0BUnited States Department of the Interior

National Park Service

Boston National Historic Site 21 2nd Ave

Boston, MA 0229

SCOPE OF WORK

Bunker Hill Monument Special Image Projection Services Battle of Bunker Hill Anniversary Commemoration

Issuing Office: Boston National Historical Park (BOST), National Park Service

Performance Location: Bunker Hill Monument, Monument Square, Charlestown, MA 02129

Period of Performance: June 10, 2026 (equipment test/burn-in) and June 13 – 17, 2026 (five

(5) consecutive projection nights)

Contract Type: Firm Fixed Price (FFP)

NAICS Code: 711190 – Other Performing Arts Companies

SECTION 1 – BACKGROUND AND PURPOSE

1.1 Background

The Bunker Hill Monument, located in Charlestown, Massachusetts, is a unit of Boston National Historical Park (BOST) administered by the National Park Service (NPS), U.S. Department of the Interior. The monument commemorates the Battle of Bunker Hill, fought on June 17, 1775, one of the first major engagements of the American Revolutionary War. The 221-foot granite obelisk tapers from a 30-foot square base to a 15-foot square pyramidion at its apex and is listed on the National Register of Historic Places.

1.2 Purpose

In recognition of the anniversary of both the Battle of Bunker Hill (June 17, 1775) and the 250th of the Declaration of Independence (July 4, 1776), Boston National Historical Park (BOST) is soliciting quotes from qualified vendors to provide a professional image projection service. This service will project approved static images — consisting primarily of historically themed text and quotations — onto the exterior face of the Bunker Hill Monument on the evenings of June 13 through June 17, 2026.

Projection equipment will be positioned on the rooftop of the Bunker Hill Museum, located at 43 Monument Square, Charlestown, Massachusetts, approximately 300 feet from the monument face. This service will serve as a centerpiece of the park's America250 commemorative programming and is expected to attract significant public and media attention. The Contractor must be capable of delivering a high-quality, visually sharp, professional-grade image projection while ensuring full protection of the historic fabric of the monument and compliance with all applicable NPS and DOI standards.

SECTION 2 – SCOPE OF WORK

2.1 General Requirements

The Contractor shall furnish all personnel, labor, equipment, materials, transportation, and technical expertise necessary to design, install, test, operate, and remove a monument image projection system at the Bunker Hill Monument. Work shall be performed in strict accordance with this Scope of Work, applicable NPS policies, and all federal, state, and local regulations.

2.2 Projection System Requirements

The NPS has established the following mandatory technical requirements for the projection system. All equipment and services shall be furnished exclusively by the Contractor. The NPS will provide only the items explicitly stated in Section 2.9 (Government-Furnished Property and Access). Offerors shall demonstrate in their quote submission how their proposed system meets each requirement below.

• All projection equipment shall be Underwriters Laboratories (UL) Listed and rated for outdoor use in potentially inclement weather conditions. The NPS assumes no responsibility for damage to Contractor equipment under any circumstance, including damage resulting from weather events.

• Projection equipment shall be capable of producing sharp, clear, and professional-quality static images on the surface of the Bunker Hill Monument at a throw distance of approximately 300 feet from the rooftop of the Bunker Hill Museum (43 Monument Square) to the monument face.

• The projected image shall be approximately 150 feet in height as displayed on the monument surface. The centering and relative vertical and horizontal positioning of the projected image on the monument shall be subject to the review and approval of the Contracting Officer's Representative (COR) prior to the commencement of any projection operations. For reference, the monument has a 30-foot square base tapering to a 15-foot square pyramidion at its 221-foot apex; Contractors should account for this tapering geometry when designing and positioning the projected image. The estimated distance from the set-up location (museum roof) to the monument is roughly 312 ft.

• Projection shall be precisely aimed and optically controlled to prevent any light spillage onto neighboring residential properties. The use of barn doors, masking, shutters, gobos, or other beam-control accessories is required to ensure the projection footprint is confined exclusively to the surface of the Bunker Hill Monument.

• The Contractor's projection system shall be designed and aimed to prevent any upward light throw that could create a hazard to aviation, in compliance with applicable FAA and local airspace regulations. No upward-facing or upward-scattering projection is permitted.

• All electrical systems, connections, and cabling used in the performance of this contract shall comply with applicable NFPA 70 (National Electrical Code) requirements and all applicable local electrical codes.

