B08_Attachment_1_SOW_Annex_Roof_FIIS.pdf

INTERIOR REGION 1

NATIONAL PARK SERVICE

DEPARTMENT OF THE INTERIOR

UNITED STATES OF AMERICA

REPLACE CRITICAL

EXTERIOR BUILDING

SYSTEMS AT LIGHT

STATION ANNEX

BUILDING – WEST WING

PMIS No. FIIS 210056

FIRE ISLAND NATIONAL SEASHORE

120 Laurel Street

Patchogue, NY 11772

MARCH 2024

P R O J E C T M A N U A L

REPLACE CRITICAL EXTERIOR BUILDING SYSTEMS AT PMIS 210056

THE LIGHTSTATION ANNEX BUILDING, FIRE ISLAND NATIONAL SEASHORE

MARCH 2024 PROJECT MANUAL COVER 000100 - 2

LIGHT STATION ANNEX BUILDING WEST WING, FIRE ISLAND NATIONAL SEASHORE

FEBRUARY 2024 TABLE OF CONTENTS 00 01 15 - Page 1 of 2

SECTION 00 01 15 – TABLE OF CONTENTS

The complete Project Manual for the Project consists of this entire electronically bound volume, which is not to be separated for any reason. The Government is not be responsible for any assumptions made by a Contractor, a Subcontractor, Consultant or Specialist, as applicable, who does not receive a complete Project Manual containing all sections and documents listed in the Table of Contents, below.

The following listing of documents comprises the Project Manual for the Project, entitled:

REPLACE CRITICAL EXTERIOR BUILDING SYSTEMS AT

LIGHT STATION ANNEX BUILDING – WEST WING

Fire Island Lighthouse Complex Long Island, New York

FIRE ISLAND NATIONAL SEASHORE

120 Laurel Street Patchogue, NY 11772

Where numerical sequence of Specification Sections or Divisions is interrupted, such interruptions are intentional. It is the responsibility of each entity to review and become familiar with all Project Documents in order to execute the Project efficiently and in a timely manner. Failure to do so is not the responsibility of the Government.

Division Section Title Pages

DOCUMENT 00600 - PROCUREMENT AND CONTRACTING REQUIREMENTS

006000 NPS PROJECT FORMS:

SUBMITTAL TRANSMITTAL FORM (CM-16) 2

MATERIAL SUBMITTAL LIST 4

EMERGENCY CONTACT LIST FORM 2

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 4

012600 CONTRACT MODIFICATION PROCEDURES 6

012700 DEFINITION OF CONTRACT LINE ITEMS 2

013100 PROJECT MANAGEMENT AND COORDINATION 8

013216 CONSTRUCTION SCHEDULE 10

013233 PHOTO DOCUMENTATION 4

013323 SUBMITTAL PROCEDURES 10

013523 SAFETY REQUIREMENTS 6

013591 HISTORIC PRESERVATION TREATMENT PROCEDURES 8

014000 QUALITY REQUIREMENTS 8

014200 REFERENCE STANDARDS 6

015000 TEMPORARY FACILITIES AND CONTROLS 8

FEBRUARY 2024 TABLE OF CONTENTS 00 01 15 - Page 2 of 2

016700 PRODUCT REQUIREMENTS 6

017329 CUTTING AND PATCHING 4

017340 EXECUTION 6

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 6

017700 CLOSEOUT PROCEDURES 4

017823 OPERATION AND MAINTENANCE DATA 4

DIVISION 02 – EXISTING CONDITIONS

024296 HISTORIC REMOVAL AND DECONSTRUCTION 6

028200 ASBESTOS REMEDIATION 8

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

075000 EPDM MEMBRANE ROOFING 6

075216 STYRENE-BUTADIENE-STYRENE (SBS) MODIFIED BITUMEN ROOFING 6

076526 SELF-ADHERING SHEET FLASHING 6

079200 JOINT SEALANTS 6

DIVISION 09 – FINISHES

090391 HISTORIC TREATMENT OF PLAIN PAINTING 12

092400 REPAIR OF HISTORIC STUCCO 12

LIST OF DRAWINGS

All Drawings listed are a part of this Project Manual and will not be issued separately.

