B08_Attachment 0001_Maintenance Services PWS 2025 V2.docx

PERFORMANCE WORK STATEMENT

Crane Army Ammunition Activity Maintenance and Repair of Industrial and Manufacturing Equipment and Systems Used in Explosive and Non-Explosive Operational Environments

General Description. Electrical, electronic, mechanical, hydraulic, pneumatic, and robotic troubleshooting, programming, calibration, Preventative Maintenance and repair of the equipment and systems described in the Equipment List (Attachment 0002) to this Performance Work Statement (PWS). Similar items may be added to Attachment 0002 throughout the duration of the contract as required by the Government.

Other Manufacturing Equipment, machinery and systems may be added to this requirement at any time through the addendum. These additions will be reviewed by the Contracting Officer and an In-Scope Determination will be prepared before they are added to the contract via modification.

Due to the sophisticated nature of the requirements, a site visit will be required from all prospective bidders during the solicitation stage. This will ensure the bidder is aware of the location and any special considerations needed to complete the tasks outlined. No site photos will be allowed or provided for this project.

1.0 Requirement: The contractor shall furnish all labor, supervision, materials, tools, test equipment, replacement parts, and software to accomplish the work. All work shall be performed in accordance with the Standards referenced in Section 2.0 of this PWS and shall at a minimum bring the equipment back to Original Equipment Manufacturer (OEM) specifications. The contractor is responsible for the supervision of all employees engaged in executing the work effort as well as those who may be subcontracted to perform work. If the contractor determines the equipment to be at the end of its lifecycle, that determination will be submitted to the designated COR and the Contracting Officer for review and concurrence before any further actions have been taken on that specific piece of equipment. Failure to do so will put responsibility on the contractor to replace that item. The item will be returned to the Government upon submission of end of lifecycle determination.

1.1 Continuity of Work: The contractor and all associated sub-contractors shall commence work upon the issuance of the Request for Repair form, as provided in paragraph 3.1. The contractor shall diligently pursue the work effort during normal business hours. Postponing or interrupting work for a period exceeding 24 hours shall be for the purpose of obtaining replacement components, materials, or software only and this justification shall be submitted via email to the designated COR and shall include the identification number for that request within the email title. Work shall not be performed without a valid Request for Repair form showing concurrence via signature by the COR. A valid Request for Repair form is defined as one provided to the contractor that is within the current funding allotment and scope of the contract based on the date of signature.

1.2 Repair: The contractor is responsible for analyzing the equipment to determine the cause of failure and the proper procedures and materials to restore the equipment to normal operating condition and OEM specifications. The contractor shall engage early with subcontractors regarding repairs to specialized machinery. If in the subcontracting plan the contractor dictates a technically responsible subcontractor to work on a specific machine/repair, that specified subcontractor shall perform the repair on that machine.

1.2.1 Contractor Response Time. The contractor shall commence services by diagnosing machine failure within 1 business day of receipt of a work request for emergency requests and within 3 business days for routine work requests. At that time, the contractor shall determine the parts needed and lead time on those parts. At this time, diagnosis, parts lead time, and repair timeline shall be submitted via PDF form to the designated COR and KO within 3 business days of diagnosis for technical concurrence. Extensions may be granted by the COR and KO depending on extenuating circumstances. Repairs shall not commence until the Contracting Officer has approved the cost of the repairs.

1.2.2 If the contractor and the designated COR agree that the repairs necessary are to the extent in which required lead times outlined above are not obtainable, the contractor may contact the OEM to determine how to best complete the repairs.

1.2.3 Every effort should be made to complete the repairs within 5 business days of receipt of KO approval of repair materials request form, factoring the lead time for replacement material purchases noted on the form outlined in 1.2.1. If the contractor can not complete the work within 5 business days of the receipt of required repair parts, the contractor will notify the KO and COR of the delay and the anticipated date of completion. Extensions may be granted by the COR and KO depending on extenuating circumstances.

1.3 Preventative Maintenance (Quarterly, Semi-Annual, Annual)

1.3.1 PM Scheduling: For the first quarter after the award of contract, the COR will submit the preliminary PM schedule within 30 days of the contract award. For the preceding months, The COR will submit a PM schedule for the following quarter one month prior to the start of that quarter. The Contractor may complete the individual PM tasks within that quarter at proposed dates agreed upon by the COR.

