B08_Attach_1_SOW.pdf

STATEMENT OF WORK

Perform Annual Fire Alarm and Water Based Fire Sprinkler Testing and Comprehensive Maintenance at

Kalaupapa, Hawaii

1.0 DESCRIPTION OF SERVICE

The requirement is for a firm-fixed price contract for the required annual testing and maintenance for the fire alarms and fire suppression systems at Kalaupapa National Historical Park. The contractor shall provide the necessary personnel, services, materials, and equipment, to perform Annual Fire Alarm System Testing, Inspecting, & Preventive Maintenance that meets or exceeds National Fire Protection Association (NFPA) codes and standards for the buildings listed below. The contractor shall provide the necessary personnel, services, materials, and equipment to perform Annual Fire Suppression System Testing at the following buildings listed below:

o BLDG# 1 BV – Bayview Home Residence (FMSS# 57580) o BLDG # 2 BV – Bayview Home Residence 2 (FMSS# 57584) o BLDG # 3 BV – Bayview Home Residence 3 (FMSS#57585) o BLDG # 5 BV – Bayview Home Dining Hall (FMSS#57602) o BLDG # 6 BV – NPS Resource Office, Bayview Complex (FMSS #57581) o BLDG # 23M - McVeigh Social Hall, McVeigh Complex (FMSS #58320) o BLDG # 28 M – McVeigh Dormitory, McVeigh Complex (FMSS #58325) o BLDG # 711 - St. Philomena Church, Kalawao (FMSS #58852) o BLDG # 710 - Siloma Church, Kalawao (FMSS # 58859) o BLDG #15 BH – Sisters Convent, Bishop Home Complex (FMSS #58541) o BLDG #16 BH - St. Elizabeth Chapel, Bishop Home Complex (FMSS #58543) o BLDG #313 - Curatorial Facility (FMSS # 93491) o BLDG #1 SR - Staff Row (FMSS # 58158)

The contact will be awarded as a firm-fixed-price contract with a base year and 4 option years.

• Provide a complete and comprehensive maintenance program that meets or exceeds National Fire Protection Association (NFPA) codes and standards.

• Contractor shall coordinate with park staff for dates and times of maintenance and testing. A written report to be provided after each service inspection, indicating findings and if repairs are necessary.

• Service/inspections shall be performed Monday through Thursday during the hours of 8 am to 4pm.

• Function testing (i.e. pull stations, audible alarms etc...) must be done after normal business hours of 8am to 4pm.

• Maintenance inspections, adjustments, and repairs shall be made by qualified trained technician/personnel only.

• Any discrepancies and/or if repairs are required that are found during the test shall be quoted separately.

• Proposal includes service report and Annual Certifications will be provided as part of this Agreement for each system.

• Provide minimal disruption to park operations.

• Respond to any problems/troubles that may arise with the systems and avoid minimal downtime.

The contact will be awarded as a firm-fixed-price contract with a base year and 4 option years.

2.0 BACKGROUND

Kalaupapa National Historical Park, situated on the northern shore of Molokai Island, presents unique logistical challenges not found elsewhere in Hawaii. Access is restricted to small commuter planes and daily air freight services. Preform Annual NFPA Inspection and Testing of; (1) park fire alarm and monitoring systems; and (2) park water-based fire sprinkler systems. See Appendix A for information about each buildings sprinkler system. Locations are park wide (See Appendix B).

3.0 SCOPE

A. Fire Alarm System Maintenance & Testing

• Fire Alarm and monitoring System Location:

o BLDG #313 - Curatorial Facility

• ANNUAL INSPECTION AND TEST: Company shall inspect and test the fire alarm system equipment to be listed on an Inventory Log or “Parts List” in accordance with NFPA-72 and manufacturer’s recommendations. Tests shall be scheduled in advance with Client.

• FUNCTIONAL TESTING: In accordance with NFPA-72, all accessible peripheral devices shall be functionally tested. Detectors shall be functionally tested using a smoke generator, punk stick, heat tester, or other method acceptable to the manufacturer.

• BATTERY LOAD TEST: load test batteries listed on the parts list and connected to the system at the time of inspection. If batteries fail load test, Company shall make note in the inspection report that replacement is necessary.