END OF TABLE OF CONTENTS

A-01 A-02 A-03 A-04

COVER SHEET

ANNEX ROOF PLAN; BIRD’S-EYE & PHOTO VIEWS

ELEVATIONS & PHOTO DETAILS – WEST WING

ENLARGED ROOF PLAN; COPING TILES

ROOFING, STUCCO CLADDING & ROOF DRAINAGE DETAILS

FEBRUARY 2024 NPS PROJECTFORMS 00 60 00 - 1 of 4

SECTION 006000 - NPS PROJECT FORMS

PART 1 - GENERAL

1.1 SUMMARY

A. Below is the listing of National Park Service (NPS), Project Forms included in this Project Manual. The Project Forms, included in Divisions 00, shall be utilized to perform and complete the necessary tasks, as applicable, to the Project.

B. Project is:

REPLACE CRITICAL EXTERIOR BUILDING SYSTEMS AT

LIGHT STATION ANNEX BUILDING – WEST WING

Fire Island Lighthouse, Long Island, New York Robert Moses Causeway (Southern Terminus) Fire Island National Seashore PMIS Number: FIIS 210056

C. Location: Nassau County-Suffolk County Metropolitan District (MD), NY

1.2 RELATED SECTIONS

A. All Divisions and Sections of the Project Manual, in its entirety, particularly those that specify submissions and/or transmittals of information, qualifications, and other materials, between the Contractor and Government are related to this Document, including, but not limited to:

1. Division 01, all Sections

2. Division 02 through 49 all Material Sections

3. Project Drawings

1.3 LIST OF PROJECT FORMS

A. Included with the Project Manual are NPS Project Forms that shall be utilized in performing the required tasks and duties of the Project. The NPS forms are:

1. Document 006211 – SUBMITTAL TRANSMITTAL FORM [CM-16]

2. Document 006241 – CONTRACTOR QUALITY CONTROL DAILY REPORT

FORM

3. Document 006273 – SCHEDULE OF VALUES FORM [SOV]

4. Document 006313 – REQUEST FOR INFORMATION FORM [RFI]

5. Document 006411 – EMERGENCY CONTACT LIST

B. Should a listed Project Form not be present in the Project Manual, notify the Government immediately in a timely manner, in writing, directed to the Contracting Officer and Contract Specialist. Submit said notification no later than 10 days prior to Pre-construction Conference.

FEBRUARY 2024 NPS PROJECTFORMS 00 60 00 - 2 of 4

PART 2 - PRODUCTS Not Applicable to this Document

PART 3 - EXECUTION

3.1 SUBMITTING FORMS

A. All Project Forms submitted to the Government shall be completed in type-face or neatly printed.

1. Completed forms shall be e-mailed to the Government.

2. Once a month submit original documents bearing an original authorized agent signature to the Government.

END OF SECTION

FEBRUARY 2024 NPS PROJECTFORMS 00 60 00 - 3 of 4

FEBRUARY 2024 NPS PROJECTFORMS 00 60 00 - 4 of 4

FEBRUARY 2024 NPS PROJECT FORMS 00 60 00 - Page 5 of 8

Form “Material Submittal List”

MATERIAL SUBMITTAL LIST

Fire Island National Seashore – FIIS 210056 Replace Critical Ext. Bldg. Systems at Light Station Annex Building – West Wing

SUBMITTAL REQUIREMENTS

(indicate with an "X")

Spec.

Sec.

Par.

No. Description

INFORMATIONAL ACTION

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013100 Project Management and Co-ordination

1.4 Letter designating Project Su-

perintendent X

1.4 Construction Schedule X

1.4 A comprehensive breakdown of

the Schedule of Values X

1.4 A list of Subcontractors for this

project X

1.4

Written statements from sub-contractors certifying compli-ance with applicable labor standard clauses.

