B08_Attachment - 0001 CSS LIK 05-14 Mar.pdf

RFQ No. W912CN-25-Q-ME04

Issue Date: February 26, 2025

Combined Synopsis/Solicitation

9th Mission Support Command

Lodging in Kind

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulation (FAR) Subpart 12.6, conducted using FAR 13.5 - Simplified Procedures for Certain

Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

(ii) Competitive quotes are being requested under Request for Quote (RFQ) Number W912CN-24-Q-ME04.

(iii) This solicitation document incorporates provisions and clauses that are those in effect through Federal

Acquisition Circular FAC 2024-05, Effective: May 22, 2024, and DFARS Publication Notice (DPN) 20240926.

(iv) The North American Industry Classification System (NAICS) code applicable to this acquisition is 721110

Hotels (except Casino Hotels) and Motels and the small business size standard is $40.0 million. The product service

(PSC) code is V231. This procurement is a 100% Small Business set aside. Any quote that is submitted by any other than Small Business concern WILL NOT be considered for award. All qualified vendors will be accepted. The

Government intends to award a Firm-Fixed Price (FFP), supply contract.

(v) For the purposes of quoting, the Contract Line-Item Number (CLIN) structure is identified below:

CLIN Description Qty. Unit of Issue Unit Price Tax Total Unit Price

0001 Lodging Accommodations:

Twenty three (23) double rooms and one (1) single room for one hundred ninety three (193) total nights of lodging from 05 – 14 March, 2025.

193 Nights

TOTAL OVERALL PRICE:

(vi) DESCRIPTION OF REQUIREMENTS: Lodging Accommodations

1. This is solicitation W912CN-25-Q-ME04 for lodging requirement in Honolulu of twenty-three (23) double rooms and one (1) single room for one hundred ninety-three (193) total nights of lodging from 05 – 14 March, 2025.

2. Lodging facilities must be within ten (10) road miles of the following duty locations:

Oahu - 1557 Suehiro Road, Honolulu, HI 96819

3. To be considered acceptable and eligible for award, quoters must provide a complete quote including the Line

Item annotated in paragraph (v) above to include the terms and conditions in accordance with the Salient

Characteristics (see ATTACHMENT 0002). The Government will not consider quotes or offers for partial items or quantities.

4. PERIOD OF PERFORMANCE: 05 – 14 March 2025.

RFQ ATTACHMENTS

1. Attachment 0001 - CSS

2. Attachment 0002 – Salient Characteristics

(vii) INSTRUCTIONS TO OFFERORS

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Services (SEP 2023), applies to this acquisition. The Government intends to award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation is most advantageous to the Government as defined in the ‘EVALUATION FACTORS FOR AWARD’ Section below.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP

2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1 is augmented as follows: Offerors shall prepare their quotations IAW FAR 52.212-1 and this addendum. A complete quote must be received to be considered for award.

Quotes that fail to address all requirements or follow all instructions will be considered non-responsive and ineligible for contract award. Respond to each item listed below, if the response is “None” or “Not applicable,” explicitly state and explain. A complete quote includes a response and submission to each of the following:

1. General Information: Offeror Business Name, Address, Cage, and UEI number (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contact (to include telephone and e-mail address), payment terms (i.e. net 30).

2. Price Quote: The Offerors shall submit complete pricing for the CLIN listed in paragraph (v) above to include the unit price, the extended price and a total price in US Dollars ($). Partial quotes will not be accepted.

3. Technical Capability Submission: The Offeror shall submit, as part of its quote, a technical capability narrative, not to exceed 5 pages with 12-point font, demonstrating the Offeror’s thorough understanding and capability to provide the products outlined in paragraph (v) and Attachment 0002 – Salient

Characteristics. To facilitate evaluation, the technical narrative shall provide the Government with reasonable assurance that the Offeror has the relevant technical capability required to meet the stated requirements and shall be prepared in a format consistent with the evaluation criteria for award set forth in this solicitation. The Technical Capability Submission should be a stand-alone document containing all information necessary for the Government to perform a complete technical evaluation. Offerors may submit pictures, brochures, product literature, product samples or any other pertinent technical information of the quoted product to facilitate evaluation and demonstrate the Offeror’s ability to meet the technical requirements but may not exceed the page limitation above.

4. Past Performance Information: Offerors need not submit past performance information. The government will consider past performance information, if available, from the web-enabled Supplier Performance Risk

System (SPRS) regarding the Offeror’s past performance history to supplement the technical evaluation.

The Government may query other internal databases (e.g. CPARS, SAM.GOV) at its discretion.

5. Formatting Requirements: All quotes and attachments shall be in Adobe Acrobat (.pdf) format.

6. Solicitation Requirements, Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation criteria in section (ix). Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. As such, Offeror must list any exceptions to the terms and conditions in the solicitation.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1524_210320

7. Period for acceptance of quotes: Offerors shall indicate how long the quote is valid. As a minimum the quote shall be valid for 90 days.