• SENSITIVITY TESTING: To ensure accuracy, sensitivity testing shall be performed as needed on detectors per NFPA-72. Testing shall be performed using only UL approved sensitivity testing equipment. Devices performing outside the listed sensitivity range shall be re-cleaned and re-tested, and if necessary, noted and recommended for replacement

• DETECTOR CLEANING: To help minimize false alarms, accessible detection devices shall be cleaned as needed utilizing manufacturer’s recommended procedures. Devices may be dismantled to expose the chamber (where applicable) and cleaned prior to sensitivity testing using a soft cloth, lint brush, or non-electrostatic vacuum. (Note: Analog smoke sensors shall be cleaned as needed per panel readings.)

• INSPECT FIRE ALARM PANELS: The Contractor shall inspect and clean all circuit breakers, wiring and grounds for proper functioning of the Fire Alarm Panels. All “Trouble” notifications are to be repaired and cleared. Any defects, frayed wiring, arcs are to be corrected. Breakers are to be inspected for functionality and to check if they should be replaced. Amperage is to be tested to verify the load is within the proper range for the breaker.

B. Suppression system Maintenance & Testing The Contractor shall inspect all check valves, pumps, fittings, pipes, and sprinkler heads for leaks. Pumps are to be taken apart, inspected for wear, and cleaned. This includes the housing, seals, diaphragm and all other mechanical parts to verify they are properly working and withing appropriate wear and tear levels. All repairs are to be completed per the dollar provision listed below.

• Annual Inspection and Test inspect systems, flow test, water motor alarm, electrical and supervisory systems:

o BLDG# 1 BV – Bayview Home Residence (FMSS# 57580) o BLDG # 2 BV – Bayview Home Residence 2 (FMSS# 57584) o BLDG # 3 BV – Bayview Home Residence 3 (FMSS#57585) o BLDG # 5 BV – Bayview Home Dining Hall (FMSS#57602) o BLDG # 6 BV – NPS Resource Office, Bayview Complex (FMSS #57581) o BLDG # 23M - McVeigh Social Hall, McVeigh Complex (FMSS #58320) o BLDG # 28 M – McVeigh Dormitory, McVeigh Complex (FMSS #58325) o BLDG # 711 - St. Philomena Church, Kalawao (FMSS #58852) o BLDG # 710 - Siloma Church, Kalawao (FMSS # 58859) o BLDG #15 BH – Sisters Convent, Bishop Home Complex (FMSS #58541) o BLDG #16 BH - St. Elizabeth Chapel, Bishop Home Complex (FMSS #58543) o BLDG #313 - Curatorial Facility (FMSS # 93491) o BLDG #1 SR - Staff Row (FMSS # 58158)

C. REPAIRS (Corrective Maintenance) For the purposes of this preventive maintenance contract, the contractor shall recommend any corrective maintenance need immediately upon discovery and no later than 24 hours after performance of preventative maintenance work.

• Service and Parts Costs for corrective maintenance, if less than 3% of the current replacement value of the unit requiring repair (or as determined by the contract COR) shall BE COVERED as within the scope of this contract. For purposes of a naming convention, this shall be considered a ROUTINE or INCIDENTAL REPAIR/ SERVICE and covers such items as refrigerant charging, replacement filters, replacement belts, and other smaller repairs.

• Service and Parts Costs outside of this contract (considered not routine or incidental in nature and/or over 3% of the CRV of the unit requiring repair or maintenance) that have been legitimately routed and approved by the National Park Service prior to the service regarding HVAC repairs shall be proposed separately as OUT of SCOPE to the National Park Service and should not reflect in balances accrued from this preventive maintenance contract. Repairs of this nature or scope may warrant a modification to the contract. These repairs shall be considered MAJOR and have an adverse impact on the operating status of the unit requiring service if not addressed. These can cover major electrical problems and mechanical problems possibly requiring replacement components or other similar, large scale repairs.

4.0 OBJECTIVES

The contractor shall:

• Propose an annual NFPA Inspection and Testing of park fire alarm and monitoring systems;

and park water-based fire sprinkler systems. Locations are park wide. All systems use commercial electrical power.