X

1.4

Satisfactory evidence of liability insurance coverage and work-man’s compensation for the Contactor and all subcontrac-tors

X

1.4 Quality Control Plan X

1.4 List of required permits X

013216 Construction Schedule

1.3 Schedule of Values X

1.3 Construction Schedule X

1.3 Construction Schedule Updates X

FEBRUARY 2024 NPS PROJECT FORMS 00 60 00 - Page 6 of 8

013233 Photo Documentation

1.2 Preconstruction Images X

1.2 Periodic Construction Images X

1.2 Closeout Images X

013523 Safety Requirements

1.2 Accident Prevention Plan (APP) X

013591 Historic Preservation Treat-ment Procedures

1.3 HP Treatment Plan X

014000 Quality Requirements

1.4 Quality Control Plan X

1.4 Qualification Data X

1.4 Contractor’s Quality Control

Daily Reports (CQCR) X

1.4 Off-site Inspection Reports X

1.4 Copies of Permits, Licenses and

Certificates X

016700 Product Requirements

1.3 Environmental data for record X

017329 Cutting and Patching

1.2 Cutting and Patching Plan X

017340 Execution

1.2 Landfill receipts X

017419 Constr. Waste Mgmt. & Disp.

1.4 Records of Donations & Sales X

1.4 Recycling/Processing Facility

Records X

017700 Closeout Procedures

1.2 Project Record Drawings X X

017823 Operation and Maint. Data

1.2 Draft Manual X

1.2 Final Manual (hard copies) X

FEBRUARY 2024 NPS PROJECT FORMS 00 60 00 - Page 7 of 8

024296 Historic Removal and Disman-tling

1.5 Preconstruction Documentation X

1.5 Removal and Dismantling His-

toric Treatment Program X

028200 Asbestos Remediation

1.4 Notification compliance data X

1.4 Asbestos removal company data X

1.4 Third-party monitor data X

1.4 Waste hauler data X

1.4 NESHAPS Report X

1.4 Activity Hazard Analyses (AHA) X

1.4 Closeout Submittals X

042220 Vitrified Clay Wall Coping

1.2 Product Data X

1.2 Shop Drawings X

1.2 Tile Samples X

1.3 Product Test Reports X

1.3 Sample Warranties X

075000 EDPM Membrane Roofing

1.4 Product Data; Colors X X

1.4 Shop Drawings X

1.4 Samples X

1.5 Installer Certificates X

1.5 Manufacturer Certificates X

1.5 Qualification Data X

1.5 Product Test Reports X

1.5 Warranty X

1.6 Closeout: Maintenance Data X

FEBRUARY 2024 NPS PROJECT FORMS 00 60 00 - Page 8 of 8

075216 SBS Mod. Bitumen Roofing

1.5 Product Data and Certifications X X

1.5 Shop Drawings X

1.5 Samples for initial selection X

1.5 Samples for verification X

1.6 Installer qualifications X

1.6 Roofing System Manufacturer’s

Acceptance X

1.6 Diagnostic: Water Intrusion

Testing Plan X

1.6 Maintenance data X

1.6 Sample Guarantees X

076526 Self-Adhering Sheet Flashing

1.4 Product Data and Certifications X X

1.4 Samples X

1.4 Shop Drawings X

079200 Joint Sealants

1.3 Product Data and Certifications X X

1.3 Samples X

1.4 Product Test Reports X

1.4 Sample Warranties X

090391 Historic Treatment of Plain Painting

1.6 Plain Painting Program X

1.7 Product Data and Certifications X X

1.7 Painting Samples X

1.8 Maintenance Material Submittals X

092400 Repair of Historic Stucco

1.4 Qualification Data X

1.4 Quality Control Program X

1.4 Exterior Stucco Repair/

Restoration Program X

1.5 Product Data and Certifications X X

1.5 Stucco Mix X

1.5 Samples X

1.5 Mockup X

END OF DOCUMENT 000600

DOCUMENT 006211 - SUBMITTAL TRANSMITTAL FORM

CM-

r11/10

Date: Transmittal No.:

Sheet: of:

Park

FIIS

PMIS No.:

210056

Project:

REPLACE CRITICALEXTERIOR BUILDING SYSTEMS AT

LIGHT STATION ANNEX BUILDING – WEST WING

Contract No.:

Contractor: Subcontractor / Supplier: NPS ACTION A I

A

A ct io n

I =

In fo rm at io na l

It em o.