· The PM schedule will include the machine make, model, serial number, or unique identifier as referenced in the master equipment list. The list will also include the Crane Work order number, building number, and building POC name and contact information.

· The Government reserves the right to add and remove items within the PM list via modification and may choose to exercise the right to defer a scheduled preventative maintenance service if needed.

· If a preventative maintenance service will require hot work or electrical work, the contractor will notify the COR, so that the proper safety permits may be obtained. When notifying the COR, the contractor will provide the following:

· Description of equipment

· Crane work order number.

· Location, Bar-code/ID No.

· Estimated time of work for each machine

· Work to be performed (i.e. hot-work or electrical work).

1.3.2. Upon completion of each PM schedule, the equipment status shall be communicated with the designated COR. This includes, but is not limited to, vulnerabilities for possible failures and ensuring that equipment is operational upon completion of scheduled PM. Any debris accumulated during the work will be removed upon completion.

1.4 Replacement Components and Materials: The contractor shall furnish all parts and materials necessary to perform the repairs. All components and material shall be new and unused and equal to the original manufacturer’s specifications. In the event that a used part or Government Furnished Materials (GFM) is being considered for use the contractor will consult with the designated COR who will receive concurrence from the Project Engineer before proceeding with purchasing or use of that part. GFM shall only be considered if the materials are coming from a machine that is a component of this contract and is on the contractor’s CAP Attachment. When available, the contractor shall trade the deficient component for the new component for exchange credit to reduce the cost to the Government. Deficient components which are not exchanged shall remain the property of the Government. The contractor shall obtain prior designated Contracting Officer concurrence of technical acceptability for component and material purchases that exceed $200.00. Concurrence shall be obtained in writing and shall be submitted with the associated Customer Service Report (see Section 3.3).

2.0 Applicable Regulations and Standards: The following standards (version in effect on date of solicitation issuance) shall be adhered to in the performance of work under this PWS:

2.1 National Standards

NFPA 70 – National Electrical Code NFPA 79 – Electrical Standard for Industrial Machinery

Request for copies for the above standards can be made to:

National Standards Institute Sales Department 1430 Broadway New York, NY 10018 U.S. Department of Labor Standards

2.2 OSHA 2206 – General Industry, OSHA Safety and Health Standards Requests for copies for the above standard can be made to:

Superintendent of Documents Government Printing Office Washington, DC 20402

2.3 The contractor will be required to create and submit a LOTO (Lockout/ Tagout) program to the requiring agency for approval by the safety department before the performance of services begins. The contractor will be required to follow the procedures outlined in the LOTO program at all times.

3.0 Work Procedures: The work procedures for performance under this contract are as follows:

3.1 Work Requests: After KO approval, The designated COR will issue work requests via the Request for Repair form (Attachment 0001 “Repair Request Form Template” ) to the contractor via email; in the event e-mail is temporarily unavailable, the request will be made by telefax or by telephone. The request will contain a work order number, priority of request (emergency or routine), item to be serviced, a brief description of the deficiency if available, and the nature of the service required.

3.2 Contractor Response Time: The contractor shall commence services by diagnosing machine failure within 1 business day of receipt of a work request for emergency requests and within 3 business days for routine work requests. At that time, the contractor shall determine the parts needed and lead time on those parts. At this time, diagnosis, parts lead time, and repair timeline shall be submitted via PDF form to the designated COR and KO within 3 business days of diagnosis for technical concurrence. Extensions may be granted by the COR and KO depending on extenuating circumstances. Repairs shall not commence until the Contracting Officer has approved the cost of the repairs.

3.3 Customer Service Report: The contractor shall prepare a separate Customer Service Report (CSR) for each Work Request received. The report shall contain the date(s) of service, contract number, CAAA work order number, description of work performed, labor hours expended, and labor rate charged. The CSR shall separately identify normal labor hours, and outside of normal labor hours. The CSR submissions shall reference and attach the Contracting Officer to provide final approval for all work hours outside of normal hours, as they are only available to be used upon initial approval as outlined and defined below in Paragraphs 3.4 and 3.5. The CSR will include the approved request for repair form (Attachment 0001) as outlined in 3.1 and the KO approved parts request form. The CSR shall also include actual invoices for all materials listed. The contractor shall provide the CSR, with associated backup, to the designated technical POC, COR and Contracting Officer within 7 days of service completion.

