A/E Title I & II Services Statement of Work

Meadowood Sensory Trail Title I & II Design Services

BLM Lower Potomac Field Station

10406 Gunston Road

Lorton, Virginia 22079

UNITED STATES DEPARTMENT OF THE INTERIOR

Bureau of Land Management

National Operations Center

Architecture & Engineering Branch (OC-671)

23 June 2026

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Meadowood Sensory Nature Trail – Title I & II Services

Meadowood Special Recreation Management Area Statement of Work

23 June 2026

CONTENTS

1 OVERVIEW 4

1.1 Project Introduction and Background

1.2 Project Salient Features

1.2.1 Sensory Nature Trail

1.2.2 Enchanted Pond Outflow Culvert

1.2.3 Mustang Trailhead Parking Area

1.3 Breakdown Of Services

1.4 Government Furnished Information and Materials

2 DESIGN PARAMETERS 9

2.1 General

2.2 Compliance & Authority Having Jurisdiction (AHJ)

2.3 Survey

2.3.1 Sensory Nature Trail:

2.3.2 Mustang Trailhead Parking Area:

2.3.3 Enchanted Pond Outflow Area:

2.4 Geotechnical Report

2.5 Site Design

3 DESIGN DELIVERABLES & SERVICES 12

3.1 General Task Requirements

3.2 Project Administration & Management Services

3.3 Pre-Design (PD) & Schematic Design (SD) Deliverables & Services

3.3.1 General / All Disciplines (PD/SD)

3.3.2 Survey & Site Analysis (PD/SD)

3.3.3 Civil Engineering (PD/SD)

3.3.4 Landscape Architecture (PD/SD)

3.3.5 Architecture (PD/SD)

3.3.6 Structural Engineering (PD/SD)

3.4 Design Development (DD) & Construction Document (CD) Deliverables & Services

3.4.1 General / All Disciplines (DD/CD)

3.4.2 Civil Engineering (DD/CD)

3.4.3 Landscape Architecture (DD/CD)

3.4.4 Architecture (DD/CD)

3.4.5 Structural Engineering (DD/CD)

4 DELIVERABLE DETAILS 15

4.1 Format Requirements

4.2 Distribution

4.3 Communication

5 PERIOD OF PERFORMANCE & SCHEDULE 17

5.1 Period of Performance Summary

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5.2 Kickoff Meeting and Site Visit AT Meadowood

5.3 Site Survey, Geotechnical, and Schematic Design Studies SD1

5.4 Schematic Design Documents SD2

5.5 35% Design Documents

5.6 65% DESIGN Documents

5.7 95% DESIGN Documents

5.8 Final 100% Construction Documents

6 SUBMITTALS AND MEETINGS 18

6.1 Submittals

6.2 Progress Meetings

6.3 Meeting Participation

6.4 Quality Control

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1 OVERVIEW

1.1 PROJECT INTRODUCTION AND BACKGROUND

The Bureau of Land Management (BLM) owns the Meadowood Special Recreation Management Area

(Meadowood) in Northern Virginia. Meadowood is managed by the BLM’s Lower Potomac Field Station, located on the area’s premises at 10406 Gunston Road, Lorton, Virginia 22079.

The BLM has identified three separate Task Areas at Meadowood for which the A/E Contractor will be responsible for providing design services. The aerial image below is for reference only – the A/E Contractor shall be responsible for ensuring that all work will be in compliance with the project extents outlined in the attached National Environmental Policy Act (NEPA) approvals.

Reference Aerial Image showing the location of the three separate Task Areas.

1. The Meadowood Sensory Nature Trail (Title I & II Design Services)

The Meadowood Sensory Nature Trail, to be located at Meadowood Special Recreation

Management Area (Meadowood) will invite visitors of all ages to explore nature in a way that is specifically designed for individuals with neurodivergent conditions (such as Autism Spectrum

Disorder), sensory processing disorders, and intellectual disabilities.

This unique trail will be the first dedicated sensory nature trail on Federal lands and will offer a welcoming environment where everyone can connect with nature in a sensory-friendly setting – making it the perfect place for families and individuals seeking a calm and engaging outdoor experience.

The Sensory Nature Trail will engage the senses of people with autism and other developmental disabilities, helping them connect more fully with nature. Designed with accessibility in mind, it will offer a sensory-friendly experience that encourages a deeper interaction with the outdoors. The

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23 June 2026 proposed trail will offer a variety of opportunities where visitors can run, jump, climb and move while experiencing the sights, sounds, textures, and smells of nature.

