B08 - Attachment 1_SOW.pdf

Solicitation No. 140A0720Q0011 3

SECTION B - CONTINUATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

This is a request for quote (RFQ) in accordance with FAR part 12, Commercial Items and FAR part 13, Simplified Acquisition Procedures

NAICS 238220 Plumbing, Heating, and Air Conditioning Contractors SB Size Standard $16.50

Place of Performance Department of Interior, Bureau of Indian Affairs Southwest Region, Office of Justice Services Chief Ignacio Justice Center 104 Sunset Blvd Towaoc, Colorado

CONTRACT TYPE

The Department of the Interior (DOI), Bureau of Indian Affairs (BIA), Southwest Region (SWR) Office of Justice Services (OJS) anticipates awarding a single Firm Fixed Priced, Purchase Order in support of Chief Ignacio Justice Center as a result of this opportunity.

PERIOD OF PERFORMANCE (POP)

Anticipated start date is June 15, 2020 with period of performance of six (6) weeks.

Statement of Work

B. Scope of Work The Contractor must provide all personnel, equipment, tools, materials, supervision, and key personnel necessary to repair and upgrade Alerton BAS system as defined in this solicitation for the Bureau of Indian Affairs (BIA), Office of Justice Services (OJS), Chief Ignacio Justice Center (CIJC), at Towaoc, Colorado. The Contractor must perform to the standards in this contract.

ITEM

NO.

DESCRIPTION

Method of measurement

Unit of issue

EST.

QTY.

UNIT

PRICE

TOTAL

AMOUNT

Brand name McQuay Air Handler Units Model: CAH008FDAC, each unit with different serial numbers, and different Cubic Feet per Minute of volume and air being blown through each unit. Setting and inputs controlled by current ALPC2

CFM

Each

10a Replace all Blank plate wall temperature sensor

Wall plate Each 11

Solicitation No. 140A0720Q0011 4

The Alerton Envision BacTalk Computer System is a performance command center for OJS CIJC Heating Ventilation and Air Conditioning (HVAC) system. An Alerton system controls a facility’s central mechanical equipment and terminal units. (See attachment). The system was original installed in 1998 and requires an upgrade allowing current equipment to implement an effective energy management system (EMS). The Alerton Envision BacTalk system is the facility’s brain, reading input from a variety of sensors and feedback to equipment operations. The Alerton Envision BacTalk computer

10b Replace controls and temperature sensors on Makeup Air Unit Brand Name RUPP Model No. RUPP RAM 18, Serial No. S84694A, input controlled by current ALPC2

Cabinet

10c Brand name Burnham Boilers Model Number: K810BWPI, different serial number, Input 594,000 BTU/HR, Output 475,200 BTU/HR, operating input information provided by current ALPC2. Steam/ hot water hydronic type

Per boiler Each 5

10d Replace all immersion temperature sensors and controls for Boilers, Input controlled by

ALPC2.

Per unit Each 5

10e Replace OSA BacTalk sensors with current models

Per AHU Each 11

10f Replace immersion Temperature sensor for Brand Name McQuay Chiller unit Model No.

ALS070AS27, Serial No. 59A8130201, input provided by current ALPC2.

Per unit Each 1

10g Replace Duct probe temperature sensor Per unit Each 11 10h Replace all slide temperature sensor with MS-

4 Intelligent Wall Sensors.

Per unit Each 11

10i Provide upgrade for one computer and software Brand Name Alerton BACtalk Assent, APLC 2 programmable circuit boards.

Install computer with current software ensuring output data to Alerton Global Controller Microview, Model LANVIEW Must be WINDOW 10 based Replace existing Global Controller with ACM and Battery which talks to Alerton computer system

Desktop software

10j Program and test complete system for accuracy and functionality job

10k Include training for system requirement Per computer Each 1 10l Miscellaneous expenses not covered elsewhere

It is the contractor’s complete responsibility to ensure all items required for install are included in their quoted price. All additional parts, material, labor, etc expenses should be included in the price for 10l.

job Each 1

Total Quoted Price

Solicitation No. 140A0720Q0011 5 system is programmed to function by direct digital control inputs identified by specific day and time of equipment start up or shut down of heating and cooling on demand. It supervises equipment sensors that control all units Alerton System introduction attachment has the basic configuration of the HVAC system and how it communicates with Burnham boilers, RUPP direct fire gas heaters, McQuay air handler units and exhaust (makeup air unit) equipment for each unit at OJS CIJC facility.

This is the uniqueness of the Alerton software is set up on the desktop computer tied into the HVAC electronic controls.

This low voltage Alerton ALPC2 is the main circuit board that operates each HVAC units, damper units and exhaust units for the entire detention facility. The software has been upgrade once and is now obsolete, and new software with a new computer must be installed for the current HVAC system. The new automated computerized control upgrade must allow equipment to shut down efficiently with no false reading on the main computer, where supervised read out is viewed. All computer software upgrades must be readily available for services and managed by local facility maintenance staff. No upgrade to mechanical side of HVAC unit required. Security system is for HVAC system unit only.

