20”-Cut/remove

51. (166) Maple 28” cut/remove/grind/topsoil

II. Clara Barton Parkway (Firm Fixed Price)

1. (163) American Elm 32” Cut/remove

2. (164) Ash 26” Cut/remove

3. (167) Red Oak 24” cut/remove/grind/topsoil

4. (168) Sycamore 60”- cut/remove

5. (169) Red Oak 60”- Cut/remove

6. (171) Red Oak 48”- Cut/remove

7. (172) Red Oak 36”-Cut/remove

8. (173) White Oak 28” -Cut/remove

9. (174) Cut and remove Bamboo from fog line to the property line approximately 500ft in length

10. (175) American Elm 18”-cut/remove

11. (176) Red Oak 34”- cut/remove

12. (178) Red Oak- Maple 30”- cut/remove

13. (179) Locust 20”- cut/remove

14. (180) Maple 30”- cut/remove

15. (181) Poplar 30”- cut/remove

16. (182)-Remove approximately 40 trees and vegetation and any vegetation including brush piles identified by COR in site visit

III. Debris Removal (Firm Fixed Price)

1. Due to diseases such as the Emerald Ash Borer, tree species succession within the Chesapeake Bay watershed, and increasingly large storm events piles of organic debris have become unmanageable from a park staff level. Road operations along the parkway have generated piles of waste including asphalt millings. Debris such as vehicle tires, automobile parts, and illegal dumping activities have generated a significant amount of waste. GWMP’s MS4 Storm Water Pollution Prevention Plan, filed with the Virginia Department of Environmental Quality under MS4 General Permit No. VAR040100, identifies the waste piles as a significant source of pollution along the Potomac River, and requires the removal of the waste to reduce pollution sources from GWMP properties.

2. The Government anticipates that the contractor will need to remove approximately 10,000 yards of recyclable material per year.

3. This is an optional CLIN that can be exercised at any time during the contract period of performance. Pricing shall be provided for each performance location for the base and option year. The contractor shall not provide services in excess of the CLIN’s obligations or provide services beyond the not to exceed value.

IV. Vegetation Management (Time and Materials)

1. Contractor shall cut and remove any vegetation from face, top, back and 4ft behind rock walls and/or guardrail and removed from NPS property. Locations will be determined by the COR.

2. Contractor shall cut and remove any vegetation, tree (whether standing or down) up to TWENTY-FIVE (25) feet from edge of pavement. Contractor shall remove all brush and debris from NPS property. Contractor is responsible for all traffic control.

3. This task shall be funded via a time and materials CLIN, and the contractor shall not provide services in excess of the CLIN’s obligations or provide services beyond the not to exceed value. Pricing shall be provided for each performance location for the base and option year.

V. Emergency Tree Removal (Time and Materials)

1. Contractor shall respond to an emergency within Four (4) hours of COR notifying contractor. Including nights, weekends, and Holidays. All wood, Debris, and root ball (If tree has up rooted) must be removed and hauled off NPS property. Contractor is responsible for their own traffic control. (Emergency will be identified by the COR)

2. This task shall be funded via a time and materials CLIN, and the contractor shall not provide services in excess of the CLIN’s obligations or provide services beyond the not to exceed value. Pricing shall be provided for each performance location for the base and option year.

B. MANAGEMENT

The Contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

I. SAFETY & ENVIRONMENTAL COMPLIANCE

1. The Contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), state, and local safety laws and regulations.

2. The Contractor shall comply with pertinent local, state, and federal environmental protection laws and regulations.

3. The Contracting Officer (CO) and Contracting Officer’s Representative (COR) has the authority to issue restraint or cease-and-desist orders to the Contractor when violations or unsafe acts are present and threaten Government and Contractor employees or damage to Government property.

4. The Contractor shall immediately report to the COR all accidents resulting in employee injury or death or damage to property while performing this contract. The Contractor shall provide safety controls to protect the life and health of Contractor and Park employees and any other persons within the area where the Contractor is working, as well as for the prevention of damage of property, materials, supplies, equipment and natural and cultural resources in the performance of this contract The contractor shall comply with all pertinent provisions of the Occupational Safety and Health Administration (OSHA) Standards, 29 CFR 1910, and 1926;. All OSHA requirements may be obtained without cost to the general public at www.osha.gov. The Contracting Officer or Risk Manager may include additional measures if determined necessary or required by other federal, state or local law, or park policy.

