B08_Attachment_1_PWS_Point_Arena_Maintenance_and_Visitor_Services_final_1.pdf

Performance Work Statement (PWS)

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Point Arena-Stornetta Maintenance and Visitor Services

Contents PWS 1.0 Background on the Government’s Requirement PWS 2.0 General Scope of Work PWS 3.0 Overall Objective(s)

PWS 4.0 Specific Tasks PWS 5.0 Delivery / Performance Schedule PWS 6.0 Government-Furnished Property, Materials, Services PWS 7.0 Security and Administrative Matters PWS 8.0 Technical Exhibits and Definitions

EXHIBIT 1: Map of Public Access/Site Maintenance/Visitors Services/Trailhead Maintenance EXHIBIT 2: Map of Trail Mowing Tasks EXHIBIT 3: Performance Requirements Summary

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1.0 Background on the Government’s Requirement

BLM acquired a parcel of land (409 acres) in June 2013 for the Point Arena-Stornetta Management Unit, part of the California Coastal National Monument. For access, visitors have been parking at the adjacent City Hall property and the City of Point Arena (a BLM partner) has been incurring costs for restroom use, maintenance of the parking lot, signage, etc. The Monument designation occurred March 2014, and visitation has increased as well as general inquiries from across the country. This requirement will be renewing a previous contract (L17PX01544) for the same requirement.

2.0 General Scope of Work

The scope of this service contract includes maintenance and visitor services of the existing City Hall parking lot and the connecting BLM trailheads/trails within the Point Arena-Stornetta Management Unit. The contractor shall also provide mowing services to connected trails and trailheads (Technical Exhibit 1 and 2). General site locations are shown on the maps in Technical Exhibit 1 and 2 of this PWS. This contract also includes providing public access and legal ingress and egress to the Point Arena-Stornetta Management Unit.

Place of Performance:

All the tasks and optional tasks listed in this requirement will be performed within the Point Arena-Stornetta Management Unit, Mendocino County, California.

Period of Performance:

The Period of Performance (POP) is a twelve (12) month period of performance with four (4) options to extend services.

The Government reserves the right to exercise four (4) additional years of services in line with the above POP, provided availability of funds. The Contractor shall perform services in accordance with this contract unless terminated in accordance with other clauses contained herein.

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3.0 Overall Objectives

The objectives of this work are to provide access to the Point Arena-Stornetta Monument, as well as provide basic visitor services to the public and general maintenance and mowing services to the adjacent trailhead and connected trail within the Point Arena-Stornetta Monument.

4.0 Specific Tasks

Public Access/Site Maintenance/Visitor Services/Trailhead Maintenance:

Task 1: Provide Legal Public Access.

a) The Contractor shall provide public access to Point Arena-Stornetta Management Unit.

b) The Contractor shall provide land that is adjacent to the Point Arena-Stornetta Management Unit for visitors so they will not have to cross Highway 1.

c) The Contractor shall provide legal ingress and egress access off Highway 1.

d) The Contractor shall provide a parking lot to accommodate at least 10-15 passenger vehicles.

e) The Contractor shall provide an area for a portable toilet (portable toilet and cleaning supplies provided by BLM) to be used by the public.

Task 2: Site Maintenance.

a) The Contractor shall provide personnel to pick up scattered trash at trailhead parking lot area.

b) The Contractor shall provide personnel and equipment to mow grass and remove weeds in the parking lot area.

c) The Contractor shall keep parking lot and areas where portable toilet and kiosk are located, free of trash and debris. The

Contractor shall keep those areas mowed and accessible.

d) The Contractor shall notify the BLM COR of any site hazards, large trash dumps on sites, or any vandalism to Government property or site infrastructure.

e) Remove and dispose of any trash dumped at site to an appropriate transfer station. All trash must be transported and taken to an appropriate transfer station, per Federal, State, and local regulations. Notify COR immediately of any large trash dumps.

Reports of large trash dumps must be accompanied by photo documentation of the trash dumps.