The Sensory Nature Trail is intended to encourage moments of reflection, inviting guests to pause, think and meditate. It will foster creativity by allowing visitors to design, explore, and construct in a safe, welcoming environment. The trail will serve as a dynamic outdoor classroom, where visitors can learn, listen, coordinate, and share experiences.

The Sensory Nature Trail is largely inspired by the existing Autism Nature Trail (ANT) located at

Letchworth State Park in New York.

The proposed approximately 21.02 acre location for the Sensory Nature Trail within the

Meadowood Area has been identified on the attached Reference Site Plan.

The A/E Contractor will be responsible for providing full Title I & II Services for the design of the

Sensory Nature Trail, from Pre-Design survey services through full Construction Document services.

Title I Design Services include pre-design services, schematic-level design services (approx. 35% of total design process) for the project, including a level “C” cost estimate, and Design Development

(65% of the total design process), including a Class “B” cost estimate.

Title II Design Services include design efforts to complete a full, stamped set of Construction

Documents (Specification and Drawings) and a Class “A” cost estimate.

Construction Administration, such as Title III services, is not included in this task order.

2. Mustang Trailhead Parking Area (Title I – Survey Only)

The existing parking lot at Mustang Trailhead (10702 Harley Rd, Lorton, VA 22079) is undersized and has inadequate turning geometry to serve the special events that take place in the adjacent pavilion and recreation area. These events attract numerous visitors driving several vehicle types such as POV’s, semi-trailers, and horse trailers.

The BLM has determined that improvements are necessary to the existing 8.20 acre Mustang

Trailhead area to improve trailhead functionality and safety and shall consist of, among other items, upgrading stormwater management, adding public toilets, expanding the parking area, and installing water/electrical utilities.

The BLM will be internally executing design services for various improvements to the Mustang

Trailhead Parking Area, and as such will require a set of existing conditions survey documents to be prepared by the A/E Contractor under this Task Order.

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Reference Aerial Image of Mustang Trailhead

The A/E Contractor will be responsible for providing topographic survey services for this approximately 8.20 acre area, which has been identified on the attached Reference Plans.

Design of the proposed alterations to the Mustang Trailhead Parking Area are not included within this Statement of Work.

3. Enchanted Pond Outflow Area (Title I – Survey Only)

The existing outflow culvert at Enchanted Pond, (Coordinates: 38°40'14.1"N 77°11'29.9"W) which is a corrugated metal pipe, is beyond its service life due to corrosion. The pond outflow is no longer functioning properly causing some localized flooding adjacent to the pond. Proposed work outside of this Task Order will eventually include excavating and replacing the failed culvert, backfill and provide any necessary repairs to pond embankment, provide positive outlet for culvert and clear channel within immediate area of culvert outlet.

Reference Aerial Image of Enchanted Pond Outflow Area

The A/E Contractor will be responsible for providing topographic survey services for the approximately 4.81 acre area, which has been identified on the attached Conceptual Site Plan.

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Design of the proposed alterations to the Enchanted Pond Outflow Area are not included within this Statement of Work.

1.2 PROJECT SALIENT FEATURES

The Project Scope for the three Task Areas outlined in this Task Order shall consist of the following items and shall incorporate the following Salient Features. The A/E Contractor is responsible for providing all design services in accordance with their associated Salient Features, unless otherwise noted:

1.2.1 Sensory Nature Trail

The Government anticipates that the Sensory Nature Trail design shall incorporate the following items:

1. Walking trail in the areas west/southwest of the existing Enchanted Pond. The Sensory

Nature Trail shall incorporate the following Salient Features:

a. Up to approximately one (1) mile in length, one-way fully accessible loop with up to six Sensory Activity Stations / Areas or as determined feasible within the existing site boundaries.

b. Utilize materials that are easy to procure and that reduce maintenance needs for on-site Government personnel.

c. Additional amenities along the trail and stations may include, but are not limited to interpretive signage, directional signage, benches, tables, swings, guide ropes, natural materials (e.g., logs and rocks), bridges, boardwalks, overlooks, writing boards, artwork/structures, bird blinds, native plants, wildlife habitat infrastructure, etc.

2. Six (6) “Activity Stations” dispersed throughout the trail. If the A/E Contractor determines that six stations are not feasible due to geographic / spatial limitations, it shall provide the

Government with a documented justification for a reduction in the number of stations and shall not proceed with further design until the Government has agreed to the reduced number of stations. The Activity Stations are to serve as spaces for visitors to engage with their processing senses. Activity Stations shall provide accessible options and amenities that accommodate physical, cognitive, and sensory needs.

