B08_Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

Heating System Preventative Maintenance Service

CAPE COD NATIONAL SEASHORE

99 Marconi Site Road, Wellfleet, MA

1. DESCRIPTION:

Cape Cod National Seashore (CACO) requires a contract for the safety inspection and annual preventative maintenance, and repair of boiler, furnace, and mini-split heating units at 33 residential housing units and 19 operational buildings within Cape Cod National Seashore.

The Contractor shall provide all necessary managerial, administrative and qualified direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement.

Under this Contract the Contractor shall provide the services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

The heating units shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

The contractor shall provide all labor, materials, tools, and equipment required to complete this work.

All work performed under this contract shall be performed in accordance with all applicable laws, regulations, instructions, and commercial practices.

This contract will be for a base year and one option year.

2. WORK ELEMENTS and LOCATIONS:

2.1. Residential Housing Units (CLIN #10)

Name Location Heating Unit Deane 22 Tomahawk Trail, Eastham, MA. Hallmark furnace 105 MBH Lyman 28 Tomahawk Trail, Eastham, MA. Olsen furnace – oil 115 MBH Benz 30 Tomahawk Trail, Eastham, MA. Boiler – oil 126 MBH Humphrey 25 MacPherson Way, Eastham, MA. Burnham boiler – oil 125 MBTU Sparrow 680 Nauset Road, Eastham, MA. Weil McClain boiler – oil 115 MBH Delfino 880 Cable Road, Eastham, MA. Bryant furnace – oil 105 MBH Withus 850 Nauset Road, Eastham, MA. Carrier furnace – oil 154 MBH Allmon 530 Gull Pond Road, Wellfleet, MA. Burnham boiler – oil 15 MBTU Eggleston #1 310 Nellie Road, Wellfleet, MA. Weil McClain boiler – oil 131 MBH Ryerson 325 Nellie Road, Wellfleet, MA. Weil McClain boiler Mazulis #1 360 Nellie Road, Wellfleet, MA. Samsung mini-split (3) Mazulis #2 363 Nellie Road, Wellfleet, MA. Samsung mini-split (2) Hardman 235 Cahoon Hollow Road, Wellfleet, MA. Weil McClain boiler – oil 115 MBH

Rockwell 95 Oceanview Drive, Wellfleet, MA. Burnham boiler – oil 145 MBH McCarthy 425 Oceanview Drive, Wellfleet, MA. Boiler – oil 105 MBH Peck 65 Valley Road, Wellfleet, MA. Olsen furnace – oil 98 MBH Pierson 105 Aunt Sally’s Way, Wellfleet, MA. Lennox furnace 97 MBH Seacrest 245 Cliff Road, Wellfleet, MA. Weil McClain boiler – oil 115 MBH Maker 189 Bound Brook way, Wellfleet, MA. Bryant furnace – oil 106 MBH Wells 119 Residence Road, Wellfleet, MA. Olsen furnace – oil 125 MBH Perron 124 Residence Road, Wellfleet, MA. Bryant furnace – oil 99 MBH Tartaglia 135 Residence Road, Wellfleet, MA. Bryant furnace – oil 85 MBH Martin 138 Residence Road, Wellfleet, MA. Olsen furnace – oil 89 MBH Rowell 35 Gull Haven Lane, Wellfleet, MA. Bryant furnace – oil Cooke 245 Pilgrim Road, Wellfleet, MA. Hallmark oil furnace Barros 4 Meadow Terrace, Truro, MA. Weil McClain boiler – oil 151 MBH Dickerson 32 Coast Guard Road, Truro, MA. Burnham boiler – oil 156 MBH Gilbert 487 State Road, Truro, MA. Weil McClain boiler – oil 132 MBH Vista 28 Cliff Road, Truro, MA. Weil McClain boiler – oil 132 MBH Stranger 80 Longnook Road, MA. Bryant furnace – oil 100 MBH Swindlehurst 15 Prince Valley Road, Truro, MA. Propane gas furnace Lightmas 30 Tin Pan Alley, Provincetown, MA. Axeman boiler – oil 100 MBH Aldrich 32 Tin Pan Alley, Provincetown, MA. Olsen furnace – oil 140 MBTU

2.2. Operational Buildings (CLIN #20)

Name Location Heating Unit Salt Pond Visitor Center

50 Nauset Road, Eastham, MA. ModCon 300 natural gas burners (2)

Salt Pond VC (lobby) 50 Nauset Road, Eastham, MA. Mini-splits (2) Nauset Ranger Station 1050 Nauset Road, Eastham, MA. Burnham boiler - oil Coast Guard Building Coast Guard Beach Road, Eastham, MA. Weil McClain light commercial boiler Penniman House 70 Fort Hill Road, Eastham, MA. Bryant or Olson warm air furnace Headquarters 99 Marconi Site Road, Wellfleet, MA. Weil McClain boiler - oil Fire Cache 204 Marconi Maintenance Road, Wellfleet, MA.