No wireless devices shall be accepted, must be hard wired. The current ALPC2 is a standalone system and does not tie into the internet, a virtual private network (VPN) or has wireless capability.

(1) Contractor Key Personnel

(i) Contractor Manager

(A) The contractor must provide a contract manager who will be responsible for the performances of the work. The name of this person, and an alternate or alternates who must act for the contractor when the manager is absent, must be designate in writing to the contracting officer (CO).

(B) The contract manager or alternative must have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

(C) The contract manager or alternate must be available during normal duty hours within 15 minutes to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager and alternate(s) must be available within 1 hour(s).

(D) The contract manager shall have a minimum of three (3) years experience managing projects that are similar in size and scope to this requirement.

(ii) Mechanic

(A) The contractor shall have at least one mechanic working under the contract who is certified in the state of Colorado to perform the required work under this contract.

(B) The mechanic shall have a minimum of three (3) years of experience in working on projects similar in size and scope to this one.

(iii) Contractor Employees

(B) The contractor must not employ persons for work on this contract if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

(C) Contractor personnel must easily be recognized as contractor employees. Government site badge instructions must be present upon Contracting Officer’s Representative’s (COR) request.

(D) The contractor must make sure employees have the following current and valid professional certifications before starting work under this contract. No substitutes of personnel without notification and approval by the COR.

(E) The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

(F) All contractor employees must maintain satisfactory standards of competence, conduct, appearance, integrity and ethics.

(G) All contractor employees shall comply with Work Time per contract’s time and attendance policies and reporting requirements.

(H) The Contractor shall employ only skilled, trained workers familiar with the equipment.

(I)

Solicitation No. 140A0720Q0011 6

(J) The Contractor will make arrangement with Tribe TERO for work permits for each employee doing work on this project.

(K) The Contractor shall provide a list of personnel hired for this project to the COR before work commences.

(2) Security Requirements

(i) The contractor must follow the security process at the BIA/OJS facility. The COR will provide the necessary facility pass requirements, security clearance requirements, etc. The contractor is required to check in and out at the main office daily when entering and leaving the facility. BIA reserves the right to inspect all boxes, packages etc. coming into and exiting from any BIA facility.

(ii) Most of the UMU buildings are presently occupied. Provide advance notice to the COR prior to coming on site and working on Building 107.

(iii) BIA reserves the right to perform background checks on any person(s) who are to perform work.

(iv) Projects performed in five (5) working days or less requires no investigation and the contractor is treated as an escorted visitor.

The BIA eQip Request form must be submitted to the COR immediately before services can be performance on the BIA/OJS facility

(3) Hours of Operations

(i) Normal Hours of Operation The Contractor must perform the services required under this contract during the following hours: 8:00 a.m. to 4:30 p.m.

The Contractor is responsible for notifying the COR if he/she will be late, or is ill and unable to work for other reasons.

Working time for this contract will need to be negotiated. Once the schedule is established, any deviations to the schedule must be approved in advance by the COR. If it is required of the BIA to supply an attendant to stay after the normal hours of operation, the Contractor must cover the additional cost of the BIA attendant.

(ii) Holidays Holidays are in accordance with the U.S. Government Office of Personnel Management website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/2017.asp. Future calendar years can be found at the same website.

(iii) Emergency or Special Event Services Workdays may be interrupted by unannounced closures of the government facilities for early release, dismissal, unforeseen weather, electric power outages.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from bio based materials (e.g., bio based greases, bio based hydraulic fluids, bio based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio based content as stated in the USDA Final Rule available at www.biopreferred.gov. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

(4) Contractor Use of Premises

(A) All BIA buildings are sensitive and frequently visited by the public. The Contractor shall limit the use of the premises to authorized areas, to allow for owner occupancy and use by the public.

(B) Keep driveways and entrances serving the premises clear and available to the employees and public at all times.

(C) At the close of each workday and at the end of the contract, the Contractor shall remove all work equipment and tools from the area.

(i) Disposal of Materials

Solicitation No. 140A0720Q0011 7

(A) The Contractor shall be responsibility for the disposal of all scrap and debris materials in accordance with the

Environmental Protection Agency (EPA) Regulations.

(B) Dumping is NOT permitted within the Ute Mountain Ute Tribe Reservation boundary; thus, all solid waste debris, oils or hazardous chemical must be transported off the Ute Mountain Ute Tribal lands. Nearest suggested landfill location is Crouch Mesa Landfill (San Juan County) or landfill approved by contractor.

(1) Acronyms BIA – Bureau of Indian Affairs OJS – Office of Justice Services CIJC – Chief Ignacio Justice Center CO – Contracting Officer COTR – Contracting Officer’s Technical Representative UMU – Ute Mountain Ute Agency