• Submit an annual schedule to the COR and CO within 15 days after contract award and by the start date of each option year for approval prior to performance. The annual schedule shall show the order in which the contractor proposes to perform the inspection and maintenance service, the dates on which the contractor shall start each work element and the scheduled date for completion of each element. The Contractors shall not deviate from the approved schedule without prior authorization for the COR. The Contractor shall request any schedule deviations at least 3 days prior to any scheduled performance date that may be affected.

• The Contractor shall perform work in a safe manner as required by the Occupational Safety and Health Administration’s (OSHA) requirements. The Contractor shall immediately provide a verbal report to the CO and COR for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact

• Submit to the National Park Service the listed reports below. Report shall include information pertaining to:

• Each alarm or sprinkler system tested shall be in a single document per system. Each building by description, building number, and location.

• Individual NICET certification numbers must be listed on each inspection report and will be verified by the NPS.

• Per system, identify and describe by report, each fire alarm system with the following minimum information:

Manufacture and model of the system including fire alarm control panel, dialer and all fire related communication devices;

Identify how each device reports to the fire alarm control panel e.g. SLC, or

IDC;

Ensure reporting is accurate for the device tested;

Verify that supervisory and trouble alarms are reporting accurately;

Identify if each device or battery backup passed or failed testing and inspection;

Verify that the NPS fire alarm systems specifications within the contract are correct and note all deficiencies clearly by code violation and system;

• Every device must be tested and listed on the report or in an attachment to the report.

Devices not tested must be listed on the report and approved by the Contracting Officer.

• Fire Sprinkler system:

The condition of the sprinkler heads, piping, valves, gauges, and risers for corrosion, damage, or obstruction.

Conduct main drain and flow tests to verify water supply and system performance.

Verify that the water-based protection systems specifications are correct and note any deficiencies.

• Fire Alarm System:

Conduct annual inspection and testing of the fire alarm system in accordance with NFPA 72. The requirements of 2020 edition of NFPA 25 must be met.

Test all initiating devices (smoke detectors, heat detectors, pull stations) and notification appliances (horns, strobes, speakers).

Verify proper operation of control panels, annunciators, transmitters, and communication links to monitoring services.

Fire alarm power supply (primary and secondary sources).

Testing shall also include supervisor and trouble alarm reporting.

Ensure system programming and zone mapping are accurate and up to date.

Note: Existing company reports, forms and documentation (“company documentation”) may be used in lieu of creating documentation specifically for used by the NPS but any company documentation used must satisfy all informational requirements.

• Deficiency Report. When any deficiencies are identified with those units covered under contract, the Contractor shall inform the COR immediately. Any conditions that present an immediate health, safety, and welfare (HSM) risk or which present an emergency condition shall immediately be identified to the COR. For non-HSM deficiencies, the contractor shall submit a Deficiency Report to the COR and CO no later than 2 days after identifying the deficiency(ies). The Deficiency Report shall include at a minimum, the following information:

Installation name Unit location Date and time failure identified Who (Licensed tech) identified the deficiency

Description of how failure was identified (e.g. during routine inspection) Description of failure (pictures, drawings, etc.)

Justification (what will happen if repair is not accomplished) Proposed description of repair work (Including drawings, pictures, etc.)

Material list for repair (description of article, quantity, catalogue-cut, pictures, etc.)

Man-hour list (type of worker(s), required man-hours for each worker type, etc.)

Proposed repair schedule (when can the repair be performed and how long the repair will take to complete) Cost estimate for repair work (include all contemplated coasts, to include travel) Submission date of the report Signature of the Contractor Representative

• Keep consistent and regular contacts with the National Park Service points of contacts

(POCs) especially for issues pertaining to scheduling, repairs, or a possible change in rates that may affect the performance of the contract.

• Regular Service Calls may be placed by the COR or CO to order troubleshooting work involving diagnosis and analysis of actual or potential problems of the equipment and systems identified by this PWS. The Contractor shall respond onsite to Regular Service Calls within 3 days. The Contractor shall develop for all Regular Service Calls a Deficiency Report. The Contractor shall perform onsite minor R&R following COR authorization for all R&R estimated not to exceed $2,500.00, to include all costs associated with labor, travel, troubleshooting, diagnosis and R&R of any defective equipment or system. R&R work exceeding $2,500.00 in cost will require CO guidance and authorization.

