B08_Attachment_1_PWS_Janitorial_and_Lawn_Care_2026.docx

JANITORIAL AND LAWN CARE SERVICES AT SURPRISE FIELD STATION

Contents

PWS 1.0 Background on the Government’s Requirement The work of this contract includes providing janitorial and lawn care services at the Bureau of Land Management’s Surprise Valley Field Station. The field station is a 5,600 square foot office building located at 602 Cressler Street in Cedarville, CA 96104.

Services are required to maintain the office space and landscaped area in good condition and appearance. Services also provide routine cleaning and disinfection of surfaces within the office.

PWS 2.0 General Scope of Work Janitorial services consist of disinfecting, cleaning, sweeping, mopping, vacuuming, waxing floors, trash removal, and refilling sanitary items such as toilet paper. Services shall take place throughout the 5,600 square foot office space including offices and office cubicles, two restrooms, one breakroom, one conference room, a reception area, closets, and a utility room. Janitorial services are described in more detail in Section 3.0 Specific Tasks.

Lawn care services consist of lawn mowing, trimming lawn edges, and trash and debris removal. Services shall take place throughout the existing 5,300 square foot lawn and landscaped area. Trash and debris removal shall be extended to the adjacent landscaped flower beds surrounding the lawn and building. Lawn care services are described in more detail in Section 3.0 Specific Tasks.

Hours of Performance:

The work of this contract shall take place outside normal business hours. Business hours are 7:00 a.m. through 5:30 p.m. Monday through Friday. Services may take place at any time on weekends.

Period of Performance:

The period of performance shall be for one base year of 12 months and four 12-month option years. The Period of Performance reads as follows:

Base Year: July 1, 2026 – June 30, 2027 Option Year I: July 1, 2027 – June 30, 2028 Option Year II: July 1, 2028 – June 30, 2029 Option Year III: July 1, 2029 – June 30, 2030 Option Year IV: July 1, 2030 – June 30, 2031

PWS 3.0 Specific Tasks Section A – Janitorial Services The Contract shall perform the following services a minimum of three (3) non-consecutive days per week. Contractor shall allow 1 business day between service.

1. Sweep, wet mop, and disinfect restroom floors.

2. Clean and disinfect restroom surfaces including all toilets, urinals, flush valve handles, sinks, faucets, countertops, shelves, mirrors, partition latches, doorknobs, and other horizontal surfaces that can collect dust and bacteria.

3. Refill all dispensers in restrooms and breakroom including, toilet paper, toilet seat covers, soap, and paper towels. This service shall be completed more frequently as necessary to ensure dispensers are not empty during office hours.

4. Clean and disinfect breakroom surfaces including sink, faucets, countertops, and tables. The contractor is not responsible for cleaning the sink or dirty dishes, if dirty dishes are left in the sink at the time of service.

5. Clean and disinfect conference room tables.

6. Clean and disinfect drinking fountain/water bottle fill station surfaces.

7. Vacuum and spot clean carpeting throughout office.

8. Empty all waste baskets and dispose of trash in BLM provided dumpsters. Replace trash can liners as needed. Trash can liners shall be replaced if all trash cannot be removed completely, they become wet, produce an odor, or are otherwise soiled.

9. Sweep all concrete sidewalks (an estimated 1,650 square feet).

10. Clean interior and exterior doormats at four exterior doors.

The Contractor shall perform the following services once per week.

11. Dust all furniture, filing cabinets, countertops, and bookshelves

12. Clean and disinfect partition walls and doors in restrooms

13. Clean windowsills throughout the office to remove cobwebs, dead bugs, dust and other debris.

14. Sweep, wet mop and disinfect janitorial closet floor.

15. Clean and disinfect janitorial utility sink and faucet.

16. Clean acrylic barrier at reception desk.

The Contractor shall perform the following services every two months.

17. Clean all door kick plates and thresholds.

18. Spot clean all interior walls.

19. Wash interior and exterior of windows and remove dust and debris from window screens.

20. Dust all window coverings, HVAC registers, pictures, and wall plaques.

21. Clean the exterior glass on the display case in the reception area.

22. Sweep floor in mechanical room.

The contractor shall perform the following services once per year.

23. Strip and re-wax restroom floors.

24. Shampoo carpet throughout office. Contractor shall shampoo carpet under chairs, rugs, potted plants, trash cans, and other small items. Contractor is not required to move desks, bookshelves, display cases, filing cabinets, or other large items when shampooing carpet.