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Task 3: Visitor Services.

a) The Contractor shall provide storage of BLM visitor materials for distribution (maps, dog refuse bags, etc.)

b) The Contractor shall provide personnel to re-stock visitor materials as needed.

c) The Contractor shall provide an area/space to install kiosk for visitor information.

Task 4: Trailhead Maintenance.

a) The Contractor shall mow the connected trailheads (the Point Arena-Stornetta Management Unit trails that start/are adjacent to the City Hall property per the City of Point Arena standards.

b) The Contractor shall notify the BLM COR of any site hazards, large trash dumps along trailheads, or any vandalism to Government property or site infrastructure.

Trail Mowing:

Task 5: Trail Mowing.

a) The Contractor shall mow only the connected trails (identified in Technical Exhibit 2) up to two times a year pending approval by the BLM COR.

b) The Contractor shall stay on trail when conducting any mowing activities. All mowing activities are to stay within the width of the trail.

c) Mowing shall not occur during when sensitive species are present.

d) All trail mowing must be cleared by BLM Wildlife Biologist and COR prior to any mowing activity taking place.

e) Mowing activity is defined as either all the connected trails (identified in Technical Exhibit 2) or a segment of those connected trails.

f) This task is funded for the Base Year but will be optional for each option year per available funding.

5.0 Delivery / Performance Schedule

5.1. Service Schedule: All the required tasks must be completed between 8:00 am and 5:00 pm. The contractor may submit a change in the service schedule by submitting a written request to the COR. The work required under this contract shall occur during normal business days on a regular daily basis. Maintenance frequencies are based on weather conditions, fire restrictions, and visitor use.

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5.2. Unscheduled Services: If additional maintenance/visitor services are required during the year due to heavier use of the recreation sites than was anticipated, the Government may direct the Contractor to perform the additional maintenance/visitor service task. This is only applicable to tasks 1-4. The addition of a maximum of five (5) days of additional Public Access/Site Maintenance/Visitor Services tasks per contract year may occur without renegotiating the unit price.

5.3. Scheduled Service Exceptions: All Public Access/Site Maintenance/Visitor Services tasks must be performed daily during normal business days and hours, unless it is not possible due to site closures, fire restrictions, weather conditions, or road conditions. If the Contractor is not able to access a site/perform the required tasks, then the Contractor must notify the COR in writing within 24 hours, and task must be completed as soon as the Contractor is able to access the site. If the Government temporarily closes a site due to seasonal closure restrictions, fire restrictions, or hazard conditions, the COR will notify the Contractor within 24 hours of the site closure.

6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government furnished.

Materials:

The Government shall furnish the materials (listed below) to assist the Contractor in meeting the requirement of this contract, except for those items specified as government furnished property and services. Government-furnished materials include kiosks, animal-proof trash enclosures, signs, maps, dog refuse bags, and a portable toilet.

7.0 Security and Administrative Matters

Security:

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control.

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Safety:

The Contractor shall not require, or allow any employee, engaged in the performance of this Contract to work under conditions which are unsanitary, hazardous, or dangerous to his/her health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as amended and other Federal, State and applicable local government safety standards.

Department of Labor Code of Federal Regulations Title 29 and other Federal, State and local government safety standards will apply in its entirety to the Contractor.

Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart B, "Public Contracts, General Safety and Health Standards."

The contractor shall also use the “BLM SAFETY AND HEALTH STANDARDS” (The Yellow Book) for reference.

Should the contractor fail to comply with any of these standards and regulations, the contractor shall be found to have defaulted on the terms of the contract.

Emergency Response:

Response to emergency service calls outside of the normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends or holidays. Response to emergency service during normal business hours shall not exceed two (2) hours.

Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready, willing, and able to perform the emergency work. The Contractor will provide a draft emergency response plan prior to Contract start date.

Emergency Services:

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal business hours described above. The Contractor's responsibilities for emergency support will be in accordance with the contingency plan.

Hazardous Materials and Hazardous Response:

The Contractor will conform to all Reclamation, Federal, State, and local regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor will provide the appropriate response to any emergency involving hazardous materials at any of the facilities covered by this Contract. The Contractor will provide proof/certification of its personnel qualified to work with hazardous

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Public contact:

Contractor personnel may encounter adjacent landowners or members of the public during the performance of their work.