• The NPS-provided power source is a single 20-amp, 120-volt AC outlet located on the museum rooftop, approximately 50 feet from the anticipated projector position. The Contractor shall supply all necessary weatherproof extension cabling and power management equipment to connect from this outlet to the projector location. If the NPS-provided 20-amp circuit is insufficient for the Contractor's proposed equipment, the Contractor shall be responsible for providing all supplemental power at no additional cost to the Government (see Section 2.9).

• Rooftop access to the Bunker Hill Museum is through a hatch measuring 30 inches wide by 36 inches in length. An access ladder partially obstructs this opening. All Contractor equipment must be sized and designed to fit through the usable clear opening of this hatch after accounting for the ladder obstruction. The Contractor is responsible for confirming equipment dimensions against this access constraint prior to the pre-performance site survey and prior to mobilization.

Offerors shall include complete equipment specifications, equipment dimensional drawings, a technical narrative, and a scaled projection diagram as part of their quote submission.

2.3 Content and Image Requirements

The NPS will supply the Contractor with all images for projection in digital format. Final image content has not been fully determined at the time of this solicitation, but images will consist primarily of historical text — likely rendered in a period-appropriate historical font — highlighting quotations from the Revolutionary War era. All images will be projected in white light onto the monument surface.

The Contractor shall advise the NPS, as part of their quote submission, of the required digital file format(s) for projection content (e.g., resolution, file type, color profile). The NPS will provide final image files in the Contractor's specified format no later than fourteen (10) calendar days prior to the first projection night.

The final decision on whether projected images will (a) remain as a single static display per evening, changed each night, or (b) scroll or fade through multiple images in a timed cycle over the course of each evening has not yet been made. The Contractor's projection software and equipment shall be fully capable of executing either approach. The Contractor shall confirm this capability in their quote submission, and the NPS will provide final direction on the display format prior to the pre-performance burn-in test on June 10, 2026.

The Contractor shall retain the on-site capability to modify or update projected image content between nights if directed by the COR, at no additional cost to the Government.

2.4 Pre-Performance Equipment Test and Burn-In

The Contractor shall conduct a full on-site equipment test and image burn-in session on Wednesday, June 10, 2026. The purpose of this session is to:

• Verify proper function of all projection equipment in the actual operating environment

• Confirm adequate image brightness, sharpness, and quality at the 300-foot throw distance

• Test and finalize image positioning on the monument surface, achieving approximately

150 feet of image height

• Obtain COR approval of image position, centering, and alignment prior to the first projection night

• Identify and resolve any technical issues, power compatibility concerns, or equipment fit/access problems

The burn-in session shall be conducted during the same evening hours as regular projection operations (9:00 PM – 11:30 PM) to replicate ambient nighttime conditions. The Contractor shall coordinate all details of the June 10 access and test session with the COR in advance. Any issues identified during the burn-in that require equipment modification, repositioning, or replacement shall be resolved by the Contractor prior to June 13 at no additional cost to the Government.

2.5 Operations Schedule

Date Activity Projection Hours Notes

Wednesday, June 10, 2026

Equipment Test / Burn-In

9:00 PM – 11:30 PM COR approval of image position required

Friday, June 13, Projection – Night 1 9:00 PM – 11:30 PM

Saturday, June 14, Projection – Night 2 9:00 PM – 11:30 PM

Sunday, June 15, Projection – Night 3 9:00 PM – 11:30 PM

Monday, June 16, Projection – Night 4 9:00 PM – 11:30 PM

Tuesday, June 17, Projection – Night 5 9:00 PM – 11:30 PM 251st Anniversary of the Battle – Primary Night

Wednesday, June 18, 2026

Equipment Strike / Demobilization

As coordinated with

COR

All equipment removed; site restoration completed

Image projection shall be active each evening from 9:00 PM to 11:30 PM local time. The Contractor shall ensure the projection system is fully tested, aligned, and COR-approved prior to 9:00 PM each evening. All equipment setup and pre-operational checks shall be completed during daylight or early evening hours coordinated with the COR; the Contractor shall not occupy the museum rooftop in a manner that disrupts park operations or public access.

In the event the COR directs suspension of projection operations due to severe inclement weather or other safety conditions, projection for that evening shall be postponed and resumed the following evening within the same 9:00 PM – 11:30 PM window. All scheduling adjustments, reprogramming, and coordination required to accommodate a postponement shall be at the sole expense of the Contractor and shall be accounted for within the Contractor's firm fixed price.