Boiler - oil

Roads & Trails (work bay)

204 Marconi Maintenance Road, Wellfleet, MA.

Boiler – waste oil

Marconi Maint. Shop 204 Marconi Maintenance Road, Wellfleet, MA.

Weil McClain boiler - oil

Marconi Maint. Offices 204 Marconi Maintenance Road, Wellfleet, MA.

Weil McClain boiler - oil

Bio Lab (main area) 32 Old Dewline Road, Truro, MA. Burnham boiler – oil Bio Lab (back area) 32 Old Dewline Road, Truro, MA. Boiler - oil Bio Lab (front area) 32 Old Dewline Road, Truro, MA. Furnace – warm air Highland Keeper’s Cottage

27 Highland Light Road, Truro, MA Weil McClain boiler - oil

Curatorial Storage Building

99 Seacliff Way, Truro, MA. Furnace – oil, warm air

North District Maintenance

23 Tin Pan Alley, Provincetown, MA. Burnham boiler – oil

Race Point Ranger Station

200 Ranger Station Road, Provincetown, MA.

Boiler - oil

Province Lands VC 171 Race Point Road, Provincetown, MA. Boiler - oil Prov Land VC (auditorium)

171 Race Point Road, Provincetown, MA. Mini-split (1)

PLVC Satellite Restrooms

171 Race Point Road, Provincetown, MA. Fujitsu mini-splits (2)

3. SCOPE:

3.1. SUPPLIES, MATERIALS and EQUIPMENT

3.1.1. The contractor shall furnish all supplies, materials, and equipment necessary to perform the safety inspection and preventative maintenance of this contract.

Expendable/consumable items.

3.1.2. Unless otherwise indicated, all required items (e.g. hoses, belts, oil, chemicals, nozzles, coolant, and filters) shall be the same make and model as those being replaced.

3.2. CERTIFICATIONS and QUALIFICATIONS

3.2.1. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, and safely perform all work required under the terms of this contract.

3.2.2. The technician performing preventative maintenance, service and repairs to boilers and furnaces must have a Massachusetts Oil Burner Technician License.

3.2.3. The Technician must have experience in the past five years in heating systema testing, repair, maintenance, installation, and related activities covered by this contract.

3.2.4. The Contractor shall provide to the Contracting Officer documentation of the licenses for all employees prior to the start of the contract and within seven (7) days for new employees prior to that person beginning work under the terms of this contract. The Contractor shall insure that all licenses are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

3.3. SAFETY and ENVIRONMENTAL REQUIREMENTS

3.3.1. The Contractor shall maintain the work area in a neat, orderly and safe condition at all times.

3.3.2. The Contractor shall take all necessary precautions, including providing and maintaining suitable fire protection equipment, to prevent fire during the work of this contract.

3.3.3. No radios or smoking (including vaping) will be allowed on the job site.

3.3.4. The Contractor is responsible for securing the site and the work. The contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the COR.

3.3.5. The Contractor shall perform applicable lockout/tag out steps of site safety procedures. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

3.3.6. Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hand, hearing and eye protection, Safety Data Sheets, cleaning material and oil spill containment kit.

3.3.7. The Contractor shall provide containers for collection and disposal of waste and trash resulting from work.

3.3.8. The Contractor is responsible for proper disposal of used oil, fuel, filters, nozzles and toxic/hazardous substances.

3.3.9. All debris and removed material is the property of the contractor and shall be recycled or legally disposed of consistent with, and in conformance with local and state regulations.

3.3.10. It is the contractor’s responsibility to ensure that any disturbance or damage done during the course of this project to the existing utilities, building or government materials, shall be repaired or restored to its original condition by the contractor at contractor’s expense prior to completion of the job.

3.4. WORKMANSHIP

3.4.1. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled preventative maintenance, safety inspection, and safety testing as required by this Contract.

3.4.2. The contractor is responsible for appropriate quality control. Workmanship for all trades shall be the best of their respective kinds and in full accordance with applicable codes.

3.4.3. When a manufacturer or a standard uses subjective words, e.g., should, could, may, etc., these words shall mean shall, will, required, etc. When the word recommended is used, it shall mean required. When there is a conflict between general and specific provisions, the specific shall govern.

3.5. WORK PROCEDURES

3.5.1. Upon Notice of Award, the contractor shall make steady and uninterrupted progress toward the completion of the work of this contract. Upon completion of the work of this contract at each location, the area shall be left broom clean by the contractor.