5. The Contractor shall have a Hazard Communication Program in place as required by 29 CFR 1910.1200 where Safety Data Sheets (SDS) / Technical Data Sheets shall be obtained by the contractor for all hazardous materials to be used in the performance of this contract. These SDS’s and an inventory of hazardous materials must be provided to the CO or COR prior to bringing the material on site. The first time a new substance, which requires a MSDS due to its hazardous status, is proposed to be brought into the Park, a copy of the SDS with detailed reasoning for use of such a material shall be submitted through to the COR. Only after written approval from the park Safety Manager is received by the Contractor, can this new substance be brought into the Park. SDS shall be maintained at any jobsite where a substance requiring a SDS is being used. It shall also be available in any vehicle carrying such substance while in the Park. These SDS will be available to all employees of the Contractor, employees of the Park, concessionaires and the public when any member of these groups might come in contact with, or be exposed to, any substance requiring a SDS due to its hazardous status.

6. Working in a Federal building or federally controlled indoor workspaces:

In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or Federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview/.

II. PERSONAL PROTECTIVE EQUIPMENT

1. Employees are required to use appropriate personal protective equipment, as defined by OSHA and as interpreted by the Park. At a minimum this must include:

2. The wearing of safety shoes/boots anytime work is being done for the park.

3. Approved safety glasses, hearing protection, and hard hats must be provided by the Contractor, and be available on-site, for all contractor employees and must be used where required by OSHA standards and as directed by the COR.

4. All personal protective equipment must meet ANSI standards.

III. ENVIRONMENTAL REQUIREMENTS

The Contractor shall comply with all existing Federal, Maryland, Virginia and District of Columbia regulations pertaining to hazardous material use, storage, and disposal. Contractor will report possession of any hazardous materials to the COR.

IV. INSURANCE

1. The Contractor shall be insured in accordance with the Maryland, Virginia and District of Columbia insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

2. Liability: The Contractor shall maintain a level of insurance that will protect the Contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer.

3. INSURANCE. The Contractor shall procure and maintain, during the entire period of performance under this Contract, in accordance with FAR Clause 52.228-5 Insurance-work on a Government installation, the following kinds and minimum amounts of insurance:

$50,000 (per accident for property damage)

V. NON-PAYMENT FOR ADDITIONAL WORK.

Any additional Contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the Contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

VI. INSPECTION

The Government will conduct inspections periodically and upon completion of the required services. Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

VII. INITIAL INSPECTION AND DOCUMENTATION

1. On a mutually agreeable date within 15 days after receiving the notice of award, the Contractor shall make a complete and systematic inspection of all systems covered under this contract with the COR. Within 5 days of the inspection, the Contractor shall submit an itemized list to the COR of the existing deficiencies or obstacles that would cause hardship to the project.

2. Should the Contractor’s inspection disclose any deficiencies, which present a safety or health hazard, the hazard shall immediately be brought to the attention of the COR.

3. The Contractor shall not make plumbing changes, alterations, or any other permanent changes to the pipes or fixtures without the approval from the COR. The Contractor shall reflect all approved changes on plumbing with a well-defined sketch or drawing (as built) and related operation literature.

4. The Contractor shall remove all oily rags, hazardous materials and other waste and debris generated by repairs or replacement work on a daily basis when work is being performed.

5. The Contractor shall take all precautions to avoid the danger of fire, damage to historic structures, safety of the park’s employees and visitors.

6. Contractor equipment can be left on NPS property at discretion of COR and must be preapproved by the COR.

VIII. SAFETY INSPECTIONS

1. Contractors are subject to inspection by park staff, and/or other Federal, State or local agencies. These inspections may be routine, unannounced, or based on unsafe and unhealthy working conditions.

2. Safety violations observed by the COR will be reported to the Contracting Officer. If a violation is deemed to be immediately dangerous to life and health, or serious in nature, the COR, any Park Officer at the Division Chief Level or higher, or the Park’s safety officer will have authority to stop the Contractor’s work until such time as the matter can be resolved to the Contracting Officer’s satisfaction.

3. Contractor shall provide proper signage and secure work area to ensure visitor and staff safety while performing the work.

IX. HOUSEKEEPING

1. All places of employment shall be kept clean to the extent that the nature of the work allows.

2. Material and debris shall be kept to a minimum and disposed of at the end of each day, or whenever the job is completed, whichever is shorter. Park visitors and the public shall be kept free from recognized hazards.

