B08_Attachment_1_Statement_of_Work_.docx

STATEMENT OF WORK (SOW) DESCRIPTION / SPECIFICATION /

APPLE VALLEY FIRE CENTER ENGINE BAY ROOFING SYSTEM

Table of Contents

SOW 1.0 Background on the Government’s Requirement

The Barstow Field Office requires roofing removal and installation services of a 3700 square foot Fire Engine Bay. This contract will cover all permitting, labor, and materials needed to produce a new and efficient roofing system for the Apple Valley Fire Center Engine Bay.

SOW 2.0 General Scope of Work

Contractor must have ability to obtain any required permits to ensure required work is in compliance with California Building Code of Regulations, Title 24. Contractors must hold and provide proof of required licensing for the services described. Contractors must have the ability, equipment, and certified technicians to access all sections of roof. Contractor must have the ability, equipment, and certified technicians to remove existing underlayment, shingles, any damaged non-salvageable sheathing, roof deck, flashing, and any other damaged non-salvageable roofing components. Contractor must dispose of all removed non-salvageable materials. Contractors must have the ability, equipment and certified technicians to install new underlayment, shingles, flashing, any damaged sheathing or roof deck that was removed, and any other damaged components in need of replacement to restore roofing system to great working conditions. Contractor must ensure upon completion that the new roofing materials installed are intact, uniform, and properly aligned with no sagging, curling, or missing components. Efficient performance of the AVFC Engine Bay roof is required in extreme weather conditions. The roof must appear new with uniform color and clean lines. The roof deck must be stable and firm. All metal flashing around vents and valleys must be intact, secure and properly sealed, ensuring a watertight barrier. New roofing system must accommodate all existing roof penetrations. The roof must have a well-designed drainage system to channel water away from the roof surface and prevent pooling or stagnant water. Contractor must present a registered minimum 10-year manufacturer’s material warranty for roof surface materials installed. Contractor must provide a 10-year non-pro-rated contractor workmanship warranty covering labor and materials to repair leaks or defects caused by improper installation or worker error. This place of performance must have a neat and clean appearance before leaving the facility at the end of each workday. The area of responsibility will be within 10 feet of work area.

Place of Performance:

The Apple Valley Fire Center Engine Bay is located at 18809 Central Road, Apple Valley CA, 92307, San Bernardino County. All the services described will be provided at The Apple Valley Fire Center Engine Bay. Maps of the location and units being replaced attached.

Period of Performance:

The period of performance shall be for one (1) Base Period of 2 months.

SOW 3.0 Overall Objective(s)

The objective of this work is to permit, remove, and replace Apple Valley Fire Center Engine Bay roofing system including underlayment, shingles, flashing, sheathing or roof deck, and any other damaged components to restore the roof to new and efficient working/physical condition.

SOW 4.0 Specific Tasks

Task 1: Inspect, assess, and plan for adequate equipment, technicians, and materials to successfully and efficiently permit, remove, prepare, and replace existing roofing system including underlayment, shingles, flashing, damaged sheathing or roof deck, and any other components that are damaged or need to be replaced in order to restore the AVFC Engine Bay building roofing system to efficient working condition. Dispose of all trash, waste, and debris produced during this task at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 2: Obtain required building permits to ensure required work is in compliance with California Code of regulations, Title 24. Permits are required prior to any roofing construction. Contractor is responsible for submittal of documentation required to obtain permits.

Task 3: Remove existing roofing system including underlayment, shingles, flashing, damaged sheathing or roof deck, and any other components that are damaged or need to be replaced to restore the AVFC Engine Bay building roofing system to efficient working condition. Dispose of all trash, waste, and debris produced during this task at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 4: Prepare all surfaces, areas, and spaces for installation of new roofing system including underlayment, shingles, flashing, damaged sheathing or roof deck, and any other components that are damaged or need to be replaced. Prepare all existing salvageable and usable roofing components/materials for installation of new roofing system. Dispose of all non-salvageable components/materials, trash, waste, and debris produced during the preparation at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 5: Install new underlayment, shingles, flashing, and any other roofing system components/materials needed to restore roofing system to great working condition. Contractors must furnish all equipment, materials, and certified technicians needed to restore roofing system to great working conditions. Shingles, underlayment, flashing, and any other roofing components/materials being installed must be in new condition. All materials installed must accommodate all existing roof penetrations. All materials/components installed must meet or exceed standards governed by the California Building Code. All materials/components installed must meet or exceed required fire, wind, and impact ratings. Dispose of damaged or non-salvageable components/materials, trash, waste, and debris produced during installation at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 6: Ensure installed roofing system is intact, uniform, and properly aligned with no sagging, curling, or missing components. Efficient performance of the AVFC Engine Bay roof is required in extreme weather conditions. The roof must appear new with uniform color and clean lines. The roof deck must be stable and firm. All metal flashing around vents, and valley must be intact, secure and properly sealed ensuring a watertight barrier. The roof must have a well-designed drainage system to channel water away from the roof surface and preventing pooling or stagnant water.