Non-accessible amenities may be provided only when an equivalent, comparably engaging opportunity is also provided in an accessible format for individuals with disabilities. Each station shall have ABA-compliant surfaces or other natural materials where necessary. The

A/E Contractor shall be responsible for identifying the adequate size for each station based on the survey and each station’s specific needs and equipment.

3. Access road from Gunston Road to provide access to trailhead parking lot. The access road shall incorporate the following design considerations:

a. Specify materials that are easy to procure and reduce maintenance needs for on-site Government personnel.

b. Adequate signage (wayfinding and directional signage) to direct visitors towards the parking lot and trail entrance.

c. Fence or similar continuous structure to block cars from going into the nearby trails, meadow, and pond areas. An equestrian crossing shall be provided that allows

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23 June 2026 horses and riders to access the northwest portion of Mustang Meadows over the access road.

4. Parking lot for a minimum of eight (8) passenger vehicles and one (1) full-size commercial bus. The parking lot shall incorporate the following design considerations:

a. The parking area is intended to serve as a dual function as parking for visitors fishing at Enchanted Pond and utilizing the Sensory Trail.

b. Specify materials that are easy to procure and reduce maintenance needs for on-site BLM personnel.

c. Kiosk that provides general information to visitors at the parking lot. A fence or similar structure will surround the parking lot to block cars from going into the nearby trails, meadow, and pond.

d. Restroom facilities with adult changing table.

5. Trail Entrance Structure to denote entrance/exit of the trail. This structure would be located near the start of the sensory trail and visible from the trailhead parking lot. The entrance structure shall incorporate the following design considerations:

a. Portion of the structure shall be covered to provide visitors with temporary shelter if needed in the event of rain.

1.2.2 Enchanted Pond Outflow Culvert

The BLM anticipates that the Enchanted Pond Outflow Culvert Task Area shall include the following items:

1. Survey services in accordance with Section 2.3 Survey.

1.2.3 Mustang Trailhead Parking Area

The BLM anticipates that the Mustang Trailhead Parking Area Task Area shall include the following items:

1. Survey services in accordance with Section 2.3 Survey.

All design elements included within the Scope of Work shall comply with the BLM Guidelines for a Quality

Built Environment, First Edition.

The items contained within the Scope of Work shall be located approximately in the location as illustrated in the Reference Site Plans included with this Statement of Work.

1.3 BREAKDOWN OF SERVICES

This Task Order includes all design-related services and project coordination necessary to complete the design for the new Meadowood Sensory Nature Trail, as well as provide topographic survey documents for two separate portions of the Meadowood Special Recreation Management Area.

The Description of Tasks has been divided into two separate sections as is applicable to each portion of the Project Scope:

• Title I: Pre-Design / Schematic Design / Design Development

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• Title II: Construction Document Services

The A/E Contractor shall be responsible for both sections of the Description of Tasks as they are applicable to each portion of the Project Scope.

1. Sensory Nature Trail: Full Title I & II Design Services

2. Mustang Trailhead Parking Area: Title I (Survey only)

3. Enchanted Pond Outflow Area: Title I (Survey only)

1.4 GOVERNMENT FURNISHED INFORMATION AND MATERIALS

The Government will provide the following information and materials:

● Meadowood SRMA Reference Plans

● Sensory Trail Inspiration Imagery and Examples

● Project Site Photos

● BLM Building Codes and Standards

● NEPA Documents, including:

○ Sensory Trail NEPA Environmental Assessment and Finding of No Significant Impact

(FONSI)

○ Mustang Trailhead NEPA Environmental Assessment and Finding of No Significant Impact

(FONSI)

○ Enchanted Pond Outflow System Replacement Categorical Exclusion (CE) and Decision

Record (DR)

2 DESIGN PARAMETERS

2.1 GENERAL

The design will be based on the Salient Features developed by the Government and included with the project solicitation The A/E Contractor shall be responsible for developing integrated design solutions for this project.

Consideration shall be given to availability of materials, equipment and labor, construction sequencing and scheduling, economic analysis of construction and operations, user safety and maintenance requirements, security, sustainability, and energy conservation.

All Architect-Engineer (A/E) Services shall be performed by licensed Architects and Engineers registered in the State of Virginia.