Specification Section No.

P ar ag ra ph o.

Description of Item (Size, Type, Name, Manufacturer, Use, Etc.)

Al te rn at e M at er ia ls

P ro po se d

Ap pr ov ed

Ap pr ov ed w ith

N ot at io ns

D is ap pr ov ed

R es ub m it

Ac ce pt

R ej ec t

Date: Contractor's Signature / Title: Review Comments

I hereby certify that this submittal has been reviewed for accuracy, completeness, and compliance with contract requirements.

Date: Recommended by / Title:

Date: Action by / Title:

Date Received: Distribution 1 copy each: CO, CS, COR, A/E, NERO. Date To Contractor:

Approval of this submittal is subject to the provisions of the contract drawings and specifications. This action is for general concurrence only and the government is not responsible for errors or omissions.

ER N

PS FO

RM

- 6211

THIS PAGE INTENTIONALLY LEFT BLANK

January 2024 NER NPS FORM - 6411

ECL DOCUMENT 006411

EMERGENCY CONTACT LIST

This is a National Park Service Interior Region 1 form.

See Instructions on page 2 before completing.

PROJECT: REPLACE CRITICAL EXT. BLDG. SYSTEMS AT

LIGHT STATION ANNEX BUILDING WEST WING ECL No.

PMIS No. 210056 From:

Park: FIIS Fire Island National Seashore

E-mail:

To: Date:

Contract No.:

Per the requirements of the Contract, below is a list of emergency contact numbers for those entities involved in the execution of the Project.

This ECL is being issued by the Prime Contractor to the National Park Service for the Project, and shall be updated monthly, submitted with Document 006276 - CERTIFIED APPLICATION FOR PAYMENT. (CAP) and distributed to the appropriate parties of the Project.

_____ NO CHANGES TO ECL since last submission _____ ECL HAS BEEN UPDATED with new contact information

Line No.

Contractor / Sub / Agency

Firm Name Name and Address of Contact Land Line Cellular Line:

NER NPS FORM - 6411

INSTRUCTIONS

PURPOSE: This form is designed to provide the National Park Service with the names, addresses and telephone numbers of key persons of the Contract, who are to be contacted in emergencies to cope with civil disturbances, fires, utility failures, and other types of emergency conditions.

PREPARATION: In cases where ECL is lengthy, consider preparing more than one list (i.e., a list for fire, police, FBI, U.S.

Attorney, U.S. Marshall, Bomb Squad, a list of numbers for Field or Regional Office Personnel, etc.). List to be updated periodically as required. Check box in Item 1 when applicable on date of preparation.

DISTRIBUTION. This form is designed to be kept at the Project Site; however it should be beneficial for key persons such as Building Managers to have an individual copy of the form. The offices which receive listings and the distribution should be made according to requirements of the Contract.

MARCH 2024 SUMMARY OF WORK 01 11 00 - 1 of 4

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes the following:

1. Work Covered by Contract Documents

2. Contractor Use of Site

3. Public Use of Site

4. Conduct of Operations

5. Work Restrictions

6. Special Construction Requirements

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Fire Island Lighthouse Complex (adjacent to Robert Moses State Park), Fire Island National Seashore, Suffolk County, Long Island, New York.

B. Description and History:

1. Situated on the barrier island of Fire Island, the former United States Coast Guard Lightstation Annex is within 1,000 feet of the Atlantic Ocean to the south and the Great South Bay to the north. Housing year-round staff as well as seasonal employees, the structure is subjected to a harsh marine environment; life cycles are diminished by extreme wind blown sand and salt-water content in the air. In particular, the flat roof capping the west wing is failing and has resulted in water damage to an interior ceiling and corrosion of structural steel.

2. Fire Island Light Station was established in 1826-27 in support of the goal to make the Atlantic coast a lighted highway of commerce, filling the gap between the Montauk Point Light to the east and the Sandy Hook Light to the west. As New York City emerged as the most important American port in the transatlantic trade, Fire Island was the first landfall for ships approaching the New York harbor on the Atlantic routes, and thus became the most important light station on the East Coast. The station continued to operate after the absorption of the Lighthouse Service into the U.S. Coast Guard in 1939, until it was decommissioned in 1974. An integral part of Fire Island Light Station, the Coast Guard Annex meets National Register of Historic Places Criterion A “in the areas of commerce, engineering, and maritime history as associated with the site of the most important light station on the east Coast from the mid-19th century to the mid-20th century.”