• Emergency Service Calls will only be placed by the Government when R&R services required are tied to an existing health, safety, and welfare (HSM) issue or risk that requires immediate attention. Emergency Service Calls may be placed by the COR or CO to order emergency troubleshooting work involving diagnosis and analysis of actual or potential problems of the equipment and systems identified by this PWS.

The Contractor shall respond via phone call to the COR or CO within 2 hours of the Emergency Service Call to coordinate onsite response and logistics, such as time to meet, place to meet, and potential equipment needs. Onsite services for Emergency Service Calls shall be furnished within 24 hours. For all Emergency Service Calls, the Contractor representative responding onsite shall communicate to the COR as soon as possible all the below information: (1) Description of failure (pictures, drawings, etc.) (2) Justification (what will happen if repair is not accomplished) (3) Proposed description of repair work (including drawings, pictures, etc.) (4) Material list for repair (description of article, quantity, catalogue-cut, pictures, etc.) (5) Man-hour list (type of worker(s), required man-hours for each worker type, etc.) (6) Proposed repair schedule (when can the repair be performed and how long will the repair take to complete) (7) Cost estimate for repair work (include all contemplated costs, to include travel) The Contractor shall perform onsite minor R&R following COR authorization for all emergency R&R estimated not to exceed $2,500.00, to include all costs associated with labor, travel, troubleshooting, diagnosis and R&R of any defective system. The Contractor shall focus R&R efforts on those activities aimed to reduce or eliminate the HSM issue or risk as soon as possible. Emergency repair work exceeding $2,500.00 in cost will require Contracting Officer guidance.

The Contractor shall send the above listed information or Deficiency Report and any other pertinent information related to the emergency repair to the CO and COR as soon as possible.

5.0 DELIVERY

The contractor shall perform all work onsite at Kalaupapa National Historical Park, Hawaii.

6.0 GOVERNMENT-FURNISHED PROPERTY/SERVICE

Use of all tools and equipment within the park’s mechanic shop. Other specialized heavy equipment can be used in the performance of this contract to include forklifts. If using heavy equipment, a fully trained and licensed operator must be provided by the contractor. All credentials of operator must be identified at contract award. In the event that the contractor cannot provide a certified operator, the contractor must consult with the Contracting Officer prior to contract award. The NPS maybe able to provide an equipment operator to assist in the performance of this project.

The Kalaupapa National Historical Park will provide lodging at no additional cost if overnight stay is necessary.

The Kalaupapa National Historical Park will provide transportation to and from the Kalaupapa airport to work sites.

The Contractor shall be responsible for obtaining and holding all necessary permits, licenses and insurance required to accomplish these services, including final disposition. The contractor shall be responsible for complying with all Federal, State and Local requirements for waste disposal and any other service activities made under this effort. The contractor shall be responsible to ensure sub-contractors possess the appropriate licensing for the sub-contracted service activities provided.

The Contractor shall provide and maintain all equipment necessary to perform the requirements of this contract. The Contractor may perform cleaning, minor repairs and other normal maintenance requirements of equipment on site. Contractor equipment shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation. All equipment used in the performance of this contract shall be in good operable condition. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The Contracting Officer (CO) or COR may inspect the Contractor’s equipment at any time while on government property. The contractor must have all equipment entering the park inspected at the Invasive Species Inspection Site before entry. The Contractor shall provide adequate numbers of equipment items to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment is unsatisfactory or down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

7.0 SECURITY& ACCESS REQUIREMENTS:

All contractor and all associated sub-contractors’ employees shall be supervised when working inside of the Park’s buildings. All Contractors and all associated sub-contractors’ shall coordinate with the park’s staff for access.

All Contractor and all associated sub-contractors’ employees shall comply with applicable community, facility and local policies and procedures. See Attached Kalaupapa Visitor Rules. The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

All Contractors must be sponsored into the park with a valid permit. The Contractor shall provide all information required for permitting at least 10 business days in advance to meet access requirements as directed by the State of Hawaii Department of Health (DOH) policies and procedures.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. All contractor personnel shall always be fully clothed while performing the services of this contract. "Fully Clothed" is deemed to mean that a shirt (or T-shirt), trousers, closed-toe shoes and personal protective equipment, if required, shall always be worn. Tact, diplomacy, and courtesy shall always be used during contact with the community.

