B08 Attachment 0001 Scope of Work (SOW).pdf

SCOPE OF WORK (SOW)

1. Purpose

2. Maintenance Section

3. Lock and Dam Section

4. Standards

5. Security

1.Purpose

The United States Army Corps of Engineers (USACE), Rock Island District, Illinois Waterway Project (ILWW), requires a three-year contract that will provide a base annual cost of Inland River Fleet Crane inspections to include annual inspection and certification service with the option to perform repairs and provide parts or additional inspections per contractor reported or USACE discovered discrepancies. The cranes support inland river operation and maintenance activities that support commercial and recreational navigation. The service must be performed by an approved Manitowoc original equipment manufacturer (OEM) service provider.

The purpose is to keep the cranes operating as intended with fast response times while strengthening our mission readiness, response capabilities, and partnerships. To enhance mission sustainability, flexibility, and adaptability, the Base annual crane inspection with certification will be awarded using a firm-fixed price (FFP) contract, and repair Options for the cranes will be awarded using a hybrid contract with FFP being primary and time and materials (T&M) secondary. This will provide the ability to adjust to different crane locations and other anomalies that will reasonably occur within a dynamic and non-fixed environment.

2. Maintenance Section

Point of Contacts (POCs), Site point of Contact (SPOCs), and Invoices:

COORDINTATE acceptable locations and times with the SPOC.

POCs:

Primary: Scott.W.Perrilles@usace.army.mil (309) 676-4601 x4196 (309) 224-2281

Alternate: Nathan.R.Clark@usace.army.mil (309) 676.4601 x4106 (309) 397.0754

SPOCs:

Primary Unit 1: Crane Operator Supervisor, Justin.W.Carter@usace.army.mil (309) 737-

Primary Unit 2: Crane Operator Supervisor, Cory.L.Bowen@usace.army.mil (217) 779-

Primary Peoria Yard: General Maintenance Supervisor, Douglas.T.Schaer@usace.army.mil 309 397-0383

Alternate General Foreman: Justin.W.Carter@usace.army.mil (309) 737-4663

Maintenance Invoices (Email):

Tiffanie.J.Hutchinson@usace.army.mil 309.676.4601 x4118

Scott.W.Perrilles@usace.army.mil 309.676.4601 x4196 (309) 224-2281

3. Lock & Dam Section

APPLETON CRANE, MODEL - EB40-50-30, SERIAL – 13941 -01 AT PEORIA LOCK

AND DAM.

APPLETON CRANE, MODEL - EB40-50-30, SERIAL - 13941- 02 AT LA GRANGE

LOCK AND DAM.

All Lock Cranes should be quoted per the below locations.

Locks’ POCs:

Primary: Matthew.D.Whitley@usace.army.mil (812) 837-2551

Alternate: Chief of Locks & Dams, Douglas.S.Morgan@usace.army.mil (309) 676-4601 X 4117

309-781-8591

Lock Peoria SPOCs:

Lockmaster: Matthew.D.Traver@usace.army.mil (309) 253-3366

Assistant Lockmaster: Blayne.M.Walker@usace.army.mil (309) 699-6111

Peoria Lock & Dam

1071 Wesley Road

Creve Coeur, IL 61610-3869

(309) 699-6111 or (6207)

FAX: (309) 699-8918

mailto:Blayne.M.Walker@usace.army.mil

Lock LaGrange SPOCs:

Lockmaster: Daniel.R.Thiele@usace.army.mil (217) 225-3317

Assistant Lockmaster: Jerod.W.Metz@usace.army.mil (217) 225-3317

La Grange Lock & Dam

714 1965E Street

Versailles, IL 62378

(217) 225-3317

FAX: (217) 225-3015

Lock Invoices:

Tiffanie.J.Hutchinson@usace.army.mil 309.676.4601 x4118

Matthew.D.Whitley@usace.army.mil (812) 837-2551

4. Standards

All supporting documents, repairs, certification, and quotes must be provided to the POC and SPOC.

Inland river cranes may be added or removed as required to support the Rock Island District’s mission. Adding or removing cranes must be performed by contract modification.

The Prime contractor is authorized to subcontract with an original equipment manufacturer (OEM) for items not covered by the crane manufacturer approved service provider.

Quotes must include, unless made explicit, elsewhere (i.e., EM-385): Time, Cost, and Separation of Materials and Labor, and separation of machines.

The contractor must follow and stay abreast of all services rendered to the following standards, as applicable, and the most stringent must apply:

ANSI B.30.5/B.30.22

OSHA 1926.1400, 1926.601

Manufacturer Standards mailto:Daniel.R.Thiele@usace.army.mil

USACE EM 385-1-1, 2014 Version, Section 16 – Load Handling Equipment (LHE) https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and- Health-Requirements-Manual/

While USACE will try to have their cranes in one specific area to promote efficiency, cranes are generally at different locations on the Illinois River (typically upstream of the Peoria, IL Project Office) and may require different locations for repair and annual inspections to support USACE Mission requirements.