Task 7: Repair any damage to building and surrounding area. With the exclusion of the newly installed roofing system this place of performance will be left in the exact same condition and appearance as it was before removal, preparation, and installation of new roofing system. Dispose of damaged or non-salvageable components/materials, trash, waste, and debris produced during at an approved facility that is off BLM land. This place of performance must have a neat and clean appearance before leaving the facility at the end of the workday. The area of responsibility will be within 10 feet of work area.

Task 8: Provide proof and details of registered 10-year minimum manufacturers material warranty to COR. Provide proof and details of 10-year non-pro-rated contractor workmanship warranty covering labor and materials to repair leaks or defects caused by improper installation or worker error. Provide COR with documentation containing details of all materials installed, scope of work completed, and the specific terms and contact information regarding warranties. Ensure COR and facility manager are aware of required maintenance of new installed roofing system.

SOW 5.0 Delivery / Performance Schedule

Contractor must obtain any required permits to ensure required work is in compliance with California Building Code of Regulations, Title 24. Contractors must hold and provide proof of required licensing for the services described. Contractor must access all sections of roof. Contractor must inspect, remove, prepare, and replace underlayment, shingles, flashing, any damaged non-salvageable sheathing, roof deck, and any other damaged non-salvageable roofing components. Contractor must dispose of all removed non-salvageable materials. Contractor must ensure upon completion that the new roofing materials installed are intact, uniform, and properly aligned with no sagging, curling, or missing components. Efficient performance of the AVFC Engine Bay roof is required in extreme weather conditions. The roof must appear new with uniform color and clean lines. The roof deck must be stable and firm. All metal flashing around vents, and valley must be intact, secure and properly sealed ensuring a watertight barrier. The roof must have a well-designed drainage system to channel water away from the roof surface and preventing pooling or stagnant water. Contractor must present a registered minimum 10-year manufacturer’s material warranty for roof surface materials installed. Contractor must provide a 10-year non-pro-rated contractor workmanship warranty covering labor and materials to repair leaks or defects caused by improper installation or worker error. This place of performance must have a neat and clean appearance before leaving the facility at the end of each workday. The area of responsibility will be within 10 feet of work area

Contractor must complete tasks 1 and 3-8 (SOW 4.0) within 5 days of beginning specific task 1 within the Proceed date – two months, unless otherwise agreed upon by assigned government COR and awarded contractor. Task 2 must be completed prior to any construction tasks. The scheduling of services or specific tasks will be agreed upon by both the assigned government COR and the awarded contractor.

The Apple Valley Fire Center Engine Bay is located at 18809 Central Road, Apple Valley CA, 92307. All the services described will be provided at The Apple Valley Fire Center Engine Bay. Maps of the location and units being replaced attached.

SOW 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government furnished.

Materials:

The Government shall not furnish any materials.

Utilities:

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the work.

SOW 7.0 Security and Administrative Matters

Security:

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control, including securing all facilities the Contractor may access after normal business hours.

Contractor shall coordinate work schedule with Contracting Officers Representative to minimize public and employee ingress/egress to the building.

Safety:

The Contractor shall not require, or allow any employee, engaged in the performance of this Contract to work under conditions which are unsanitary, hazardous, or dangerous to his/her health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as amended and other Federal, State and applicable local government safety standards.

Department of Labor Code of Federal Regulations Title 29 and other Federal, State and local government safety standards will apply in their entirety to the Contractor.

Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart B, "Public Contracts, General Safety and Health Standards."

The contractor shall also use the “BLM SAFETY AND HEALTH STANDARDS” (The Yellow Book) for reference.

Should the contractor fail to comply with any of these standards and regulations, the contractor shall be found to have defaulted on the terms of the contract.

Contingency Plan:

Sudden or unusual events could result in a negative impact on the delivery / performance of these requirements.

As an aid to properly plan for such events, the Contractor shall prepare and submit for approval a Contingency Plan for each Place of Performance for these requirements.

The Contractor will outline in detail the method(s) that the Contractor shall use in meeting Contract requirements in the following circumstances:

· a natural disaster occurs which impacts upon the Contractor's ability to perform

· A labor strike occurs which impacts upon the Contractor's ability to perform.

· a hazardous materials spill which impacts the Contractor’s ability to perform, or which may affect public safety

· an incident which causes major damage which impacts the Contractor's ability to perform

· other unforeseen circumstances

In all cases, the Contractor will assume that government cannot provide supplemental forces and continues to need the same or additional performance under the Contract, which the Contractor must meet.

This Contingency Plan shall be submitted after award.

Emergency Response:

Response to emergency service calls outside of the normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends or holidays.

Response to emergency service during normal business hours shall not exceed two (2) hours.

Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready, willing, and able to perform the emergency work. The Contractor will provide a draft emergency response plan prior to Contract start date.

Emergency Services:

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal business hours described above. The Contractor's responsibilities for emergency support will be in accordance with the contingency plan.

Hazardous Materials and Hazardous Response:

The Contractor will conform to all Bureau, Federal, State, and local regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor will provide the appropriate response to any emergency involving hazardous materials at any of the facilities covered by this Contract. The Contractor will provide proof/certification of its personnel qualified to work with hazardous materials and wastes to the Bureau. The Contractor will notify the Bureau immediately upon discovering a release of hazardous waste into the environment.

Public contact:

Contractor personnel may encounter adjacent landowners or members of the public during the performance of their work.

Contractor personnel will present a professional appearance and be able to provide appropriate identification, including display of proper identification by each employee.

All Contractor and subcontractor personnel shall comply with all Federal and State laws related to citizenship.

Contractor personnel shall inform any trespassers along the right of way of hazards and, as necessary and appropriate, ask trespassers to leave fenced off or restricted areas.

If Contractor personnel may encounter emergency personnel, policemen, or firemen along the right of way, the Contractor personnel shall notify the On-Site Foreman If Contractor personnel encounter the news media, they should refer all questions to the On-Site Foreman, who shall keep the COR informed of all news media contacts.

Government Observations:

Government personnel other than COR may from time to time observe, photograph, or otherwise record Contract operations.

However, these personnel will not interfere with Contractor performance.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00am and 4:30pm, Monday through Friday, excluding government holidays.

If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the COR in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

Drawings:

Typical Drawings: Any drawings titled typical are general only and dimensions of each structure will be fixed by the Contracting Officer to adapt the design to existing conditions at the structure location.

Reduced Size Drawings: Any drawings identified as "REDUCED SIZE DRAWINGS" are photographically reduced in size. Accordingly, measurements and dimensions should not be taken or be based on any numerical scales shown. Prospective bidders desiring to review a copy of the full-size drawings may contact the Contracting Officer identified in the solicitation.

Preservation of Historical and Archeological Data:

The Historic and Archeological Data Preservation Act of 1974 provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

If, in connection with operations under this contract, the Contractor, subcontractors, or the employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and shall notify the Contracting Officer in writing, giving the location and nature of the findings. No objects of cultural resource value may be removed.

Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the Changes clause.

The Contractor will be responsible for protecting the cultural resources within the affected area from damage. In addition, the contractor will be liable for all damage to the identified cultural resources caused by their actions or the actions of their agents or representatives. The Contractor shall immediately notify the Contracting Officer or his representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

SOW 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

Technical Definitions:

AVFC: Apple Valley Fire Center

Technical Exhibits:

EX 1: Apple Valley Fire Center Engine Bay location (18809 Central Road. Apple Valley, CA 92311) Latitude: 34°35'29.40"N Longitude: 117°10'7.01"W

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