52.236-22 Design Within Funding Limitations (Apr 1984)

(a) The Contractor shall accomplish the design services required under this contract so as to permit the award of a contract, using standard Federal Acquisition Regulation procedures for the construction of the facilities designed at a price that does not exceed the estimated construction contract price as set forth in paragraph (c) of this clause. When bids or proposals for the construction contract are received that exceed the estimated price, the contractor shall perform such redesign and other services as are necessary to permit contract award within the funding limitation. These additional services shall be performed at no increase in the price of this contract. However, the Contractor shall not be required to perform such additional services at no cost to the Government if the unfavorable bids or proposals are the result of conditions beyond its reasonable control.

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(b) The Contractor will promptly advise the Contracting Officer if it finds that the project being designed will exceed or is likely to exceed the funding limitations and it is unable to design a usable facility within these limitations. Upon receipt of such information, the Contracting Officer will review the Contractor’s revised estimate of construction cost. The Government may, if it determines that the estimated construction contract price set forth in this contract is so low that award of a construction contract not in excess of such estimate is improbable, authorize a change in scope or materials as required to reduce the estimated construction cost to an amount within the estimated construction contract price set forth in paragraph (c) of this clause, or the Government may adjust such estimated construction contract price. When bids or proposals are not solicited or are unreasonably delayed, the Government shall prepare an estimate of constructing the design submitted and such estimate shall be used in lieu of bids or proposals to determine compliance with the funding limitation.

(c) The estimated construction contract price for the project described in this contract is $2,600,000.

2.2 COMPLIANCE & AUTHORITY HAVING JURISDICTION (AHJ)

The project design shall comply with all applicable codes, regulations, and standards to ensure adherence to safety, structural integrity, and environmental requirements. This includes, but is not limited to, compliance with all standards identified in the “BLM Building Codes and Standards” document, BLM Manual

9112 "Bridge and Major Culvert Manual", AASHTO "LRFD Bridge Design Specifications", AASHTO "LRFD

Guide Specifications For The Design Of Pedestrian Bridges", and the FHWA Manual on Uniform Traffic

Control Devices (MUTCD). It is the responsibility of the contractor and associated personnel to ensure that all aspects of design meet these requirements throughout all phases of the project to guarantee public safety and the long-term functionality of the facilities.

The BLM will serve as the Authority Having Jurisdiction (AHJ) on this project; therefore, a building permit will not be required. While the BLM will serve as the Authority Having Jurisdiction (AHJ), some of the services outlined in this SOW may still require coordination with state and local agencies (e.g. utility service approvals). The A/E Contractor shall prepare the necessary submittal documentation for clearances and approvals when needed.

2.3 SURVEY

All three sites are located within the Meadowood Special Recreation Management Area. The intent of the surveys is to provide topographic information that will be used as the basis for detailed civil design and site development.

The areas to be surveyed for each Site are as follows:

2.3.1 Sensory Nature Trail:

The entrance to the trail will be co-located with a new proposed parking area for the Enchanted

Pond fishing access. This parking area will be accessed via the existing access road from Gunston

Road on the northern border of Meadowood. The topographic survey will cover an area of 21.02 acres ±, see attached Conceptual Site Plan for approximate boundaries. The North boundaries shall be south of the existing field station and adjacent privately-owned property lines. The South boundaries shall be just north of the existing hiking / horseback trails that connect Mustang

Meadows and the associated wooded trails.

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2.3.2 Mustang Trailhead Parking Area:

The entrance to this site is located at 10702 Harley Road, Lorton Virginia, approximately 320 feet south of Gunston Road. The topographic survey will cover an area of 8.20 acres ±, see attached

Conceptual Site Plan for approximate boundaries. The North boundary shall be the North edge of pavement of Gunston Road, the East boundary shall be the East edge of pavement of Harley Road.

The South and West boundary shall be approximately 150 feet South and West of the respective edge of the proposed parking expansion area as shown in Exhibit A.

2.3.3 Enchanted Pond Outflow Area:

The entrance to this site is located behind a locked gate on the South Side of Gunston Road, ~1,160 feet West of Harley Road. The topographic survey will cover an area of 4.93 acres ±, see attached Conceptual Site Plan for approximate boundaries. The survey shall include all areas within

100 feet of the top of bank of the Enchanted Pond, the outflow culvert, along with the channel starting from the culvert outlet up to 150 feet downstream a width of 50 feet each side of channel

(100 ft wide total).

The A/E Contractor will be responsible for determining and locating utility locations, including underground services.

The A/E Contractor shall submit an AutoCAD Civil3D.dwg file of each survey to the Government.

2.4 GEOTECHNICAL REPORT

The A/E Contractor shall perform on-site Geotechnical Engineering Analyses for the relevant areas within the Sensory Trail area boundaries.