The NPS will not issue a contract modification or additional compensation for weather-related postponements.

2.6 Site Preparation and Access

• Projection equipment shall be positioned on the rooftop of the Bunker Hill Museum, 43

Monument Square, Charlestown, MA 02129. The NPS will provide the Contractor monitored access to the rooftop for the purposes of equipment installation, testing, nightly operation, and removal. Access is contingent upon Contractor compliance with all NPS safety and conduct requirements.

• Rooftop access is through a hatch measuring 30 inches wide by 36 inches in length. An access ladder partially obstructs this hatch opening. All Contractor equipment must be designed or configured to fit through the usable clear portion of this hatch after accounting for the ladder. The Contractor is solely responsible for confirming equipment compatibility with this access constraint and NPS bears no responsibility for equipment that cannot be moved through the hatch.

• The utility space below the rooftop, accessible via the roof hatch, may be made available for the Contractor's use for staging or storing equipment and materials, subject to COR authorization and availability. The Contractor shall coordinate any use of this space with the COR in advance.

• Prior to any equipment placement, the Contractor shall conduct a pre-performance site survey with the COR to confirm sightlines, power access, equipment positioning, and rooftop access constraints. This survey should take place well in advance of the June 10 burn-in date.

• The Contractor shall take all reasonable precautions to protect the museum rooftop surface from damage due to equipment weight, movement, or abrasion. Equipment shall be placed on appropriate padding, load distribution boards, or protective matting as necessary.

• No equipment shall be affixed, bolted, anchored, or otherwise attached to any surface of the museum rooftop, parapet, or any other historic structure without written authorization from the Superintendent.

• All cabling runs on the rooftop shall be routed and secured in a manner that does not create trip hazards and does not damage any building surfaces. Cable routing plans shall be approved by the COR prior to installation.

2.7 On-Site Personnel Requirements

The Contractor shall provide qualified on-site staff each evening (June 10 burn-in and June 13– 17 projection nights) to ensure proper system operation and to address any issues that arise during the projection period. Specifically:

• A qualified projection technician shall be present on-site at the start of each evening's operations to verify that equipment is functioning correctly, images are projecting clearly and at the approved position, and that all systems are operating within safe parameters prior to or at the 9:00 PM start time.

• The on-site technician is not required to remain at the projection site for the full duration of each evening's projection period, provided the equipment is confirmed to be functioning correctly and projecting the approved content. However, the technician shall remain accessible by phone or on-site throughout the 9:00 PM – 11:30 PM window and shall be able to return to the site promptly if directed by the COR.

• The on-site technician shall be responsible for monitoring and responding to any weather changes, equipment malfunctions, or COR-directed adjustments during the projection period, including adjusting or shutting down equipment in adverse weather conditions.

• The Contractor shall designate a single Project Manager (PM) as the primary point of contact for all coordination with the NPS COR. The PM or a qualified designee shall be reachable at all times during the period of performance.

• All Contractor personnel on-site shall display visible company identification and shall comply with NPS visitor conduct regulations, park rules, and any site-specific safety briefings provided by the COR.

2.8 Weather Contingency and Equipment Protection

• The Contractor shall provide a written weather contingency plan as part of their quote submission. The plan shall address the procedures the Contractor will follow in the event of rain, high winds, lightning, or other adverse conditions, including thresholds at which projection will be suspended or equipment secured.

• In the event of severe inclement weather, the COR may direct the Contractor to deactivate projection equipment for the safety of personnel and equipment. When such a directive is issued, operations for that evening shall be suspended and resumed the following evening within the standard 9:00 PM – 11:30 PM window. All costs associated with postponement, rescheduling, reprogramming, and adjustment of operations shall be borne entirely by the Contractor and shall be included within the firm fixed price.

• The NPS shall bear no responsibility for damage to Contractor equipment resulting from weather events or any other cause. All projection and support equipment shall be rated for outdoor use in potentially inclement weather conditions. The Contractor assumes all risk of equipment damage throughout the period of performance.

• If conditions require equipment to be secured mid-operation, the Contractor shall follow an approved shutdown procedure to protect equipment and ensure safe egress from the rooftop.