X. OCCUPATIONAL SAFETY AND HEALTH PROTECTIONS

The contractor shall exert every effort to reduce the number of occupational safety and health hazards. The contractor shall comply with the following legislative, executive, and regulatory directives:

1. Public Law 91-596, Occupational Safety and Health Act of 1970, Sec. 19(a), Federal Agency Safety Programs and Responsibilities (29 U.S.C. § 668).

2. Executive Order 12196, Occupational Safety and Health Programs for Federal Employees, February 26, 1980.

3. 29 CFR Sec. 1960, et seq., Basic Program Elements for Federal Employee Occupational Safety and Health Programs.

a) In addition to OSHA requirements, the contractor shall develop, implement, and execute a safety plan stated in the contract. Such requirements shall be delineated to the contractor by each park unit.

b) All equipment must meet all federal OSHA, state and local safety requirements and must be properly licensed.

c) All operations shall be conducted in accordance with all national and local safety codes, laws, rules, regulations, and OSHA safety requirements.

d. When conducting services operations near or adjacent to roadways all employees shall wear reflective, bright orange or lime garment while conducting operations adjacent to roadways. Garment shall be an orange or lime ANSI/ISEA (International Safety Equipment Association) Class 3 Garment (AVY725SC2) with a minimum of 201 square inches of refectories or high-visibility material.

d) All roads and walkways shall remain open to the public unless approved by the COR. Public ways shall not be encumbered nor subjected to any unusual traffic situations created by reason of operations under The Contract without approval of the COR.

e) On occasion services requested under the contract may require road or lane closures. On such occasions closure will be the responsibility of the contractor. Such closures shall require a minimum of five (5) working days’ notice from the contractor to the COR. Such closures will be subject to rush hour restrictions. Closure of a road or lane without the approval of the COR is prohibited. There shall be no requests for lane closures on the Friday before a Monday Federal holiday and the Wednesday before the Thanksgiving holiday unless an emergency or approved by the COR.

XI. TRAFFIC CONTROL

For roadside work under the contract, the contractor shall provide, erect, and maintain all necessary warning signs to insure the safe flow of traffic, protection of the work area, and the safety of the public. All traffic controls and safety devices shall meet and/or exceed current Manual on Uniform Traffic Control Devices (MUTCD) Federal Highway Administration standards. The following shall be required when working adjacent to roadways:

1. High visibility clothing

2. Warning Signs

3. Traffic cones

4. Flaggers with hand signaling devices or flags (when applicable)

5. Arrow boards

6. Barricades

7. Warning signs shall be removed when work operations have ceased.

XII. GOVERNMENT FURNISHED PROPERTY AND SERVICES

1. The Government will not be providing any overnight vehicle or equipment storage areas, facilities or structures, equipment, systems, or training. Contractor’s equipment can be left on NPS property at discretion of COR and must be preapproved by COR.

2. The Government will provide the contractor with access to government or NPS–related policies and management guidelines, asset inventories, files/records and maps as necessary to meet the requirements of the contract as it relates to performance of turf maintenance activities.

XIII. ACCEPTANCE, MEASUREMENT AND PAYMENT

1. The Contractor shall prepare and submit an invoice to The Contracting Officer Representative, for payment. The contractor shall include copies of his work log with approval to pay signed by the COR. The amount to be paid will be based on the actual items completed and accepted. Quantities so measured will be paid for at the specified price. Invoices must reflect the same unit description, and unit price as the original proposal.

2. Provide line-item cost for materials and labor on all invoices submitted for payment. All invoices will be paid via IPP (Invoice Processing Platform).

3. Provide an additional copy of all invoices and signed check-sheets, to the COR. This will speed up the approval and payment of invoices.

XIV. PERIOD OF PERFORMANCE

This requirement will be for the period of 24 months from the date of award and have the option to extend for an additional one (1) twelve (12) month period based on the needs of the Federal Government.

XV. HOURS OF OPERATION

Tree services shall be conducted between the hours of 6:30 am – 4:00 pm ET, Monday – Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons unless emergency services are requested. After hours work or weekend work will be considered on a case-by-case basis and requires approval from the COR. Requests shall be made at least 48 hours in advance of proposed work.

No Work shall take place on the following Federal Holidays: Holidays excluded New Year’s Day – January 1st Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19th (Observed on June 20th) Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th image1.png