Stamped and signed Geotechnical report with foundation recommendations and Survey information shall be provided to the Government.

2.5 SITE DESIGN

The A/E Contractor shall evaluate the feasibility of wasting excavated material onsite vs offsite disposal.

There are no existing utilities on any the project sites. It will be the A/E Contractor’s responsibility to locate all utilities and coordinate any proposed utility hook-ups, including but not limited to primary electric and potable water.

The A/E Contractor shall evaluate the site, consult with the Government, and review the Project Scope provided by the Government. After proposed changes are approved by the Government at the conclusion of Schematic Design, the A/E Contractor shall proceed with Design Development and subsequently prepare

Construction Documents.

Anticipated services include Site and Utility Analysis (including Geotechnical Investigation, Hydraulic

Analysis, and Topographic Survey), Schematic Design, Design Development, and Construction Documents with each submittal, at the appropriate class level.

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3 DESIGN DELIVERABLES & SERVICES

3.1 GENERAL TASK REQUIREMENTS

The project design shall be based on, and integrate, the Reference Site Plan and Salient Features provided in and with this Statement of Work.

Each set of deliverables shall include appropriately and progressively developed Drawings, Specifications, Cost Estimates, Design Calculations, and other exhibits as required for permits or certifications and in accordance with industry standards and practices. The drawings and specifications shall include at a minimum, but are not limited to: civil, landscape, utility, structural, and architectural disciplines.

3.2 PROJECT ADMINISTRATION & MANAGEMENT SERVICES

The A/E Contractor shall be responsible for administering the following services in both the Title I and Title II task sections of the project:

1) Project Administration services consisting of administrative functions including:

a) Consultations.

b) Research.

c) Meetings.

d) Communications.

e) Travel Time.

f) Progress Reports and Meeting Minutes.

g) Direction of the Work of In-House Personnel.

2) Overall A/E Contractor familiarization with project, including meetings and research as necessary to ensure all disciplines have a thorough understanding of the Government’s programmatic needs and priorities.

3) Disciplines Coordination / Document Quality Assurance and Quality Control:

a) Coordination between the work of all disciplines involved in the Project at appropriate intervals and throughout the design.

b) Review and coordination with existing site development documents and conditions.

c) Review of Project contract documents to ensure accuracy, thoroughness and completeness.

4) Coordination as necessary with relevant external AHJ’s, including:

a) Research of applicable building codes and other applicable laws, statutes, regulations, and codes of regulating entities.

3.3 PRE-DESIGN (PD) & SCHEMATIC DESIGN (SD) DELIVERABLES & SERVICES

The A/E Contractor shall provide the Architectural and Engineering Tasks & Services for the Pre-Design and Schematic Design phases as outlined in this Section of the Statement of Work and as applicable to the individual portions of the overall project (Survey only for Mustang Trailhead and Enchanted Pond Outflow).

All disciplines shall develop their respective deliverable packages to detail levels appropriate to the Pre-

Design and Schematic Design phases of the project and in accordance with the general industry standards regarding these phases. The A/E Contractor shall ensure coordination between each discipline.

3.3.1 General / All Disciplines (PD/SD)

1) Preliminary selection of systems and materials.

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2) Coordinate with the Government on a Sensory Trail public working group to solicit input from community members and organizations, inc. local schools representing individuals with sensory disabilities. The A/E Contractor shall be prepared to partake in and present designs to the public as part of this working group.

a) Production of Design Narrative describing program requirements, individual discipline requirements, and a final selection of the proposed sensory stations and primary design features.

b) Description of proposed sensory stations, including station names, station locations, size, components, features, and other pertinent information.

3) Production of Preliminary Outline Specification organized in accordance with industry standards (MasterFormat).

4) Production of overall project schedule, identifying all major design submittals, deadlines, review periods, and other pertinent schedule requirements.

3.3.2 Survey & Site Analysis (PD/SD)

1) Production of Existing Conditions site/survey documents, including all existing physical features, utilities (above and below grade), topographic contours, property lines, control points, easements, rights-of-way, and other information deemed relevant to the project. The Site

Survey sheet(s) shall be stamped and signed by the Surveyor of Record at SD2. Include all

Survey sheets within the drawing sets of all subsequent submittals.

a) Provide separate survey documents for the three separate portions of Meadowood:

i) Sensory Nature Trail designated area.

ii) Enchanted Pond outflow area.

iii) Mustang trailhead parking area.