MARCH 2024 SUMMARY OF WORK 01 11 00 - 2 of 4

C. The Work:

1. This first phase of exterior envelope rehabilitation will eliminate water intrusion at the flat-roofed west wing of the Fire Island Light Station, United States Coast Guard Annex (List of Classified Structures #LH 93). The Scope of Work includes:

a. Documentation of existing roof assembly and vitrified clay parapet wall coping tiles.

b. Removal of coping tiles and existing ballasted, built-up roofing assembly, including tar-and-gravel, BUR felts and associated flashings.

c. In-kind replacement of damaged roof sheathing.

d. Supply and installation of new self-adhered flashing, sealants, termination bars and all associated hardware.

e. Supply and installation of new fully-adhered 3-ply SBS modified-bitumen membrane roofing system, including cold-applied adhesives, flat and tapered rigid insulation, coverboards and cant strips, complete.

f. Removal of existing lead sleeve at pluming vent stack to remain, and supply/installation of new roll-down copper sleeve, properly flashed and sealed at roof penetration.

g. Surface preparation, biological-stain treatment, crack filling, patching and repair of all stucco cladding at walls, pilasters and soffits of west wing.

h. Prep and painting of all exposed exterior stucco surfaces (100%) at west wing.

i. Supply and installation of conventional joint sealants as required.

2. All work shall meet the Secretary of the Interior’s Standards for the Treatment of Historic

Properties.

D. Project will be constructed under a single prime contract.

1.3 CONTRACTOR USE OF SITE

A. Interior Access: Subject to minimum 48-hour advance request, Contractor shall be permitted access to the dormitory west wing for construction operations during the construction period. The main block and southeast ell will remain occupied by staff. Restrooms located in the east ell are open to the public during regular hours.

B. Do not disturb portion of the Project Site beyond the areas in which the Work is indicated. Nearby Park operation facilities remain open year around. Contactor shall not impede access to these facilities by Park staff at all times during construction. Coordinate work areas and access with concurrent Park projects, as applicable.

C. Storage of Materials: Confine storage of materials to those areas specified by the Contracting Officer (CO).

D. Parking: Confine parking to specific parking and/or other areas identified by the Contracting Officer (CO). Refer to Section 01 50 00 “Temporary Facilities and Controls” for additional guidance.

E. Stockpiling: Confine stockpiling to storage areas shown on the Drawings and/or areas specifically designated by the Contracting Officer (CO).

MARCH 2024 SUMMARY OF WORK 01 11 00 - 3 of 4

F. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with Contracting Officer (CO) and remove agreed-on branches that interfere with construction access and operations.

3. Do not fasten ropes, cables, or guys to existing trees.

G. Driveways and Entrances: Keep driveways, sidewalks, trails, and entrances serving premises clear and available to Government employees, and emergency vehicles at all times. Do not use for parking or storage of materials unless directed otherwise by CO.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

H. Construction Camp: Establishment of a camp within park will not be permitted.

I. Hauling Restrictions: Comply with legal load restrictions in hauling of materials. Load restrictions on park roads are identical to state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.4 PUBLIC USE OF SITE

A. Selected Park walkways, boardwalks and trails will remain open to the public during construction.

B. Contractor shall conduct his/her operations to ensure the least inconvenience to public.

1.5 OCCUPANCY REQUIREMENTS FOR BUILDING

A. Portions of the existing building house critical law-enforcement operations and will remain occupied during construction. In addition, fire and intrusion detection devices will remain in operation.

1.6 CONDUCT OF OPERATIONS

A. Contractor shall conduct his operations in conformance with rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed unless stated in the Work Restrictions below or without prior consent from the Contracting Officer. Submit requests 72 hours in advance of the work to the Contracting Officer for approval.

MARCH 2024 SUMMARY OF WORK 01 11 00 - 4 of 4

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1.7 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend Hours: No work shall occur without prior approval.