2.9 Government-Furnished Property and Access

The NPS shall provide the following to the Contractor at no cost, which represents the full extent of Government-furnished support for this contract:

• Monitored access to the rooftop of the Bunker Hill Museum, 43 Monument Square, Charlestown, MA 02129, during approved setup, test, operational, and demobilization periods.

• One (1) 20-amp, 120-volt AC electrical outlet located on the museum rooftop, approximately 50 feet from the anticipated projector position.

• Use of the utility space below the rooftop hatch for equipment staging and storage, subject to availability and advance coordination with the COR.

The Contractor is solely responsible for assessing the adequacy of the provided 20-amp, 120-volt power supply for their proposed equipment. If the NPS-supplied circuit is insufficient, the Contractor shall provide all supplemental power at no additional cost to the Government. No supplemental generator or external power source may be brought on-site without prior written approval of the COR. All other equipment, materials, consumables, transportation, personnel, lodging, and incidental costs are the sole responsibility of the Contractor.

2.10 Demobilization / Site Restoration

• All equipment strike, disassembly, and removal shall be completed on Wednesday, June

18, 2026. NPS staff will not be available on the evening of June 17 to assist with or close out demobilization activities; therefore, no strike activities shall commence until June 18.

• The Contractor shall remove all equipment, materials, and cabling from the museum rooftop and any associated areas by the end of the day on June 18, 2026, as coordinated with the COR.

• The Contractor shall restore the museum rooftop and all other areas used during performance to pre-performance condition. Any damage caused by Contractor operations shall be assessed by the COR and repaired at the Contractor's sole expense.

• A post-performance site walk with the COR shall be conducted on June 18 prior to final departure to confirm satisfactory site restoration and complete equipment removal.

SECTION 3 – DELIVERABLES

# Deliverable Format Due Date

1 Draft Site Plan and Equipment Placement Diagram (including equipment dimensions relative to hatch access)

PDF/CAD 10 calendar days prior to June 10 burn-in

2 Required Digital Image File Format Specifications for NPS-supplied content

Written specification 10 calendar days prior to June 10 burn-in

3 Weather Contingency Plan Written narrative, PDF

10 calendar days prior to June 10 burn-in

4 On-Site Pre-Performance Survey (with

COR)

In-person At least 10 calendar days prior to June 10

5 Equipment Test and Image Burn-In (on-site)

Physical – COR verification

June 10, 2026 (9:00 PM –

11:30 PM)

6 Nightly On-Site Technician Coverage (June 13–17)

Physical – COR verification

Each projection night, 9:00

PM – 11:30 PM

7 Post-Performance Site Restoration and Equipment Strike

Physical – COR verification

June 18, 2026

8 Final Invoice Invoice per contract terms

Within 7 calendar days of June 18, 2026

SECTION 4 – SPECIAL REQUIREMENTS AND CONSTRAINTS

4.1 Historic Preservation Compliance

The Bunker Hill Monument is a contributing resource within a National Register-listed historic district and is subject to Section 106 of the National Historic Preservation Act (NHPA), 54 U.S.C.

§ 306108, and NPS Management Policies. All Contractor activities must be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties. The Contractor shall not take any action that could cause physical, visual, auditory, or atmospheric change to the character-defining features of the monument or Monument Square.

4.2 Projection Control – Residential and Aviation Safety

Monument Square is surrounded by a residential neighborhood. The Contractor shall configure projection equipment, optical controls, and masking accessories such that no projection light spillage occurs onto neighboring residences, adjacent structures, streets, or private property.

The projection footprint shall be confined exclusively to the surface of the Bunker Hill Monument. The COR shall have the authority to direct the Contractor to immediately adjust equipment configuration if light spillage is observed at any point during operations, and such adjustments shall be made without delay at no additional cost to the Government.

The Contractor's projection system shall be engineered and aimed to prevent any upward light throw or scatter that could constitute a hazard to aviation. The Contractor shall comply with all applicable Federal Aviation Administration (FAA) regulations regarding outdoor projection and lighting systems near airspace. If FAA notification or coordination is required for the proposed system, the Contractor is solely responsible for completing such coordination prior to the June 10 burn-in.

4.3 Noise

Because the Contractor's primary power source is the NPS-provided 20-amp outlet, no on-site generator is anticipated. In the event the COR approves use of a supplemental power source, any such equipment shall be equipped with sound-attenuating enclosures. All equipment operational noise shall comply with applicable City of Boston and Massachusetts noise ordinances throughout the 9:00 PM – 11:30 PM operational window.