2) Production of Geotechnical report including soils and seismic analysis and recommendations for excavations, foundations, traffic paving, and import fill, et al, as needed to assess the existing soils conditions for the project. The Geotechnical report shall be stamped and signed by Engineer of Record at SD2. Include the Geotechnical Report within the project

Specifications of all subsequent submittals.

3) Preliminary landscape plants and materials.

3.3.3 Civil Engineering (PD/SD)

1) Consideration and analysis of design requirements for necessary project items, such as grading/drainage, erosion control, paving, and other items deemed relevant to the project.

2) Production of Schematic Design Drawing Set, including overall site plan, preliminary stormwater and drainage plans, road and parking access, and other drawings deemed relevant to the project.

3.3.4 Landscape Architecture (PD/SD)

1) Design of trail layout, including the location and layout of Activity Stations, trailhead, parking, general trail access, and road access to trailhead.

2) Preliminary landscape plants and materials.

3) Production of Schematic Design Drawing Set, including overall Site plan, Activity Station plans, and Trailhead design.

4) Two distinct Trail Layout studies. The Government will select one, with requested modifications, to move forward into SD2 and Design Development. Submittal SD1 will propose both studies. Submittal SD2 will finalize the SD submittal, inclusive.

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5) Upon selection of a Schematic Design Option, the A/E Contractor shall stake out the center line of the proposed trail and walk the site with the Government to confirm the layout is acceptable.

3.3.5 Architecture (PD/SD)

1) Production of Schematic Design Drawing Set, including preliminary Trailhead Entrance

Structure floor plans, roof plans, exterior elevations, preliminary building sections, and other drawings deemed relevant to the project.

3.3.6 Structural Engineering (PD/SD)

1) Review of existing project documentation, including Geotechnical and soils reports.

2) Production of a structural project narrative, including anticipated foundation types, superstructure, load factors, design methodology intent and other items deemed relevant to the project.

3.4 DESIGN DEVELOPMENT (DD) & CONSTRUCTION DOCUMENT (CD)

DELIVERABLES & SERVICES

The A/E Contractor shall provide the Architectural and Engineering Tasks & Services for the Design

Development and Construction Document Phases as outlined in this Section of the Statement of Work. All disciplines shall continue the development of their respective drawing and specification packages to detail levels appropriate to the Design Development and Construction Document phases of the project and in accordance with the general industry standards regarding these phases. The A/E Contractor shall ensure coordination between each discipline.

3.4.1 General / All Disciplines (DD/CD)

1) Production of Class “A” Construction Cost Estimate to be submitted with the final Construction

Documents (see Cost Estimate Contingency worksheet).

2) Production of Specification package organized in accordance with industry standards

(MasterFormat). Include final, stamped Geotechnical Report.

3) Production of a Draft Bid Schedule during the Design Development Phase and a complete Bid

Schedule to be submitted with the final Construction Documents.

4) The A/E Contractor shall support a Value Engineering (VE) effort performed by the Government in accordance with the Department of the Interior (DOI) VE policy requirements summarized in

BLM IM2024-030. The Government will lead and facilitate the VE study during the final week of the Government’s review of the final Schematic Design review phase. The A/E Contractor shall plan on one approximately one-hour meeting at the commencement of the VE week on

Monday and one approximately one-hour meeting presenting the VE team’s findings on Friday of the VE week. Following the VE phase, the A/E Contractor shall work with the Government to review recommendations, document implemented VE recommendations, and provide justification for any recommendations not adopted.

3.4.2 Civil Engineering (DD/CD)

1) Production of Design Development and Construction Document Drawing Sets shall include overall site development plans, parking and loading plans, vehicular and pedestrian circulation plans, drainage and stormwater plans, grading plans, life safety and fire vehicle access plans, details, and other drawings deemed relevant to the project.

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3.4.3 Landscape Architecture (DD/CD)

1) Production of Design Development and Construction Document Drawing Sets shall include site plans, tree preservation plan, construction details, Activity Station plans and layouts, landscape plans, planting schedules and details, hardscape details, and other drawings deemed relevant to the project. Include final stamped Survey drawing sheets.

3.4.4 Architecture (DD/CD)

1) Production of Architectural Design Development and Construction Document Drawing Sets shall include architectural site plans; floor plans; roof plans; elevations; building sections, wall sections and details; schedules; construction details; and other drawings deemed relevant to the project.

2) Key materials, equipment, components, fixtures, and assemblies shall be presented in catalogue cutsheets to the Government for review and approval. EG: exterior building components/materials. Preference should be given to materials that are locally and/or regionally available, if technically appropriate for the needs of the project. Submit initial cutsheets within DD, update as necessary within CD.