2. Early-Morning Hours: No work shall occur without prior approval.

3. Holiday Hours: No work shall occur without prior approval.

B. Existing Utilities

1. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

2. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than (3) business days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

3. Hours and length of Utility Shutdowns: Maximum utility shutdown shall not exceed sex

(6) hours.

D. Nonsmoking Building/Tobacco Use/Vaping: Smoking is not permitted within building or within 25 feet of entrances, operable windows, or outdoor air intakes.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - 1 of 6

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with preparation of modifications will not be allowed. Costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager (PM), Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

6. Scheduling

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - 2 of 6

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: Costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate.

The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on project site. Modification costs for salaried workers are only allowed within the structure of a 40-hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: The hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens; includes insurance and taxes the business must pay on behalf of the worker to government entities and educational forums, such as:

1) Social Security

2) Medicare

3) Workers Compensation – Policy and company calculation to be made available.

4) Federal Unemployment Tax Act (FUTA) - Cap Rate and percentage to be proportionally allocated over one year.

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - 3 of 6

5) State Unemployment Tax Act (SUTA) - Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs - Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects Contractor from claims resulting from bodily injury or property damage to a third party. Include as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees the Contractor will pay the labor and material costs incurred. Banks and Insurance companies charge a premium for individual project based on a sliding scale related to the size of the project.

Include as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: Covers the contractor’s loss due to fire, high winds, or other natural forces. Not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Proposal be received in the format and within the time frame specified in the Request for Proposal (RFP) letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - 4 of 6

2. Proposal shall be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed they are included in the hourly rate shown, or contractor is not requesting reimbursement. Contractor may utilize the government provided Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Government’s form.

3. Requests for extensions of contract time as a result of change must be justified with a Time Impact Analysis (TIA). Refer to Section 01 32 16 "Construction Schedule", for time impact analysis requirements. TIA and associated costs shall be received with the proposal by the date shown within the Request for Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer (CO) upon request.

5. Contractor shall review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing hours required for each craft directly engaged in modification work. Any work proposed requiring overtime work or premium pay shall be itemized separately. Rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, Federal Insurance Contributions Act (FICA), FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. Labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. Estimated cost for materials shall include quotes from multiple sources. Material prices shall include applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for work being performed.

2. Do not include costs for "miscellaneous tools and equipment", in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 shall be broken out separately.

http://www.nps.gov/dscw/publicforms.htm#CP___PAGEID=396735|

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - 5 of 6

3. Regardless of ownership, rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. United States (U.S.) Army Corps of Engineers, Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. Estimated equipment rates shall include operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires and tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per Federal Acquisition Regulation (FAR) 31.105(d)(2)), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate full rate for equipment only for duration that equipment will be utilized to accomplish work of the modification.

6. Standby unit rates used in accordance with paragraph 1.3, D, 2, above. If the U.S. Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then 1/2 of equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, established standby rate shall apply from the first day of the delay.

8. Equipment not used and on job site for up to five consecutive days may be classified at standby rates, provided the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work.

Equipment still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead………….10% Profit………………10%

2. Total aggregate limit of markup (OH&P) for Contractor and Subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

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3. If Contractors form a partnership, partnership may only receive home office overhead and profit in same amount as an individual Contractor (refer to paragraph 1.3,E,1 above). It is the responsibility of the partners to decide on division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, overhead and profit mark-ups are required on net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS

PART 3 - EXECUTION

FEBRUARY 2024 DEFINITION OF CONTRACT LINE ITEMS 01 27 00 - 1 of 2

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. Section explains in general, what is and is not included in a contract line item, and limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of work, include costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item Number 1: Base Bid

1. General Conditions and Stucco Cladding Repair: This item consists of General Conditions associated with execution of the Contract and with designated treatment of exterior wall and pilaster cladding including, without limitation, the following:

a. Preparation of Historic Preservation Treatment Plan; photo-documentation; feature and finishes protections.

b. Preparation and processing of all submittals; mobilization; worker safety measures;

temporary construction aids; construction waste management.

c. Miscellaneous cutting and patching required to complete work.

d. Miscellaneous carpentry and joint sealants.

e. Removal of loose, peeling and/or friable paint coatings; treatment of biological staining, and general surface preparation of all exposed stucco cladding to remain.

f. All indicated or required crack repair, hole-patching, cleaning, and repainting of exterior stucco wall, pilaster and soffit cladding at west wing.

g. Project Closeout, including Punch List preparation, reconciliation and resolution and required site restoration.