All Cranes must be FFP inspection values at time of award and must reflect being inspected annually and individually including round trip to and from the Illinois Waterway Project Office in Peoria, IL for each crane at a separate time.

MAINTENANCE SECTION CRANES:

U.S. ARMY CORPS OF ENGINEERS (USACE)

ILLINOIS WATERWAY PROJECT OFFICE

257 GRANT ST

PEORIA, IL 61603

5. Security

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

PHYSICAL SECURITY ACCESS CONTROL REQUIREMENTS.

a. Overview. All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

b. Definitions. For the purposes of this contract USACE facilities are defined as any USACE owned or leased property for which entry is controlled and limited to authorized USACE employees, contractors, and official visitors.

c. Procedures.

(1) Contract employees may have unescorted access within these controlled areas upon completion of an adjudication of fitness by the USACE Rock Island District Security Office and entry onto an access control list (ACL) for the facility/project. The contractor will submit background checks that have been conducted by a bonded third party within the last six months of the notice to proceed date and authorize reports to be provided to the Rock Island District Security Office by the third party. The mailing address for background checks is:

U.S. Army Corps of Engineer, Rock Island District ATTN: Security Office P.O. Box 2004 Rock Island, IL 61204-2004

Background checks will consist of a check of the National Crime Information Center(NCIC) Interstate Identification Index (NCIC-III), and the Terrorist Screening Data Base when available. Individuals may be denied access to Rock Island District controlled facilities and/or property if the results of the third party NCIC-III equivalent background check gives and indication that a person may present a threat to the good order, discipline, safety, or security of the facility. This information includes, but is not limited to a person who has:

(a) The background investigation contains criminal arrest information about the individual that causes the senior commander to determine that the person presents a threat to the good order, discipline, or health and safety on the installation.

(b) A claimed identity that cannot be verified based on the reasonable belief that the person submitted fraudulent identity information in the attempt to gain access.

(c) Current arrest warrant in NCIC, regardless of the offense or violation.

(d) Current bar from entry or access to another Federal installation or facility.

(e) Conviction of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, or drug possession with intent to sell or distribute.

(f) Conviction for espionage, sabotage, sedition, treason, terrorism, or murder.

(g) Being registered as a sex offender.

(h) Felony conviction within the last 10 years regardless of the offense or violation.

(i) Felony conviction for a firearms or explosives violation regardless of when the conviction occurred.

(j) Engaged in acts or activities designed to overthrow the U.S. Government by force.

(k) Been identified as known to be, or is suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

(2) Short term contractor/subcontractor employees working at the USACE facility/project for less than 15 calendar days may be escorted at the USACE facility by a USACE employee or other contract employee that is on the ACL for the facility/project.

Names and the dates of work for short term contractor/subcontractors must be submitted to the Rock Island District Security Office at cemvr-sl@usace.army.mil in order to be added to the ACL for the period they will be working at the facility.

mailto:cemvr-sl@usace.army.mil

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results.

Contract employees denied access based upon derogatory information from the NCIC- III or equivalent check may apply to the District Commander for a waiver. In order to obtain a waiver the contract employee must:

a. Obtain a certified copy of their complete criminal history to include all arrests and convictions.

b. Obtain a letter of support from their USACE sponsor. The letter must indicate that the sponsor requests that the person be granted unescorted access to accomplish a specific purpose as well as the anticipated frequency and duration of such visits. If a contractor employee is terminated, the sponsor must inform the District Security Office so that unescorted access is no longer authorized.

c. Submit a letter requesting the access denial be waived, to the USACE sponsor who will be responsible for submitting it to the District Commander. The letter must include all offenses, plus an explanation why the conduct should not result in denial of access. Other factors that the sponsor/ the requesting individual should address are the:

(1) Nature and seriousness o the conduct.

(2) Specific circumstances surrounding the conduct.

(3) Length of time elapsed since the conduct.

(4) Age of the person at the time of the incident or conduct, and

(5) Proof of efforts toward rehabilitation.

(6) Current mailing address or email address for Army communications.

d. The USACE sponsor will review the person’s information for completeness and determine whether to endorse the request for a waiver.

e. If the USACE sponsor endorses the waiver letter, he/she will provide a letter of recommendation for the person. The letter must address the relevant conduct that caused the denial and indicate why the conduct should not prohibit the person from being granted unescorted access. The USACE sponsor will submit the letters to the District Commander.

f. The District Commander will render a determination in line with good order, discipline, and health and safety of the facility. The District Commander will provide a copy of the determination to the person.

g. The results of the District Commander’s decision will be provided to the District Security Office to update the Access Control List for the project.

h. Persons who had a waiver request denied may request reconsideration from the District Commander 1 year after the date of the Commander’s decision.

Persons may request reconsideration earlier if they can present significant information that was not available at the time of the original request or show that the basis for the original denial was overturned, rescinded, or expired.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance.

Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the contracting file.