3) Color and finish recommendations to the Government, i.e. color boards, for Government comment, approval, and inclusion into the Construction Documents. Submit initial boards no later than at 50% CD, integrate final approvals within 100% CD drawing set.

3.4.5 Structural Engineering (DD/CD)

1) Production of Design Development and Construction Document Drawing Sets shall include final structural design criteria, structural loads and calculations, foundation plans, framing plans, structural details, and other drawings deemed relevant to the project. Design

Development documents shall include preliminary relevant structural Specifications sections.

Construction Document deliverable shall include finalized and fully edited structural

Specification sections.

4 DELIVERABLE DETAILS

4.1 FORMAT REQUIREMENTS

The deliverables to be furnished by the A/E Contractor (outlined in Section 3 of this SOW) shall be provided in the formats outlined in this Section. Electronic copies shall be provided in both the original software file format (AutoCAD/Civil 3D/Revit, MS Word, MS Excel, etc.) and PDF format.

Where not explicitly defined in this Section or other Sections of this SOW, documents provided in PDF format (narratives, geotechnical reports, submittals, RFI’s, etc.) shall be presented on appropriate sheet sizes and bookmarked to section headers or as makes logical sense for the data presented. Documents with multiple sections shall be set to open with bookmarks panel to the left, magnification set to open to “fit page,” and page layout set to “single page continuous.”

DRAWINGS

Digital Sheet Size ANSI D 22x34

Digital PDF Sheet Size ANSI B 11x17 shall be “to scale” and legible for use in electronic bidding process

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Digital File Formats AutoCAD, Civil 3D, Autodesk Revit and Adobe PDF (as applicable)

Survey Data File (.csv or .txt)

This file contains the underlying data exported from AutoCAD, including the X, Y, and Z coordinates for each point, along with point descriptions and point codes.

Organization National CAD Standard NCS/UDS, current edition

SPECIFICATIONS

Digital Sheet Size 8 ½” x 11”

Digital File Format MS Word and Adobe PDF

Organization MasterFormat with BLM header and footer format that includes Section and Page Number

BID SCHEDULE

Digital File Format MS Word, MS Excel, and/or Adobe PDF

Organization Chart format utilizing industry-standard categories or as determined between the Government and the A/E contractor.

COST ESTIMATES

Digital File Format MS Word, MS Excel, and/or Adobe PDF

Organization MasterFormat with BLM header and footer format

Note: Provide basis of data for estimating (i.e., RS Means, etc.)

DESIGN CALCULATIONS

Digital File Format Adobe PDF

Organization MasterFormat with BLM header and footer format

Note Design Calculations shall include electronic files used to support the design.

4.2 DISTRIBUTION

Progress Submittals: (1) Electronic copy to the Government-designated COR and others as designated by the Contracting Officer.

Final Submittal: (1) Electronic copy, digitally stamped and signed to the Government-designated COR.

4.3 COMMUNICATION

The Government shall establish a Microsoft Teams site in addition to the standard means of communication. Each deliverable to the Government shall include a response to Government comments from the previous deliverable submission when applicable.

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5 PERIOD OF PERFORMANCE & SCHEDULE

5.1 PERIOD OF PERFORMANCE SUMMARY

The total Period of Performance (POP) is 180 calendar days. The A/E Contractor shall complete all meetings, site visits, studies, design phases, submittals, reviews, revisions, and delivery of the Final

Construction Documents within the total Period of Performance. The Government review and comment periods are identified in the deliverables below.

The A/E Contractor shall be responsible for submitting a complete schedule at the start of the project PoP that outlines all design phases, submittals, reviews, and deliverables.

The following list of deliverables outlines the required Government review period associated with each submission. Refer to the description of the deliverables for both Title I and Title II services in Section 3 of this SOW.

5.2 KICKOFF MEETING AND SITE VISIT AT MEADOWOOD

Key members of the design team shall attend a one-day meeting at the Lower Potomac Field Station office, along with a visit to the project Task Areas. Within five (5) calendar days of the site visit, the A/E Contractor shall provide detailed meeting notes. Meeting discussion will include the following:

● Review and discussion of project scope, deliverables, and schedule.

● Review of Government provided materials.

● Site familiarization tour.

5.3 SITE SURVEY, GEOTECHNICAL, AND SCHEMATIC DESIGN STUDIES SD1

Provide electronic copy of the SD1 Schematic Design Studies for Government review and comment. Allow the Government 15 days for review and comment. The Government will select one study to move forward into SD2, with requested modifications. Upon Government selection, AE Contractor shall move forward with SD2 documents preparation.