3.5.2. The contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. Review and follow the manufacturer’s O&M instructions.

3.5.3. The contractor shall coordinate with the COR for access to all locations. Schedule all outages with COR.

3.5.4. Record and report equipment damage or deficiencies. If any discrepancies are found with the boilers that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

3.5.5. The following work shall be performed:

3.5.5.1. Boiler Preventative Maintenance:

1. Inspect combustion chamber for air or gas leaks.

2. Check and adjust settings of the burner to settings recommended by the manufacturer.

3. Check breakers and the master switch for proper operation. Check all electrical connections for tightness. Adjust as necessary.

4. Inspect and clean oil burner gun and ignition assembly, where applicable. Replace nozzle with new.

5. Check flame failure system components.

6. Inspect fuel system for leaks and change fuel filter element, where applicable.

7. Replace air filter where applicable.

8. Clean low water cutoff.

9. Clean or replace oil pump strainer.

10. Check piping and wiring of all interlocks and shutoff valves.

11. Recalibrate all instruments, indicating and recording gages.

12. Check combustion control system.

13. Test boiler safety valves according to ASME.

14. Clean boiler fireside surfaces.

15. Have boiler inspected by a commissioned inspector.

16. Clean burner and fans.

17. Inspect and replace gaskets.

18. Check operation of safety valves.

19. Leak test all fuel valves.

20. Test operation of all controls and safety devices.

21. Adjust combustion - ensuring the burners are properly mixing the air and fuel and reestablishing the most appropriate amount of excess air throughout the operating range of the boiler. A combustion analyzer should be used to adjust air-fuel ratio for maximum operating efficiency.

22. Check the operation of the heating pumps.

23. Check the operation of the heating water supply valve.

24. Clean and inspect combustion exhaust flues.

25. Test and re-certify boiler monitoring system, where applicable.

26. Check ventilation fans for proper operation and clean as needed.

27. Check line voltage and motor output.

28. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

29. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to

COR).

30. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

31. Check heater mounting screws for tightness.

32. Check all control wiring connections for tightness.

33. Lubricate all moving parts with proper lubricant.

34. Clean interior of cabinet.

35. Clean exterior of cabinet.

36. Energize circuit and check operation of starter. Replace as required.

37. Inspect and clean all interior cabinet surfaces, check for component and hardware damage, missing components, improper components, etc.

38. All compartments shall be inspected for damage and proper operation, including associated power or control wiring, thermostats, etc.

39. Check all auxiliary switches and contactors for proper operation.

40. Check and inspect all control wiring as noted/required herein.

41. Check and inspect any control power circuit breakers and fuses, including fuse holders for damage, signs of electrical failure, overheating, tracking/corona and check/inspect all connected wiring and inspect terminals for proper torque/tightness.

42. Verify condition of control cabinet, which house flame safe guard control, programming timer, burner motor starter, fuses, transformer, alarm bell etc.

43. Record results.

3.5.5.2. Furnace Preventative Maintenance:

1. Replace air filter.

2. Clean burners and flame sensor.

3. Inspect heat exchanger and CO detector.

4. Lubricate blower and inducer fans.

5. Clean humidifier.

6. Inspect electrical wirings and controls.

7. Check thermostat for proper operation.

8. Record results.

3.5.5.3. Mini-Split Preventative Maintenance

1. Check the level of refrigerant.

2. Clean the condenser and evaporator coils.

3. Inspect the drain pans.

4. Check the tubing for compressor.

5. Lubricate all moving parts.

6. Visually inspect the full system.

7. Run test and observe.

8. Record results.

3.6. SERVICE CALL and REPAIR PROCEDURES – TIME and MATERIALS

3.6.1. The Contractor is to perform all work necessary to restore inoperable or damaged equipment and systems to normal function if the total service cost is not in excess of $10,000 (inclusive of materials and fully burdened labor rates) per occurrence once authorized by the COR and in receipt of a Service and Supply Request Authorization Form. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully burdened labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the Contracting Officer for approval to proceed with the repair.

3.6.2. Labor attributed to each service call shall include only time actually expended by the

Contractor while on the job site and/or in the procurement of required materials.

3.6.3. Service Call Reception:

3.6.3.1. During Regular Working Hours: The COR will notify the Contractor, via telephone and/or email of all service calls related to work during regular working hours, and then prepare a Service and Supply Request Authorization Form, as shown in the SOW (Appendix A), which will comprise of the following information:

• Classification of each call, Emergency Service Call or Routine Service Calls, as described below.

• Description and location of the problem and/or required service

• Date and time service requirement was identified/received

• Location of Equipment, Item or system to be repaired

3.6.4. If a service call is under a total cost of $10,000 (inclusive of materials and fully burned labor rates), the Contractor shall proceed with the repair once authorized by the COR, who will confirm that the line items’ not-to-exceed ceiling amount has not been reached.