(viii) EVALUATION FACTORS FOR AWARD: The provision at FAR 52.212-2 Evaluation – Commercial

Products and Commercial Services (NOV 2021) applies to this acquisition.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-2 is augmented as follows:

1. BASIS FOR AWARD: Procedures in FAR 13.106 are applicable to this procurement. The Government will award a Firm-Fixed-Price (FFP) contract resulting from this solicitation to the responsible Offeror (as determined within the meaning of FAR Part 9.104), whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Technical Capability

2. Price

Basis for award will be to the offeror providing the lowest quote determined to meet the minimum requirements outlined in in the solicitation and attachments. A responsibility determination will be conducted on apparent successful offeror only. Past Performance will not be formally evaluated but will be reviewed during the responsibility determination pursuant to FAR Part 9. The specific evaluation criteria for these factors are defined below:

a. Technical Capability Factor: The Government will evaluate the quote to see if the quote and any supporting documentation meet or exceed the technical requirements identified in paragraph (v) of this solicitation and Attachment 0002 – Salient Characteristics. Hotels will be expected to meet a minimum of 4-star rating online. Hotels rated below 4-Stars will be considered technically unacceptable. Technical acceptability will be based on the offeror’s compliance with the

Solicitation and Salient Characteristics.

b. Price Factor: The Government will evaluate the total overall price for completeness and to determine if it is fair and reasonable IAW FAR13.106-3(a). Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness. The Government intends to evaluate quotes and award without discussions;

therefore, quotes should be for offerors’ best pricing. Prices submitted by the vendors must not exceed the lodging rates found in the JFTR for the lodging areas being requested. If competitive quotes are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness.

i. Completeness: Each offeror is required to provide complete pricing for the Contract

Line Item Number (CLIN) listed in paragraph (v) and attachment – 0002 Salient

Characteristics.

(x) The Contractor shall include the provisions at 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Services and shall be registered in the System for Award Management

(SAM) database: https://www.sam.gov/portal/public/SAM/. Failure to comply with SAM registration may deem a vendor ineligible for award consideration.

(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

(NOV 2023), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -

Commercial Products and Commercial Services (MAY 2024), applies to this acquisition.

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

The following additional FAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions (Jun 2020)

52.204-7 System for Award Management (Nov 2024)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-20 Predecessor of Offeror (Aug 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky

Lab and Other Covered Entities (Dec 2023)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(Nov 2021)

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (Nov 2021)

52.204-26 Covered Telecommunications Equipment or Services—Representation (Oct 2020)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I

(Feb 2024)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

Products and Commercial Services (May 2024)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

Products and Commercial Services--Alternate I (May 2024)

52.222-1 Notice to the Government of Labor Disputes (Feb 1997)

52.222-22 Previous Contracts and Compliance Reports (Feb 1999)

52.222-25 Affirmative Action Compliance (Apr 1984)

52.222-26 Equal Opportunity (Sep 2016)

52.222-41 Service Contract Labor Standards (Aug 2018)

52.223-23 Sustainable Products and Services (May 2024)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

The following additional DFARS clauses cited in the clause are applicable to the acquisition:

252.201-7003 Control of Government Personnel Work Product (Apr 1992)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1978_278534 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2178_319342 https://www.acquisition.gov/content/regulations

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)

252.204-7003 Control of Government Personnel Work Product (Apr 1992)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023)

252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—

Representation (May 2021)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan

2023)

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Nov 2023)

252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023)

252.204-7024 Notice on the use of the Supplier Performance Risk System (Mar 2023)

252.205-7000 Provision of Information to Cooperative Agreement Holders (Jun 2023)

252.211-7008 Use of Government-Assigned Serial Numbers (Sep 2010)

252.215-7007 Notice of Intent to Resolicit (Jun 2012)

252.215-7008 Only One Offer (Dec 2022)

252.225-7000 Buy American--Balance of Payments Program Certificate—Basic (Feb 2024)

252.225-7001 Buy American and Balance of Payments Program—Basic (Feb 2024)

252.225-7048 Export-Controlled Items (Jun 2013)

252.225-7966 Prohibition Regarding Russian Fossil Fuel Business Operations—Representation (Deviation 2024-

O0006, Revision 1) (Mar 2024)

252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024- O0006) (Mar 2024)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023)

252.232-7010 Levies on Contract Payments (Dec 2006)

252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023)

Provisions/Clauses Incorporated by Full Text:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.

(End of provision)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

(End of clause)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

https://www.acquisition.gov/ https://www.acquisition.gov/

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

(xiii) There are no additional contract requirement(s) or terms and conditions necessary for this acquisition.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

(xv) DUE DATE AND SUBMISSION INFORMATION

Formatting Requirements: Submit quotes in electronic PDF.

Quotes Due Date:

Quotes must be submitted by electronic mail (e-mail) to Contract Specialist, Michael Ehara at

Michael.m.ehara.civ@army.mil and Contracting Officer Martin A. Celino at martin.a.celino.civ@army.mil in electronic PDF, Microsoft Word or Excel format.

Include RFQ# W912CN-25-Q-ME04 on all quotes.

Quotes must be received by 0900HRS Hawaii Standard Time (HST), Monday, 3 March, 2025.

It is the responsibility of the Offeror to ensure quotations are received and acknowledged by the contracting officer or contracting specialist. Late submissions will be treated in accordance with the solicitation provision at FAR

52.212-1(f).

52.212-1(f) Late submissions.

(1) Offerors are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the

Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(xvi) Government RFQ Point of Contract:

The point of contact for this solicitation is Contract Specialist, Michael Ehara at Michael.m.ehara.civ@army.mil and the back-up is Contracting Officer, Martin Celino at martin.a.celino.civ@army.mil. Reference RFQ# W912CN-25-

Q-ME04 on all email exchanges regarding this acquisition.

******* End of Combined Synopsis/Solicitation ******** mailto:jacob.c.kamelamela.civ@mail.mil mailto:martin.a.celino.civ@army.mil mailto:jacob.c.kamelamela.civ@mail.mil