3.4 Normal Service Hours: Normal Service hours are defined as those performed between 6:00 am and 4:30 PM, Monday through Thursday, Eastern Standard Time, excluding federal holidays. Work scheduled outside these normal hours, as well as on holidays, shall be pre-approved by the Contracting Officer, to include justification as to why these hours are required. Work shall not commence without said pre-approval.

3.5 Outside of Normal Service Hours: The contractor shall obtain prior approval from the Contracting Officer for all service hours scheduled for outside the normal service hours (as delineated in Section 3.4). The contractor shall e-mail the request for outside of normal service hours to the Contracting Officer; the request shall include the Work Request identification number, date of proposed work, and estimated total labor hours and location of equipment. The contractor shall not engage in work outside of normal hours unless prior approval is obtained from the Contracting Officer. Contactor Officer approval documentation shall be submitted with the associated Customer Service Report for COR approval (see Section 3.3).

3.6 Acceptance: The designated COR shall indicate the Government’s technical acceptance of services under this contract by signing the Customer Service Report. The designated technical COR will retain one copy of the report and the contractor shall use his copy for purposes of invoicing the Government. The CSR shall be submitted with the invoice into the Wide Area Workflow (WAWF) system for billing purposes. The CSR shall not include work of any kind, to include hours and rates, that have not been approved on the current contract at the time the CSR is written. Any increase to any financial obligation of the Government regarding this contract will be submitted via Change Proposal to both the COR and the Contracting Officer to be approved and added to the contract via modification before the execution of services.

3.7 Invoicing: Invoicing shall occur on the 15th of each month. At that time, any required maintenance and repair work requests that have occurred since the last billing cycle shall be submitted.

4.0 Place of Performance: The contractor shall perform the work on site at the Crane Army Ammunition Activity, Crane, Indiana, 47522. When repairs cannot be made at the Government site, the contractor will work with the designated technical POC to ensure that the equipment has been decontaminated. The contractor will be required to have a property pass from the receipt holder before packaging and transportation of all components to and from the contractor’s service center or other place of repair. The contractor shall return the receipt for Government acceptance.

4.1 Transition-Out Plan: Upon request, the Contractor shall develop a Transition-Out Plan that entails transfer of knowledge necessary for a new contractor to take responsibility for the system.

5.0 Period of Performance The period of performance shall be for one twelve (12) month base period and four twelve (12) month option periods, for a total of sixty (60) months.

5.1 After the contract is awarded, all parties shall come to Crane Army Ammunition Activity for a kickoff meeting. The date and time will be coordinated and sent out by the COR. This meeting will happen no later than 14 days after contract award.

5.2 This meeting will cover the expectations of the Government with the contractor and provide a tour (if requested) of the facilities that house the equipment on the list to the contractor and answer any questions that arise.

5.3 Any change shall be made to the performance costs as either an increase or decrease based on the determination of the Government and Contractor as a bilateral modification to the contract.

6.0 Security Requirements: The contractor shall comply with all Government security regulations while on base. The contractor shall submit the following information to the COR no later than 10 days after contract award: name, address, and citizenship of each employee retained in performance of this contract. Contractor personnel must possess a valid driver’s license and proof of American citizenship prior to being admitted to the base. All personnel are subject to search of persons and vehicles at any time by the Government.

6.1 AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel.AT level I Awareness training is available at the following website: http://jko.jten.mil.

6.2 Access and general protection/security policy and procedures: The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3 Base access required without Common Access Card (CAC) The contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.4 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

6.5 Badges: Identification badges issued by the Government shall be worn in such a manner as to be visible at all times while on base. The contractor shall ensure all identification badges are returned to the COR when no longer needed and shall account in writing for each missing badge as soon as becoming aware of its absence.

6.6 AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language required US based contractor employees and associated subcontractor employees to make available and to receive Government provided area of responsibility (AOR)-specific AT awareness training as directed by AR 525‐13.

Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact

6.7 For contracts that require OPSEC Training. Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

6.8 Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

7.0 Disclosure of Information: The contractor and its employees shall not disclose or cause to be disclosed any information concerning the operations and activities of CAAA and the Naval Surface Warfare Center, Crane. Disclosure of such information may subject the contractor or his agent to criminal liability under Title 18, Section 793 and 798 of the United States Code.