B. Contract Line Item Number 2: Base Bid

1. Membrane Roofing: This item consists of the following work associated with re-roofing the west wing:

a. Hazardous material containment and abatement.

b. Selective Demolition: Removal of existing built-up roofing, complete, including ballast, felts, underlayments and associated flashings, and existing vent lead pipe sleeve.

FEBRUARY 2024 DEFINITION OF CONTRACT LINE ITEMS 01 27 00 - 2 of 2

c. Supply and installation of new three-ply SBS modified-bitumen membrane roofing system, including primers, underlayments, rigid insulation, cover board, base ply and mid-ply, cant strips, flashings and mineral-surfaced cap ply or plies.

d. Configuration and assembly of tapered insulation and cant strips to direct roof drainage to metal scuppers.

e. Supply of cold-applied adhesives and sealants indicated or required, in accordance with membrane system manufacturer’s written installation instructions.

f. Resetting, resecuring and/or adjustment of existing gutters and downspouts.

2. Vitrified Clay Wall Coping Tiles:

a. Selective Demolition: Documentation and removal of existing glazed terra cotta coping tiles, including tiles, mortar, prior repair patches and associated debris.

b. Preparation of existing parapets, including field-fabrication and installation of new through-wall flashing.

c. Supply and installation of clay wall coping tiles, including manufactured double-slant units and left- and right-hand corner units.

d. Field-cutting and installation of coping tiles, as indicated on the Drawings.

e. Supply and installation of setting mortar and elastomeric sealants associated with coping tiles.

3. Roof Drainage System: This item consists of the following work associated with in-kind replication and installation of the existing northeast-corner scupper, conductor and rain leader, and fabrication and installation of an identical assembly at the southeast corner:

a. Selective Demolition: Documentation and removal of existing scupper, conductor, rain leader and associated mounting hardware; removal of lead sleeve at existing vent pipe stack to remain.

b. Custom-fabrication of two (2) scuppers, conductors, rain leaders and associated mounting hardware, including necessary trimming, folding, spot welds and/or and soldering.

c. Fabrication and installation of rolldown copper sleeve to fit existing vent pipe stack, in conjunction with roofing, flashing and required sealants.

4. Work will not be measured for payment.

5. Payment will be made at the contract price per lump sum price.

MARCH 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1 of 8

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination

3. Submittals

4. Requests for Information (RFIs)

5. Project Meetings

6. Environmental Coordination

7. Responsibilities, Codes and Permits

B. Related Requirements:

1. Section 01 32 16 "Construction Schedule" for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 "Execution" for procedures for coordinating general installation and field-engineering services.

3. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. Agency with Jurisdiction B. Construction Permits – Contractor Provided C. Government Furnished Permits

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make provisions to accommodate items scheduled for later installation.

http://www.nps.gov/dscw/definitionsdc_a.htm#awj http://www.nps.gov/dscw/definitionsdc_c.htm#cpcp http://www.nps.gov/dscw/definitionsdc_g.htm#gfperm

MARCH 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2 of 8

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

1. Preparation of Contractor's Construction Schedule

2. Preparation of the Schedule of Values

3. Installation and removal of temporary facilities and controls

4. Delivery and processing of submittals

5. Progress meetings

6. Permit requirements

7. Pre-installation conferences

8. Project closeout activities

9. Commissioning activities

1.4 SUBMITTALS

A. Division 1 documents: The following items shall be submitted a minimum of one week prior to Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for Pre- Construction Conference.

