B08_Attachment_7_-_Pre-Bid_Call_PKG_9.pdf

C & O Canal National Historical Park Contractor Correspondence

29 June 2021

PRE-BID SITE VISIT VENDOR / CONTRACTOR CALL

SUBJECT: Invitation to Pre-Bid Event, CHOH FY21 PACKAGE 9: Tree Management Park Wide

1. A pre-bid event has been scheduled for:

Date: 20-22 July 2021 Location: Various-See Schedule Below Time: 0800hrs (8:00am EST) Duration: Approximately 5.0 Hours Daily

2. The site visits will review the work requirements as contained in the draft performance work statement as well as any special technical requirements.

3. Contractors wishing to submit a proposal for the package are highly encouraged to be present at the pre-bid site visits in order to gain an understanding of the diverse work locations. All personnel in attendance shall be required to sign the attendance roster daily. The government review (pre-bid event) begins precisely at the official start time without exception. Contractors are required to provide their own transportation and supplies (to include food and water) throughout the event(s).

4. Site Visits by date:

Date: 20 July 2021 Location: Great Falls Tavern Main Parking Lot (no fee required for contractor entry-bypass fee booth by using righthand traffic entry point) Work Review: TASK(s) 2, 3, 4, 6 and 7 Time: 0800hrs (8:00am EST) Duration: Approximately 5.0 Hours (Reference Enclosures 1,2, and 3 for site locations)

Date: 21 July 2021 Location: Ferry Hill Manor, 16500 Shepherdstown Pike, Sharpsburg, MD 21782. Use Parking Lot to right of manor house.

Work Review: TASK(s) 1(Base) Time: 0800hrs (8:00am EST) Duration: Approximately 5.0 Hours

Date: 22 July 2021 Location: Brunswick MARC Train Parking Lot- 100 S. Maple Ave., Brunswick, MD 21716 (Will transition to Spring Gap Drive-in Campground, Oldetown, MD afterward) Work Review: TASK(s) 5 and 8 Time: 0800hrs (8:00am EST) Duration: Approximately 5.0 Hours

5. C&O Canal NHP Terrain and Environment: The C&O Canal National Historical Park (CHOH) occupies the Maryland bank of the Potomac River from Cumberland, MD to Washington, DC. The park spans over 184 linear miles and contains the historical infrastructure of the C&O Canal. The primary feature of the park is the towpath, an earthen path used by mules in the 19th and early 20th century to draw boats up and down the entire length of the canal. Today the towpath exists as a recreational and commuter thoroughfare for pedestrian and cyclist traffic with intermittent improved and unimproved camp sites and historical landscape features such as locks, culverts, waste weirs, and lockhouses.

It is important to understand that the conditions on the park towpath do not represent the common working conditions within the arboricultural industry. It is highly recommended that potential offerors review the site and the work requirement during the site visit in order to understand the challenges associated with equipment deployment, traffic control, methodology, and access. The government will not provide relief or modification after award for any unanticipated conditions that could have been reasonably assessed during the site visit.

6. The site visits will traverse approximately 17 miles of the C&O Canal Towpath as well as many unimproved trails. Vehicles shall be suited to the terrain and should not exceed a F350/3500 sized vehicle. Pedestrians and cyclists will be on the path and trails during the visit and it is the sole responsibility of the contractor to take measures to increase visibility such as strobe lights, flashers, and reflectors. The contractor is solely responsible for damages or injuries involving the contractor’s employees and property during the site visit. The contractor should expect regular stops along the towpath and anticipate exiting the vehicle frequently. Contractor vehicles shall be clearly marked with signage or other clearly visible identifier(s) identifying them as tree management contractor vehicles (company name or logo is sufficient).

Contractors will be required to view off-path trails on foot while crossing austere terrain with extremely limited access. It is recommended that attendees plan to provide their own drinking water. It is the sole responsibility of the contractor to ensure personnel at the site visit are prepared for site and environmental conditions (to include weather).

Footwear and clothing should be conducive to the activity.

7. COVID-19 Mitigations: All contractors on park property shall follow COVD-19 mitigation recommendations in accordance with CDC guidelines and executive order(s).

8. RSVP is requested to the following prior to the event: Contract Officer (CO), Craig Madison at craig_madison@nps.gov, and Jason Gillis (Park Arborist) at jason_gillis@nps.gov.

9. POC is Craig Madison at craig_madison@nps.gov .

JASON R. GILLIS

Facility Operations Specialist C&O Canal NHP ISA Arborist ID: SO-6879A mailto:craig_madison@nps.gov mailto:jason_gillis@nps.gov mailto:craig_madison@nps.gov