5.4 SCHEMATIC DESIGN DOCUMENTS SD2

Provide electronic copy of the SD2 Schematic Design Documents for Government review. Allow the

Government 15 calendar days for review and comment. Key members of the design team shall attend a meeting via Microsoft Teams with the Government to discuss and review the comments. Upon receiving of the SD2 Schematic Design Documents, the Government will facilitate and perform a week-long Value

Engineering (VE) effort to provide a meaningful evaluation of functions, alternatives, and cost drivers. Upon approval of the SD2 Schematic Design Documents and the completion of the VE effort, the A/E Contractor shall move forward with the 35% Design Development documents.

5.5 35% DESIGN DOCUMENTS

Provide electronic copy of the 35% Design Documents for Government review. Allow Government up to

15 calendar days for review and comment. Key members of the design team shall attend a meeting via

Microsoft Teams with the Government to discuss and review the comments. Upon approval, A/E Contractor shall move forward with 50% Construction Documents.

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5.6 65% DESIGN DOCUMENTS

Provide electronic copy of the 65% Design Documents for Government review. Allow Government up to

15 calendar days for review and comment. Key members of the design team shall attend a meeting via

Microsoft Teams with the Government to discuss and review the comments. Upon approval, A/E Contractor shall move forward with 100% Construction Documents.

5.7 95% DESIGN DOCUMENTS

Provide electronic copy of 95% Design Documents for Government review. Allow Government up to 10 calendar days for review and comment after submission. Key members of the design team shall attend a meeting via Microsoft Teams with the Government to discuss and review the comments. Upon approval, A/E Contractor shall move forward with Final Construction Documents.

5.8 FINAL 100% CONSTRUCTION DOCUMENTS

A/E Contractor shall provide two electronic copies of Final 100% Construction Documents and Construction

Cost Estimate digitally stamped and signed by the Designer of Record. A/E Contractor shall incorporate the 100% Construction Documents review comments (if any) into the Final Construction Documents submittal.

6 SUBMITTALS AND MEETINGS

6.1 SUBMITTALS

The following submittals, as outlined in Sections 2, 3 and 4 are included as part of this SOW:

SD1 Schematic Design Narrative, including Survey, Geotechnical Report, and Precedent Study

SD2 Schematic Design Documents

DD 35% Design Development Documents

CD 65% Construction Documents 95% Construction Documents

Final Final 100% Construction Documents (Stamped and Signed by A/E)

6.2 PROGRESS MEETINGS

Meetings are set to coordinate and review the A/E Contractor’s progress at the following intervals for each phase. The initial Kickoff Meeting shall be held at Lower Potomac Field Office at Meadowood Special

Management Recreation Area. All subsequent meetings can be held through conference calls as appropriate to reduce travel time and costs.

Meetings shall occur at:

● Kickoff Meeting with Government and A/E team (in-person).

● Schematic Design Document Submittal Review Meetings, SD1 and SD2.

● Value Engineering Review Meeting.

● 35% Design Document Submittal Review Meeting.

● 65% Design Document Submittal Review Meeting.

● 95% Design Document Submittal Review Meeting.

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● Final 100% Design Document Submittal Review Meeting.

6.3 MEETING PARTICIPATION

Participation at scheduled meetings shall include the design disciplines and consultants appropriate to the level of project development and stage of review.

The A/E Contractor shall coordinate and facilitate all meetings and insure the attendance of the necessary design disciplines and consultants. The A/E Contractor shall provide meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments.

Meeting minutes shall include, at a minimum, the following items:

• Status of work tasks. The minimum detail will include whether each task is started and whether it is complete. Include comments if needed, such as any unanticipated coordination required and who is involved.

• Current quality control measures. For example, provide the name and organization of who is performing internal reviews and what products they are reviewing.

• Project Schedule. Compare work accomplished to planned work schedule and include proposed revised work schedule if needed.

6.4 QUALITY CONTROL

Quality control, including re-work and related schedule impacts, is the responsibility of the A/E Contractor.

Required processes and reports are as noted.

Registered engineers/professionals licensed in the State of the project location, in accordance with applicable State regulations, shall accomplish work to accepted standards. Professional registration stamps for the responsible disciplines shall be required on all reports, specifications, and drawing sheets. The A/E

Contractors shall assure complete, competent, properly coordinated, and thoroughly checked documents before they are submitted.

End of Document