1. Letter designating Project Superintendent;

2. Construction Schedule;

3. A Comprehensive Schedule of Values;

4. Accident Prevention Plan;

5. A List of Subcontractors for this project;

6. Written statements from Subcontractors certifying compliance with applicable labor standard clauses;

7. Certificates of Insurance or SF1413 for Contactor and all Subcontractors;

8. Quality Control Plan;

9. List of Required Construction Permits. Include the following information for each permit:

a. Name of Permit

b. Agency(ies) with Jurisdiction issuing the permit

c. Information required from Government to complete permit application

MARCH 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3 of 8

B. Provide items listed to Contracting Officer before Pre-Construction Conference. If all documents have not been received one week prior to scheduled Pre-Construction Conference date, conference may be cancelled, Notice to Proceed may not be issued, and Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of Contract Documents, Contractor shall prepare and submit an RFI on a standard cover sheet, with additional pages and/or attachments if and as required.

1. Contracting Officer will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of RFI: Include detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially

2. Date

3. RFI subject

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution: If Contractor's suggested resolution impacts Contract

Time or Contract Sum, Contractor shall state impact in RFI.

8. Contractor's signature

9. Requested date for response

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Contracting Officer’s Action: Contracting Officer will review each RFI, determine action required, and respond. Contracting Officer will determine critical nature of each RFI and issue response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in Contract Documents.

e. Requests for adjustments in Contract Time or Contract Sum.

f. Requests for interpretation of the Government’s actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

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2. Contracting Officer's action may include a request for additional information; time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs may result in need for a change to Contract Time or Contract Sum. All contract changes will be processed following terms and conditions of contract.

1.6 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. Meeting agenda will include the following as a minimum:

1. Roles & Responsibilities / Lines of Authority

2. Park rules and regulations

3. Jobsite Safety

4. Resolution of comments on required Division 1 documents

5. Coordination of Subcontractors

6. Labor law application

7. Modifications

8. Payments to Contractor

9. Payroll reports

10. Contract time

11. Liquidated damages

12. Contractor Performance Evaluation

13. Display of Hotline posters

14. Notice to Proceed

15. Correspondence procedures

16. Acceptance/rejection of work

17. Progress meetings

18. Submittal procedures

19. NPS Final Accessibility Inspection

20. Environmental requirements

21. Permit requirements

22. As-constructed drawings/operation and maintenance (O&M) manuals.

23. Saturday, Sunday, holiday and night work.

24. Reference materials

25. Schedule of Values

B. Progress Meetings: Contracting Officer will schedule weekly meetings with Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. Participants at meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Meeting agenda will include:

a. Approval of minutes of previous meetings

b. Submittal status

MARCH 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5 of 8

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections, Accessibility, etc.)

h. Construction Schedule update.

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

3. Meeting Minutes: The Contractor shall prepare written Meeting Minutes for each meeting and provide to all attendees a minimum of two (2) business days before the next meeting date.

a. Meeting Minutes shall provide detailed documentation of the substance of the meeting;

b. Meeting minutes shall include a “To Do” task list with name of person to perform task and expected date of completion.

1.7 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate on-site party responsible for overseeing Contractor’s conformance to environmental goals for project and implementing procedures for environmental protection.

1. Qualifications: Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to this project; familiarity with Environmental Management Systems (EMSs) such as International Organization for Standardization (ISO) 14001; familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Present overview of environmental issues and summarize site specific procedures relating to management plans at Preconstruction conference.

c. Training for Contractor personnel in accordance with position requirements.

d. Monitoring and documentation of environmental procedures.

B. Perform project quality control in accordance with requirements specified in Related Sections, including:

1. Quality Requirements

2. Regulatory Requirements

3. Construction Waste Management

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1.8 RESPONSIBILITIES, CODES AND PERMITS

A. Responsibilities:

1. For the purpose of this contract the Contractor will not be considered an agent of the Government. Therefore, the Contractor will comply with the appropriate Federal, State and local laws.

2. The Contractor shall also be responsible for the following:

a. All damages to persons or property that occur as a result of the Contractor’s fault or negligence.

b. All materials delivered and work performed until completion and acceptance of the work.

B. General:

1. Permits and Responsibilities: Contractor shall, without additional expense to the Government, be responsible for obtaining necessary licenses and permits, and for complying with Federal, State and municipal laws, codes, and regulations applicable to the performance of the work.