Contractor personnel will present a professional appearance and be able to provide appropriate identification, including display of proper identification by each employee.

All Contractor and subcontractor personnel shall comply with all Federal and State laws relative to citizenship.

Contractor personnel shall inform any trespassers along the right of way of hazards and, as necessary and appropriate, ask trespassers to leave fenced off or restricted areas.

If Contractor personnel may encounter emergency personnel, policemen, or firemen along the right of way, the Contractor personnel shall notify the On-Site Foreman If Contractor personnel encounter the news media, they should refer all questions to the On-Site Foreman, who shall keep the COR informed of all news media contacts.

Government Observations:

Government personnel other than COR may from time to time observe, photograph, or otherwise record Contract operations. However, these personnel will not interfere with Contractor performance.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 7:00am and 4:00pm, Monday through Friday, excluding government holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

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Federal Holidays:

The following Federal Legal Holidays are observed:

New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

Preservation of Historical and Archeological Data:

The Historic and Archeological Data Preservation Act of 1974, provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

If, in connection with operations under this contract, the Contractor, subcontractors, or the employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and shall notify the Contracting Officer in writing, giving the location and nature of the findings. No objects of cultural resource value may be removed.

Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the Changes clause.

The Contractor will be responsible for protecting the cultural resources within the affected area from damage. In addition, the contractor will be liable for all damage to the identified cultural resources caused by their actions or the actions of their agents or representatives.

The Contractor shall immediately notify the Contracting Officer or his representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

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8.0 Technical Exhibits and Definitions

Standard Definitions:

a) Physical Condition. The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR.

Physical condition may be determined by visual as well as diagnostic means.

b) Contracting Officer (CO). The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds. The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

c) Contracting Officer’s Representative (COR). The Contracting Officer’s designated representative as indicated in a delegation of authority letter. A Government employee who will be designated by the Contracting Officer in writing to be responsible for monitoring of the Contractor’s performance.

d) Quality Assurance (QA). Surveillance of Contractor performance to determine performance requirements are met.

e) Performance Requirements Summary (PRS) (see Technical Exhibit below). The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

f) Quality Control. Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

Technical Definitions:

a) Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

b) Area Clean Up. The contractor will be responsible for cleanup and repair of recreation site ground, including facility and/or road repairs or trash spillage, if such occurrence is the result of the contractor’s negligence or equipment failure during servicing. The

PWS Page 10 contractor shall not be held responsible for damage to the paved roads that occur as a result of normal vault and recreation site cleaning activities.

c) Contractor. The term Contractor refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

d) Contractor Representative. A Contractor foreman or superintendent designated in writing.

e) Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

f) Environmental Considerations.

a. General: No hazardous materials shall be stored or disposed of on-site. Fuel, oil, and grease shall not be stored on-site.

The contractor shall utilize off-site facilities for fueling, storage, and maintenance whenever possible. The contractor shall train employees and subcontractors in proper fueling and cleanup procedures.

b. Spills: The contractor shall prevent or reduce the discharge of pollutants to the environment by reducing the chance of spills through safe operating practices, maintaining equipment, stopping the source of spills, containing and cleaning up spills, properly disposing of spill materials, and training employees. In the event of a spill, the contractor shall excavate the impacted areas to a depth of 12 inches beyond the contaminated materials and backfill with approved material. The excavated contaminated materials shall then be disposed of at a certified hazardous waste facility.

c. Trash Disposal: Disposal of trash must occur at an approved facility and be performed in accordance with Federal, State, and local regulations.

g) Equipment. All equipment must comply with all applicable Federal, State, and local regulations.

h) Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

i) Pre-work Conference. A pre-work conference shall be held prior to the start of work. The contractor and persons responsible for the coordination of work MUST attend. The purpose is to review the required work, labor rates, payments, work schedule and administrative sections of the contract. The pre-work conference will be set up once contract has been awarded.