Contractor shall provide all necessary janitorial products and equipment other than those described in section 4 – Government Furnished Property, Materials, Services.

Contractor may store cleaning chemicals, vacuum, mop and bucket, broom, and other cleaning items necessary to complete the work of the contract in the office janitorial closet. A utility sink is also provided in the janitorial closet for contractor use. The Contractor shall provide the Contracting Officer Representative (COR) with the name and manufacturer of any new chemicals added to the janitorial closet within one week of their arrival on site.

Contractor is required to maintain Safety Data Sheets (SDS) for all chemicals used. All SDS sheets shall be kept in an organized binder in the janitorial closet.

Contractor shall use products with recycled or bio-based content as well as environmentally preferred products whenever possible, unless otherwise approved by the COR.

Contractor is responsible for moving furniture and other objects for cleaning purposes and returning them to their original position when work is completed.

Section B - Lawn Care Services Lawn care services shall take place July 1 through September 30 and April 1 through June 30 for the base year and all option years.

The Contractor shall perform the following services once per week:

1. Mow lawn.

a. Note: Contractor is responsible for mowing under 2 wooden picnic tables on the eastern lawn. Picnic tables shall be returned to their original positions.

2. Trim lawn perimeter to mowed lawn height including next to buildings, trees fence lines, sidewalks, signs, concrete slabs, valve boxes, and any other edge or obstacle within the lawn.

3. Edge lawn at all concrete sidewalks.

4. Remove trash, leaves, branches, and other debris from lawn and landscaped areas around the building.

5. All grass clippings, trash, leaves, and other debris can be disposed of in the BLM provided dumpster across the street from the field station building.

Contractor shall use caution not to damage trees, valve boxes, or other objects protruding from lawn. Contractor shall be responsible for repairing any damage caused by mowing, trimming, or weed eating.

PWS 4.0 Government-Furnished Property, Materials, Services General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government-furnished.

Materials:

The Government shall furnish the following materials to assist the Contractor in meeting the requirements of this contract: Toilet paper, toilet seat covers, paper towels, and trash can liners.

The contractor shall be responsible for managing and maintaining a sufficient inventory of the above products. The contractor shall notify the COR of the need to restock inventoried materials a minimum of 30 days before they are needed on site, in order to allow necessary ordering and shipping time. The government will order new materials and stock on site within 30 days of the request.

PWS 5.0 Security and Administrative Matters Building Access:

Security cards are needed to access the building. The contractor shall be responsible for keeping, maintaining, and returning government furnished security cards. The contractor shall immediately report the loss of or damage to any card and all cards shall be returned at the end of the period of performance.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

Juneteenth Fire Danger Season:

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

PWS 6.0 Technical Exhibits and Definitions Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Technical Definitions:

Clean Remove all dirt, dust, marks, stains, streaks, spiderwebs, and other foreign material from surfaces. Cleaned surfaces must be free of streaks or residue from cleaning/disinfecting chemicals.

Disinfect Use of disinfecting products to remove germs, bacteria, and viruses from surfaces. Products shall be rated to kill 99.9% of viruses and bacteria, or approved equivalent.

Dust Remove dust, dead bugs, spiderwebs, trash, and other foreign material from surfaces.

Vacuum Run a working vacuum cleaner over all carpet surfaces to remove dirt, dust, debris, visible stains, or other foreign materials from the carpet.

Mow Run a lawn mower over all lawn surfaces to trim grass to uniform height throughout.

Performance Work Statement (PWS)

PWS Page 5

PWS 7.0 EXHIBITS:

1. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The PRS outlines the measurable performance standards the Contractor shall meet for janitorial and lawn care services as described in PWS Section 3.0.

2. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

This QASP establishes surveillance, inspection, and evaluation procedures to ensure the Contractor meets all requirements of the PWS.

2.1 Roles and Responsibilities

· Contracting Officer (CO): Authority for contract compliance decisions.

· COR: Performs inspections, documents deficiencies, monitors performance, validates invoices.

· Contractor: Provides quality control, performs all tasks per PWS.

2.2 Surveillance Methods

· Weekly in‑person inspections (janitorial and lawn care during active months).

· Unannounced spot checks.

· Customer feedback.

· Document and records review (SDS binder, replenishment logs).

2.3 QASP Performance Metrics Table

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