4.4 Permits and Coordination

The NPS does not anticipate that this projection service will require any local, state, or municipal event permits. However, on-street parking within the Monument Square neighborhood is not guaranteed, and parking restrictions or bans may be in effect on certain evenings in conjunction with other events at or near Bunker Hill. If the Contractor requires vehicle parking in the performance of this contract, the Contractor is solely responsible for identifying available parking, obtaining any necessary City of Boston parking permits, and bearing all associated costs. Parking permit costs and any related transportation logistics shall be accounted for within the Contractor's firm fixed price and will not be reimbursed separately by the Government.

4.5 Non-Disclosure and Media

The Contractor shall not make public announcements, issue press releases, post social media content, or otherwise publicize their involvement in this project without prior written approval from the NPS Public Affairs Officer. All media inquiries shall be directed to the NPS.

SECTION 5 – QUOTE SUBMISSION REQUIREMENTS

Offerors shall submit a complete quote package including the following:

1. Technical Approach: Narrative describing the proposed projection system, equipment specifications and dimensional drawings, software capabilities (including support for both static single-image and timed multi-image cycling display modes), staffing plan, on-site technician coverage approach, and approach to monument and site protection. Offerors shall explicitly address how their equipment fits through the 30" x 36" rooftop hatch access constraint.

2. Required Image File Formats: Specification of the required digital file format(s) and technical parameters (resolution, file type, color profile, etc.) that the NPS must use when supplying projection content to the Contractor.

3. Past Performance: Offerors shall demonstrate prior experience providing monument, building, or large-surface projection services for high-profile events. As a mandatory qualification, Offerors shall provide documentation of no fewer than three (3) comparable projection engagements completed within the last three (3) years (on or after June 13, 2023). Each reference shall include: the name and location of the event or venue, a brief description of the projection scope and equipment used, the approximate throw distance and projected image dimensions, the client organization name, and a current point of contact with telephone number and email address. Quotes that do not include the required three references with all specified information may be determined non-responsive.

4. Schedule: Detailed timeline covering the pre-event site survey, June 10 burn-in, nightly projection operations (June 13–17), and June 18 demobilization.

5. Price: A firm fixed price for all services, inclusive of all labor, equipment, materials, transportation, cabling, power management, permits, insurance, and all costs associated with weather postponement contingency. The burn-in date of June 10 and the June 18 demobilization date shall be included in the firm fixed price. No supplemental charges or change orders for weather-related adjustments will be entertained post-award.

6. SAM Registration: Contractor must be registered and active in the System for Award Management (SAM.gov).

SECTION 6 – EVALUATION CRITERIA

Quotes will be evaluated on a Best Value basis. Past performance references (Section 5, Item

3) constitute a mandatory responsiveness requirement — quotes lacking the required three references with all specified information will not be evaluated further. Remaining responsive quotes will be evaluated on the following factors in descending order of importance:

• Technical Approach — capability of proposed equipment to meet all specifications (UL listing, outdoor rating, throw distance, ~150-foot image height, beam control for projection confinement and aviation safety, hatch access compatibility, dual display mode capability)

• Past Performance — quality and relevance of demonstrated experience at high-profile events

• Price — firm fixed price inclusive of burn-in, all projection nights, demobilization, and weather postponement contingency

SECTION 7 – INVOICING

The Contractor shall submit a final invoice for all services rendered under this contract within seven (7) calendar days of the completion of all contract performance, including site restoration and equipment removal on June 18, 2026. Invoices shall be submitted in accordance with the payment instructions provided at time of contract award. No partial or progress payments are anticipated under this firm fixed price contract unless otherwise authorized in writing by the Contracting Officer.

SECTION 8 – CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The NPS Contracting Officer's Representative (COR) for this contract is:

Johnny Holdsworth Facility Manager, COR-II Boston National Historical Park 21 2nd Ave Boston, MA 02129 978-580-3145 Jonathan_holdsworth@nps.gov

The COR is authorized to provide technical direction within the scope of the contract but is not authorized to issue changes that affect price, scope, or period of performance. Any such changes must be authorized in writing by the Contracting Officer (CO). All Contractor coordination, scheduling, and site access requests shall be directed to the COR.