8.0 Environmental Requirements: Contractor will comply with shop waste collection instructions, report any spills and properly dispose of waste and scrap materials in proper containers. As for any hazmat materials supplied by the contractor, the contractor must first submit the Safety Data Sheets (SDS) to the designated COR. The contractor will submit any pollution prevention or waste minimization ideas to the designated COR for evaluation.

8.1 Inspection of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

8.2 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

8.3 Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

8.3.1 Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

8.3.2 Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

8.3.3 Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight. 8.3.4 The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. 11. 5. The Contractor shall make maximum effort to reduce and prevent waste.

8.4 Generation of Hazardous Waste: Contractor shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the DGR and/or COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DGR for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact DGR to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify the DGR 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The DGR shall assist contractors with profiling their waste upon request.

8.5 Use of Hazardous Materials: Contractor shall assign all hazardous materials management responsibilities to the appointed ECD. Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from DGR and/or COR.

8.6 Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the Pollutant Discharge Elimination System general permit requirements. Applicable permits include:

1) The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit;

2) The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities (MSGP); and,

3) All Construction Activity Storm Water permits minimum control measures include, but not limited to:

• Public Education and Outreach on Storm Water Impacts

• Public Involvement and Participation

• Illicit Discharge Detection and Elimination

• Construction Site Storm Water Run-off Control

• Post Construction Storm Water Management in New Development and Redevelopment

• Pollution Prevention/Good Housekeeping for Municipal Operations Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

• Practicing spill prevention and good housekeeping.

• Installing and managing erosion and sediment control.

• Meeting the requirements of the MS4 permit.

• Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

• Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

• Installing and managing erosion and sediment control.

• Make available, upon request, permit associated documentation.

• Practicing spill prevention and good housekeeping.

• Meeting the requirements of the MS4 permit.

• Schedule inspections and provide corrective actions for noted deficiencies.

8.7 Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

8.8 Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

8.9 Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

8.10 Universal Waste/ e-Waste Management: Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

9.0 Safety: Safety requirements for this contract are as follows:

9.5 Special Circumstances:

10.0 Acquired Property

10.1 Property Management System (PMS): The contractor shall submit their Property Management System (PMS) procedures no later than thirty (30) days after award. The PMS shall contain the intricate details of the inner workings of the contractor’s Property Management System and how it will meet the ten (10) established outcomes (i.e. Acquisition, Receipt (includes Identification), Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship Responsibility/Liability, Utilization (includes Consumption, Movement, and Storage), Maintenance and Property Close-Out (includes Disposition). This written document is known as the contractor’s Property Management System procedures. These procedures are used by the contractor’s operational personnel as their daily standard operating procedure (SOP) for the management of Government Property. The contractor’s Property Management System procedures are working document(s) that may require updates as processes change; however, a contractor cannot change its procedures unilaterally. Any proposed changes to the contractor’s processes shall be submitted to the Property Administrator for review/concurrence prior to the implementation of the changes.

10.2 Contractor Acquired Property Reporting: Master Report (MR) will be a muti-part report that includes discernible sections for receipted Contractor Acquired Property (CAP). Each type of Contractor Acquired Property (CAP) section shall be further detailed by Government Property classification (i.e. Equipment, Material, Special Test Equipment and Special Tooling). The MR shall be delivered electronically IAW DFARS PGI 245.103-72, DoD procurement toolbox. The MS excel spreadsheets shall be submitted. Altering the spreadsheet is not allowed. Once CAP is received a new SGFP will also be required as directed by the GPA. PDF and Excel formats can be obtained by going to the: www.dodprocurementtoolbox.org website IAW DFARS PGI 245.103-72.

11.0 Status Reporting: The contractor will be required to track the status of all work orders for repairs and for PM’s as outlined in paragraph’s 1.2 and 1.3. The contractor will be required to submit via email a detailed report of all open work orders on a weekly basis as agreed upon between the contractor, COR, and KO. The report will contain the following:

· Work Order Number

· Date of submittal to contractor

· Current status notes

· Lead time for required repair parts (if applicable)

· Anticipated date of completion

12.0 Method of Payment by GPC: For parts requests under $25,000 total, the government reserves the right to use a Government Purchase Card (GPC) as a method of payment, in leu of KO approval via email and submission through WAWF for reimbursement. The approved GPC holder named in the contract will be the only official authorized to make GPC payments against this contract. The COR will submit the contractor provided parts estimate along with all other Army GPC documentation for approval. If approved, the GPC official will contact the contractor to make the payment via GPC.