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j) Permits and Fees. Contractor is required to obtain ANY & all necessary permits and pay required fees for trash disposal at authorized facilities.

k) Recreation Area. An area maybe a site, complex of sites, or high impact area.

l) Regular Working Hours. The Government's regular (normal) working hours are from 8 a.m. to 4 p.m., Mondays through Fridays accept Federal Holidays and other days specifically designated by the Contracting Officer.

m) Response Time. Response time is defined as the time allowed for the Contractor, after initial notification of a work requirement, to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required.

n) Trash Disposal. All transportation and disposal of trash must be in accordance with Federal, State, and local regulations. Disposal of trash must occur at an approved facility. The contractor will be responsible for ALL trash disposal fees. Proper documentation showing that the trash has been disposed properly is required.

o) Vandalism. The contractor is responsible for protection of their equipment from vandalism.

p) Vandalism and Theft. The contractor shall be responsible for repair or replacement of contractor provided materials that are stolen or damaged.

q) Waste Containers. Waste containers are defined as trash receptacles, wastebaskets, trashcans, wastepaper baskets, ashtrays, or any container holding trash, paper, or refuse of any type.

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Technical Exhibits:

Technical Exhibit 1: Map of Public Access/Site Maintenance/Visitor Services/Trailhead Maintenance Tasks Technical Exhibit 2: Map of Trail Mowing Task Technical Exhibit 3: Performance Requirements Summary (PRS)

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Technical Exhibit 1: Public Access/Site Maintenance/Visitor Services/Trailhead Maintenance: Tasks 1-4

Technical Exhibit 2: Map of Government’s Requirement

Map of Governments Requirement Public Access/Site Maintenance/Visitor Services Tasks

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Task 5: Trail Mowing

Map of Governments Requirement Trail Mowing Task

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EXHIBIT 3: PERFORMANCE REQUIREMENT SUMMARY (PRS)

Work Tasks to be Performed

Acceptable Quality Level Method of Surveillance Consequences, Remedies, and/or Deduction(s)

Public Access/Site Maintenance/Visitor Services- Tasks 1-4

No more than one (1) unsatisfactory inspection result per five (5) month Period of Performance.

The COR or another Government Representative will inspect the sites and trailheads in person twice per month at the start of the contract. The minimum level of inspections (one inspection per month) may be used if the quality of work is satisfactory for two consecutive months and if approved by the CO.

Unscheduled Inspections: If poor conditions are discovered, a separate diary will be annotated with the same information as a regular diary, noting that it is an unscheduled inspection. When a trend in poor conditions are noted during the course of regularly scheduled inspections, unscheduled

For one (1) unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved. The Contractor must take necessary actions to ensure future performance conforms to contract requirements. The Government may require the Contractor to perform the services again in conformity with contract requirements within 48 hours of the notification from the COR, at no additional charges to the contract.

• For two (2) or more unsatisfactory inspections, the Government may reduce the contract price to reflect the reduced value of the services performed.

• If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

o By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

PWS Page 16 inspections will also be used to determine the magnitude of the poor conditions for this specific performance item.

Government that is directly related to the performance of such service.

o Issue Cure Notice o Terminate the contract for

Cause Trail Mowing- Task 5 No more than one (1) unsatisfactory inspection result per twelve (12) month period of performance.

The COR or another Government Representative will inspect the trails in person before, during, and/or after any mowing service.

Unscheduled Inspections: If poor conditions or mowing issues are discovered, a separate diary will be annotated with the same information as a regular diary, noting that it is an unscheduled inspection.

When a trend in poor conditions are noted during the course of regularly scheduled inspections, unscheduled inspections will also be used to determine the magnitude of the poor conditions for this specific performance item.

For one (1) unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved. The Contractor must take necessary actions to ensure future performance conforms to contract requirements. The Government may require the Contractor to perform the services again in conformity with contract requirements within 48 hours of the notification from the COR, at no additional charges to the contract.

• For two (2) or more unsatisfactory inspections, the Government may reduce the contract price to reflect the reduced value of the services performed.

• If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

o By contract or otherwise, perform the services and charge to the Contractor any

PWS Page 17 cost incurred by the Government that is directly related to the performance of such service.

o Issue Cure Notice o Terminate the contract for

Cause