8.0 PLACE OF PERFORMANCE

Contractor performance shall be one time per year, per schedule.

The Contractor shall perform the required services during the following business hours:

Monday: 8 am to 4 pm. HST Tuesday: 8 am to 4 pm HST Wednesday: 8 am to 4 pm HST Thursday: 8 am to 4 pm HST Friday: No work will be performed on Fridays Saturday: No work will be performed on Saturdays Sunday: No work will be performed on Sunday

Holidays & Closures

• New Year’s Day

• Martine Luther King Jr.’s Birthday

• Washington’s Birthday

• Memorial Day

• Juneteenth National Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

9.0 RESOURCE PROTECTION

The NPS is the steward of unique resources found within the national parks. The NPS is committed to protecting natural, cultural, historical, archaeological, and other resources found within the parks and the adjacent lands.

Preservation of Natural Features

The contractor shall comply with the following work restrictions:

1. Prevent damage to natural surroundings.

2. Provide temporary barriers to protect existing trees, tree roots, plants, grass areas and lawns that are directly impacted by construction operations.

3. Do not fasten ropes, cables, or guys to existing tree, rock outcrops, or other natural features.

4. Do not remove, injure, or destroy existing trees, tree roots, or plants without approval by the

Contracting Officer or unless it’s explicitly required in the contract documents.

5. If a tree, tree branch, root, or mass of vegetation is preventing the contractor from completing the work, notify the Contracting Officer immediately for a determination. Trees may need to be surveyed by park staff for bird nests prior to removal, and tree removal / trimming may be subject to additional restrictions if project is in Hawaiian hoary bat habitat.

6. Carefully supervise the excavation, grading, filling, equipment movement, and other construction operations near trees and tree branches to prevent damage

• Invasive Species Prevention o General: The introduction of non-native species including invasive weeds and plants;

invasive pests such coqui frogs and frog eggs, little fire ants (LFA), and insects including termites; other vertebrae species such as rats, mice, and reptiles; and diseases such as Rapid ‛Ōhi‛a Death (ROD) spread through contaminated soil can threaten the park’s rare and endangered plants and animals or can create new populations of non-native species not traditionally found in the park. Ensure all vehicles, equipment, machinery, cutting tools, base yards, staging areas, materials, material packaging, material deliveries, material storage, and personal protective equipment (PPE) are clean and free of invasive weeds and plants, invasive pests, and ROD spread through soil o Vehicles, Equipment, & Machinery: In order to prevent the spread of invasive species, the contractor shall comply with the following:

Vehicles, equipment, and machinery must be thoroughly pressure washed and visibly free of dirt, mud, plant debris, and invasive pests. Areas of particular concern include bumpers, grills, hood compartments, under the battery, wheel wells, undercarriage, cabs and truck beds.

The interior and exterior of vehicles, equipment and machinery must be free of rubbish. The interiors of vehicles and the cabs of machinery must be vacuumed clean. Floor mats must be sanitized with a solution of >70% isopropyl alcohol or a freshly mixed 10% bleach solution.

All vehicles, equipment, and machinery shall park on pavement and not under trees (where possible).

All vehicles, equipment, and machinery will be subject to inspection by NPS personnel.

All vehicles, equipment, and machinery that do not pass inspection will be turned away. The vehicle will not be allowed into the park for at least 48 hours.

All vehicles, equipment, and machinery leaving the park for any reason must be cleaned prior to re-entry into the park and will require re-inspection.

All vehicles, equipment, or machinery being stored at a private residence are to be kept in a pest free area, preferably in a garage, on pavement, and not under trees. Such vehicles, equipment, or machinery will be subject to additional inspection.

10.0 COMPLETION DATE/ PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 12 months and up to four (4) 12-month option years. The Period of Performance will be set upon award of the contract.

**Base year may change and is dependent on actual award date. To prevent ambiguity, the award date shall effectively be considered the first day of the base year performance of this contract and all subsequent option years below will change accordingly.