3.6.5. Repairs over $10,000 will be executed thru a bi-lateral modification. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully burdened labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the COR to proceed with the repair after receiving authorization from the Contracting Officer (CO).

3.6.6. THE CONTRACTING OFFICER IS THE ONLY PERSON AUTHORIZED TO

APPROVE WORK EXCEEDING $10,000. THE COR IS NOT AUTHORIZED TO

APPROVE WORK OVER $10,000.

3.6.7. After Regular Working Hours:

3.6.7.1. The COR will contact the Contractor, via telephone and verbally identify the problem and/or required service and will prepare a Service and Supply Request Authorization Form no later than 10:00 AM on the following regular workday.

3.6.7.2. After regular working hours includes Monday – Friday between 3:00 pm to 10:00 pm weekends, and federal holidays.

3.6.8. Response to Service Calls:

3.6.8.1. The Contractor shall provide adequate procedures for receiving and responding to service calls seven days a weeks, between 6:30 am to 10:00 pm, including weekends and holidays.

3.6.8.2. A single telephone number shall be provided by the Contractor for the receipt of all service calls.

3.6.8.3. Service calls shall be considered to be “received” by the Contractor at the time and date the telephone call is placed by the COR.

3.6.8.4. Emergency Service Calls shall be responded as soon as possible but no later four

(4) hours of notification and worked on until either the issue is resolved or the equipment/system problem is remediated to a non-emergency condition.

3.6.9. Routine Service Calls shall be scheduled for the earliest time that is convenient to the federal government.

3.6.10. Completed Emergency/Routine Service Calls: On the next working day after the completion of a service call, the Contractor shall add the following information to the Service and Supply Request Authorization Form and return the completed form to the

COR:

• Description of work actually completed.

• Brief description of materials and parts used, including quantities and costs.

• Date and time work commenced.

• Date and time work was completed.

• Number of labor hours, and associated cost, expended by Labor Category.

3.7. LABOR RATES for SERVICE CALLS and REPAIR TIME and MATERIALS LINE ITEMS:

3.7.1. The fully-burdened labor rates below are applicable to work orders authorized under this contract. The rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A, etc.) and profit. Although the labor categories below are intended to cover all requirements, this does not exclude additional labor categories from being utilized under this vehicle. (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and ConditionsCommercial Items. Alternate I)

3.7.1.1. Regular Hourly Rate - (Monday through Friday, 6:30 am to 3:00 pm excluding

Holidays)

3.7.1.2. Premium Hourly Rate - (Monday through Friday, 3:00 pm to 10:00 pm, Saturday, Sunday, and Holiday)

3.7.1.3. Federal Holidays Observed by the CACO:

• New Year’s Day

• Martin Luther King Day

• President’s Day

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

3.7.2. Material Costs for service calls and repairs.

3.7.2.1. If the contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions Commercial Items. Alternate I)

4. PERIOD of PERFORMANCE

4.1. Preconstruction meeting – Will be held within one week of contract award.

4.2. Regular work hours are 6:30 AM to 3:00 PM Monday through Friday. Unless otherwise requested and approved in advance, no work shall take place after hours, on holidays or weekends. All work areas shall be made secure and safe after hours, on weekends and holidays.

5. DELIVERABLES

5.1. The Contractor shall propose sequence and schedule for properties listed in scope of work to be serviced.

5.2. The Contractor shall provide written confirmation that personnel are qualified to do maintenance work on each heating system.

5.3.The Contractor shall provide a written record of service performed for each heating unit.

APPENDIX A: SERVICE CALL or REPAIR REQUEST FORM

1. Service Requests (Call) Authorization

Date & Time of Notification: _________________________________________

Equipment and Location: ____________________________________________

Contract Line Item #: ________________________

[ ] Emergency [ ] Routine

Description of Problem/Status/Comments: ___________________________________________

2. Cost and Price Estimates Attach detailed estimates (labor and materials costs for Time & Material requirement) as required by the contract Statement of Work.

3. Service Calls Reporting (Use Attachments as Necessary)

Date & Time Work Commenced: ______________________________________________

Date & Time Work Completed: ________________________________________________

Individual(s) Performing Service: _______________________________________________

Work Performed: ____________________________________________________________

Number of Hours Expended by Labor Category: ___________________________________

Material Costs: ______________________________________________________________

Work Completed: [ ] Yes [ ] No

4. Government Comments:

COR Signature and Date

TO BE COMPLETED BY CONTRACTOR AS APPLICABLE

3.4.1. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled preventative maintenance, safety inspection, and safety testing as required by this Contract.